[{"bbox": [97, 121, 1134, 253], "category": "Text", "text": "establish a permanent internal technical and financial monitoring system for the action and elaborate regular progress reports (not less than annual) and final reports. Every report shall provide an accurate account of implementation of the action, difficulties encountered, changes introduced, as well as the degree of achievement of its results (Outputs and direct Outcomes) as measured by corresponding indicators, using as reference the logframe matrix."}, {"bbox": [97, 265, 1134, 346], "category": "Text", "text": "The Commission may undertake additional project monitoring visits both through its own staff and through independent consultants recruited directly by the Commission for independent monitoring reviews (or recruited by the responsible agent contracted by the Commission for implementing such reviews)."}, {"bbox": [97, 357, 1134, 650], "category": "Text", "text": "Initial indicators and baseline and target data are included in the logical framework matrix. The implementing entity is advised to set up an internal Project Implementation Monitoring System (PIMS) to monitor and report the progress and performance of the project during the entire span of the project implementation. At the outset, the implementing entity will review the indicators and modify the baseline and target data during the inception phase of the project (first three months of project implementation). Then, a Performance Measurement Framework (PMF) will be set up during the inception phase. This PMF will include the annual workplans and semi-annual reporting processes that will capture the results achieved and lessons learned. Progress reports should be prepared and submitted to the PSC two weeks prior to the PSC meetings. Each progress report should provide an accurate account of activities implemented, results (outputs and outcome) achieved, difficulties encountered, and mitigating measures adopted. The results (outputs and outcomes) should be measured by the corresponding indicators used in the logframe."}, {"bbox": [97, 661, 1134, 795], "category": "Text", "text": "Performance indicators, as per the logframe of the project will be monitored and reported on in each progress report along with the PIMS. The local office of the implementing entity is responsible for the collection of the data and reporting of the results. Key stakeholders should be actively encouraged to participate in the data collection and results reporting exercise. The implementing entity should monitor the project progress, performance and results through its internal PIMS on a continuing basis."}, {"bbox": [97, 806, 1134, 861], "category": "Text", "text": "Indicators shall also be disaggregated at least by sex. All monitoring and reporting shall assess how the action is taking into account the human rights based approach and gender equality."}, {"bbox": [86, 887, 267, 914], "category": "Section-header", "text": "## 5.2 Evaluation"}, {"bbox": [97, 933, 1134, 986], "category": "Text", "text": "Having regard to the importance of the action, a final evaluation may be carried out for this action via independent consultants contracted by the Commission."}, {"bbox": [97, 999, 1134, 1185], "category": "Text", "text": "The final evaluation would be carried out for accountability and learning purposes at various levels (including for policy revision), taking into account in particular the fact that at the end of the project implementation, the Government of Timor-Leste and the private sector will be starting to implement the commitments and obligations of the agreements under ASEAN, WTO and EPA if the negotiations have been concluded. In that case, it will provide an opportunity for EU to assess the situation to see whether a follow-up trade programme may be needed to support the implementation of the commitments and obligations of the trade agreements and promote the domestic reforms to further integrate the country into the regional and global trading systems."}, {"bbox": [97, 1198, 1134, 1304], "category": "Text", "text": "The Commission shall inform the implementing partner at least two months in advance of the dates envisaged for the evaluation missions. The implementing partner shall collaborate efficiently and effectively with the evaluation experts, and inter alia provide them with all necessary information and documentation, as well as access to the project premises and activities."}, {"bbox": [97, 1315, 1125, 1396], "category": "Text", "text": "The evaluation reports may be shared with the partners and other key stakeholders following the best practice of evaluation dissemination. The implementing partner and the Commission shall analyse the conclusions and recommendations of the evaluations and, where appropriate, apply the necessary adjustments."}, {"bbox": [97, 1407, 716, 1434], "category": "Text", "text": "Evaluation services may be contracted under a framework contract."}, {"bbox": [97, 1447, 1112, 1527], "category": "Text", "text": "All evaluations shall assess to what extent the action is considering the human rights based approach as well as how it contributes to gender equality and women's empowerment. Expertise on human rights and gender equality will be ensured in the evaluation teams."}, {"bbox": [1028, 1680, 1144, 1706], "category": "Page-footer", "text": "Page 20 of 22"}]