[{"bbox": [127, 119, 1105, 205], "category": "Text", "text": "Key Result 4 will not fall under this arrangement but will be invited to closely coordinate and submit regular reports to the EU and the Public Financial Management and Systems Unit (MOFEP)."}, {"bbox": [127, 219, 1105, 306], "category": "Text", "text": "In the event that the established governance structure shall face challenges, a separate Programme Steering Committee shall be set up, chaired by the MOFEP and EU with participation from all programme components, except for Key Result 4."}, {"bbox": [127, 318, 1105, 406], "category": "Text", "text": "As part of its prerogative of budget implementation and to safeguard the financial interests of the Union, the Commission may participate in the above governance structures set up for governing the implementation of the action."}, {"bbox": [127, 430, 608, 460], "category": "Section-header", "text": "## 5.8 Performance monitoring and reporting"}, {"bbox": [127, 471, 1105, 766], "category": "Text", "text": "The day-to-day technical and financial monitoring of the implementation of this action and projects resulting from a call for proposals will be a continuous process and part of the implementing partner's responsibilities. To this aim, the implementing partner shall establish a permanent internal, technical and financial monitoring system for the action and elaborate regular progress reports (not less than annual) and final reports. Every report shall provide an accurate account of implementation of the action, difficulties encountered, changes introduced, as well as the degree of achievement of its results (outputs and direct outcomes) as measured by corresponding indicators, using as reference the logframe matrix. The report shall be laid out in such a way as to allow monitoring of the means envisaged and employed and of the budget details for the action. The final report, narrative and financial, will cover the entire period of the action implementation."}, {"bbox": [127, 778, 1105, 981], "category": "Text", "text": "In addition, there are several assessments to be undertaken to ensure periodic monitoring of performance. A) It is envisaged that in 2022/2023, a PEFA assessment will be undertaken. Depending on the preference by Government, funds are available within this programme to support this exercise. B) Confidential annual surveys of civil servants working in relevant PFM institutions will be undertaken within the Service Contract arrangements on a periodic basis. The overall responsibility for the monitoring of performance will lie with Government supported by the Service Provider."}, {"bbox": [127, 995, 1105, 1112], "category": "Text", "text": "The Commission may undertake additional project monitoring visits both through its own staff and through independent consultants recruited directly by the Commission for independent monitoring reviews (or recruited by the responsible agent contracted by the Commission for implementing such reviews)."}, {"bbox": [127, 1138, 308, 1165], "category": "Section-header", "text": "## 5.9 Evaluation"}, {"bbox": [127, 1179, 1105, 1238], "category": "Text", "text": "Having regard to the nature of the action, at least one final evaluation will be carried out for this action or its components via independent consultants contracted by the Commission."}, {"bbox": [127, 1250, 1105, 1420], "category": "Text", "text": "It will be carried out for accountability and learning purposes at various levels, taking into account in particular the fact that the chosen approach for this project focuses strongly on achieving change and to a lesser extent on providing technical solutions. As this approach has not been tested widely, the final evaluation shall provide for an objective assessment to which degree this approach has achieved lasting change in the PFM system in Malawi and could be tried in other sectors and/or countries."}, {"bbox": [127, 1436, 1105, 1553], "category": "Text", "text": "The Commission shall inform the implementing partner at least 1 month in advance of the dates foreseen for the evaluation missions. The implementing partner shall collaborate efficiently and effectively with the evaluation experts, and inter alia provide them with all necessary information and documentation, as well as access to the project premises and activities."}, {"bbox": [127, 1565, 1105, 1625], "category": "Text", "text": "The evaluation reports shall be shared with the partner country and other key stakeholders. The implementing partner and the Commission shall analyse the conclusions and recommendations of"}, {"bbox": [605, 1666, 628, 1688], "category": "Page-footer", "text": "17"}]