[{"bbox": [140, 152, 1133, 207], "category": "Text", "text": "information sharing and communications with the key stakeholders. It will serve as the focal point of the project, linking with the Implementing Partner headquarters."}, {"bbox": [140, 218, 1133, 272], "category": "Text", "text": "Detailed terms of reference (TORs) of the PSC and the Project Coordinator shall be further developed by the implementing partner in full consultation with EU Delegation and Timorese partners."}, {"bbox": [140, 283, 1133, 361], "category": "Text", "text": "As part of its prerogative of budget implementation and to safeguard the financial interests of the Union, the Commission may participate in the above governance structures set up for governing the implementation of the action."}, {"bbox": [140, 375, 1133, 454], "category": "Text", "text": "As part of its prerogative of budget implementation and to safeguard the financial interests of the Union, the Commission may participate in the above governance structures set up for governing the implementation of the action."}, {"bbox": [129, 542, 683, 575], "category": "Section-header", "text": "# 5 PERFORMANCE MEASUREMENT"}, {"bbox": [217, 608, 563, 640], "category": "Section-header", "text": "## 5.1 Monitoring and Reporting"}, {"bbox": [140, 654, 1133, 840], "category": "Text", "text": "The day-to-day technical and financial monitoring of the implementation of this action will be a continuous process, and part of the implementing partner's responsibilities. To this aim, the implementing partner shall establish a permanent internal technical and financial monitoring system for the action and elaborate regular progress reports (not less than annual) and final reports. Every report shall provide an accurate account of implementation of the action, difficulties encountered, changes introduced, as well as the degree of achievement of its results (Outputs and direct Outcomes) as measured by corresponding indicators, using as reference the logframe matrix."}, {"bbox": [140, 852, 1133, 933], "category": "Text", "text": "The Commission may undertake additional project monitoring visits both through its own staff and through independent consultants recruited directly by the Commission for independent monitoring reviews (or recruited by the responsible agent contracted by the Commission for implementing such reviews)."}, {"bbox": [140, 945, 1133, 1237], "category": "Text", "text": "Initial indicators and baseline and target data are included in the logical framework matrix. The implementing entity is advised to set up an internal Project Implementation Monitoring System (PIMS) to monitor and report the progress and performance of the project during the entire span of the project implementation. At the outset, the implementing entity will review the indicators and modify the baseline and target data during the inception phase of the project (first three months of project implementation). Then, a Performance Measurement Framework (PMF) will be set up during the inception phase. This PMF will include the annual workplans and semi-annual reporting processes that will capture the results achieved and lessons learned. Progress reports should be prepared and submitted to the PSC two weeks prior to the PSC meetings. Each progress report should provide an accurate account of activities implemented, results (outputs and outcome) achieved, difficulties encountered, and mitigating measures adopted. The results (outputs and outcomes) should be measured by the corresponding indicators used in the logframe."}, {"bbox": [140, 1249, 1133, 1382], "category": "Text", "text": "Performance indicators, as per the logframe of the project will be monitored and reported on in each progress report along with the PIMS. The local office of the implementing entity is responsible for the collection of the data and reporting of the results. Key stakeholders should be actively encouraged to participate in the data collection and results reporting exercise. The implementing entity should monitor the project progress, performance and results through its internal PIMS on a continuing basis."}, {"bbox": [140, 1394, 1133, 1449], "category": "Text", "text": "Indicators shall also be disaggregated by sex. All monitoring and reporting shall assess how the action is taking into account the human rights based approach and gender equality."}, {"bbox": [217, 1474, 396, 1502], "category": "Section-header", "text": "## 5.2 Evaluation"}, {"bbox": [140, 1520, 1133, 1574], "category": "Text", "text": "Having regard to the importance of the action, a final evaluation may be carried out for this action via independent consultants contracted by the Commission."}, {"bbox": [1027, 1681, 1143, 1705], "category": "Page-footer", "text": "Page 22 of 24"}]