[{"bbox": [130, 153, 684, 187], "category": "Section-header", "text": "# 5 PERFORMANCE MEASUREMENT"}, {"bbox": [130, 219, 492, 250], "category": "Section-header", "text": "## 5.1 Monitoring and Reporting"}, {"bbox": [140, 272, 1136, 564], "category": "Text", "text": "The day-to-day technical and financial monitoring of the implementation of this action will be a continuous process, and part of the implementing partner's responsibilities. To this aim, the implementing partner shall establish a permanent internal, technical and financial monitoring system for the action and elaborate regular progress reports (not less than annual) and final reports. Every report shall provide an accurate account of implementation of the action, difficulties encountered, changes introduced, as well as the degree of achievement of its results (Outputs and direct Outcomes) as measured by corresponding indicators, using as reference the logframe matrix (for project modality) and the partner's strategy, policy or reform action plan list (for budget support). Relatedly, in view of the fact that monitoring relates to the overall implementation of the policy (reforms and results) and may not be limited to variable tranche indicators, the MSET, MoEY and MIIC shall share, with the EU Delegation, copies of the approved annual reports of their overall Strategic Business Plans, as well as approved updated Strategic Business Plans where relevant."}, {"bbox": [140, 602, 1136, 683], "category": "Text", "text": "The Commission may undertake additional project monitoring visits both through its own staff and through independent consultants recruited directly by the Commission for independent monitoring reviews (or recruited by the responsible agent contracted by the Commission for implementing such reviews)."}, {"bbox": [140, 720, 788, 749], "category": "Text", "text": "Roles and responsibilities for data collection, analysis and monitoring:"}, {"bbox": [140, 773, 1136, 934], "category": "Text", "text": "For the EU Delegation to evaluate the fulfilment of the general conditions, the Government of Jamaica, through the MoFPS and PIOJ, shall provide information and documentation on macroeconomic performance, improvements in public financial management and budget transparency. For the EU Delegation to evaluate the achievement of variable tranche indicators, the MSET shall provide information and documentation on the performance indicator targets for all three components of Digital Jamaica. MSET will be supported in this regard, by the TA."}, {"bbox": [140, 959, 1136, 1120], "category": "Text", "text": "The Cabinet Office through the Performance Management and Evaluation Branch (PMEB) implements the Government-wide Performance Monitoring and Evaluation System (PMES). The PMEB works primarily with the Ministries and their portfolio Departments and Agencies to improve their strategic planning, performance monitoring and evaluation and reporting processes so that Government can be provided with reliable performance information on the results of policies, programmes and projects that are being implemented."}, {"bbox": [140, 1145, 1136, 1279], "category": "Text", "text": "The Cabinet Offices issues Calls for Strategic and Operational Plans. PMEB documentation indicates, \"Standardized formats for quarterly and annual performance reports will be issued by the Office of the Cabinet to guide the management team of the Ministry in reporting on its key programmes/sub-programmes/activities.\" All Ministries are required to submit half-yearly progress and annual performance reports per request of the Office of the Cabinet and in the required format or template provided/directed."}, {"bbox": [140, 1304, 1136, 1597], "category": "Text", "text": "The Office of the Cabinet makes request for information on the progress of key initiatives of Ministries at the beginning of September of each year (ie for information on the progress being made on the implementation of these key initiatives — half-yearly). All Ministries are required to submit such information within one (1) week of the date of request, or as stated within such request letters. The Office of the Cabinet will again make request for information on performance of the key initiatives of Ministries at the beginning of March of each financial year (ie for status of achievement for these key initiatives at the end of the FY - annually. The preparation of an ovcrall/gcncral Annual Report of each Ministry is recommended to be prepared and published by the end of June of each year, which is three (3) months after the end of the Financial Year. The Cabinet Offce recommends that Annual Reports should clearly articulate how the work of the entity benefits the public; how it enables the public to understand the actions MDAs have taken to make progress; and explains what the MDAs are doing to improve performance. From enquiries, it appears that systematic"}, {"bbox": [1027, 1680, 1144, 1705], "category": "Page-footer", "text": "Page 34 of 42"}]