[{"bbox": [85, 122, 639, 154], "category": "Section-header", "text": "# 5 PERFORMANCE MEASUREMENT"}, {"bbox": [85, 189, 431, 219], "category": "Section-header", "text": "## 5.1 Monitoring and Reporting"}, {"bbox": [97, 240, 1134, 453], "category": "Text", "text": "The day-to-day technical and financial monitoring of the implementation of this action will be a continuous process, and part of the implementing partner's responsibilities. To this aim, the implementing partner shall establish a permanent internal, technical and financial monitoring system for the action and elaborate regular progress reports (not less than annual) and final reports. Every report shall provide an accurate account of implementation of the action, difficulties encountered, changes introduced, as well as the degree of achievement of its results (Outputs and direct Outcomes) as measured by corresponding gender and disability sensitive indicators, using as reference the logframe matrix (for project modality) and the partner's strategy, policy or reform action plan list (for budget support)."}, {"bbox": [97, 458, 1134, 539], "category": "Text", "text": "The Commission may undertake additional project monitoring visits both through its own staff and through independent consultants recruited directly by the Commission for independent monitoring reviews (or recruited by the responsible agent contracted by the Commission for implementing such reviews)."}, {"bbox": [97, 545, 744, 572], "category": "Text", "text": "Roles and responsibilities for data collection, analysis and monitoring:"}, {"bbox": [97, 598, 763, 625], "category": "Section-header", "text": "**Roles and responsibilities for data collection, analysis and monitoring:**"}, {"bbox": [97, 636, 1134, 824], "category": "Text", "text": "Using the project logical frame as the basis, the main purpose of the M&E system will be to provide the EU, the Government of Pakistan and the implementing partner with reliable and timely information on project execution performance and results, and to ensure efficient and effective project implementation. The M&E system will aim at monitoring: (i) project execution, which essentially means the regular tracking of activities and output targets; (ii) outreach i.e., the number of persons directly benefitting from project interventions disaggregated in terms of sex, gender, age; (iii) project results; and (iv) benchmark risks and assumption against those identified in the Logframe."}, {"bbox": [97, 834, 1134, 942], "category": "Text", "text": "**Monitoring of progress.** The project monitoring system will focus on: (i) assessing the rates of physical execution of yearly planned activities/sub-activities against planned annual and end targets; (ii) verifying compliance by all actors with agreed calendar and deadlines; (iii) assessing the rate of financial execution against the provisional planned budget; and (iv) providing input to the quarterly and annual reporting."}, {"bbox": [97, 953, 1134, 1034], "category": "Text", "text": "Standardised templates shall be developed for data collection and reporting and included in the agreements with implementing partners. While field monitoring is largely led by IPs, in order to verify the data submitted by the various project partners and monitor the quality of outputs, the M&E team will conduct monthly field visits."}, {"bbox": [97, 1045, 1134, 1099], "category": "Text", "text": "The PSC supervision missions shall also periodically assess project implementation—including the effectiveness of M&E system in tracking and resolving implementing bottlenecks."}, {"bbox": [97, 1112, 318, 1135], "category": "Section-header", "text": "**Results measurement:**"}, {"bbox": [132, 1150, 1134, 1289], "category": "List-item", "text": "i. **Baseline.** A baseline survey, covering the mandatory indicators (as per log frame), will be conducted in year-1 through a third-party service provider to document the initial status of target beneficiaries prior to commencement of the project interventions. This information will, at mid-term and completion, become the reference against which to measure changes, and therefore appreciate project outcomes and impact, or lack thereof."}, {"bbox": [126, 1306, 1134, 1477], "category": "List-item", "text": "ii. **Mid Term Review (MTR).** An MTR combined with mid-line assessment will be conducted by P&DD, FAO and the grant recipient during the third year of implementation to assess progress against the targets. Comparison with baseline data will allow the measurement of changes in core indicators, and thus to infer on the project's direction of travel toward the project outcomes. The MTR shall identify implementation bottlenecks and suggest remedial actions—which may also include modification in the project design as appropriate."}, {"bbox": [120, 1490, 1134, 1545], "category": "List-item", "text": "iii. **Annual Outcome Surveys.** PMU shall also start conducting annual outcome surveys through a third party after the MTR to validate the results reported in internal M&E assessments."}, {"bbox": [121, 1560, 1134, 1617], "category": "List-item", "text": "iv. **Completion Survey.** The project will undertake a terminal assessment towards the end of the last of year of implementation to gauge the outcomes realized, as well as to document emerging impacts covering all"}, {"bbox": [1027, 1681, 1144, 1706], "category": "Page-footer", "text": "Page 27 of 29"}]