[{"bbox": [129, 153, 684, 187], "category": "Section-header", "text": "# 5 PERFORMANCE MEASUREMENT"}, {"bbox": [129, 219, 477, 251], "category": "Section-header", "text": "## 5.1 Monitoring and Reporting"}, {"bbox": [139, 271, 1125, 512], "category": "Text", "text": "The day-to-day technical and financial monitoring of the implementation of this action will be a continuous process, and part of the implementing partner's responsibilities. To this aim, the implementing partner shall establish a permanent internal, technical and financial monitoring system for the action and elaborate regular progress reports (not less than annual) and final reports. Every report shall provide an accurate account of the implementation of the action, difficulties encountered, changes introduced, as well as the degree of achievement of its results (Outputs and direct Outcomes) as measured by corresponding indicators, using as reference the log frame matrix. The Action will cover the cross cutting themes such as gender equality, climate change, support of young people and the related activities will be reflected in the monitoring/reporting system accordingly."}, {"bbox": [139, 516, 1134, 599], "category": "Text", "text": "Reporting requirements related to OPSYS, the IP will be updated by the latest monitored values on the platform approximately in 6 months periods, in addition to the delivery of their progress reports. Format is adopted to specific outputs."}, {"bbox": [139, 602, 1134, 684], "category": "Text", "text": "The Commission may undertake additional project monitoring visits both through its own staff and through independent consultants recruited directly by the Commission for independent monitoring reviews (or recruited by the responsible agent contracted by the Commission for implementing such reviews)."}, {"bbox": [139, 688, 788, 716], "category": "Text", "text": "Roles and responsibilities for data collection, analysis and monitoring:"}, {"bbox": [139, 741, 1124, 768], "category": "Text", "text": "- The EU Delegation and the Government of Mongolia will have the overall oversight and monitoring role;"}, {"bbox": [139, 769, 1126, 822], "category": "Text", "text": "- The implementing partners will be in charge of identifying the baselines and monitoring the achievements of the indicators falling under their responsibility;"}, {"bbox": [139, 822, 1043, 849], "category": "Text", "text": "- The Government of Mongolia is in charge of compiling data collected through national statistics."}, {"bbox": [139, 874, 1105, 955], "category": "Text", "text": "Since this Action may be implemented in indirect management with an entrusted entity, the entity will be responsible for conducting any necessary baseline and final surveys as well as regular monitoring and evaluation (M&E) and reporting of all project activities."}, {"bbox": [139, 980, 1087, 1061], "category": "Text", "text": "All monitoring and reporting shall assess how the action is considering the principle of gender equality, human rights-based approach, and rights of persons with disabilities including inclusion and diversity. Indicators shall be disaggregated at least by sex."}, {"bbox": [129, 1075, 311, 1102], "category": "Section-header", "text": "## 5.2 Evaluation"}, {"bbox": [139, 1121, 1134, 1175], "category": "Text", "text": "Having regard to the nature of the action, a final evaluation will be carried out for this action or its components via independent consultants."}, {"bbox": [139, 1190, 1134, 1245], "category": "Text", "text": "It will be carried out for accountability and learning purposes, in particular concerning sustainability and future phases."}, {"bbox": [139, 1260, 1134, 1368], "category": "Text", "text": "The Commission shall inform the implementing partner at least two months in advance of the dates envisaged for the evaluation missions. The implementing partner shall collaborate efficiently and effectively with the evaluation experts, and inter alia provide them with all necessary information and documentation, as well as access to the project premises and activities."}, {"bbox": [139, 1383, 1134, 1465], "category": "Text", "text": "The evaluation reports may be shared with the partners and other key stakeholders following the best practice of evaluation dissemination⁵. The implementing partner and the Commission shall analyse the conclusions and recommendations of the evaluations and, where appropriate, apply the necessary adjustments."}, {"bbox": [139, 1480, 761, 1507], "category": "Text", "text": "Evaluation services may be contracted under a framework contract."}, {"bbox": [129, 1620, 523, 1646], "category": "Footnote", "text": "⁵ See best practice of evaluation dissemination."}, {"bbox": [1026, 1681, 1144, 1706], "category": "Page-footer", "text": "Page 25 of 27"}]