[{"bbox": [96, 121, 1135, 176], "category": "Text", "text": "local NGOs/CSOs. The PSC will be co-chaired by the Ministries of Timor Leste government, the EU Delegation and a representative of the implementing partner(s)."}, {"bbox": [96, 185, 1135, 347], "category": "Text", "text": "The PSC will provide overall direction and strategic oversight of the project, general coordination, and communication among all the stakeholders. The PSC will meet at least once per year to review the progress, performance, and alignment of the action with the intended objectives and to approve the work plan and progress reports. The implementing selected partner will serve as the Secretariat to the PSC meetings. The PSC will be essential to keep the project centred on its objectives and results. The Implementing Agency will play the role to provide overall technical secretariat for both PSC and PMT."}, {"bbox": [96, 357, 1135, 545], "category": "Text", "text": "The PMT will allow technical and managerial programme dialogue focusing on the management and implementation of the project's foreseen activities. It will be co-chaired by the Ministry of Education of Timor Leste government and the selected entrusted entity. The PMT will meet every two months to discuss progress, and challenges, quickly address eventual bottlenecks and ensure a smooth implementation of the project. It will be composed of stakeholders involved in the action, including ministries, the implementing partners (pillar-assessed entities and NGOs), programme beneficiaries and any other relevant actors. Each beneficiary institution will nominate a focal point to attend those meetings."}, {"bbox": [96, 555, 1135, 637], "category": "Text", "text": "The administrative and technical work of the PMT, to follow and coordinate all the foreseen activities in the timing agreed upon and needed for Timor Leste, will be of utmost importance. The ministries must be involved in the continuous monitoring the project."}, {"bbox": [96, 647, 1135, 730], "category": "Text", "text": "The PMT must support the Government on the coordination between all the implementing agencies of the project activities and promote the synergies with other projects and donors within the project activities, as also support the government in keeping the project in line with the national strategies and programs."}, {"bbox": [96, 740, 1135, 848], "category": "Text", "text": "As part of its prerogative of budget implementation and to safeguard the financial interests of the Union, the Commission may participate in the above governance structures set up for governing the implementation of the action and may sign or enter into joint declarations or statements, for the purpose of enhancing the visibility of the EU and its contribution to this action and ensuring effective coordination."}, {"bbox": [84, 886, 641, 921], "category": "Section-header", "text": "# 5 PERFORMANCE MEASUREMENT"}, {"bbox": [188, 952, 536, 985], "category": "Section-header", "text": "## 5.1 Monitoring and Reporting"}, {"bbox": [96, 998, 1135, 1186], "category": "Text", "text": "The day-to-day technical and financial monitoring of the implementation of this Action will be a continuous process, and part of the implementing partner's responsibilities. To this aim, the implementing partner shall establish a permanent internal technical and financial monitoring system for the Action and elaborate regular progress reports (not less than annual) and final reports. Every report shall provide an accurate account of implementation of the Action, difficulties encountered, changes introduced, as well as the degree of achievement of its results (Outputs and direct Outcomes) as measured by corresponding indicators, using as reference the logframe matrix."}, {"bbox": [96, 1196, 1135, 1279], "category": "Text", "text": "The Commission may undertake additional project monitoring visits both through its own staff and through independent consultants recruited directly by the Commission for independent monitoring reviews (or recruited by the responsible agent contracted by the Commission for implementing such reviews)."}, {"bbox": [96, 1289, 751, 1318], "category": "Text", "text": "Roles and responsibilities for data collection, analysis, and monitoring:"}, {"bbox": [134, 1354, 1135, 1489], "category": "List-item", "text": "- At the outset, each of the implementing entities will review the indicators and modify the baseline and target data during the inception phase of the part of the action each one would be implementing (first three months of project implementation). Then, a Performance Measurement Framework (PMF) will be set up during the inception phase. This PMF will include the annual workplans and semi-annual reporting processes that will capture the results achieved and lessons learnt."}, {"bbox": [134, 1489, 1135, 1569], "category": "List-item", "text": "- The implementing entities will be advised to set up an internal Project Implementation Monitoring System (PIMS) to monitor and report the progress and performance of the project during the entire span of the project implementation."}, {"bbox": [134, 1569, 1135, 1623], "category": "List-item", "text": "- The implementing entities should prepare progress reports and submit those the PSC two weeks prior to the PSC meetings. Each progress report should provide an accurate account of activities implemented,"}, {"bbox": [1027, 1681, 1144, 1706], "category": "Page-footer", "text": "Page 22 of 23"}]