Diversity Committee https://www.lib.utk.edu/diversity Libraries: The University of Tennessee, Knoxville Fri, 02 Dec 2016 18:33:51 +0000 en-US hourly 1 https://wordpress.org/?v=4.6.1 UT Libraries Diversity Committee Meeting Minutes July 21, 2016 https://www.lib.utk.edu/diversity/2016/10/13/ut-libraries-diversity-committee-meeting-minutes-july-21-2016/ Thu, 13 Oct 2016 17:24:22 +0000 https://www.lib.utk.edu/diversity/?p=3100 Diversity Committee Meeting Minutes: July 21, 2016 at 1:00 in Room 150

Announcements:

  • Becky Jacobs committed to second Lunch & Learn
  • Second Lunch & Learn looking for presenters from the Psychology Department

Discussion to change first Lunch and Learn topic to Police:

  • Through a discussion it was decided not to pursue this topic because it is too risky
  • Possibly do it as a separate event
  • If we do will reach out to the organizations that hosted past events

First Lunch and Learn of Fall 2016:

  • Held on a Tuesday or Wednesday in early September
  • Topic: difficult conversations and healing
  • Possible speakers
    • Ashley Blamely from the Center for Health and Wellness
    • Gina Owens from Counseling Psychology focuses on stress and coping
    • Gina Austin from the Counseling Center
  • Members volunteered to contact these people directly and will have responses by August 1

Website Updates:

  • Update and able to maintain would like to expand
  • The email was not being checked- switched to Thura
  • Took down the resources page because it was not being monitored and they could be libguides
    • Subcommittee formed to create these guides
    • Creator: Kathy
    • Other volunteers: Megan, Kelia, and Kenya for consulting
    • Megan will create a meeting
    • Guides will be emailed to group as a whole and the group as a whole will monitor

International Festival:

  • Friday, September 30, 10am-2pm on Pedestrian Walkway
  • Through brainstorming descried we would have a spinning wheel with different countries listed, have snacks from those countries to try.
  • Anne will look for the top three countries students study abroad to and from
  • Title: Tastes From Around the World: The Flavors of UT

Next Meeting: Thursday August 18, 2016 1:00pm in room 150

New Secretary: Megan Venable

In Attendance:

Anne Hulse
Cathy Jenkins
Keila Zayas-Ruiz
Kenya Flash
Megan Venable
Michelle Brannen
Regina Mays
Sarah Holt
Seth Jordan
Thura Mack
Trey Hobson

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UT Libraries Diversity Committee Meeting Minutes September 15, 2016 https://www.lib.utk.edu/diversity/2016/09/16/ut-libraries-diversity-committee-meeting-minutes-september-15-2016/ Fri, 16 Sep 2016 17:01:06 +0000 https://www.lib.utk.edu/diversity/?p=2828 Diversity Committee Meeting Minutes: September 15, 2016 at 1:00 in Room 150

Present: Michelle Brannen, Keila Zayas-Ruiz, Cathy Jenkins, Melanie Allen, Kenya Flash, Megan Venable, Regina Mays, Thura Mack

Thura opened the meeting with announcements and thanked Keila for emailing the article about endangered safe spaces to the group. https://www.dnainfo.com/chicago/20160825/hyde-park/freshmen-warned-no-trigger-warnings-or-safe-spaces-at-u-of-c

Thura announced that Chancellor Cheek had initiated a task force on campus to examine our local safe spaces.

Please put the Lunch and Learns on your calendar:

October 19, 2016 – Intersectionality: From Scholarship to Action

Patrick Grzanka, Assistant Professor of Psychology
Nora Berenstain, Assistant Professor of Philosophy

The directors of the Intersectionality Community of Scholars at UT will facilitate a conversation about the origins of intersectionality theory in U.S. Black feminism, current directions in the field, and the relationship between interdisciplinary scholarship, activism, and social justice.

November 9, 2016 – Practical Tips for “Keeping Calm and Carrying On” Difficult Conversations

Becky Jacobs, Waller Lansden Distinguished Professor of Law, UT College of Law

Most of us probably have struggled at one time or another with sensitive or difficult conversations, i.e., raising workplace concerns; confronting an unreliable partner or co-worker; or apologizing, or seeking an apology for, inappropriate behavior. This session will focus on practical tips for preparing for, initiating, and handling potentially unpleasant exchanges in a way that hopefully will minimize negative consequences, improve understanding, and strengthen relationships.

The spring topics and facilitators are yet to be determined but will align with the Lunch and Learn’s theme of encouraging inclusivity and respect during difficult conversations. Because of the thematic focus of the “Lunch and Learn” series, the Libraries Diversity Committee will address inclusivity, diversity, dialogue, collegiality, respect, knowledge, learning, awareness, and response—nine of the university’s ten principles for civility and community. To make these conversations more inclusive we will identify campus faculty members with the specific expertise and interest in our topical areas to facilitate the discussion. Should the success of the Lunch and Learn program series continue, we would consider expanding our program to include community leaders to facilitate future discussions.

Cathy will finalize the handbills for distribution to the group. The group will distribute as follows:

  • Megan to put on Sharepoint and UTK calendars, send to the chairs of the CDI and Commission for LGBT
  • Thura to send to Commissions for Blacks and Women and TRECS
  • Cathy to the library branches, to Martha for a digital sign and perhaps to utk.collegiate.net
  • Caroline to promote on social media
  • Michelle to the Student Union, HSS and Presidential Courtyard
  • Kenya to the Intersectionality group
  • Melony to Alice Wirth

Cathy announced that staff members were eligible for Stride training, a program that features bias awareness in hiring practices.

Thura announced that there is currently no Safe Zone Training being offered. Megan will draft a request for it to be reinstated to the chancellor on Thura’s behalf, and it will be posted as an open request on our website.

The International Festival is 9/30. Please sign up for a volunteer shift at our booth.

  • Michelle will make a sign for our booth
  • An all lib notice will go out soliciting volunteers and offering to host flyers from departments on our table
  • Megan will request mini cupcake liners to distribute the food in from the business office

Molly is working on getting the Culture Corner prepared as per our request from the August meeting. The Career Center is OK with us advertising the availability of their personality test at our Culture Corner, and Michelle will make a sign highlighting it.

The committee indicated their willingness to participate in the Day of the Dead activities on 11/2.

The Resources sub-committee reported that there are nine RSS sources that are feeding into the site. Keila is working on a glossary and definitions. A list of community resources and a list of campus resources has been identified. Melanie will provide her lib guide on cultural competence in healthcare as a resource as well.

The next meeting will be October 20th at 1 PM in room 150. Agenda items will include:

  • Lunch and Learn debrief from 10/19
  • International fair debrief
  • Day of the dead confirmation details
  • Ohio conference debrief
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UT Libraries Diversity Committee Meeting Minutes August 18, 2016 https://www.lib.utk.edu/diversity/2016/09/16/ut-libraries-diversity-committee-meeting-minutes-august-18-2016/ Fri, 16 Sep 2016 16:35:33 +0000 https://www.lib.utk.edu/diversity/?p=2826 Diversity Committee Meeting Minutes: August 18, 2016 at 1:00 in Room 150

Present: Kenya Flash, Elizabeth Greene, Michelle Brannen, Thura Mack, Megan Venable, Keila Zayas-Ruiz, Melanie Allen, Cathy Jenkins, Seth Jordan, Trey Hobson

National Diversity in Libraries Conference where Thura and Kenya presented

Thura notes:

  • We should discuss the possibility of developing our own brochure like the one from the Henry Madden Library which is front and back in the attachment
  • To discuss the ACRL Diversity Standards in one of our future meetings and decide which ones we would like to focus on and develop (also included in the attachment)
  • The buzzwords from the conference were social justice (in lieu of diversity), white fragility, privileges (of all spectrums), and equity and inclusion
  • While this was a remarkable conference, the lack of library administrator was felt

Kenya notes:

  • It’s ok to be discomforted and uncomfortable with discussing race
  • Don’t argue with someone sharing their own experiences
  • Several institutions had diversity committees both external to the library or internal, and a few had both

International Festival – September 30th

  • Waiting for the call for participants to submit the registration form
  • The booth will feature a spinning wheel representing the most popular countries our study abroad students prefer and home countries of our international students. Guests to the booth will spin the wheel and taste a treat from the country selected. Books and other materials from these counties will also be displayed.
  • Thura requested $200 for snacks from administration
  • Consult Allison Sharp for information regarding snacks from international locations

Resources Subcommittee – Cathy

  • Presented list of resources gathered so far (attached)
  • Include suggested articles on diversity and its importance
  • Include a code of conduct in it and for our Lunch and Learns

Thura welcomed new member Elizabeth Greene

Themes for the Culture Corner:

  • Selected “Exploring Your Personality” with an overall goal of learning your personal traits in order to hone your leadership skills
  • Michelle will make a sign for the Culture Corner that lists the personality assessments offered through Career Services and TEL

Fall Lunch and Learn – November 9th at noon in 605 with Becky Jacobs on “how to have difficult conversations”

  • Kenya will contact the ICOS to see about an October/spring L&L on intersectionality and its impact on academia and faculty members to check on an October/spring L&L on “the other F word: feminism.”

We have until the end of August to determine the L&L schedule in order to request funding from CDI.

There was no one able to attend the Conference on Inclusion at the University of Maryland in October.

Web update:

  • Although a moving target, it is “done” except for a new logo and an updated resources page
  • Put the updated website notice in the next dean’s newsletter

How should we communicate the Diversity Committees’ activities to our colleagues in the library?

  • Kenya – internal marketing campaign
  • Thura – brochure that includes information about our resources, mission statement, poster presented at UT diversity summit on campus resources and the website.
  • Kenya – sign language day
  • Cathy – intersectionality discussion with all lib. Kenya to ask faculty members when she contacts them about L&L

Megan to send Elizabeth information on the upcoming International Festival for the dean’s newsletter.

Next meeting agenda: International Festival

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Committee Members 2015-2016 https://www.lib.utk.edu/diversity/2016/06/14/committee-members-2015-2016/ Tue, 14 Jun 2016 18:33:40 +0000 https://www.lib.utk.edu/diversity/?p=2432 Diversity Committee Members 2015-2016

Thura Mack (Chair) – Professor and Coordinator of Community Learning Services, Hodges Library
Jessica Abernathy – Assistant Director, First Year Programs
Melanie Allen – Assistant Professor and Health Sciences Librarian, Hodges Library
Michelle Brannen – Assistant Professor and Media Literacy Librarian, Hodges Library
Ernest Brothers – Associate Dean, Graduate School
Trey Hobson – IT Technologist III, Hodges Library
Sarah Holt – Library Supervisor I, Hodges Library
Annazette Houston – Director, Disability Services
Anne Hulse – Coordinator II, Programs Abroad Office, Center for International Education
Cathy Jenkins – Communication Coordinator II, Marketing & Communication, Hodges Library
Seth Jordan – Manager, Digital Production, and Trace Repository Administrator, Hodges Library
Regina Mays – Assistant Professor and Assessment Librarian, Hodges Library
Lili’a Neville – Communications Director for the Office for Diversity and Inclusion
Megan Venable – Manager of Events and Donor Stewardship Assistant, UT Libraries
Elizabeth Campbell Young – Conservation Technician, Special Collections, Hodges Library

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UT Libraries Diversity Committee Meeting Minutes April 21, 2016 https://www.lib.utk.edu/diversity/2016/06/14/ut-libraries-diversity-committee-meeting-minutes-april-21-2016/ Tue, 14 Jun 2016 17:22:03 +0000 https://www.lib.utk.edu/diversity/?p=2415 Diversity Committee Meeting Minutes: April 21, 2016 at 1:00 in Room 150

Announcements:

  • May 27 is the Lavender Graduation you can RSVP at the Pride Center website.
  • The Multicultural graduation is the same date. No RSVP needed.
  • Hodges is sponsoring the Children’s Festival of Reading Saturday May 21 from 10-4. Volunteers are needed.
  • Kenya joined the Intersectionality Community of Scholars (ICOS) and has invited the group to attend meetings. They do research and write grants and will be doing programming in the Spring. Last year they hosted a symposium.
  • May is usually when we put out the call for new members, but that will not happen this year.

Legislation Update:

  • Thank you Lili’a for all the information
  • The two bills
    • Ag Extension: dead
    • Bumper stickers: revived
  • Overall budget is $436,000. Bill proposes to spend $300,000 on minority scholarships and the rest on “In God We Trust” bumper stickers for UTPD vehicles.
  • Governor has power to veto the bill
  • Unclear what will happen next for people in department
    • Could lose job
    • Possibly absorbed into other departments at UT
    • Next steps for Ricky Hall: being heavily recruited and looking for the right fit
  • What we cannot do
    • Promote or demote any holidays
    • Mention gender neutral pronouns
  • What we can do
    • Keep moving forward (Lili’a is working within fiscal year)
    • Contact the Governor on a personal level
    • The Committee will put together communication in support of Ricky Hall and focus on the need for central leadership as part of a Volvision and strategic plan to send to Chancellor and President

Future Lunch and Learns:

  • Possible sources of funding
    • Hodges
    • Ready for the World
  • At last session piloted possible topics for the series (13 responses)
    • Most popular: having difficult conversation
    • Three way ties between: national political issues, women in the world, and consent
  • Possible new topics to add
    • Guns on campus
    • The grieving process
  • Brainstormed possible titles
    • We Shall Overcome: finding the light in dark/ difficult moments
    • Grieve: moving beyond anger, sadness, and defeat
    • Being productive and Civil in Times of Turmoil
    • Difficult Conversations: tools and mechanics
    • National Politics 24/7 coverage, but no content/ substance
    • Health and Wellness a Priority in the Age of Stress
    • The Other F Word: feminism around the World
  • Regina will make changes and send them out to the group for approval

Next Meeting:

  • May 19 at 1:00pm – potluck style
  • A goodbye for Elizabeth who has retired

In Attendance:

Anne Hulse
Cathy Jenkins
Kenya Flash
Lili’a Neville
Megan Venable
Michelle Brannen
Regina Mays
Sarah Holt
Seth Jordan
Thura Mack
Trey Hobson

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UT Libraries Diversity Committee Meeting Minutes March 17, 2016 https://www.lib.utk.edu/diversity/2016/06/14/ut-libraries-diversity-committee-meeting-minutes-march-17-2016/ Tue, 14 Jun 2016 17:14:37 +0000 https://www.lib.utk.edu/diversity/?p=2412 Diversity Committee Meeting Minutes: March 17, 2016 at 1:00 in Room 150

Announcements:

  • Thank you to Anne – the next International Festival is Friday September 30
  • Thank you to Seth for updating the website
    • All members please take a look at our diversity webpage and provide feedback for improvement
      • Ex: add achievements from past presentations
  • Michelle, Keila and Lili’a’s proposal about Lunch and Learn was accepted for the Ohio University Libraries spring diversity workshops conference
  • Next Lunch and Learn is 03/24 at noon in room

Continue Lunch and Learn?

  • Through a vote decided we will continue the series in the Fall because they have been successful
  • Will conduct a survey for possible topics
    • Will add the topics to survey at upcoming Lunch and Learn
    • Put physical survey at Destress events in Hodges
    • Try new marketing at Graduate Student appreciation week
    • Electronic survey available April 1 and leave open
  • Possible topics
    • A practical program for how to have difficult conversations (possibly first one)
    • Rape culture in athletics and legal battles
    • Political atmosphere
    • Women’s issues
    • Wellness and health
    • Speakologist training
  • Will seek funding and possibly bring in outside speaker

Next Meeting: April 21 at 1:00pm in room 150

In Attendance:

Anne Hulse
Cathy Jenkins
Elissa Edwards
Elizabeth Young
Kenya Flash
Lili’a Neville
Megan Venable
Melanie Allen
Regina Mays
Sarah Holt
Seth Jordan
Thura Mack
Trey Hobson

 

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UT Libraries Diversity Committee Meeting Minutes February 18, 2016 https://www.lib.utk.edu/diversity/2016/06/14/ut-libraries-diversity-committee-meeting-minutes-february-18-2016/ Tue, 14 Jun 2016 17:10:32 +0000 https://www.lib.utk.edu/diversity/?p=2410 Diversity Committee Meeting Minutes: February 18, 2016 at 1:00 PM, Room 150

Announcements:

  • Feedback on Lunch and Learn on March 24:
    • Need better communication about the role of the facilitator
    • How can we get the message out to Undergrads?
      • Thura will ask Ingrid to post flyers in dorms
      • Michelle will make the physical flyers and put at all service points in Hodges
      • An electronic copy will be sent to be distributed to other organizations
      • Allstaff Listserv
      • Supervisors- tell your SLAs
  • Feedback on Black Issues Conference:
    • Standing room only- 35 attendees
    • Vice Chancellor Hall attended and will continue to be involved
  • Project Implicit
    • The library employees approximately 150 library employees who will be the population for the project implicit training
    • It is important because we are not always aware of our implicit bias
    • The project implicit library working group will develop goals and objectives for the project

Projects for the Future:

  • Civility Speaks
  • International Festival
  • Start thinking about next big project

Next Meeting: March 17, 2016 at 1:00pm in room 150

In Attendance:

Anne Hulse
Cathy Jenkins
Keila Zayas-Ruiz
Kenya Flash
Lili’a Neville
Megan Venable
Michelle Brannen
Sarah Holt
Thura Mack

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UT Libraries Diversity Committee Meeting Minutes November 19, 2015 https://www.lib.utk.edu/diversity/2016/03/02/ut-libraries-diversity-committee-meeting-minutes-november-19-2015/ Wed, 02 Mar 2016 21:38:46 +0000 http://www.lib.utk.edu/diversity/?p=2367 Diversity Committee Meeting Minutes: November 19, 2015 at 1:00 PM, Room 150

Announcements:

  • The 2016 meeting dates were sent in an email
  • There is a subcommittee for the upcoming Black Issues Conference, they will communicate via email

Lunch and Learn Series:

  • In good communication with speakers for Spring
  • Possibly join with student organizations such as:
    • Multicultural Grad Student
    • Communication and Information
    • Vol Update
    • Student faith based groups- Megan will send out a list to the group so we can add to it
  • Money left in the budget for advertising
    • Look into radio spot on The Rock, in the past a $50 donation
    • Megan will ask for click statistics from past online Beacon ad
    • Lil’a will reach out to the Beacon to ask a student to cover the event for an article

Presentation on the Diversity& Inclusion in LIS conference:

  • Keila recently attended the conference and came back with a very insightful presentation including these takeaways:
    • The keynote speaker focused on micro aggressions
    • Diversity in ILS is low compared to the US average with only 11% up only 1% in the past ten years
    • Increased inclusion does not always equal social acceptance based on interviews with members of minorities
    • Analyzing one’s own privilege helps to create a culturally competent professional
    • Cataloging needs to expand subject headings to accommodate intersectionality
    • Always start with questions, not assumptions

How to bring these themes to UTK:

  • Strategic Planning and Steering committee is already focused on civility, diversity, and inclusion and is talking to leaders around campus
  • A staff/ faculty training session
    • Members of the Administration support this
    • Possible topics:
      • Accessing your privilege
      • Implicit bias
    • Need to make this different than typical HR training
  • Target departments individually
  • More than one session
  • Address rank (faculty vs staff; tenure track vs not; etc)
  • Understand these are sensitive subjects
  • Make it mainstream
  • Outside facilitator

Next meeting: No meeting in December. Next meeting is Thursday January 21 at 1:00pm in room 150

In Attendance:

Anne Hulse
Cathy Jenkins
Keila Zayas-Ruiz
Lili’a Neville
Megan Veneable
Melaine Allen
Michelle Brannen
Regina Mays
Sarah Holt
Seth Jordan
Thura Mack

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UT Libraries Diversity Committee Meeting Minutes February 2, 2016 (rescheduled from January 21, 2016) https://www.lib.utk.edu/diversity/2016/03/01/ut-libraries-diversity-committee-meeting-minutes-january-21-2016/ Tue, 01 Mar 2016 17:21:58 +0000 http://www.lib.utk.edu/diversity/?p=2356 Diversity Committee Meeting Minutes: February 2, 2016 (rescheduled from January 21, 2016) at 1:00 PM, Room 150

Announcements:

  • Members were invited to the Black Issues Conference
    • Scheduled for Saturday February 6th, 2016
  • Members were invited to the Libraries’ research poster forum where the Diversity Committee will be showcasing the updated Lunch and Learn Poster

Lunch and Learn:

  • ​Next program will be on Wednesday February 17th, 2016
  • Lili’a agreed to introduce the program and speaker
  • Megan agreed to take pictures for the event
  • The committee discussed various marketing and PR activities for promoting the program
  • Keila and Regina are working on the new survey forms
  • The committee agreed to advertise with the Daily Beacon for the remaining two sessions

Library Project Implicit Group Update:

  • The group will be reading Blind Spot: Hidden Biases of Good People Mahzarin R. Banaji
    • Scheduled to meet with Dr. Ron Tredway from Campus Human Resources
  • Goal: create a certification program for in-house training to prevent implicit bias
    • ​STRIDE was mentioned as a reference resource, but STRIDE is only focused on bias in the hiring process
  • Goal: identify and invite a national speaker to speak to the Libraries
  • The committee tasked Thura with talking to administration about making an announcement that this group is in place and to list all of the members
    • Thura will also inquire if this group could be expanded to include more diversity in membership

Next Meeting: February 17th, 2016 at 1:00pm in room 150

In Attendance:

Ann Hulse
Cathy Jenkins
Lili’a Neville
Megan Venable
Thura Mack
Keila Zayas Ruiz
Kenya Flash
Seth Jordan

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UT Libraries Diversity Committee Meeting Minutes October 15, 2015 https://www.lib.utk.edu/diversity/2015/11/25/ut-libraries-diversity-committee-meeting-minutes-october-15-2015/ Wed, 25 Nov 2015 16:48:06 +0000 http://www.lib.utk.edu/diversity/?p=2302 Diversity Committee Meeting Minutes: October 15, 2015 at 1:00 PM, Room 150

Announcements:

  • We will need to correct the dates on the Save the Dates for upcoming lunch and learn series, but the correct date is listed on TN today
  • Regina, Kayla, and Michelle are working on a survey for the upcoming lunch and learn series
  • The Diversity Residents attended the Diversity & Inclusion LIS Conference (they will report at the next meeting)
  • The 23rd of October is a Day of Dialogue through the Multicultural Student Life

Lunch and Learn – Fall 2015:

  • October 21 noon- 1:00 room 605
  • Assignments were given for putting up signage, meeting Dr. Ferlin McGaskey, pictures, requesting HR 128 credit, introduction and thank you.
  • Will need volunteers for set up and break down

Lunch and Learn – Spring 2016:

  • “An Open Conversation about Religious Tolerance: What do you think?” by Dr. Hackett on Wednesday February 17 in the Mary Greer Room
  • “An Open Conversation… Gender Pronouns: Concepts to Update your Conversation Toolbox” by Donna Braquet on Thursday March 24 in the Mary Greer Room

Black Issues Conference:

  • Held February 6 (registration opens November 11, 2015)
  • Theme: Reclaiming our past, embracing our future
  • Ideas for our presentation:
    • Definition of diversity and how the administration struggles with it, how to make it a priority
    • The black student union reopening (it closed in the 1980s)
    • How the definition of diversity has changed
  • Brain storming activity gave us our final presentation idea
    • The way college brochures and ads look and who is on them
    • The role of marketing and tokenism
    • Possible title: Is What You See What You Get? Truth, Lies, Marketing, and Diversity
    • Possible visual: brochure from 1950s and one from today with the racial statistics next to each one.

Next meeting:  Thursday November 19, 2015 at 1:00pm in room 150

In Attendance:

Ann Hulse
Cathy Jenkins
Lili’a Neville
Megan Venable
Melanie Allen
Sarah Holt
Thura Mack
Trey Hobson

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