﻿Participatory Archival Research and Development: The Born-Digital Access Initiative Survey Instrument Rachel Appel, Co Principal Investigator, Digital Projects and Services Librarian, Temple University Alison Clemens, Co Principal Investigator, Assistant Head of Arrangement and Description, Manuscripts & Archives, Yale University Wendy Hagenmaier, Digital Collections Archivist, Georgia Institute of Technology Jessica Meyerson, Co Principal Investigator, Research Program Officer, Educopia Institute Consent for Participation in Research Study Title: Access to Born-digital Cultural Heritage Materials Purpose of the Study: You have been asked to participate in a research study about current practices and ongoing challenges to providing access to born-digital cultural heritage materials. To date, the archival profession lacks empirical data to map the existing landscape of born-digital access efforts. In order to advance the professional discourse around establishing best practices for born-digital access, we must document existing practices, the types of organizations that are making the greatest strides in providing access, the range of job titles and responsibilities assigned to doing this work, and the largest barriers to providing access to born-digital cultural heritage materials. What will you be asked to do?: If you agree to participate in this study, you will be asked to complete a survey consisting of 39 questions. There are 4 sections in the survey: Background Information, Staffing & Training, Activities, and Future Data Collection. Any information you provide in this section will be anonymized and reported only in aggregate. No information or combination of information will be provided that might identify you.If you volunteer to be contacted for a follow-up interview, you will be contacted via email within ten days of the closing of the survey, to verify your interest and to schedule the date and time when the interview will take place. This survey should take approximately 25 minutes to complete and any follow-up interviews will be limited to one hour. What are the risks involved in this study?: There are no foreseeable risks to participating in this study. What are the possible benefits of this study?: While you will not directly benefit from participation, you will be contributing to the broader professional understanding of the current state of born-digital access. Once the study has been published, you will have access to anonymized, non-demographic data, the survey tool, and the interview questions. These materials can be used to recreate the study, reuse the data, or repurpose the survey tool. How will your privacy and confidentiality be protected if you participate in this research study?: Your privacy and the confidentiality of your data will be protected. Your responses are completely anonymous. Responses to anonymous surveys cannot be traced back to the respondent. No personally identifiable information is captured unless you voluntarily offer personal or contact information in any of the comment fields. Additionally, your responses are combined with those of many others and summarized in a report to further protect your anonymity. The data will be reported only in the aggregate and no individual will be identified. All data is stored in a password protected electronic format. If it becomes necessary for the Institutional Review Board to review the study records, information that can be linked to you will be protected to the extent permitted by law. Your research records will not be released without your consent unless required by law or a court order. If you volunteer to be contacted for a follow-up interview, you may choose to be audio recorded. Recordings will be kept until transcriptions and content analysis of the transcriptions is completed. Once transcription and content analysis is completed, the recordings will be destroyed.This study has been reviewed and approved by The University of Texas at Austin Institutional Review Board and the study number is 2014-10-0027. Participation: Participation in this research study is voluntary and the only alternative to this project is non-participation. You may decide not to participate at all or, if you start the study, you may withdraw at any time. Withdrawal or refusing to participate will not affect your relationship with The University of Texas at Austin in any way. Publication Statement: The results of this study may be published in professional journals. It may also be used for educational purposes or for professional presentations. However, no individual subject will be identified.Whom to contact with questions about the study? If you have any questions, prior, during or after your participation you can contact any of the following researchers for questions or if you feel that you have been harmed. Rachel Appel Wendy Hagenmaier Alison Clemens Jessica Meyerson Whom to contact with questions concerning your rights as a research participant?: For questions about your rights or any dissatisfaction with any part of this study, you can contact, anonymously if you wish, the Institutional Review Board by phone at (512) 471-8871 or email at orsc@uts.cc.utexas.edu. Consent to Participate: You have been informed about this study’s purpose, procedures, possible benefits and risks. Your participation in the survey is entirely voluntary. By agreeing to participate in this study, you are not waiving any of your legal rights. If you decide to be involved in this study, this form will be used to record your consent. If you would like to participate, please select the “I Agree” at the bottom of this consent form and Submit. * I Agree [Question 1] * I Do Not Agree [Question 2] If I Do Not Agree Is Selected, Then Skip To End of Survey Question 3: Which of the following best describes your organization? * College and University Archives * Corporate Archives * Government Archives * Historical Society * Special Collections Library * Other [Please specify.] ____________________ Question 4: In which country does your organization reside? * [List of countries] Question 5: How many Full Time Equivalent (FTE) staff are employed by your organization? Question 6: What is your job title? Question 7: Please list the name(s) of the department(s) in your organization that are responsible for implementing born-digital access policies and addressing patron requests for born-digital materials (e.g. Technical Services, University Libraries, Information Technology Services, etc.): Question 8: How many staff members in your organization work directly with born-digital materials? [Please specify. Use decimal places to indicate Part Time Equivalent (PTE) + Full Time Equivalent (FTE).] Question 9: If you were to characterize the relationship between IT and archives staff at your organization, please check all that apply, or describe in "Other": * IT and archives staff work on the same subcommittees and initiatives together * IT and archives staff have frequent conversations and brainstorming sessions * IT and archives staff bounce ideas off of one another * IT understands archival metadata * IT understands the need to protect donor privacy * IT provides and supports sandbox space for testing new software for use in providing born-digital access * IT and archives staff stay in contact about new preservation and access platforms for archival materials * IT and archives staff are in close physical proximity * Other [Please specify.] ____________________ Question 10: How recently did your organization begin taking steps towards addressing the specific needs of your born-digital collection materials? (e.g. conducting an inventory of born-digital materials in existing collections, purchasing equipment to read the most common born-digital formats, assigning a computer workstation for use in evaluating and processing born-digital collection materials, etc.) * My organization is working towards taking the first step. * < 2 years ago * 2-5 years ago * 6-10 years ago * > 10 years ago * My organization has no plans to do this. Question 11: If access to some of your born-digital materials is restricted to the reading room, approximately how much of your time is spent training other staff on how to facilitate access to these materials? * > 40% of your working hours * 21-40% of your working hours * 10-20% of your working hours * < 10% of your working hours * I spend no time doing this Question 12: Do you create access copies for born-digital collection material? * Yes * No Question 13: Under which circumstances are access copies created? * On demand * For every item during the born-digital processing workflow * Other [Please elaborate.] ____________________ * If this question doesn't apply to your current practice, please indicate what you plan to do. ____________________ Question 14: In your born-digital processing workflow, do you: * Create disk images [Please elaborate.] ____________________ * Create logical copies [Please elaborate.] ____________________ * Both [Please elaborate.] ____________________ * If this question doesn't apply to your current practice, please indicate what you plan to do. ____________________ Question 15: If you do create disk images, which disk image formats do you use? Check all that apply. * Expert Witness Format (.E01) * Advanced Forensic Format (.AFF) * “.img” or “.dd” uncompressed images resulting from “dd” or “ddflcd” * ".iso" uncompressed disk image format specific to optical media * Other [Please specify.] ____________________ Question 16: Which of the following metadata schemas do you use in conjunction with your born-digital processing workflow? Check all that apply. * DC * PREMIS * METS * MODS * DFXML * Other [Please specify.] ____________________ * If this question doesn’t apply to your current practice, please indicate what you plan to do. ____________________ Question 17: Which of the metadata profiles do you provide to your users (either in part of in full) as part of providing access to born-digital materials? * DC * PREMIS * METS * MODS * DFXML * Other [Please specify.] ____________________ * If this question doesn’t apply to your current practice, please indicate what you plan to do. ____________________ Question 18: Do you apply traditional archival description (EAD) to born-digital materials? * Yes [Please elaborate.] ____________________ * No Question 19: Do you use forensic software tools to help you identify files that may require redaction or restriction due to privacy and intellectual property concerns? * Yes [Please specify which tools you use.] ____________________ * No * If this question doesn’t apply to your current practice, please indicate what you plan to do. ____________________ Question 20: Which of the following is/are considered standard procedure when providing born-digital access in your reading room? [Please check all that apply.] * Archivist disables all external duplication methods on reading room computer * Archivist sits with patron during their research session * Archivist mounts disk image or files on reading room computer * Archivist pre-processes the disk image or files (including creation of access copies and redaction), and loads the specified files onto the reading room computer for unmonitored viewing by patron * Archivist extracts files from the disk image and loads them for access in a virtualized or emulated environment * Other [Please specify.] ____________________ * If this question doesn’t apply to your current practice, please indicate what you plan to do. ____________________ Question 21: Do you provide access to born-digital collection material for remote users? * Yes [Please elaborate.] ____________________ * No * If this question doesn’t apply to your current practice, please indicate what you plan to do. ____________________ Question 22: What level(s) of access do you provide to your born-digital collection material online? [Please check all that apply.] * I provide access to the file-level metadata but not the files * I provide access to the file-level metadata and the files * I provide access to the disk image * I do not provide access to any born-digital collection material online * If this question doesn’t apply to your current practice, please indicate what you plan to do. ____________________ Question 23: Do you restrict born-digital access to the reading room? * Yes, currently some born-digital materials are restricted to the reading room * Yes, currently all born-digital materials are restricted to the reading room * No, born-digital materials are not restricted to the reading room. * Other [Please elaborate.] ____________________ Question 24: Which of the following do you consider the biggest obstacles (for your organization) to providing access to born-digital materials online? [Please check all that apply.] * A) Insufficiently explicit donor agreements * B) Privacy concerns regarding multiple authors of born-digital materials (e.g. email) * C) Copyright/intellectual property concerns * D) No scaleable solution for appraisal and redaction of born-digital materials * E) Insufficient resources (e.g. staffing, training, financial) * F) None of the above apply. * G) Other [Please specify.] ____________________ Question 25: Of the options listed in question 22, which presents the biggest obstacle to providing born-digital access online? Question 26: Do you provide a different method of access for born-digital materials than you do for digitized materials? * Yes [Please elaborate.] ____________________ * No Question 27: Which of the following do you consider the biggest obstacles (for your organization) to providing access to born-digital materials via virtualization/emulation services? [Please check all that apply.] * Staffing resources * Training for both staff and users * Access to software licences and installation media to run legacy software within virtualized/emulated environments * Other [Please specify.] ____________________ Question 28: Have you ever encountered a patron who requested to view a digital object in its original software environment (e.g. Wordstar V1.2) and if so, why did the patron make this request? * Yes, because the object couldn’t be rendered otherwise * Yes, because the patron was interested in seeing the digital object in its original software environment * No * Other [Please specify.] ____________________ Question 29: If you are providing access to born-digital materials, how do you train your patrons in using the materials? [Check all that apply.] * One-on-one in-person instruction * One-on-one virtual instruction * Email * Online tutorial * Group instruction * If this question doesn’t apply to your current practice, please indicate what you plan to do. ____________________ Question 30: In your perception, how much patron demand is there for born-digital materials? [Please elaborate in the text box provided below the option you select.] * High demand ____________________ * Moderate demand ____________________ * Occasional demand ____________________ * Low demand ____________________ * No demand ____________________ Question 31: Do you facilitate, or would you consider facilitating, discovery of your born-digital materials through a consortial access point(s) (e.g. Digital Public Library of America, Northwest Digital Library, Portal to Texas History, etc.)? * Yes [Please specify the consortial access point(s).] ____________________ * No [Please elaborate. ] ____________________ * Not sure Question 32: For which of the following areas does your organization have a policy? [Please check all examples that apply.] * Watermarks on access copies of born-digital materials to prevent copying * Fee structure for born-digital access requests * Number of days in advance required to view or receive access copies of born-digital materials * Method of delivery for access copies of born-digital materials * On-demand access copies of born-digital materials * Level of service agreement/statement that outlines the level of preservation and access your organization can provide for different file formats * On-demand redaction of born-digital materials * Intellectual property and born-digital materials * Other [Please specify.] ____________________ Question 33: When working with a donor, do you use any forms, surveys, templates, or interview scripts (whether completed by the archivist or by the donor) that address hardware and software computing environments in which digital materials were created? * Yes [Please specify the forms you use.] ____________________ * No * If this question doesn’t apply to your current practice, please indicate what you plan to do. ____________________ Question 34: Does your deed of gift/donor agreement include informed consent that explicitly distinguishes between logical copies and bit-for-bit disk imaging? * Yes [Please elaborate.] ____________________ * No * Not sure Question 35: Does your organization have written policies that address what you would do if you were required by a court to provide access to embargoed, restricted, or unprocessed born-digital collection material? * Yes [Please elaborate.] ____________________ * No * Not sure Question 36: Which of the following digital object types present the biggest preservation challenges for your organization? [Please check all that apply.] * Proprietary project files (e.g. CAD, PSD, etc.) * Files created or edited prior to 1989 * Digital audio and video files * Databases (e.g. Access, etc.) * Websites * Other [Please specify. ____________________ Question 37: Are you willing to be contacted for a follow-up interview? * Yes * No If you are willing to be contacted for a follow-up interview, please provide your preferred contact information below.
https://smartech.gatech.edu/bitstream/handle/1853/58923/PARD_Survey_Instrument.txt?sequence=17&isAllowed=y
smartech.gatech.edu
crawl=CC-MAIN-2019-26
18992
application/http; msgtype=response
sha1:JFBPNLP7D2TMECLCAPW36YFWL3GNDG2R
<urn:uuid:cf81f08e-473f-4732-bd18-cbdb6392bded>
2019-06-17T01:42:07Z
143.215.137.23
text/plain
sha1:5O2GK42FZBTYS3MYNA6OCRR33V7LJHJG
<urn:uuid:e563bd53-9046-4b4a-8619-6edd88023bee>
https://smartech.gatech.edu/bitstream/handle/1853/58923/PARD_Survey_Instrument.txt?sequence=17&isAllowed=y
response
<urn:uuid:32492974-8e6c-464b-873e-2ac88939fa83>
isPartOf: CC-MAIN-2019-26
publisher: Common Crawl
description: Wide crawl of the web for June 2019
operator: Common Crawl Admin (info@commoncrawl.org)
hostname: ip-10-158-222-202.ec2.internal
software: Apache Nutch 1.15 (modified, https://github.com/commoncrawl/nutch/)
robots: checked via crawler-commons 1.1-SNAPSHOT (https://github.com/crawler-commons/crawler-commons)
format: WARC File Format 1.1
conformsTo: http://iipc.github.io/warc-specifications/specifications/warc-format/warc-1.1/