Preparation of Subscription Payments for Deposit

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Credit Card Payments
 
Credit Card Payments
 
a) Sort according to card type, grouping Visa/MasterCard together and American Express separately.
 
a) Sort according to card type, grouping Visa/MasterCard together and American Express separately.
 +
 
b) Group in batches of 50 or less.
 
b) Group in batches of 50 or less.
 +
 
c) Put a Post-It note on each batch indicating type of credit card and the count
 
c) Put a Post-It note on each batch indicating type of credit card and the count
 +
 
d) Send to accounting for processing.
 
d) Send to accounting for processing.

Revision as of 14:57, 29 July 2008

Payments should be sent to accounting everyday.

1) Sort payments according to payment type:

a. Agency checks: Payments received from subscription agencies, usually for multiple subscribers. These payments usually require that we add the ALA iMIS ID number for entry.

b. Direct checks: Checks directly from the subscriber. Most of these payments are new orders or include an ALA renewal form.

c. Credit Cards: Visa, MasterCard and American Express


2) Once sorted prepare each type of payment for deposit by batch in accounting.

Agency check preparation: a. Attach checks to media

If the media is smaller than 8 1/2 by 11 attach to a piece of scrap paper. Fit as many as possible on a page.

b. Group in batches of 50 entries or less if possible. Some agencies submit payments for hundreds of subscribers on one check. This one check and its orders would be one batch.

c. If time allows, look up iMIS ID number and write on media before sending to accounting so that batches are ready for entry when they are received back from accounting.

d. Put a Post-It note on each batch indicating Agency and the count/number of entries. (Not the number of checks)

e. Send to accounting

Direct check preparation:

a) Attach check to media.

-If the media is a check stub or smaller than 8 1/2 by 11 attach to a piece of 8 1/2 by 11 scrap paper


b) Group in batches of 50 or less.

c) Put a Post-It note on each batch indicating Direct Payments and the count

d) Send to accounting for deposit.

Credit Card Payments a) Sort according to card type, grouping Visa/MasterCard together and American Express separately.

b) Group in batches of 50 or less.

c) Put a Post-It note on each batch indicating type of credit card and the count

d) Send to accounting for processing.

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