2006 Conference Program and Minutes

9th Annual Atmospheric Science Librarians International Conference
Atlanta, GA   February 1-3, 2006
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“Atmospheric Sciences Libraries and Their Importance for Patrons”

Wednesday, February 1, 2006
ASLI program and ASLI dinner

8:30am Registration and Coffee
8:55am Welcome Address and Introductions
Madeleine Needles, ASLI Chair, 2006
9:00am Session 1 – Librarians and Information-seeking Behavior
Moderator: Madeleine Needles

1.1 ASLI Roundtable discussion
ASLI members and attendees will describe their libraries and unique collections

9:45am 1.2 What an Environmental Scan and Content Analysis Tells Us about the Current and Future Direction of Library and Information Studies Education
Edwin-Michael Cortez, Ph.D., Director and Professor, University of Tennessee School of Information Sciences, Knoxville, TN (Invited Speaker)

This paper presents the result of an environmental scan/content analysis study that examines the current and future state of library and information studies (LIS) education in the United States. The paper discusses content and delivery of curricula, demographics of students and faculty, technology trends, and issues of higher education as they impact LIS educational programs, including accreditation. Three recognized patterns provide the framework for the analysis. The first pattern is that of user self-service and how users desire to parse out information as it is needed, when it is needed. The second pattern is that of disaggregating or distilling of information where users rely on the smallest publishable unit of information. The third pattern is that of collaboration that happens simply because it is more effective to do things when people connect, when technologies connect, and when economies connect.Notes from the presentation provided by ASLI Secretary, Jean Phillips: Dr. Cortez discussed the current state of library and information studies education, suggesting that the sky is not falling and that library education is thriving, albeit changing. While cataloging may not always be called cataloging (e.g. it may be called “organization of information” which may cover many standards) and reference services might be called “information seeking behaviors and services” it does not mean education in the field is failing. It may mean that programs are changing to encompass broader needs.

The information we provide needs to be able to be pulled apart and used in many different ways

Like Google, library education and information services delivery, must focus on the user, do it well, strive to be faster rather than slower. We must acknowledge the user’s expectation: users see little difference between print and other media, they want information fast, sometimes convenience trumps quality, they are used to multitasking, and to the user, content and technology are inseparable.

We must be ready to deliver information across all formats and deliver it to the user’s tool of choice.

Reference services should be designed for how users use

How should librarians be educated? In the social justice model, with access to information for all? The end-user generation has given librarians new roles as developers of user-centered services. We must understand technology and its place, understand organizational patterns, and embrace diversity.

We need to examine how we add value to and cultivate support for our programs. Do we focus all conversations about the library so that we talk about its place? Have we done needs assessments for our programs? Do we understand basic marketing concepts? Have we preserved the professional ethic of service and determined what must be retained and what must be changed in the educational process?

10:15am Break
10:30am Session 2 – Digitization and Access
Moderator:Gene Major

2.1 How Data in Library Holdings Can Be Used to Improve Climate Databases
Joey Comeaux, UCAR, Boulder, CO (Invited Speaker)

Global climate change studies often rely on high quality long-term meteorological and oceanographic observed data. In many cases these observations exist only on hard copy or microfiche where they cannot be effectively combined with other digital data and easily used for research. We herein describe the elements of a process that will identify unique data not currently in digital form and which could potentially lead to the digitization and rescue of historical records from deteriorating media. The data archive teams at the National Center for Atmospheric Research (NCAR) and the National Climatic Data Center (NCDC) have large observation collections and these teams can determine, by comparison and inventories, if a non-digital data source is unique. After unique data has been documented and the value assessed, collaborative projects can potentially be started where the data are digitized as part of the Climate Database Modernization Program (CDMP) at NCDC. We are interested in learning more about the data holdings in the library community and fostering activities to enhance the digital data archives at NCAR and NCDC.

10:50am 2.2 Where’s the Data? Finding Atmospheric Data Sets for Research
Gene Major, Global Change Master Directory, SSAI, Lanham, MD

Atmospheric science librarians require access to many tools to assist patrons in their research. There are databases for locating journal articles, dissertation theses, patents, gray literature, etc. However, resources for finding available data sets are not as prevalent. Authors will rarely mention data sets used in their research papers and searching the internet may not find the relevant data sets. Outside of the “invisible college”, where do researchers find data that may already exist? NASA’s Global Change Master Directory (GCMD), a web-based information system for global change research, provides the tools to locate data sets by selecting keywords. This presentation will demonstrate some of the features of the GCMD including search and retrieval of data set information, direct access to data sets, controlled vocabularies, and tools to create your own metadata for specialized data set collections held at research libraries.

11:10am 2.3 NCDC Publications – Where and How?
Linda Preston, National Climatic Data Center, Asheville, NC

The National Climatic Data Center (NCDC) as publisher offers many current and historical titles of value to the nation and the world. Its publishing has evolved allowing for various types of NCDC access: (1) free data: a)Data and Products link: Free Data; b)Personal Name Bibliography; and c)WSSRD, an interim database of just-scanned older print documents; (2) data services that are complicated enough to require the assistance of NCDC customer service meteorologists and meteorological technicians which may or may not require recovery costs; and (3) data from NCDC’s online store which require recovery costs. Have you found use for NCDC resources and do you feel comfortable finding your way around them? Access through the above sources will be demonstrated online, among others.

11:30am 2.4 Alternative Resources for Meteorological Research
Linda Musser, Librarian, Penn State University, PA

Atmospheric science libraries are valuable to patrons for several reasons; they provide access to specialized tools such as “Meteorological and Geoastrophysical Abstracts (MGA)”; they contain high concentrations of relevant works such as “WMO publications”; and they are managed by professionals with extensive knowledge of atmospheric science resources as well as other tools of librarianship. It is via this last aspect; the knowledge and awareness of non-meteorological resources; that atmospheric science librarians can sometimes provide the most assistance to our users. This talk will highlight some non-meteorological and non-scientific resources that can be useful in meteorological research.

11:50am 2.5 Market Your Library with a BLOG
James LaMee, Reference Librarian, Belmont Abbey College, NC (Invited Speaker)

Why and how might your library use a weblog to promote your services and communicate with your users. We will examine possible reasons for a blog, the basic planning process, and a brief overview of blog software and hosting choices.

Notes from the presentation provided by ASLI Secretary, Jean Phillips: Lecture based on the article: Market Your Library with a Blog, Associates, v.12, no.1, July 2005.

“Blogs are a natural evolution in marketing and public relations for any library and an effective means of extending the reach of library instruction.” (LaMee)

Content management software is referenced, including such packages as Blogger, Greymatter, Typepad and others.

12:10pm 2.6 To BLOG or not to BLOG
Brian Voss, Librarian, NOAA Seattle Regional Library, WA

In 2005, the NOAA Seattle Library selected and implemented the blog software, Pivot, to enhance the existing html, email and print-based library news services. This presentation covers the technical considerations of implementing a blog software package on a local server, the effort saved and invested with the service, and the potential benefit to the end user in a mid-sized government research library setting.

12:30pm Lunch
1:30pm Session 3 – The Weather and its Aftermath
Moderator: Susan Tarbell

3.1 Season on Edge- The Historic 2005 Atlantic Hurricane Season
Dr. Christopher C. Hennon, Assistant Professor, UNCA, (formerly of the National Hurricane Center), Asheville, NC

The 2005 Atlantic hurricane season set records on many levels, including the most tropical cyclone formations, most tropical storms, most hurricanes, strongest hurricane (Wilma), and the most damaging and third most deadly storm in our nation’s history (Katrina). Although the specifics as to why the season was hyperactive are still to be determined, an active season was predicted before the season began on June 1. This presentation will reflect on the 2005 season and place it in historical context. In addition, four storms (Dennis, Katrina, Rita, Wilma) will be examined in more detail, including their interesting lifecycles and how well they were forecast by the National Hurricane Center. Finally, the possibility that some aspects of the season may have been enhanced by global warming will be discussed.

2:00pm 3.2 Air Force Meteorologist in Afghanistan
Lt. Col. Ann Gravier, Air Force Combat Climatology Center, Asheville, NC.

Air Force meteorologists play a key role in a broad range of military operations, from planning to execution to post-operations analysis. Lt Col Gravier will discuss the varied role of Air Force Meteorologists in forward deployed operations. She will draw upon her experiences in a seventeen year career, including deployments to Egypt, Uganda, and most recently in Afghanistan.

2:30pm Break
2:45pm Session 4 – Anniversary Years
Moderator: Maria A. Latyszewskyj

4.1 50th Anniversary of the Collaboration Between the U.S. Dept. of Commerce’s National Oceanic and Atmospheric Administration (NOAA) and the U.S. Environmental Protection Agency (EPA)
Evelyn M. Poole-Kober, NERL-ASMD Library, USEPA, Research Triangle Park, NC

The NOAA Atmospheric Sciences Modeling Division (ASMD) celebrated its Golden Jubilee in September 2005. Established in Cincinnati, Ohio, in 1955 to provide research and technical assistance to the Public Health Service relating to air pollution control. The division moved to Research Triangle Park, North Carolina, in 1969 to provide support to the National Air Pollution Control Administration. This paper focuses on 50 years of air quality research and application by ASMD in partnership with the U.S. Environmental Protection Agency.

3:05pm 4.2 International Polar Year (IPY) – History of the IPY
Judie Triplehorn, Keith B. Mather Library, Geophysical Institute, International Arctic Research Center, Fairbanks, AK

The Arctic and Antarctic are the centerpieces for global change research and will be the areas of most dramatic impact. Every fifty years, the science community has taken an in-depth study of these polar regions. The fourth of these International Polar Years will be coming up in 2007-2008 with global change as one of its focal points.

Atmospheric science librarians will be concerned about retrieving historical information for comparison studies as well as current information on changing patterns in the Arctic and Antarctic. The librarians’ challenge will be to locate previous scientific studies as well as to collect and preserve current research for the fifth and future IPY programs. To accomplish this overview, the paper will be divided into three parts: (1) historical review of the publications and bibliographies of the previous International Polar Years 1882-83, 1932-33, 1956-57 (International Geophysical Year); (2) the current status of IPY organizations and projects for 2007-2008; and (3) the development of international bibliographic products which will index both electronic and print publications resulting from IPY research projects.

3:25pm 4.3 Imaging Project and Bibliography of IPY Material
Doria Grimes, Librarian, NOAA Central Library, Silver Spring, MD

To assist planners and participants of the Fourth International Polar Year in 2007, NOAA Central Library staff imaged and compiled an online bibliography with links to polar exploration and related resources from its historical collections. The First International Polar Year was in 1882-1883 which fostered a number of significant arctic expeditions such as the Greely Arctic Expedition from 1881-1884, the cruise of the revenue marine steamer Corwin in 1884-1885, and the Norwegian “Fram” Expedition in 1898-1902. This resource is a multimedia collection of full text, digital videos, online cruise data and Web resources.

3:45pm Sessions End for the Day
4:30pm ASLI’s Choice Book Awards
In book signing area next to AMS Resource Center
6:30pm Annual ASLI Dinner
Location to be announced, sponsored by Cambridge Scientific Abstracts

Thursday, February 2, 2006
ASLI program, vendor updates, business meeting

8:45am Coffee
9:00am Session 5 – World Meteorological Organization (WMO)

WMO Products – Their Use – Panel Discussion
Moderator: Susan Tarbell
Panel: Evelyn Poole-Kober, Maria Latyszewskyj, Linda Musser

10:15am Break
10:30am Session 6 – AMS Publishing and Products Updates
Moderator: Jinny Nathans

6.1 Welcome address
Keith Seitter, Director, American Meteorological Society, Boston, MA

10:40am 6.2 AMS Publishing/BAMS Update
Ken Heideman, Director of Publications, AMS and Jeff Rosenfeld, Editor, Bulletin of the American Meteorological Society (BAMS), AMS, Boston, MA
11:00am 6.3 Meteorological and Geoastrophysical Abstracts
Michael Miyazaki, Marketing Manager, Cambridge Scientific Abstracts
11:20am 6.4 Vendor Updates
12:00pm Lunch
1:00pm 6.5 Vendor updates continued
2:30pm Break
2:45pm 6.6 Vendor updates continued
3:30pm Session 7 – ASLI Business Meeting
Moderator: Madeleine Needles

Treasurer’s Report
Brian Voss, ASLI Treasurer
As of January 30, 2006, ASLI has $4796 in savings and $102 in checking.  This includes lanyard expenses, field trip fees, and $560 in conference and member field trip fees.  The AMS will charge ASLI $850 in fees for the conference room, including internet charges. This will be a standing charge until further notice.  ASLI does not currently pay for booth space.

Membership Report
Evelyn Poole-Kober, Membership Chair
All membership updates go to Evelyn.  This year ASLI had 30 renewals and four new memberships.  Evelyn will send another notice and contact universities who do not have members to encourage them to join ASLI.  Members discussed how to encourage corporate memberships: American Geophysical Union, Cambridge University Press, Oxford University Press.
Evelyn will add vendors to the back of the ASLI directory.

ASLI Meetings

The group discussed ASLI’s coverage compared to that of the Geoscience Information Science Society (GISS?). How is their coverage different? Is it broader in subject scope? ; Jinny Nathans volunteered to join GISS, attend a meeting and report back. Could we hold a joint meeting with GISS?  Could we meet along with the American Geophysical Union (AGU)? The AGU holds two meetings per year. It was suggested that sometimes groups lose momentum after joint meetings; something to consider.

Next year is the 10th ASLI meeting. The group discussed ideas for commemorating the anniversary. Should we have a 10th anniversary pin ? Should MGA do an educational course for students at the 10th meeting?

Should ASLI think about planning an international meeting in order to attract our international members?

ASLI Web Site

Brian Voss, Heather McCullough and Anita Colby will continue to develop the e-resources page and will add it to the ASLI web site.
Kristi Jensen has volunteered to continue as ASLI web site manager.

ASLI’s Choice Book Award

The 2005 Awards Committee suggests that earlier deadlines are needed for book nominations so that the Committee can complete its work earlier.  Members of the 2005 Awards Committee (Maria Latyszewskyj, Doria Grimes, Amy Butros and Judie Triplehorn) agreed to serve again in 2006.  The group discussed placing an “ASLI’s Choice” seal on the winning books. Doria Grimes will prepare a cost estimate for seals.

Vendor Update
Jinny Nathans

Jinny proposes that ASLI have a vendor committee charged with selecting and contacting vendors for the annual conference.
Are there vendors we’re missing?
How do we make sure we’re getting quality vendor presentations?
Linda Musser volunteered to help with vendor selection.
Should we put the question to the list (which vendors to invite)?

Other Discussion

The 2007 conference will be held 14-18 January in San Antonio.
Madeleine Needles will begin to write an operations manual for ASLI.
Publishers have contacted ASLI about selling our listserv list – ASLI has not done this in the past and after discussion, the group decided to invite them as corporate members and to invite them to exhibit at the conference. Vendors in the past have sponsored breaks, dinner – ASLI could offer them a slot in the afternoon of vendor updates.

Should the bylaws be amended to allow member(s) to vote if they cannot attend the annual meeting? Discussion followed about how to make changes to the bylaws.

What’s the value of ASLI? Members have access to an established network of expertise – this is very valuable. Should ALSI devote part of its web site to library profiles and expertise that would be accessible to “members only”? Brian Voss will explore this possibility and report back to the Board.

2006 ASLI Executive Board and Officers

Chair: Susan Tarbell, Air Force Weather Technical Library.
Chair-elect: Jean Phillips, Space Science and Engineering Library, University of Wisconsin-Madison.
Past Chair: Madeleine Needles, Haystack Observatory Library, Massachusetts Institute of Technology.
Secretary: Gene Major, Global Change Master Directory, Goddard Space Flight Center, NASA.
Treasurer: Brian Voss, NOAA Seattle Regional Library

The Business Meeting concluded at 5:00 pm.

Submitted by: Jean M. Phillips, ASLI Secretary
3 April 2006

5:00pm ASLI Sessions end for the day

Friday, February 3, 2006
Annual ASLI Field Trip

8:30am-4:30pm Annual ASLI Field Trip
Visit the libraries of CNN, Georgia Tech, and the EPA in Atlanta.
Please join us by making a reservation with Judie Triplehorn 907-474-7512 or at gilibrary@gi.alaska.edu.
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