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COPE Calendar FAQ: What are the MSU Today Guidelines?

MSU Today accepts events and announcements targeted to one or both of these groups:

  • faculty and staff,
  • students.

In order to be included in MSU Today, items must be submitted no later than 4 p.m. the business day before the email is sent out. Please review the MSU Today mailing schedule.

MSU Today does not accept items from non-MSU entities. Nor does it accept items promoting sales, discounts, coupons or promotions for services of commercial or campus-commercial entities.

MSU Today does accept items promoting MSU-affiliated concerts, lectures, cultural events, and academic presentations produced by MSU students, faculty, and staff. 

Announcements

Announcements appear at the top of the MSU Today email and provide information that does not include a specified time and physical location. Examples of announcements include:

  • calls for volunteers or nomination,
  • deadlines for applications,
  • registrations or RSVPs;
  • scheduled maintenance on MSU grounds or by UIT and
  • announcements of faculty, staff appointments or honors.

Events

Events are activities that will occur at a specified time and location. Events include lectures, concerts, receptions, and exhibit openings that would be of interest to MSU faculty and staff. Events may also include activities that will create a large presence on campus by non-MSU entities.

When completing the announcement and event forms:

Please remember that items submitted to MSU Today should be written clearly and provide the essential elements of your message in one or two well-organized paragraphs. Descriptions failing to meet basic English writing standards will be referred to departmental communication associates for editing. MSU Today does not make corrections for grammar, punctuation, spelling, or other errors. Please proofread carefully. The “AP Stylebook” or Strunk & White’s “The Elements of Style” are recommended guides.

Links to related articles, PDFs, websites and maps as well as full text such as MSU News Service stories may be included in the Complete Description.

Start Date/Time appears on the left margin of the email posting and on the published screen. It is not necessary to include in theComplete Description.

Location appears on the published screen and is not necessary to include in the Complete Description.

Adding images, embedded video and documents
To add an image from the library, click on the Add Image tab, select and click on an image from the library and then close the photo box.

To add a document, click on the Add Document tab, click on Upload a New Document, then select a document from your files.

To add an image not in the library or an embedded video, please see the help menu for instructions.

Contact Information/Tags/Options/Group Access/Notes
These sections are self-explanatory. However, please be aware that the contact information entered in these fields will appear on the published screen.

When will my approved event appear in MSU Today?

Day of Event Event will be included in MSU Today
Monday Friday, Monday
Tuesday Monday
Wednesday Monday, Wednesday
Thursday Wednesday
Friday Wednesday, Friday
Saturday Friday
Sunday Friday

Note: To be considered for inclusion in the MSU Today email, items must be submitted no later than 4 p.m. the day before the email is sent out. MSU Today email is posted on Mondays only during breaks and summer semester.

If your event was not included in MSU Today and you still believe it should be featured, please contact msutoday@montana.edu. Please include your full name and your event’s ID number (found when viewing your events in the Calendar application) with your inquiry.

 

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