Updating your personal profile

How to edit your profile on the Linguistics Department website

written by Prof. Peter Lasersohn

Profiles are generated from information in the LAS “CVStorage” database.  This database allows you to enter a lot of information, but only some of it is used in generating your profile.  (But if you are affiliated with another department that generates webpages from this database, some of the information we do not use may be used by that other department.)

To edit your information, first log in at https://secure.las.illinois.edu/CVStorage.

This will take you to a page with the title “ATLAS Directory” at the top, and five tabs underneath marked “My User Profile”, “Manage My Users”, “Manage My Areas”, “Title VI”, and “Sign Out”.  When you first sign in, “My User Profile” should be the active tab.  (If it isn’t, click on it.)

Just under the tabs, you should see five headings, marked “User Information”, “Additional Information”, “User Publications”, “Area Affiliations”, and “Proxy Permissions”.  Each of these leads to a page with a series of blanks where you can fill in information:

User Information

  1. Title.  This is optional. If you want, put “Mr.”, “Ms.”, or whatever title you prefer.
  2. Given Name.  Your given name.
  3. Surname.  Your surname.
  4. Suffix.  You can use this to put a degree (B.A., M.A., etc.) after your name.
  5. Appointment title. Our site does not use this.
  6. Primary area affiliation.  If you have more than one departmental affiliation, the one you designate as primary will be listed first on your profile.
  7. Allow primary area affiliation to modify profile information.  Check this if you want to allow me and Randy Sadler (or whoever maintains the site for your primary affiliation) to modify your information.  If you don’t check this, please be sure to examine your profile and directory listings carefully, and correct anything that is not displaying right.
  8. Primary office address.  Our site does not use this.  We get your address from a different field, described below.
  9. Primary email address.  Your email address.  Be sure to fill this in, so that students and others will be able to contact you.
  10. User photo.  If you have no photo on your profile page, please add one — they add a lot to the visual appeal of the page. If you already have a photo, please make sure it is up-to-date.
  11. Notify xxx when user information has been updated.  Check this if you want to be notified.
  12. Save.  Be sure to click this or none of your information will be saved.
  13. Upload CV or resume. Use this to include a link to your CV on your profile. Preferred format is PDF.

Additional Information
NOT USED BY OUR SITE!

User Publications
If you have publications, please enter them!

Area Affiliations
This page will display a table with all your affiliations with departments that use this system.  If you have affiliations with departments that do not use this system, they are not displayed.

Find “Linguistics”, and click “edit”.  This will open up a form below the chart, where you can enter more information.

  1. Visible in Directory.  Please make sure this is checked.
  2. Office Address.  This will display on your profile, just below your photo.  Unfortunately, we do not have separate fields for mailing address and office location, but BOTH types of information really ought to be displayed.  I recommend listing your mailing address first, then a blank line, then your office location, like this:

University of Illinois
Dept. of Linguistics, MC-168
707 South Mathews Avenue
Urbana, IL 61801
USA

Office: 4096 Foreign Languages Bldg.

In some cases, your address may have been entered automatically from university records, but in a cryptic, abbreviated format that no one outside the university would understand.  Please don’t leave your address as “LING, Flb 4080, M/C 168” or no one will understand it.

  1. Office phone.  Be sure you include the area code.
  2. Roles.
  • Administration.  This is for administrative titles such as Head of the department, Director of Graduate Studies, etc.  As a graduate student, you will probably not have any such titles.
  • Faculty.  This is for your academic titles such as Professor, Assistant Professor, Lecturer, etc.  Again, as a graduate student, you can skip this.
  1. Research keywords.  Not used by for graduate student profiles.
  2. Home department.  This is for the department of your primary affiliation, if it is NOT Linguistics.  As a graduate student, this will probably not be the case, so skip this field.
  3. ESL/Language. This field determines whether you will be listed under the MATESL program or the LING MA/PhD program on the directory page. If you are in the MATESL program, please enter “yes” and click “Add value”. If you are in the LING MA/PhD program, please leave blank
  4. Language. As a graduate student, you may skip this field; it is used to sort faculty in the language programs from those in the linguistics programs.
  5. Department-wide administration title. As a graduate student, you will not have such a title; please skip.
  6. ESL/Language-related administration title.  Again, as a graduate student, please skip.
  7. Research interests.  This can be one or more short paragraphs describing your main areas of research.  This displays on your profile, but not on the directory page.  After entering the text for each paragraph, be sure to click “Add value” (on the right).
  8. Education.  List your degrees.  After entering the text for each one, be sure to click “Add value” (on the right).
  9. Current projects.  This can be one or more short paragraphs describing your current projects.  After entering the text for each paragraph, be sure to click “Add value” (on the right).
  10. Affiliated.  This field is used to sort core faculty in linguistics from faculty in other department who have “courtesy appointments.” As a graduate student, you should skip this field.
  11. Update.  Be sure to click this or none of your changes will be saved.

Proxy permissions
This is for giving other users permission to edit your information.  Don’t do this without a good reason.

After editing your profile, please look at it and at your listing in the department directory athttp://www.linguistics.illinois.edu/people/grad/ to make sure everything is displaying properly.

If you need any help, please don’t hesitate to ask me or Randy Sadler.

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