Difference between revisions of "FAQs"

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::*'''ALSC Blog''' - The blog is a controlled blog.  It can be read by anyone but posts are scheduled and previewed by an ALSC designee.  This is the place to announce your committee's work to others.  Think of it as a notification service of newsletter.  For example, if your committee has posted useful resources to the ALSC wiki, you may want to request permission to write a post announcing this on the ALSC blog.
 
::*'''ALSC Blog''' - The blog is a controlled blog.  It can be read by anyone but posts are scheduled and previewed by an ALSC designee.  This is the place to announce your committee's work to others.  Think of it as a notification service of newsletter.  For example, if your committee has posted useful resources to the ALSC wiki, you may want to request permission to write a post announcing this on the ALSC blog.
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Return to [[Best Practices for Virtual Committee Work]]

Revision as of 19:12, 26 February 2012

FAQs

  • Can a virtual committee meet in-person at conferences?As a virtual committee, all work is expected to take place virtually. It is certainly acceptable for those members who will be attending conference to gather socially. However, because members agreed to serve on a virtual committee, no work should take place. Members unable to attend may feel ostracized. If each and every member of the committee unanimously agree to an in-person meeting it is permissible, however, it should not deter from the bulk of the committee’s work being conducted virtually.
  • How do I handle copying ALSC leadership on emails, documents and other communication when using ALA Connect?ALSC leadership does not have access to your committee space with the exception of documents you mark as ‘public’. It is important to keep leadership apprised of any significant issues related to committee work. Do they need to see every single post and discussion? Probably not, so long as you make sure to alert them of any major issues. You will need to exercise good judgment in determining what items need to be copied. Make sure to attach or cut and paste into an email to leadership any discussions of significance. If you are uncertain, consult with your PGC. You may want to consider sending leadership a quarterly summary of activities. If there is something they feel they need to know more about they will let you know.
  • Doesn’t leadership receive notification anytime something new is posted to a committee’s Connect space?While non-members can subscribe to track a committee’s space, they will not have access to everything. Additionally, given how many ALSC committee’s, task forces, and other groups there are, it’s best that you notify leadership on important issues directly.
  • Will all the committee members receive notification when something new is posted on our Connect space?All members of your committee should be members of the Connect space. You will want to check under ‘members’ to make sure they are all listed. You will then need to contact your members via email request that they manage their subscriptions to make sure their Connect subscriptions are active.
  • Do we need to use ALA Connect?The use of ALA Connect to store your committee’s work is strongly encouraged. This ensures that future chairs and members will be able to access and review previous work thus making for a smoother transition. Your committee’s ALA Connect space is a valuable tool and can serve as a repository and portal. It makes it easy for members to quickly access information. Rather than needing to search through emails, members can easily find the information in Connect.
  • Do we need to use the Chat feature in ALA Connect for our meetings?While several committees have found the chat feature in ALA Connect to be sufficient for online meetings, it is not for everyone. There are alternative which are discussed on the Meetings and Communications part of this wiki. If you choose to use another tool, you will want to remember to cut and paste the transcript (if using another chat tool) or minutes in Connect. You will also want to make sure that all the necessary information for accessing the tool is available on Connect. Remember – Connect can server as a portal. Make sure that they necessary URL, phone number, needed password, etc… is stored on Connect and that the date and times of the meetings are listed as well. Valuable meeting time can be lost when members are late because they had trouble locating the information needed to attend.
  • Should I prepare and agenda and minutes for online meetings or conference calls? Yes. It is good practice to provide an agenda to all participants ahead of time. This will help keep the meeting focused and running on time. Minutes are strongly suggested. While chat allows you to have a transcript, reading a full transcript can be cumbersome for those who were unable to attend. Minutes can provide a brief and organized account of the meeting.
  • What if a member can't attend the virtual meetings? There will always be times when members have conflicts and can't attend. When members miss meetings they are expected to read the minutes and follow-up on any assignments they were given. You will want to evaluate the overall contribution of the member. You may have a member who is unable to attend many of the meetings, but follows through on all assignments and therefore is still actively contributing to the committee.
  • What's the difference between ALA Connect, The ALSC Wiki, and The ALSC blog?
Blogs, wikis and Connect - Oh my! Yes, it can be quite confusing. Here is some brief information to assist you in discerning the differences.
  • ALA Connect - ALA Connect is a powerful networking site created by ALA to facilitate communication and collaboration. It is where an official ALA group or division group can store and organize its work. It is generally used for communication among specified group of users. This is where your committee will store documents and post announcements for committee members. Think of it as the official committee binder.
  • ALSC Wiki - The ALSC wiki is intended to be a place for ALSC members or anyone with an interest in library services to children. It is where ideas can be organized and shared for future reference. This is where your committee can post resources or ideas you feel will be beneficial to others. For example, if you committee created a bibliography this would be a good place to store it such that it can be accessed by others. Think of it as a reference source rather than a notification service.
  • ALSC Blog - The blog is a controlled blog. It can be read by anyone but posts are scheduled and previewed by an ALSC designee. This is the place to announce your committee's work to others. Think of it as a notification service of newsletter. For example, if your committee has posted useful resources to the ALSC wiki, you may want to request permission to write a post announcing this on the ALSC blog.


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