Liaison Coordination & Support

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Contents

Committee Charge:

To provide a method of outreach from New Members Round Table (NMRT) to other American Library Association (ALA) members in order to promote attendance and participation in programs, discussion forums, events and committees. The Liaison Coordination and Support Committee is responsible for the Liaison Program. The Committee ensures the proper administration of the overall program, including updating the necessary web forms, collection of liaison volunteers and advertisement of the program. The NMRT President appoints liaisons at the recommendation of the Liaison Coordination and Support Committee Chair.

History of the Committee

The Liaisons were a loosely organized group, reporting to and coordinated by the Networking Director. Also, in the past, the NMRT groups of state ALA chapters sent representatives to NMRT, called the Affiliates Council. To revitalize these groups, a Liaison Coordination and Support Ad Hoc Committee was appointed in 2002-2003 to investigate the possibility of creating a standing committee for liaisons and to propose a plan to establish the NMRT Liaison Program. The Executive Board decided during Midwinter 2003 that a separate committee should reevaluate the Affiliates Program.


Major Responsibilities

The liaisons take a key role in increasing awareness of information and ideas of mutual interest to NMRT and ALA Unit members. The responsibilities of the liaisons are to:

  • Meet at Midwinter and Annual NMRT meetings and events, and attend meetings of their respective ALA Units.
  • Join appropriate listservs, including nmrt-l@ala.org . Monitor publications of the ALA Unit.
  • Submit committee meeting dates and program information for their ALA Unit. Request inclusion in the distribution of agenda and minutes for the Unit. Publicize information concerning the ALA Unit including relevant program invitations, announcements and other information.
  • Keep their ALA Units informed of NMRT activities that would be of interest, such as the programs sponsored by the Student and Student Chapter Outreach Committee, the Student Reception, Mentoring, etc.
  • Invite Unit representatives to attend functions like Orientation and the Student Reception.
  • Report on discussions, policies, and action of their ALA Units that are relevant to NMRT. Obtain minutes, if possible, and summarize relevant sections.
  • Report on discussions, policies, and action of NMRT that are relevant to their ALA Unit.
  • Identify and alert NMRT of Unit programs which NMRT may wish to co-sponsor, either from Unit breakout sessions, listservs or other means.
  • Submit a written report of meetings attended to the Executive Board at the Midwinter Meeting, at the Annual Conference, and at other times upon request if necessary. If necessary, provide an oral report to the Board, under the supervision of the Chair. Reports will be considered, and highlights will be provided to NMRT members via Footnotes, NMRT-L and other forum.
  • Find an alternate (e.g. ALA Unit counterpart) to attend and report on meetings of NMRT or ALA Unit if attendance to meetings is not possible. This alternate will submit the report to the liaison. If an alternate cannot be found, secure the minutes or other information from the meeting by making a request to the Secretary or another officer.


Procedures Used to Accomplish Major Responsibilities

  • Make contact with NMRT Liaison Coordination and Support Committee Chair, the assigned ALA Unit, ALA Unit counterpart, and past NMRT Liaison to the Unit.
  • Join appropriate listservs.
  • Check ALA Unit and NMRT websites for current and upcoming activities and opportunities and disseminate relevant information to members.
  • Submit NMRT liaison report form on NMRT website. Maintain contact with NMRT officers and members and stay abreast of NMRT activities and discussions so that a proper picture of NMRT concerns can be made to the ALA Unit. To this end, liaisons are encouraged to attend NMRT Executive Board meetings.

Committee Composition and Term(s) of Office

he basic categories for NMRT Liaisons include:

  • 2 Co-Chairs with an Annual to Annual one year appointment
  • Liaisons are not appointed as full Committee members within NMRT and are considered to be volunteers; the number of volunteers will equal the number of ALA units with which we develop liaison relationships.

Liaisons will either be designated by NMRT to liaise with a group or will be requested by the ALA Unit to be included in NMRT activities. Because the main responsibility of the liaisons is to transmit information between NMRT and the ALA Unit, they should already be involved in the ALA Unit to be represented.

The appointment process each year consists of:

  • Members complete the Committee Volunteer Interest form including preferences in committees.
  • Liaison Committee will email members to confirm interest to serve and will send the NMRT President a list of interested members.
  • NMRT President will appoint liaisons based on the recommendations of Liaison Coordination and Support Committee Chair at Annual.
  • Liaison Coordination and Support Committee Chair will confirm appointments via email and will invite appointed liaisons to next conference meeting (e.g. Midwinter) to give briefing of responsibilities.
  • Members already serving as a liaison who wish to continue their service will contact the Liaison Coordination and Support Committee Chair to express their continued interest to serve as liaison for Unit.

Liaisons are not appointed as full Committee members within NMRT and are considered to be volunteers. Liaisons are appointed to one-year terms and can be reappointed for two consecutive terms with the recommendation of the Liaisons Coordination and Support Committee Chair. Liaisons may be appointed to no more than two ALA Units at a time. Service as a liaison does not count against the three direct committee appointment rule governing ALA.

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