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Agenda Packet - 2024-08-14AGENDA LIBRARY ADVISORY BOARD Wednesday, August 14, 2024 7:00 – 9:00 p.m. Library 706 Fourth Street, Lake Oswego, OR 97034 The Library closes at 7pm, please arrive prior to 7pm Staff Contact: Donna Harlan, 503-697-6583, dharlan@lakeoswego.city 503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY Virtual Access This meeting will be held in person. To participate remotely, please email the staff contact at least 24 hours before the meeting. ADA Accommodation Requests lakeoswego.city/accommodation 503-635-0282; Relay 711 Please allow four business days to process your request. Translation Services Traducción o interpretación 翻译或传译 통역혹은번역 503-534-5738 Kent Watson, Chair ∙ Patricia Walls, Vice Chair ∙ Patrick Walsh ∙ Mark Pontarelli ∙ Lilisa Hall ∙ Joy Fabos ∙ Seth Pauley Melissa Kelly, Staff Liaison ∙ Anisha Oruganty, Youth Liaison ∙ Enid Rittman, Youth Liaison ∙ Trudy Corrigan, Council Liaison ∙ Liberty Planck, Alternate 1. CALL TO ORDER 2. ROLL CALL 3. WELCOMING NEW MEMBERS/INTRODUCTIONS 4. APPROVAL OF MINUTES July 10, 2024 5. CITY COUNCIL UPDATE Councilor Trudy Corrigan 6. PUBLIC COMMENT The purpose of Public Comment is to allow community members to present information or raise an issue regarding items not on the agenda or regarding agenda items that do not include a public hearing. A time limit of three minutes per individual shall apply. Public Comment will not exceed thirty minutes in total. If you are unable to attend the meeting and prefer to provide public comment in writing, please email the comment to the staff contact listed above at least 24 hours before the meeting. 7. DIRECTOR’S REPORT 7.1 FY 23-24 Library Events, Classes and Programs: Statistics and User Testimonials 7.2 Strategic Plan Progress Updates 7.3 Meeting Room Policy revisions 2024 8. LDAC UPDATE Page 2 503-697-6583 706 4TH STREET PO BOX 369 LAKE OSWEGO, OR 97034 WWW.LAKEOSWEGO.CITY 9. CHAIR’S REMARKS 10. YOUTH LIAISON REMARKS 11. FRIENDS OF THE LIBRARY REPORT 12. ADJOURNMENT Next Meeting: September 11, 2024 CITY OF LAKE OSWEGO July 10, 2024 Library Advisory Board Library 1 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us Present: Patricia Walls, Mark Pontarelli, Patrick Walsh, Lilisa Hall, Joy Fabos, Liberty Planck, Anisha Oruganty, Councilor Trudy Corrigan Staff Present: Melissa Kelly, Donna Harlan Others Present: Phil Wikelund, Friends of the Lake Oswego Public Library (Friends) Absent: Kent Watson, Seth Pauley, Enid Rittman Special Guests: Ed and Barbara Steinberg, Allison Korkola 1. Call to Order The Library Advisory Board (LAB) meeting was called to order by Vice-Chair Patricia Walls at the Lake Oswego Public Library (LOPL) on Wednesday, July 10, 2024 at 7:05 pm. 2. Welcome, Introductions and Distinguished Service Awards presentation  Kelly welcomed new LAB members and guests. Introductions were made around the room.  Kelly presented Steinberg and Korkola with Distinguished Service Awards for their exceptional service above and beyond expectations while serving on LAB. 3. Minutes Motion to approve was made by Pontarelli, seconded by Walsh. The May 8, 2024 minutes were unanimously approved by LAB. 4. Public Comment - none 5. Council Update – Councilor Trudy Corrigan  Corrigan explained there have been 3 City Council meetings with much activity since our May 2024 LAB meeting. Highlights included city proclamations and contract awards as well as various Council approvals including appointments to City boards. Corrigan mentioned the reports that had been presented to Council, and also shared that Council had a number of recent study sessions/discussions on several topics. The City also received a donation from Meals on Wheels. 6. Director’s Report – Melissa Kelly Kelly reviewed Library Strategic plan goals, 2024 LAB goals and presented progress updates: Library Strategic plan goals and 2024 LAB goals  Library Strategic Plan Goals: o Serve People Beyond the Building o Create Space to Expand Services o Increase Awareness of the Library’s Value o Support Staff Wellbeing and Growth  LAB 2024 Goals which tie into Strategic Plan Goals: o Procure seismic hazard study including cost estimates for current library facility o Conduct feasibility analysis including cost estimates for a new library facility o Continue to expand accessibility to programs and services for all, including specific projects to expand library outreach services with dedicated staff and CITY OF LAKE OSWEGO July 10, 2024 Library Advisory Board Library 2 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us procurement of a bookmobile, as well as to expand LO Reads with a youth companion selection Progress Updates for the Library Strategic Plan and 2024 LAB goals  Facility Assessment results and facility related updates o The Facilities Assessment results were presented to Council May 21st .  Links to the presentation video and CIDA report were sent out to LAB members previously and will be sent to new members.  Members of the CIDA team were present at the meeting to assist in report presentation and answer questions o Overall findings:  The library facility would require significant renovations for the structure to meet seismic performance expectations.  The building and site have significant ADA deficiencies.  The building is showing many signs of degradation to the roof and building envelope.  The cost estimate is roughly $10 million and only addresses the seismic, water intrusion, ADA and other building maintenance and updates identified in CIDA’s 2024 report, allowing the city to maintain the existing library at its current size and service capacity.  Project scope would NOT renovate the overall square footage of the library or add any new spaces or amenities. Kelly will follow up with an email to answer questions posed related to the cost estimate.  Summary of Seismic (structural) Evaluation Findings o Foundation and walls:  New foundation footings and new shear walls are needed in the basement and main floor levels.  Interior and exterior shear walls are needed for reinforcement in multiple locations in the building. o Stairwells:  All three stairwells need shear wall reinforcement, requiring removal and rebuilding of all three stairwells. o Second Floor:  Framing needs considerable upgrades to meet seismic requirements; both the first-floor ceiling and second floor would need to be removed to upgrade the framing; the upgrades include strapping, re-nailing and installation of new blocking between joists.  shelving needs seismic anchoring; sprinkler mains and HVAC ducts need bracing; the exterior deck needs to be completely reframed. o Roof:  A portion of the shingled roof area needs to be removed for seismic nailing and strapping.  Blocking needs to be added between purlins; in the sawtooth roof area, two of the five clerestory windows in each bay need to be infilled to allow for the CITY OF LAKE OSWEGO July 10, 2024 Library Advisory Board Library 3 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us addition of seismic reinforcements – resulting in a 40% loss of natural light from the clerestory windows on the second-floor level.  Summary of General Facilities Condition Assessment Findings o Water intrusion issues exist on the roof, building exterior and deck. o Major ADA Accessibility issues in the parking stalls, access ramp, library restrooms and drinking fountains. o Elevator issues result in overheating and downtime. o Electrical and Lighting Upgrades were recommended throughout the building. o Additional identified items include fixing sunken section of sidewalk at the entry ramp, additional ADA modifications, replacing exterior guardrails, and removing a tree that is a risk to the building foundation and retaining wall.  The prioritized list is expected from CIDA at the end of July  Other Facility safety issues and related updates o Kelly discussed the need for deck partial closure for safety issues. o Exterior guard rails need temporary fencing to close existing gap. o The library is moving forward with our tree removal (4 trees) and pruning (15 trees) work scheduled for this fall. o Further efforts toward feasibility analysis/cost estimates for new library are currently paused pending the outcome of the LOSD decision. o Expanding access/Outreach efforts:  Staff visited with every elementary classroom in LOSD to promote SLC! We have seen a great SLC registration turnout for all ages so far!  Hired Outreach Lead person Jane Kim. LAB would like Kim to attend a future meeting to discuss her work.  A main project of Kim’s is working on bookmobile design and procurement, cost is between $200,000 and $300,000.  We have new outreach partnerships – Mercy Greenbrae, Headstart program, and LOSD’s summer care/afterschool care program, Champions, with west side location at Lake Grove Elementary.  2024 saw first year of LO Reads youth companion selection!  Extreme Heat Response o The library extended building hours to offer respite from extreme heat for vulnerable community members.  Friday, July 5 - Sunday, July 7: 5-8 pm (turnout: 13, 13, 19)  Monday, July 8 and Tuesday, July 9: 7-8 pm (turnout: 4, 4) o No library services were offered. o Kelly shared that the library is working toward an agreement with the County for reimbursement when we open as a cooling center. 7. Library District Advisory Committee (LDAC) Update – Mark Pontarelli and Melissa Kelly  Continued discussion by LDAC has determined LDAC cannot agree if Library District funds can be spent on capital improvements. CITY OF LAKE OSWEGO July 10, 2024 Library Advisory Board Library 4 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us  Due to LDAC being unable to agree, the intergovernmental agreement documents related to the Library District were sent to the county commissioners, along with a letter explaining LDAC’s request for clarification  County Commissioners discussed and decided to reach out to each city to amend the documents.  Missing facilities language from the Oregon Library Association public library division standards document is now proposed to be included in attachment C service standards.  There is argument for making the document as specific as possible regarding capital improvements to meet threshold and service standards.  Committee members were given time to go back to their cities, libraries and library boards to discuss and recommend the language they approve of.  Overall LAB supported that funds should be allowed to be used for capital improvements.  Additionally, the City Council will approve a resolution at the July 30, 2024 meeting adding Lilisa Hall as an alternate representative to LDAC. This will then be forwarded to the County and the Board of County Commissioners for final approval. 8. Vice-Chair Remarks - None . 9. Youth Liaison Remarks - None 10. Friends of the Library Report - Phil Wikelund  Wikelund reported that the Friends had a finance audit done. o Friends income comes from the BOOKtique, memberships and donations. o Expenses include support of the BOOKtique, organizational memberships (Wikelund stated past book fair participation as an example), and grants to the library. o The audit determined that the amount of money spent by the Friends last year exceeded what they were taking in. Of note, the Friends granted over $69,000 to the Library last year, up from their average of $50,000 in grants per year. o The Friends have invested funds, but want to wait on spending the funds until there is a new library building that the funds could be spent on.  Friends voted earlier in the spring to hire a part-time Development Associate to expand fundraising and work on grant writing, but hiring for this position has been placed on hold at this time due to financial constraints and will be needing more discussion.  Kelly was asked to share information about the Friends for the new members of LAB. o Friends are an independent non-profit with a mission to support the library and community needs. o Friends give on average $50,000 per year to the library for programs, though this year it was more as it included the LO Reads Youth expansion. o The library would not be able to do the robust programming we do without this group of grass roots advocates supporting the library and its programming. CITY OF LAKE OSWEGO July 10, 2024 Library Advisory Board Library 5 503.697.6583 706 Fourth Street PO BOX 369 Lake Oswego, OR 97034 www.ci.oswego.or.us  Both Wikelund and Kelly shared praises of Michael Peck, the BOOKtique manager for his commitment and his ability to grow the BOOKtique. 11. Adjournment Vice-Chair Patricia Walls adjourned the meeting at 8:35 pm. The next LAB meeting will be held August 14, 2024. Respectfully submitted, Donna Harlan Lake Oswego Fiscal Year ending June 2025 General Information Number of new borrowers/patrons added 361 361 Number of registered borrowers 24,165 24,165 Books and other print items Number of physical units owned 125,315 125,315 Number of physical units added 988 988 Audio Materials Number of physical units owned 16,097 16,097 Number of physical units added 133 133 Video Materials Number of physical units owned 19,220 19,220 Number of physical units added 128 128 Other library materials Number of physical units owned 1,064 1,064 Number of physical units added 2 2 Total items owned 161,696 161,696 Total items added 1,251 1,251 Magazine Issues Number of physical units owned 1,905 1,905 Number of physical units added 129 129 Holds Placed 14,932 14,932 Holds Filled 12,588 12,588 Holds Expired 28 28 Holds Expired on shelf 1,597 1,597 Circulation of library materials at all facilities for the fiscal year Library2Go & Advantage Circulation Combined 13,174 13,174 E-book Reader Circulation with material type of Adult 0 0 E-book Reader Circulation with material type of YA 1 1 Adult Checkouts 19,689 19,689 Adult Renewals (via WorkFlows and PAC) 11,764 11,764 No Longer Used -- Adult Renewals (via Shoutbomb) 272 272 July 2024 Lake Oswego Fiscal Year ending June 2025July 2024 Adult Renewals (via TeleCirc) 84 84 Adult Renewals (TOTAL) 12,120 12,120 YA Checkouts 1,544 1,544 YA Renewals (via WorkFlows and PAC) 981 981 No Longer Used -- YA Renewals (via Shoutbomb) 39 39 YA Renewals (via TeleCirc) 2 2 YA Renewals (TOTAL) 1,022 1,022 Number of Adult (1st-time circ) excluding E-book Reader Circs 19,689 19,689 Number of YA (1st-time circ) excluding E-book Reader Circs 1,543 1,543 Number of Circulation of Electronic Materials 13,175 13,175 Child Checkouts 14,628 14,628 Child Renewals (via WorkFlows and PAC) 8,635 8,635 No Longer Used -- Child Renewals (via Shoutbomb) 366 366 Child Renewals (via TeleCirc) 1 1 Child Renewals (TOTAL) 9,002 9,002 Total 1st-time circulation 49,035 49,035 Total renewals 22,144 22,144 Total circ of Adult materials 31,809 31,809 Total circ of YA & Childrens materials 26,196 26,196 Total circ of YA materials 2,565 2,565 Total circ of Childrens materials 23,630 23,630 Total circ 71,179 71,179 Self-Check Circulation Circ transactions from SIP self-checks 30,778 30,778 % of your First Time circ that is self-check 62.8%62.8% Check Ins items CHECKED IN via book drop or circ desk return 36,690 36,690 items CHECKED IN from "in transit" status 24,141 24,141 TOTAL items checked in 60,831 60,831 Lake Oswego Fiscal Year ending June 2025July 2024 Items loaned to other libraries Items loaned to other libraries within resource-sharing network (LINCC)16,105 16,105 Interlibrary Loans - Items Loaned to All Other Libraries (OCLC)250 250 Total loans to other libraries 16,355 16,355 Items borrowed from other libraries Items borrowed from libraries within resource-sharing network (LINCC)16,200 16,200 Interlibrary Loans - Items Borrowed from All Other Libraries (OCLC)101 101 Total loans from other libraries 16,301 16,301 NET ILL using a shared catalog of automation system (LINCC) -95 -95 LOPL Programs and Outreach Annual Report for FY 23-24 Fiscal year 23-24 saw fantastic attendance in all areas of our programming and outreach! During those 12 months, the library hosted 601 events and activities with a total attendance of 23,133 people. Thanks to the Friends of the Lake Oswego Public Library, we have been able continue to offer quality programming every month, several times per week. We certainly would not be the community hub we pride ourselves to be without the financial support of the Friends. The Friends contributed $69,244.50 in grants this past year to the library to support programming for all ages. Adult Programs and Activities: The library provides a great line-up of monthly events for adults, including 1st Tuesday Music, 3rd Tuesday Author, Poetry Group and online Trivia; as well as A Bookish Affair Romance Book Group, the Genealogy Interest Group and Building Bridges Book Group, all the while increasing our event and activity offerings. We offer a virtual or hybrid option whenever possible for our Adult and General Audience programs and enjoy having the ability to livestream events. We certainly appreciate when is is possible to provide recordings of events for later access viewing as this helps us to continue to serve more of our community, in a variety of ways. Lunar New Year at the Library Standing room only for Cellobop performance at the Library A large turnout on the 2nd floor for the Classical Indian Dance performance The graphs below demonstrate our increase in program offerings as well as attendance for adult and general interest classes and events, comparing FY 22-23 and FY 23-24. During FY 23-24 the library also achieved a significant increase in participation in self-directed activities, particularly during Banned Books Week in October. The library had a display of several whiteboards with photos of banned or challenged books on them. Patrons were encouraged to place a tally next to those books they had read. 548 patrons participated! Another highlight is a significant focus on and increase in programming directly tied to our database offerings. Not only do we highlight databases that are available to our patrons, but we even incorporate them into our programming. We have a craft each month, geared mainly toward adults, and we gain our inspiration for those by using the Creativebug database that our patrons access as well. Our classes are full every month. 214 244 NUMBER OF ADULT & GENERAL INTEREST IN PERSON CLASSES AND EVENTS Adult & General Interest Library Programs Year ending 6/30/23 Year ending 6/30/24 8477 10016 ATTENDANCE AT ADULT & GENERAL INTEREST PROGRAMS (INCLUDES VIRTUAL AND SELF DIRECTED PROGRAMS) Adult & General Interest Program Attendance and Participation As a result, our Database engagement has seen great increases in searches. Currently LOPL cardholders have access to databases such as LinkedIn Learning, Consumer Reports, Mango Languages, Ancestry, Libby and Creativebug as part of their library card amenities. Comparing data from May 2023 to May 2024 we saw a 48% increase in Database searches. While many people are attending events and activities in person, we continue to grow our patron base that prefers participating in library programs and exploring databases online! Rock Painting Craft Class, using the Creativebug tutorial Concentrating on making Mandalas at a Lake Oswego Reads 2024 craft class Attendance at Third Tuesday Author Talks Third Tuesday Author Talks are a regular occurrence in our library event calendar. Our stats shown above start with FY 18-19. As you can see, pre-COVID, our in-person attendance was good, then courtesy of COVID, we had to pivot and offer a virtual option which saw great success. As the world adjusted to the new way of gathering and attending events during the pandemic, we noticed our average attendance both in person and livestream dip. However, since then we are continuing on a trend of growing in person attendance and surpassing the FY 18-19 numbers when livestreaming wasn’t offered. 0 5 10 15 20 25 30 35 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Average Attendance Zoom and Livestream LOPL Poetry Group, April 2024 The LOPL Poetry Group consists of a lively dedicated group of Poetry enthusiasts that enjoy their monthly gatherings. It has been more than 12 months since there has been an opening to join – we are a full house in the Baars Conference Room every meeting. Some of my earliest memories of feeling safe, of fitting in, and of being "okay" are centered around libraries. It is a refuge and respite in an ever-spinning world. The Lake Oswego Library has been the brightest spot for me after a trail of life events that almost took me under. Through the poetry group, I've met amazing writers and the librarians are incredible. It was my love of books that drove me to write. Without libraries, I wouldn't have been able. I'm grateful to the Lake Oswego library for many things, including stocking my book on their shelf. - Holly Manno Outreach Programs and Activities: Rover at Mary’s Woods October 2023 Rover has been popping up for a few years now, and each year we continue to expand our Outreach services. During FY 23-24 Rover had 48 outings encouraging us to do even more outreach to our community reaching our underserved populations. Our Outreach team holds public Rover events at local schools, Lake Oswego Fire Stations, summer concerts in the park and at various other locations during the summer. We also host “private” events that we don’t put on our events calendar, but the locations we serve certainly know we are coming. Those include events at senior living communities, The Springs, Mary’s Woods and Greenridge Estates. Home Delivery Services Our Home Delivery program has seen great success in reaching those who are not able to come to us. o In August 2023 we had 40 patrons regularly participating in Home Delivery, but as of the end of the fiscal year, we proudly have 90 regular participants. That is a 125% increase! o Nancy, our Volunteer and Special Events Coordinator, is continually updating her contact list to pair a volunteer with someone who is enrolled in our Home Delivery program. Cultural Passes Cultural Passes are also increasingly popular at LOPL! The top three passes used by our patrons are the Portland Japanese Garden and Crystal Springs Rhododendron Garden during the spring, with Pittock Mansion seeing the most use during November and December. The Cultural Passes offer a variety of family fun activities throughout the year. Happiness! I LOVE the Cultural Pass program! My bestie from Maui is coming to visit starting tomorrow, and thanks to you, we'll have a lovely day wandering the paths at Crystal Springs Garden. She's gonna love it!! Thank you thank you making such a treat available. ~ Debbi Robertson, big fan of LOPL Thank you for your follow up with me regarding printing the Cultural Pass for the Crystal Springs Rhododendron Gardens. I was able to print it and took my son and mother this past Tuesday (beautiful warm day). We had a wonderful time, and it was just gorgeous there! Very grateful for the free pass! Thanks again, Patricia Ferreira Youth Programs and Activities: Lake Oswego Library, while also loved by the adults we serve, is adored by the children who come to the library and are excited to see their favorite librarians. Our Children’s staff not only serves our patrons when they come into the library, but they go out into the community to childcare centers and schools making connections with the younger members of our community, and the results are showing! The Children’s library has a host of programs for youth and families that the community can count on. With the exception of storytime breaks, necessary to host school visits at the library, we offer weekly story times for four different age groups, beginning with babies and up to preschool children. Throughout the month, thanks to the Friends of the Library, we have been able to add opportunities in other languages through our Movement and Music in Mandarin, Spanish Storytime, Global Stories Readalouds and Baby Sign Language. Movement and Music in Mandarin Baby Storytime Global Stories Readalouds (Spanish) An ArtBar full of rainbows Kids and families love the variety of activities we offer each month. In addition to scheduled events, there is a new activity at the ArtBar monthly. We love displaying the artwork the children make while at the library. We also offer take away craft kits they can take home with them, again with a unique theme each month. As a member of the Lake Oswego community, I cannot express enough how invaluable the Lake Oswego Library is, particularly for families with young children. The children's programs, including story time and the Lego club, have been instrumental in fostering a love for learning and creativity in our family. Moreover, the Library of Things offers a unique opportunity for children to explore various interests and hobbies. The library serves as more than just a place for books; it's a vibrant third place where families gather, connect, and grow together. We are very grateful to have this gem in our own backyard. - America & Francis Gellci Lego Club Our twice monthly Lego club is incredibly popular for children and adults alike. Those afternoons fill the children’s library, provide volunteer opportunities for our teens and encourages creativity, building and innovative ideas for all who participate! I firmly believe in the power of libraries to foster lifelong learning and connect the community. My family and I are frequent users of the library and take advantage of the depth of services it provides. My children have attended children’s programming activities since birth and look forward to seeing the children's librarians every visit. Drew and Margot both completed reading 1,000 Books Before Kindergarten and are proud to use their bag with the patches they earned every time they check out books. I started reading to my children at a young age to develop phonological skills, which are the building blocks for reading success and a strong academic future. As a family, we enjoy the new books that are available at the Book Mobile, have exciting adventures using the Cultural Pass, discover unique items from the Library of Things, and participate in many of the programs for summer activities including the scavenger hunt around Lake Oswego. – Amber Batchelder It’s Not A Box The children’s library also has special events monthly! The It’s Not A Box is consistently a favorite of the children and the adults that bring them to the library. Combining cardboard creativity, a theme of Under the Sea, and Spring Break, our 2024 It’s Not a Box event saw 70 visitors on the first day, and continued to fill the Children’s library as the week went on. Participants were encouraged to upcycle boxes into whatever their minds imagined a box could be, or they contributed to a group project with a theme of Under the Sea, creating sea life and forms of many shapes and colors. The staff also had the Newport Aquarium shark camera running in the background for the added under the sea effect! It was amazing to watch the coral reef “grow” every day. Camp LOPL 2024 The graphs below demonstrate our increase in program offerings as well as attendance for youth and families, comparing FY 22-23 and FY 23-24. FY 23-24 saw an increase in the number of youth and family programs offered by the library compared to the previous year, as well as an increase in attendance. This year we continued with our regular monthly programs during the summer, and increased our school visits and presentations to encourage more kids to visit the library, use resources and attend library events. 330 410 NUMBER OF YOUTH PROGRAMS (INCLUDES SELF DIRECTED PROGRAMS) Youth Library Programs Year ending 6/30/23 Year ending 6/30/24 11504 22667 13876 25951 ATTENDANCE AT YOUTH INTEREST PROGRAMS ATTENDANCE/PARTICIPATION IN ALL YOUTH PROGRAMS (INCLUDES SELF DIRECTED PROGRAMS) Youth Program Attendance and Participation FY ending 6/30/23 FY ending 6/30/24 Teen Programs and Activities: We love our teens! Our staff continues to plan events and activities focusing on what current teen trends and interests are. We are aided by our Teen Advisory Board, who help to suggest, plan and sometimes even implement library programs for their peers, with the support of library staff. Teens are often in that in-between place when it comes to Library activities and events, so we do our best to meet them where they are. Growing up, the library was one of my favorite places to be. Like many others, I would spent hours browsing the shelves and enjoying a good book in the quiet, cozy atmosphere of the library, thrilled by the fact that I could check out anything I wanted and continue my enjoyment at home. The library is an essential experience every child deserves to have, and an invaluable service to the community. I can't understate the library's influence on the person I am today. Being able to freely access books helped me become fluent in English and developed my interest in writing. From a fourth grader who was fresh to the States and didn't know any English, to the editor-in-chief of my high school newspaper, I have the library to thank for this dramatic transformation. - Clio Koh Teen Advisory Board May 2024 Our teens regularly seek out volunteer opportunities with the library in order to serve the wider community, and by doing so they inspire discovery and encourage reading and learning for younger generations. Teen Advisory Board members volunteer at Lego Club events twice a month, and teen volunteers also help with youth activities during the Summer Library Challenge. For fun, our teens enjoy the teen focused movies and snack afternoons, and like to take over the library during our annual after-hours Teen Party. They also make the most of the Teen Study Sesh we offer quarterly to help students get ready for their exams. Summer 2024 Teen PSA Theme: “Taylor Swift” The Teen Advisory Board also films the annual Public Service Announcement (PSA) promoting the Summer Library Challenge. This year was a fantastic Taylor Swift themed PSA to encourage teens to visit the library and participate in all we offer. You can watch the video here: https://www.youtube.com/watch?v=awZCmGSM3zY&t=2s Our Summer Library Challenge continues to grow thanks to the dedication of library staff and their ability to connect with so many people in our community, and this year is no exception. The 2024 Challenge continues to the end of August, but we have some preliminary information to share. Our Summer Library Challenge for 2024 had a theme of Read Renew Repeat and our patrons did not disappoint! While the challenge isn’t complete, we are seeing an increase of those who are completing the challenge in all 3 age categories. We continue to come up with new ideas and activities to encourage sign ups and participation, and the results are positive! 1050 1015 1380 1433 197 221 217 236250244321 334 2021 2022 2023 2024 Summer Library Challenge Finishers as of August 8, 2024 Youth Teens Adults Thank you from LOPL Staff, October 2023 We love what we do at LOPL! We thank the Library Advisory Board for their never-ending support in helping the library reach its highest potential, so we can best support the community we serve. We are grateful to the Friends of the Lake Oswego Public Library for their on-going support, for without them, many of the quality events and activities we host would not be possible. Thank you!!! Lake Oswego Public Library Meeting Room Policy The Lake Oswego Public Library has one meeting room. It is used by Library staff and Library volunteers for work-related meetings or Library-sponsored events. City staff may use the room if the need arises and scheduling permits. Members of the public may use the room on a drop-in basis, or reserve it for individual use or a public event, within the guidelines of this policy. If the public does use the room, it must be with the understanding that they could be requested to vacate the room if urgent Library or City needs arise. Public use must be in accordance with the City’s Building Use Policy and the Library’s Code of Conduct. Threatening, harassing, or creating a hostile environment for others, including directing profane, obscene or abusive language at others, is prohibited on library property. The noise level in the meeting room should not disrupt others’ use of the Library. Use of the meeting room may be terminated at any time if the conduct of the group or any group members, or any individual, is not in accordance with these rules. The Library reserves the right to attend any meeting to ensure that no unlawful activities are occurring on Library premises. Failure to observe these rules may be the basis for denial of all future use of the Library meeting rooms by the group, organization, or individuals. Public events in the Library Meeting Room: Members of the public may reserve the room for a public event. The Library does not discriminate when making its facilities and meeting rooms available for public use. The Library does not discriminate based on age, race, color, religion, sex, national origin, marital status, parental status, sexual orientation, gender identity, political ideology, creed, ancestry, or the presence of any sensory, mental or physical disability. The permission to use Library facilities and meeting rooms does not signify that the Library or the City of Lake Oswego endorses the policies or beliefs of the group or organization using the room. When publicizing a public event to be held in the Library, the sponsoring group must be clearly identified. Event materials may not list Lake Oswego Public Library as a sponsor of an event or meeting unless previously agreed to in writing by the Library Director or designee. Otherwise, you must use the phrase “this event is not sponsored by the Lake Oswego Public Library” on all publicity. If the event is likely to result in public unrest, a protest or another situation that impacts the safety of library users and the community, the sponsoring group should notify the Library. Regardless of how it is notified, the Library maintains the right to contact the event organizer ahead of time to require additional safety measures to manage the event. The Library also maintains the right to have local law enforcement on hand to prevent any disruption to regular library users or the community. Individual use of the Library Meeting Room: Members of the public may use the room for drop-in use, whenever the building is open and the room is not in use by staff or otherwise reserved by the public. Drop-in use is limited to one hour when others are waiting. Members of the public may also reserve the room for individual use. Reserving the Library Meeting Room:  Members of the public may reserve the use of the room after 5 p.m. on weeknights when the Library is open, and during open hours on the weekends.  Drop-in users should check in with staff at the Reference Desk before occupying the room.  Maximum occupancy with tables and chairs is 12 people.  Maximum occupancy in classroom style (no tables) is 15 people.  People who use the room are expected to leave it in its original condition.  The meeting room door must remain unlocked at all times.  Reservations must be made within two weeks of the date requested and must be limited to 2 hours.  Reservations may be made through the Library’s Reference Desk (503-675-2540) to avoid schedule conflicts. Revised August 2024 Adult Services July 2024 Monthly Report In July, we continued to sign adults up for the Summer Library Challenge, and just a few days into the month we broke our record for the highest number of adult sign-ups in a year! It’s wonderful to see so many adults enthusiastic about participating in the program. We also contributed to several outreach events, celebrated Disability Pride Month, and hosted a slew of interesting events. Here is a closer look at our work in July:  The stairwell gallery featured beautiful, dreamy paintings by local artist Nate Orton.  Created a graphic novel display and book displays to honor of Disability Pride Month and Parks & Recreation Month. A few patrons took the time to tell us how much they appreciated seeing themselves represented in the books for the Disability Pride Month display.  Conducted the following outreach to patrons in the community: o Together with staff from the other departments, brought Rover to The Springs senior living facility where we served 45 residents, to the farmer’s market where we interacted with 399 patrons, and twice to the Champions summer day camp program at Lake Grove Elementary School, where we served a total of 52 people. o Library staff and volunteers also had great fun participating in the Star Spangled Parade on July 4th! o Librarian April Younglove delivered a presentation to 35 people at the Lake Grove Job Seekers meeting on job-searching resources available at the library. At least 5 people who attended the presentation followed April back to the library to get a library card! April plans to deliver this presentation to the public at a library event in August. o Librarian Rachael Hyde facilitated the Diversity Book Group discussion at Mary’s Woods on Braiding Sweetgrass by Robin Wall Kimmerer.  Thanks to the generosity of the Friends of the Library, we hosted the following events in the library and/or virtually: o Our First Tuesday Music Concert featuring Bossa PDX drew 88 in-person attendees! o A Genealogy Interest Group meeting at the ACC and online. o A presentation on Everyday Climate Action by Amanda Watson, City of Lake Oswego’s Sustainability Program Manager. o Two Adult Summer Library Challenge events:  A Read-In, in which patrons brought a blanket or lawn chair and enjoyed frozen treats while reading on the library’s lawn.  A book reading and discussion of The Water Factor: A Rightfully Mine Novel with author Marilynne Eichinger. o Three events in honor of Disability Pride Month:  A presentation by Dr. Anson Service, The Neurodivergent Doctor on Autism & ADHD.  A presentation on Raising Puppies for Guide Dogs for the Blind, in which two puppy raisers gave an overview of how they train puppies for this amazing organization, and a guide dog handler explained what it’s like to navigate life with a guide dog.  A presentation on Special Olympics Oregon: Past, Present, & Future by local resident Joanne Trask, a longtime volunteer for Special Olympics Oregon. o A Bookish Affair met virtually to discuss Evie Mitchell’s novel, Knot My Type. o Our monthly Poetry Group meeting. o Our monthly Trivia Night session. o A presentation by author Elizabeth Mehren on her latest book, I Lived to Tell the World: Stories from Survivors of Holocaust, Genocide, and the Atrocities of War. During the event, Mehren was in conversation with Sankar Raman, founder and president of The Immigrant Story and Evelyn Banko, a Holocaust survivor and Lake Oswego resident. o A special musical performance by Juliet Terrill, a local songwriter and multi- instrumentalist. o The Building Bridges Book Group met to discuss Barbara Kingsolver’s Demon Copperhead. o A fun Upcycled Pouch Craft session, in which participants made zippered pouches from discarded mailers. Stats Reference & Readers’ Advisory Interactions: 1,701 Programs for Adults: 17 Adult Program Attendance: 423* Programs for All Ages: 5 All Ages Program Attendance – 1,975 *Does not include attendance for recorded events. HIGHLIGHTS  The Summer Library Challenge continues, as does the rising average number of new library cards, holds, and deliveries to Home Delivery patrons! We are thrilled to welcome LO newcomers as much as we are to help our faithful power users and continue as a bustling community hub for the summer.  We welcomed a number of new Shelvers and said farewell to a few Shelvers who have gone on to new adventures.  This month, the Circulation department received some particularly kind notes of thanks and kindness from our patrons, even those moving out of town, which are featured below. “I LOVE the Cultural Pass program! My bestie from Maui is coming to visit starting tomorrow, and thanks to you, we'll have a lovely day wandering the paths at Crystal Springs Garden. She's gonna love it!! Thank you thank you making such a treat available.” ~ Debbi R., “big fan of LOPL” “dear lake oswego library persons: it is with a modicum of sadness that i write to you; i am sad that i have moved back to the san francisco bay area and can no longer visit with you .... yes i'm glad to be home, but i will miss you, your services, your staff, your displays, your collections, and the many times you accommodated my requests for book purchases--truly, every visit to you was like christmas, there was always something great waiting ...... i knew y'all were exceptional, but to what extraordinary degree became apparent on a recent visit to my local public, library which seemed to be uninspired, uninspiring, and undernourished ...... so ...... thank you for six years of happiness: y'all rock! – Peter K. CIRCULATION SERVICES NOTABLE STATISTICS *The Library was closed on Thursday, July 4, 2024 for the Fourth of July. Items checked in Items sorted by AMH Items renewed Items borrowed from outside the County Items loaned outside the County Items borrowed from LINCC libraries Items loaned to LINCC libraries Holds filled Held items not checked out Library cards issued to new members eCards issued Home Deliveries Carts shelved Average daily carts shelved Cultural Pass reservations Seed Library Checkouts Indoor Visitors Curbside Visitors Self-checkout 60,831 48,093 22,144 101 250 16,200 16,105 12,588 1,597 361 28 25 893 29 227 81 16,508 8 84.51% Technical Services Department July 2024 Monthly Report Do You Like Fish? They Like You… …The ’Sharky Day’ Movie Collection Returns! This July featured the third incarnation of our special Lucky Day movie collection, Sharky Day, which presents our patrons with an assortment of shark-themed thrillers (and more!) to enjoy throughout the month. Joining the fifty-item strong collection this year were titles including: Doll Shark, Mega Piranha, Mega Shark vs. Crocosaurus, No Way Up, Shark Tale, and Shark Exorcist 2. Patrons enjoy browsing the specially-decorated display, and checkout statistics show that the collection is as popular as ever. Sharky Day was created and is maintained by Tech Services’ Todd Mecklem, who is also responsible for October’s Spooky Day collection. Youth Services July 2024 Monthly Report July has been a great month in Youth Services as families regularly share their Summer Library Challenge progress, and continue to empty our shelves of as many books as they can carry. Camp LOPL programming is reaching an average of 80 patrons a week, and our storytimes are full. Programming: On all five Wednesdays in July there were opportunities for everyone to enjoy Rossman Park, practice STEM skills, learn about Bats and Mosquitoes, get their faces painted, and make an endless variety of craft projects. Thanks to the Friends of LOPL we hosted enTaiko (a student based taiko drumming troupe) and the Museum of Natural and Cultural History’s traveling program “Under the Sea.” We moved one program indoors on a very hot day, and thankfully it was one that could be accommodated by our smaller venue. An annual visit from Rick Reynolds, this one about bats, was enlightening for adults and engaging for kids. Additional programming during the month of July included two Lego clubs, Music and Movement in Mandarin, and Spanish Story and Play, the ever-present ArtBar and our take-away crafts. All of these programs are so appreciated by our community and we are grateful to the Friends for supporting those that come at a cost. Equity, Diversity and Inclusion: This month’s Global Stories Project Readaloud featured stories in Telugu, one of the few languages that has primary official status in more than one Indian state, alongside Hindi and Bengali. Stuthi and her family entertained a small crowd with a story, and songs traditional to her family. Teen Advisory Board Teen board members continue to be active volunteers in the library and at Rossman park. A number of them also contribute to our Teen Tok Instagram posts (teen recommendations of good books to read) posted on Tuesdays on Instagram. Outreach A couple of childcare providers, Kindercare and Maryam’s Pre-school, continue to operate throughout the summer, and are happy to receive visits from our youth librarians. Members of our YS team represented the library at the Farmer’s Market and Lake Grove Elementary School Rover pop-ups. StoryWalk In July, we celebrated Disability Pride Month by featuring the story Song in the City as our StoryWalk installation. It was set up in Iron Mountain Park, the City’s most accessible park (Parking: Two ADA-compliant parking spaces with flush curb access. Restrooms: Fully ADA-accessible restrooms. Picnic Area: An ADA-accessible picnic area equipped with ADA- compliant picnic tables. Pathways: ADA-accessible pathways throughout the park, providing seamless navigation. Sand Play Area: A concrete ramp providing access to both a sand table and the sand play area. Play Structures: Ramp access to the slide structure for inclusive play.) We set up a virtual guestbook for the first time and have received a handful of comments: This is so fun! Our first time doing a story walk! (age 5) It was wonderful - we are so grateful of these stories, they make our family dog walks so much fun (age 6) I thoroughly enjoyed the StoryWalk and Sounds of the City. What a great way to encourage creativity and spread arts and culture! (age 59) Stats Reader’s Advisory/reference – 758 (includes 1000BBK and New Parent Gift bags) Program attendance – 28/976 (includes storytime, special programs, and LEGO club) Volunteer and Special Events July 2024 Report JULY 2024 Volunteer Stats Total Volunteers Serving 310 Total Volunteer Hours 1620  Communicated with Social Media Committee to plan daily posts/weekly focus to promote library events. Communicated updates as needed.  Represented LOPL with Strategic Communications Team at City level  Met with Lake Oswego Reads committee for Lake Oswego Reads 2025  Coordinated volunteers for Summer Library Challenge  Worked with management team and outreach committee to recruit and onboard additional volunteers for the ever-expanding Home Delivery Program  Represented Library as liaison to Lake Oswego Rotary Club  Coordinated volunteers for all July Library Events
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