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Awards FAQs
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1. Judged categories – including all the genre categories plus Debut Author

 

Q: Who can nominate a book?

A: Anyone can nominate a book, including publishers, authors and readers.

 

Q: When is the nomination deadline?

A: We have instituted a tiered deadline based on publication date of the book:

 

 

 

 

Q: Someone nominated my book. What do I do next?

A: Congratulations! Please check that the title and author name are correct, otherwise check the GCLS website when finalists are posted and at the Awards Ceremony when the winners are announced.

 

Q: My book was published in December 2015, but wasn't nominated last year, can I enter it this year?

A: Unfortunately no, only books first published during 2016 are eligible.

 

Q: My book was originally published many years ago by another publisher, I have made changes to 50% of the book, can I enter it this year?

A: Unfortunately no, re-releases or reprints of a previously published book is not eligible.

 

Q: My book was originally published by Publisher A, and now it is published by Publisher B, is it eligible?

A: The edition published by Publisher A, provided it meets all the other criteria including publication date, is eligible.

 

Q: I am a new author who co-wrote a book with another author who Is already published, am I eligible for the Debut Author award?

A: Since the book is the entry to the awards, ALL co-writers must be first time authors in order for it to be eligible in the Debut Author category.

 

Q: Are self-published books eligible?

A: Yes, we welcome nominations of self-published books.

 

Q: My book is only published as an eBook, is it eligible?

A: Yes, provided it meets all the other criteria including publication date and award category guidelines.

 

Q: There are more than one author, are we all eligible?

A: The book itself is the nominated entity. If it wins, then all the authors (listed on the cover page) are eligible for an award. In the anthology/collection categories, the award is given to the editor(s).

 

Q: How do I submit nominations?

A: Nominations is done via our online system.

 

Q: Why do I have to create a new username and password?

A: The Awards system is a different system to the GCLS membership system; you will need to create credentials specifically for the Awards system.

 

Q: I can't log in.

A: If you have tried the 'lost password' link and still unable to log in, please contact the Awards Administrators at awards@goldencrown.org to reset your credentials.

 

Q: My email address has changed.

A: You can change your personal details in your profile in the awards system. If you encounter any problems, please contact the Awards Administrators at awards@goldencrown.org.

 

Q: My book has a lesbian character, but it's not about her sexuality.

A: The book must meet ONE of the criteria for lesbian content: i) the main character identifies as a lesbian; ii) the main character is or ends up in a lesbian relationship; iii) the theme or plot deals with lesbian issues and/or lesbian life

 

Q: Can I have more than one book nominated?

A: Yes, provided they meet all the other criteria including publication date and award category guidelines.

 

Q: Can I have more than one book nominated in one category?

A: Yes, provided they meet all the other criteria including publication date and award category guidelines.

 

Q: Can I nominate my book in more than one category?

A: A book may only be nominated in one genre category, however if written by a debut author it may also be nominated for the Debut Author Award. A book may also be nominated in a genre category plus the Ann Bannon Popular Choice Award.

 

Q: I'm not sure which category to place a nominated book.

A: Please refer to the award category descriptions and guidelines. If you have further questions please contact the Awards Administrators at awards@goldencrown.org.

 

Q: Why have you put my book in this category?

A: The person nominating a book is responsible for selecting an appropriate category. If you feel that it is in the wrong category, please contact the Awards Administrators at awards@goldencrown.org.

 

Q: I made a mistake in my nomination form.

A: During the nominations window, you can go back and make changes to the form. If you have further questions please contact the Awards Administrators at awards@goldencrown.org.

 

Q: My book is a collection of short stories, they go in anthology/collections, right?

A: Yes, unless it is a collection of erotica, in which case they belong in Erotica. This is the only category with both full-length books and short stories.

 

Q: Do you accept novellas?

A: Yes, novellas may be submitted; there are no word count requirements. Bear in mind that all books, regardless of length, will be evaluated against defined criteria for that genre.

 

Q: How much is a nomination?

A: The cost of each nomination is US$35.00 per physical book and US$30.00 per eBook.

 

Q: How do I pay?

A: You can make payment using PayPal Express, Credit Card, or by sending a Check/Money Order/Cashier's Check.

If your payment is more than $100, we request that you send payment via Check/Money Order/Cashier's Check. If you need to arrange another method of payment, please contact: the Awards Administrators at awards@goldencrown.org.

 

Q: Why Check/Money Order/Cashier's Check?

A: This saves the GCLS a significant amount on fees from PayPal and our credit card processor.

 

Q: Do I have to pay per book?

A: If you are nominating multiple books, or one book in more than one category, the system will calculate nomination fees for you and provide you with an invoice for the total amount.

 

Q: What if a book is nominated by more than one person?

A: In the situation where more than one entity nominates the same book, the administrative fee will not be returned or prorated, but will be retained by the GCLS and allocated toward defraying administrative costs.

 

Q: Do I have to send both eBooks and physical books?

A: You don't have to submit both. Please provide EITHER eBooks OR physical books.

 

Q: I can submit eBooks?

A: Yes, we highly recommend submitting eBooks.

 

Q: Why?

A: It saves the nominator fees (US$30 vs $35) as well as the cost of shipping 5 books to the Awards Administrators. In addition, the GCLS saves on shipping costs to send books to judges, some of whom are based outside the US.

 

Q: Which eBook formats are required?

A: We require eBooks in three formats: .epub, .mobi/.prc, .pdf. This will cover all the eReading devices used by judges.

 

Q: What are the other eBook requirements?

A: The eBook files must be DRM-free so the judges can upload to their eReader. This should be a clean, final product, as sold to customers--formatting and layout are judging criteria.

 

Q: I don't know how to convert ebooks, can I send one format and you convert for me?

A: Unfortunately no, the GCLS and Awards Administrators cannot be involved in any part of the production process for a book, due to potential conflict of interest. There are software and individuals/companies that can convert eBooks, please feel free to reach out to others who have published eBooks for help and advice.

 

Q: Can I still send physical books?

A: Yes of course. Please adhere to all deadlines and guidelines and send the books to the Awards Administrators at the address indicated.

 

Q: How many physical books do I have to send?

A: Please send FIVE books per category nominated. For instance if the book is nominated for both a genre category and Debut Author, please send TEN books since there are five judges per category and each judge has to have their own copy. No books need to be sent for Ann Bannon Popular Choice or Tee Corinne Award for Outstanding Cover Design awards.

 

Q: What else do I need to include when nominating a book?

A: Please also upload the cover image, this will be used at the Awards Ceremony if your book is a finalist.

 

Q: Why am I getting all these emails about books being nominated?

A: The confirmation email goes to the nominator, author and publisher. In the past, some authors and/or publishers weren't aware that a book has been nominated, so we want to make sure everyone involved knows about it.

 

Q: I completed the nomination form, why isn't my book showing on the GCLS website?

A: The GCLS website is updated manually by volunteers and not daily. It may take a few days before your nominated book is included, please be patient.

 

Q: How, in general terms, are nominations judged?

A: Each category will have 3-5 judges who will evaluate each book based on criteria set out in a comprehensive evaluation form. Criteria include format, layout, narrative, setting, dialogue, characters, voice, lesbian content.

 

Q: How are finalists and winners determined?

A: At the end of the judging process, judges' scores are tallied. Finalists and winners are determined based on the scores.

 

Q: Who judged my book?

A: There is strict confidentiality within the judging process. It is prohibited for judges to discuss their involvement as a judge and to reveal the names of judges in any category.

 

Q: I have a complaint about the judging process.

A: The judges’ decisions are final. Neither the Awards Administrators nor the Board will entertain objections or challenges with regard to the judging or the judging process.

 

Q: When are finalists announced?

A: Finalists will be posted on the GCLS website in May 2017 as the scores are finalized by the Awards Administrators.

 

Q: When are winners announced?

A: Winners are announced during the Awards Ceremony at the GCLS Annual Conference. For this award year, the conference will be held in Chicago.

 

Q: Why are there sometimes two winners and sometimes three winners?

A: Number of winners and finalists depend on number of books nominated:

  • 2-4 books nominated - up to 4 finalists and 1 award presented
  • 5-7 books nominated - up to 7 finalists and 2 awards presented
  • 8 or more books nominated - up to 8 finalists and 3 awards presented

 

Q: Why aren't there any winners in my category?

A: If fewer than two books are nominated in one category, the category will be eliminated for the current awards year.

 

 

 

2. Popular Choice and other Awards

 

Q: What are the Popular Choice awards?

A: There are two: Ann Bannon Popular Choice Award and Tee Corinne Award for Outstanding Cover Design.

 

Q: What are the other Awards?

A: There are three: GCLS Trailblazer Award, Lee Lynch Classic Award, and the GCLS Directors’ Award.

 

Q: Who can nominate for these awards?

A: Anyone can nominate for these awards.

 

Q: What is the process for nominations?

A: Nominations is done via our online system.

 

Q: How much is a nomination?

A: The cost to nominate in the Ann Bannon and Tee Corinne categories is US$15 per entry.

 

Q: How do I pay?

A: You can make payment using PayPal Express, Credit Card, or by sending a Check/Money Order/Cashier's Check.

 

Q: What if a book/cover is nominated by more than one person?

A: In the situation where more than one entity nominates the same book, the administrative fee will not be returned or prorated, but will be retained by the GCLS and allocated toward defraying administrative costs.

 

Q: When is the nomination deadline?

A: All nominations for Popular Choice and other awards must be received by December 31, 2016.

 

Q: What do I have to send for the Ann Bannon Popular Choice Award?

A: You do not have to include a book/ebook, please include a high resolution jpg image of the cover.

 

Q: What do I have to send for the Tee Corinne Award for Outstanding Cover Design?

A: Please include a high resolution jpg image of the front cover, back cover and spine.

 

Q: Who picks the Popular Choice awards?

A: Popular Choice awards are voted on by the GCLS membership; the Trailblazer and Lee Lynch Classic awards are voted on by past Trailblazers and the Director's' Award is determined by the GCLS Board of Directors.

 

Q: When are finalists announced?

A: Finalists will be posted on the GCLS website by May 2017 as the scores are finalized by the Awards Administrators.

 

Q: When are winners announced?

A: Winners are announced during the Awards Ceremony at the GCLS Annual Conference. For this award year, the conference will be held in Chicago.

Nominations for the 2017 Goldies are closed.

 

2017 Tee Corinne Finalists

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