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File Linking

Section 508 is a 1998 amendment to the Rehabilitation Act of 1973 that establishes federal accessibility guidelines for electronic and information technology. South Carolina has mandated that state agency Web sites become compliant by July 21, 2006. Winthrop University is included in this state-wide accessibility initiative.

Studies have shown users want to know the file type of files requiring a download to view.  Users with low bandwidth want to know the file size to get a sense of the time required to view a resource. Even today, the number of internet users who have high speed access would surprise you.


Adobe PDF

The Winthrop University site uses Adobe Acrobat to display certain documents. All Adobe files should follow these basic accessibility guidelines before being uploaded to the Winthrop University website:

  • File type and size information should be noted for each file made available on the site.
    • The information should be available at the link level and should include the following: Subject or Title of File (file format – file size)
    • Capitalization of the notations does not matter as long as you are consistent throughout the site.
    • Feel free to round off to the nearest whole number when reporting file sizes.
    • You may choose to hyperlink just the title of the file or the title and size.
      Example 1: Biology: Biomedical Research Concentration (pdf - 85 KB)
      Example 2: Chemistry (PDF - 82 KB)
      Example 3: Environmental Studies (pdf - 364 kb)
  • On web pages where files are posted as .PDF, a link to the Adobe Acrobat Reader must be included.
    • Link to provide: Download Acrobat Reader.
    • The link may be provided within the content block or by using a linked button graphic (on the right side of the page).
    • If the page links only to PDF files, use this notice (or something similar): 
      NOTE: Adobe provides free software that allows users to view PDF files. To open such files, please download Adobe Reader.

For assistance using assistive technology to access a PDF, check out Adobe's "Accessing PDF Documents with Assistive Technology: A Screen Reader User's Guide." (PDF - 368 KB)

Graphics for PDFs

Adobe Reader  Get Adobe Reader Adobe Reader


Excel

All Excel files must follow these basic accessibility guidelines before being permitted on the Winthrop University website:

  • Spreadsheet / workbook properties must be included in the file
    NOTE: See instructions below for assistance setting Excel file properties.
    • Title
    • Subject
    • Keywords
    • Author
  • Each worksheet must have an appropriate name in the tab at the bottom on the workbook.
  • All images in the workbook with informational value must include alternative text.
    NOTE: Decorative images should not have alternative text added.
  • Column and row headings must be labeled properly.
  • File type and size information must be noted for each file made available on the site.
    NOTE: The information must be available at the link level and should include the following:
  • On web pages where files are posted as .XLS, a link to the Excel viewer must be included.
    • Link to provide: Download Excel Viewer
    • If the page links only to Excel files, use this notice (or something similar).
      NOTE: Microsoft provides free software that allows viewing certain files without owning the full version of the software. To open Excel files, please download the Excel Viewer

Excel File Properties

Use the Document Information Panel to view or change the document properties.

  1. Click the Microsoft Office ButtonMicrosoft Office Button, point to Prepare, and then click Properties.
  2. In the Document Information Panel, click the arrow next to Document Properties to select the set of properties to set/change.
  3. In the Document Information Panel, type the information desired in each property field box.
Excel Document Properties screen shot

Graphics for Excel

Excel Viewer  Get Excel Viewer Excel Viewer

CONTACT INFORMATION
Web Services
200 Tillman Hall
Rock Hill, SC 29733
803/323-2236
803/328-2855 (Fax)
web@winthrop.edu
Adobe ReaderWeb Work Request Form (pdf)
http://www.winthrop.edu/web/default.aspx?id=14847
www.winthrop.edu
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