Policies & Procedures

Circulation

When do items have to be returned?

In most cases, items go out for two weeks. Some exceptions are DVDs (some go out for only three days), video games (1 week), and audio-visual equipment (overnight).

What if I return an item late?

EACH day EACH item is late, we charge as follows:

Books, cassettes, 14-day videos, and CD's 10 cents per day per item
"Book Express" items 30 cents per day per item (no grace period)
"DVD Express" (3 day) items & Video Games $1.00 per day (no grace period)
Audio-Visual equipment $5.00 per day per item

More about returning items...
We have a handy book-drop where you can return items before or after hours. Both books and non-print items (such as videos) may be returned in the drop. Please remember that late materials returned in the book-drop are assessed normal fines.

Renewing items
If the item is not reserved you may have it for another two weeks. 3-day DVDs and AV equipment may NOT be renewed. Renew in person, by phone, or online at http://www.gcls.org/catalog. Have your library card number handy. More renewal information...

Expired or lost cards
GCLS cards are renewed every 2 years. Please don't throw away your old card! Renew your card by presenting it to circulation staff along with your current driver's license. Your card will be updated. There is a $1 fee to replace a lost library card. If you have forgotten your card, you may present your driver's license.

Non-resident cards
Gloucester County Library System (GCLS) has five branches and one associated municipal library, serving fourteen member communities in Gloucester County. Branches are located in Glassboro, Greenwich, Logan, Mullica Hill, and Swedesboro. Our associated municipal library is located in Newfield.

Our member communities are: Clayton, East Greenwich, Elk, Glassboro, Greenwich, Harrison, Logan, Mantua, National Park, Newfield, South Harrison, Swedesboro, Woodbury Heights, and Woolwich.

Out-of-County residents may purchase access to GCLS library services for an annual fee of $100 per year. A six month membership may be purchased for $50.

GCLS is a member of the LOGIN consortium and honors library cards issued by libraries located throughout Gloucester County.

Cumberland and Salem County residents who hold a valid borrower's card from a LOGIN library in Cumberland or Salem County may place holds on GCLS material with assistance from their home library staff. Material will be sent to their home library for pick-up. GCLS libraries do not allow in-person material checkouts by residents who live outside of Gloucester County.

More information about member communities...

Suggestions
The Gloucester County Library System believes in providing quality library service. The staff is happy to serve you and welcomes your ideas and suggestions.

Collection Development Policy

Gifts and Donations Policy

Adopted by the GCL Commission on July 26, 2017.

SECTION 1.0 - PURPOSE

The Gloucester County Library System (GCLS) encourages the interest and involvement of residents and organizations through donations of book or non-book materials, monetary contributions, and appropriate gifts. It is understood that gifts and donations do not take the place of public support but enable GCLS to provide and enhance library services in ways not financially possible within the annual operating budget.

GCLS reserves the right to refuse any gift or donation that is deemed to be not in the best interests of the Library to accept.

SECTION 2.0 - CONDITIONS OF ACCEPTANCE

GCLS accepts gifts and donations at the discretion of the Library Director and/or the Gloucester County Library Commission.

Gifts and donations are accepted under the following conditions:

Materials: Gifts of miscellaneous books or other materials in good condition will be evaluated using guidelines set forth in the GCLS Collection Development Policy.  GCLS reserves the right to add any donated item(s) to the collection, or distribute, sell, or discard them. No conditions regarding location, use or eventual withdrawal from the collection or building can be imposed.

Collections: Gift collections will be accepted at the discretion of the Library Director and/or the Gloucester County Library Commission with the understanding that the collection may not be kept intact.  If the donated material is rare or irreplaceable the donor will provide GCLS with a “deed of gift” letter.

Recognition/Memorial gifts: GCLS welcomes monetary gifts for the purchase of library materials for the collection given in recognition of individuals or organizations.

Other monetary gifts: GCLS welcomes monetary gifts to provide and enhance services in ways not financially possible within the annual operating budget.  Depending on the wishes of the donors, such donations may be referred to the Friends of the Gloucester County Library System.

Real estate or other personal property: GCLS will accept gifts of real property that support the mission of the Library. Such offers will be handled by the Library Director, who in consultation with the Gloucester County Library Commission and Library

Solicitor will determine the suitability of the gift and the terms of acceptance compatible with GCLS’ mission and policies, the donor's intent, and applicable laws.

Wills, Estates and Bequests:  Individuals may contact the Library Director who in consultation with the Gloucester County Library Commission and Library Solicitor will determine the suitability of the gift and the terms of acceptance compatible with GCLS’ mission and policies, the donor's intent, and applicable laws.

Tangible gifts: The decision to accept gifts such as furnishings or equipment shall be made by the Library Director. Among the criteria on which the decision shall be based is need, space, impact on staff time, and expense and frequency of maintenance. If a gift is accepted, the gift shall be final and there will be no restrictions on GCLS’ ownership, possession, use or disposition of the gift.

Art & decorative objects: In general, gifts of art objects shall be of local interest to the community, of a professional quality, well executed and in good condition. Because of limited display and storage areas, potential donors of art & decorative objects are requested to discuss any possible gifts with the Library Director.

As with all other gifts, art objects will be accepted only with the donor's full agreement that GCLS has the right to handle or dispose of the gift in the best interests of the Library.

Valuation: Income tax regulations leave the determination of the gift's monetary value to the donor. GCLS cannot assess or suggest a value for non-monetary gifts for income tax or other purposes.  On request, a statement acknowledging receipt of the donation will be provided, but will not contain a statement of value. Donors wishing to have an appraisal of their gift done for income tax purposes should do so prior to donation.

Disposition of gifts: If a gift is accepted by GCLS, the gift shall be final and there shall be no restrictions on GCLS’ ownership, possession, use or disposition of the gift. GCLS may dispose of any gift without notification to the donor.

SECTION 3.0 - LIBRARY MATERIAL DONATION

The Gloucester County Library System (GCLS) accepts donations of books, audiobooks, DVDs and CDs. GCLS may accept donations of materials that pertain to local history. Items must be in good condition. Good condition is defined as not containing dirt, dust, mold, mildew, water damage, musty odor, broken bindings, torn, missing, yellowed or brittle pages, or markings in pen, pencil, crayon or highlighter. An inscription or ownership stamp (including a bookplate) is acceptable. GCLS reserves the right to add any donated item(s) to the collection or distribute, sell, or discard them.

The Library will not accept newspapers, newsletters, magazines or encyclopedias.

The Library will not appraise or assign a monetary value to donated materials. On request, a statement acknowledging receipt of the donation will be provided.

Donors should call the library before bringing in donated materials.  Library staff are not available to lift or carry any boxes, bags, etc. of donated items.  Library staff are not available to pick up donated material from patron homes.

Library staff reserve the right to accept or reject donations based on the above criteria, as well as storage considerations. GCLS will not guarantee donated items will be added to the collection.

Gifts and Donations Policy (PDF document)

Interlibrary Loan

Image of Jersey Cat logo - image links to Jersey Cat Website

Click to Access JerseyCat

What is JerseyCat and Interlibrary Loan?

JerseyCat is the statewide catalog and includes collections from almost all NJ public libraries as well as many schools, colleges, and universities.

It can be used if you have searched the Gloucester County Library System catalog and cannot find what you are looking for.

How do I request items for Interlibrary Loan?

Important: Please search the GCLS Library Catalog before requesting items via JerseyCat. JerseyCat should only be used to request materials that are not listed in the GCLS catalog.

To search the JerseyCat catalog:

  1. Use the search box to search by title, author, etc.
  2. Click on the item you want
  3. Click on the blue "Request this Item" button
  4. Fill in required information. Include an email for automatic updates on your request.
  5. Click on "Submit" to send in request

Failure to include your name, phone number, and library card barcode number on the JerseyCat ILL request form will delay processing of your request.

Who is eligible?

Anyone with a GCLS library card in good standing is eligible.

How will I be notified when my items arrive?

The library will notify you when your items arrive.

Need help?

For help with JerseyCat or to seek assistance with other interlibrary loan questions, please call the Mullica Hill Reference Department at (856) 223-6050.

Remember: Failure to include your name, phone number and library card barcode number on the JerseyCat ILL request form will delay processing of your request.

Internet Use Policy

Mission

The Gloucester County Library provides excellent library service to the residents of its member communities. We accomplish this, in part, by offering residents of member municipalities and other Gloucester County Library users free access to the Internet.

Internet Access
The Internet, a worldwide network of computer networks, is an essential medium for obtaining and transmitting information of all types. Therefore, public access to the Internet is extremely important to the mission of the Gloucester County Library.

The Internet, however, is an unregulated medium. It also provides access to information that may be inaccurate, illegal, or that some may find offensive or disturbing. The Gloucester County Library has no control over the information found through the Internet and is not responsible for its content, timeliness, or accuracy.

Responsibilities of Library Staff and Users
Library staff will not monitor a user’s Internet use, except for length of use in order to ensure equal opportunity of access for everyone. The user, or the parent or guardian of a minor, is responsible for his or her Internet session at all times.

The Library reserves the right to terminate an Internet session that disrupts Library services or that involves user behavior that violates the Library’s policies.

As with all Library resources, the Library affirms the right and responsibility of parents/guardians, NOT Library staff, to determine and monitor their minor children’s use of the Internet. (Minors are defined in this policy as children and young people under the age of 17 years.) Parents are responsible for their minor children’s use of the Library’s resources and facilities. Parents who believe that their children cannot responsibly use the Library’s Internet access are requested to monitor their Internet use.

Disclaimers
While the Library endeavors to provide access to information of the highest quality, the Library specifically disclaims any liability as to the information's accuracy, timeliness, authoritativeness, usefulness or fitness for a particular purpose. The Library will have no liability for direct, indirect or consequential damage related to the use of information accessed through the Library's Internet service.

The Library will make every effort to maintain Internet access for all hours the Library is open to the public. The Library will have no liability, however, if the service becomes temporarily unavailable for technical reasons.

The Library, having installed and enforced the operation of filtering software in compliance with the Children’s Internet Protection Act, will have no liability for damages related to the operation of, or failure of, the filtering software, or for its circumvention by users.

Since software and information downloaded from any sources, including the Internet, may contain computer viruses, users are advised to utilize virus-checking software on their home computers. The Library is not responsible for damage to users’ disks or computers or for any loss of data, damage or liability that may occur from use of the Library’s computers.

Unacceptable Uses of Computers
Among the uses that are considered unacceptable and which constitute a violation of this policy are:

  1. Uses that violate the law, promote violence, or encourage others to violate the law. Transmitting of offensive or harassing messages; offering for sale or use any substance the possession or use of which is prohibited by law; viewing, transmitting or downloading pornographic materials or materials that encourage others to violate the law; downloading or transmitting confidential, trade secret information, or copyrighted materials. Even if materials on the networks are not marked with the copyright symbol, users should assume that all materials are protected unless there is explicit permission on the materials to use them.
  2. Uses that cause harm to others or damage to their property. Engaging in defamation (harming another's reputation by lies); uploading a worm, virus, "trojan horse," "time bomb" or other harmful form of programming or vandalism; participating in "hacking" activities or any form of unauthorized access to other computers, networks, or information systems. 
  3. Uses that jeopardize the security of access of the computer network or other networks on the Internet. Disclosing or sharing the user's password with others; impersonating another user; altering the Library's computer settings; damaging or modifying computer equipment or software.
  4. Uses that compromise the safety and security of minors when using e-mail, chat rooms and other forms of direct electronic communications: Minors under age 17: Giving others private information about one's self or others, including credit card numbers and social security numbers; arranging a face-to-face meeting with someone one has "met" on the computer network or Internet without a parent's permission.
  5. Uses that Violate Confidentiality of Information: The New Jersey Confidentiality of Library Records Law (NJSA 18A:73-43.2) prohibits unauthorized disclosure, use, or dissemination of personal information regarding Library users, including minors. Personally identifiable information about users may not be disclosed or used in any way, except to law enforcement authorities as provided in the law. Users should be aware, however, that due to the technical difficulties involved in providing absolute security, transactions and files may become public.

Filters
The Library will install filtering software or other technologies on all library computers with Internet access, and will enforce the operation of same during any use of those computers, to prevent minors from accessing visual depictions that are (1) obscene, (2) child pornography, or (3) harmful to minors.

The term "harmful to minors" is defined by the Communications Act of 1934 (47 USC Section 254 [h][7]), as meaning any picture, image, graphic image file, or other visual depiction that:

  • taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion;
  • depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; 
  • taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors.

Filtering software is not foolproof. It diminishes the likelihood that searchers will inadvertently retrieve text or images that they may find offensive, but does not eliminate that possibility. Filters often block access to sites that users would consider both inoffensive and useful. If you do not find what you need, please do not hesitate to ask a librarian for help. Technology protection measures will be disabled by a library staff member, as necessary, for any lawful purposes by people aged 17 and older.

Procedures
The Library staff will develop such rules and procedures as are necessary to ensure the fair and reasonable use of Internet access.

Response to Violations
The user's access to the Library's computer network and Internet is a privilege, not a right. A user violates this policy by his or her own action or by failing to report any violations by other users that come to the attention of the user. Further, a user violates this policy if he or she permits another to use his or her account or password to access the computer network and Internet. Failure to comply with this policy and its procedures will result in the forfeiture of the user's right to access these computers.

Adopted June 28, 2004

Makerspace Policies

Gloucester County Library System

MAKERSPACE POLICIES

The following policies are in effect at all GCLS Makerspaces:

  1. Makers must have a valid photo ID, GCLS library card, or a library card from a LOGIN consortium member library.

  2. Makers must complete a Maker Agreement form.

  3. Makers must “check in” with the designated GCLS staff member on duty, using proper ID, and sign the guest book each time they use a GCLS Makerspace.

  4. Makers under age 13 must be accompanied by a parent or guardian at all times. Parent/guardian supervision is required for all minors, as GCLS Makerspaces  contain potentially dangerous tools, and the MakerStudio Jr. may contain small parts not suitable for children under the age of 3.

  5. Makers under age 18, or those inexperienced with sewing machines, must attend a sewing class before using a serger or embroidery machine.

  6. Makers must participate in mandatory safety training in order to use the 3D printers, laser cutter/engraver, and vinyl cutter, and for any tools/equipment acquired for GCLS Makerspaces in the future that are determined to require safety training. Makers may not use these tools until safety training and certification has been completed. Makers must attend safety training in person.

  7. When using a tool that does not require specific safety training, the Maker is certifying that he/she is capable of using that tool or equipment in a safe and proper manner.

  8. GCLS staff is available to assist in explaining operation of tools and equipment, and will make materials such as manuals available upon request.

  9. GCLS provides the Maker with access to safety supplies in the studio, such as safety glasses, gloves, First Aid Kit, and fire extinguisher.

  10. Unless previously scheduled for use by staff, most tools and equipment are available to Makers on a first come, first served basis, for use in GCLS Makerspaces only.

  11. GCLS reserves the right to refuse entry to, or remove from, a GCLS Makerspace any persons who are in violation of the GCLS code of conduct.

  1. Equipment in GCLS Makerspaces may be used only for lawful purposes. The public will not be permitted to use equipment in GCLS Makerspaces to create material that is:

    1. Prohibited by local, state or federal law.

    2. Unsafe, harmful, dangerous or poses an immediate threat to the wellbeing of others. (Such use may violate the terms of use of the manufacturer.)

    3. Obscene or otherwise inappropriate for the library environment.

    4. In violation of another’s intellectual property rights. For example, the printers will not be used to reproduce material that is subject to copyright, patent or trademark protection.

  2. GCLS reserves the right to refuse any request for use of equipment in GCLS Makerspaces.

  3. GCLS is not liable for any damaged material or media belonging to persons utilizing GCLS Makerspace equipment or facilities.

  4. The copyright law of the United States (Title 17, U.S. Code) governs the making of copies or other reproductions of copyrighted material. The person using GCLS equipment is liable for any infringement.

  5. Users of the DesignStudio equipment and software at the GCLS Mullica Hill Library are not required to complete a Maker Agreement and check-in with MakerStudio staff. Use of the DesignStudio equipment and software is not restricted by age.

Approved by the GCL Commission 6/25/14.

Amended 11/25/14.

Amended 12/18/15.

Amended 1/27/16.

Amended 12/20/17.

GCLS Makerspace Policies (PDF document)

Meeting Room Policy and Regulations

How do I reserve a meeting room?

To reserve a meeting room at a GCLS branch library, download and complete the forms below. Return the forms by faxing them to 856-223-6039 or by scanning and emailing them to meetingrooms@gcls.org.

What forms do I need to fill out to reserve a meeting room?

The following forms must be completed to reserve any meeting room at any GCLS library:

Are there floor plans available?

Yes, floor plans for all GCLS locations are available. See the Meeting Room Floor Plans (PDF documents) below:

Meeting Room Policy

MEETING ROOM POLICY

When Library functions are not scheduled, the meeting rooms are available to non-profit community organizations and government agencies engaged in educational, cultural, intellectual, or charitable activities in Gloucester County.  GCLS provides meeting room spaces as a public service regardless of the beliefs or affiliation of groups requesting their use.  GCLS does not advocate or endorse the viewpoints of meetings or meeting room users.  There is no charge for use of a room; no admission fee may be charged by groups using a room.  No group will be denied access to these facilities because of age, race, creed, political beliefs, or viewpoints.  All meetings will be open to the public, should they wish to attend.

From time to time, the library may decide to present a program utilizing the resources of a for-profit company.  Such programs will be considered library sponsored programs and a library staff member shall be present during the program.

The intent of these policies and procedures is to provide equitable access to this popular resource to as many groups as possible.  Failure to comply with the policies and procedures may be cause for denial of further use by an organization. We ask that you read, agree to, and sign the Policy and Regulations Concerning the Use of Meeting Rooms and follow the rules when you are here.

Meeting Room Reservations

Use of a meeting room is provisional upon the organization’s agreement to abide by the Gloucester County Library System Meeting Room Policy and Regulations.

Reservation forms are available on-line at www.gcls.org and at all of the branches of the Gloucester County Library System.  Room(s) and designated library equipment to be used are scheduled on a first-come, first-serve basis.

  1. Approval of applications is subject to policy determined by the Gloucester County Library Commission.  Meeting room(s) and library facilities will be available at the discretion of the GCLS Director
     
  2. Applications for meeting room(s) must be submitted in writing.  Applications can be submitted in person, via fax or e-mail.  Applications must be signed by a member of the group who will be attending the meeting and will be responsible.  Groups are limited to one (1) meeting per month, unless an exception is granted by the GCLS Director.  Continuous use of the same meeting room(s) on the same day and time is not guaranteed.  Groups may request regular scheduling on a monthly basis.  Booking will be on a calendar year basis and applications must be updated annually in the fall or in the event there is a change in the contact information.  Scheduling is not complete until the meeting room coordinator has confirmed the date and time and approved the application.  Returning an application form to the library does not constitute approval.  The contact person will receive a confirmation via e-mail or by phone if an e-mail address is not available.
     
  3. If a scheduled meeting is canceled, the library must be notified immediately.  Failure to do so may be cause for denial of further use by that organization.
     
  4. Furniture & Equipment availability for meeting room use are:

Glassboro Branch Equipment

  • TV/VCR/DVD
  • Overhead Projector & screen
  • Easel
  • 12 Cup Coffee Maker
  • 30 Cup Coffee Urn
  • Microwave

Glassboro Branch Hours

Monday thru Thursday   10 am - 9 pm

Friday                            10 am - 5 pm

Saturday                        10 am - 2 pm

Greenwich Branch Equipment

  • TV/VCR/DVD
  • Overhead Projector & screen
  • Easel
  • Coffee & Hot Water Urn
  • Lectern
  • Portable Microphone

Greenwich Branch Hours

Monday thru Thursday    10 am - 9 pm

Friday                             10 am - 5 pm

Saturday                          10 am - 2 pm

Logan Branch Equipment

  • TV/VCR/DVD
  • Screen
  • Easel
  • Coffee Maker (12 cup)

Logan Branch Hours

Monday thru Thursday     10 am - 9 pm

Friday                              10 am - 5 pm

Saturday                           10 am - 2 pm

Mullica Hill Branch Equipment

  • Tables (6' x 3')
  • 140 chairs
  • Wooden Lectern with Microphone
  • TV/VCR/DVD
  • Easel
  • Overhead Projector and Screen
  • Coffee and Hot Water Urn
  • Microwave

M​ullica Hill Branch Hours

Monday thru Thursday      10 am - 9 pm

Friday                               10 am - 5 pm

Saturday                           10 am - 5 pm*

Sunday                             1 pm - 5 pm**

* Open Saturdays 10am – 2pm Memorial Day through Labor Day

**Closed Sundays Memorial Day weekend thru Labor Day

Swedesboro Branch Equipment

  • 6 Tables
  • 40 chairs  

S​wedesboro Branch Hours

Monday thru Thursday      10 am - 9 pm

Friday                               10 am - 5 pm

Saturday                           10 am - 2 pm

 

Meeting Room Regulations

MEETING ROOM REGULATIONS

1.   Regulations in effect when the meeting rooms are used shall apply.  These regulations are subject to change without notice. The Library may not be used for commercial activities or purely personal functions.

2.   The following capacities may not be exceeded:

Glassboro Branch

Meeting Room: 40 people

Greenwich Branch

Meeting Room #1: 35 people; with tables 25

Meeting Room #2: 70 people; with tables 40

Meeting Rooms #1 & #2: 105 people; with tables 65

Logan Branch

Meeting Room A – 40 people

Meeting Room B – 8 people

Mullica Hill Branch

Meeting Rooms A & B: 135 people; with tables 85

Meeting Room A: 60 people; with tables 40

Meeting Room B: 75 people; with tables 45

Meeting Room C: 12 people

Swedesboro Branch

Meeting Room: 40 people

3.   No admission fee may be charged by groups using a room.

4.   Adequate adult supervision of minors (those under 18 years old) is required at all times.

5.   Smoking is not permitted in the building (or courtyard at Mullica Hill).  Alcoholic beverages are not permitted on library property.

6.   Organizations using the meeting rooms will be responsible for setting up their own seating arrangement if the configuration differs from the standard set-up.  After each meeting, the room must be reset to the standard floor plan.  A diagram of the floor plan is located in each of the meeting rooms.  Allow ample time to set up and reset the reserved room.

7.   All gatherings must be conducted in an orderly manner.  Noise levels before and after meetings must be appropriate to the library setting.  Care must be exercised so that the meeting room, corridor, rest rooms, and kitchen are maintained and left in a neat, clean, and orderly condition.  Please report any spills on the carpet or stains on the furniture immediately.

8.   At the Mullica Hill Branch and Greenwich Branches, the movable partition separating the meeting rooms must be opened or closed by GCLS staff only.  Arrangements must be made at the time of meeting room reservation.

9.   Library staff is not available to run equipment or explain the operation of same at the time of meeting.  Program organizers may wish to familiarize themselves in advance with the use of the equipment.  Please contact the Meeting Room Coordinator for details (856-223-6033).

10.   The names Gloucester County Library, Glassboro Branch, Greenwich Township Branch, Logan Township Branch, Mullica Hill Branch, or Swedesboro Branch may not be used in publicity except as a designation of location.  Neither the name nor the address of the Library may be used as the official address or headquarters of the organization.

A disclaimer statement must be included on all promotional material/announcements and must be a minimum of 10 point type.  The disclaimer statement shall read, "The views and opinions of the sponsor of this program do not necessarily reflect the views and opinions of the Gloucester County Library System." The words located at shall precede the name and address of the Library.

No program in the Library may be broadcast or televised without permission of the GCLS Director.

11.  Organizations using a meeting room are considered a public accommodation under the Americans with Disabilities Act (ADA) and therefore, responsible for providing auxiliary aids and services in compliance with the ADA.

12.  Unless authorization has been given in advance by the GCLS Director or designee, no gathering shall start before the official opening time and must conclude 30 minutes before the official closing time of the library. Hours are listed on the Meeting Room Reservations page.

13.  Groups must provide their own supplies, including paper, markers, pens, tape, flipchart pads, etc. Coin-operated copiers are available if extra copies of handouts are needed.

Note:  Change for the self-service copy machine is available at the circulation area.  Public use personal computers are available.

14.  Groups may NOT store their supplies and/or equipment in the library before, between, or after the time of the scheduled meeting.  No advance deliveries of equipment or supplies will be accepted by the library for groups using the meeting room.

15.  Any equipment to be brought in must be listed on the application and approved in advance.  All equipment and materials brought in for the occasion must be removed immediately after the meeting.

16.  A kitchen is available at all of the branches with the exception of the Swedesboro Branch for the preparation of light refreshments.  Permission to use the kitchen must be granted through the application process.  As per the New Jersey Uniform Fire Code, the stove may not be used in a manner that will produce grease-laden vapors.  All supplies must be brought by the organization.  Supplies found in the kitchen are Library property and may not be used.

17.  Food and beverages may be served in a meeting room only.  If refreshments are served during meeting, please wipe tables; pick up any left over cups and plates and dispose of them in the trash receptables.  Food and food service equipment and supplies brought in for a meeting must be removed immediately following the meeting.

Note: The Library does not have full time maintenance or cleaning staff.  The meeting organizer must assure that the meeting room is left in reasonably clean condition and furniture arranged as agreed.  Thank you for your cooperation.

Notary Policy

The Gloucester County Library offers free notary public services for the benefit of the residents of our  communities. Library notaries are scheduled to work during the libraries’ regular hours of  operation. Notary service is not available in the fifteen minutes prior to the time of closing. Customers seeking notary service should call the appropriate library branch prior to their visit to ensure that a notary is available. 

· Valid photo identification is required of any customer seeking notary service.

· Notary service is not available for deeds, mortgages, wills, powers of attorney, living wills, living trusts, codicils, and depositions.

· Notaries cannot pre-date or post-date an action, prepare a legal document or give advice on legal matters, or notarize documents in which they have a personal interest.

· The library will not provide  witnesses, and witnesses may not be solicited from customers using the library.  In order to serve as a witness, the witness must personally know the person whose document is being notarized and must be in possession of a valid photo identification.

· Since the notary must be able to read and understand what he or she has been asked to notarize, documents in any language other than English will not be notarized at the library.

· A third party may assist a customer communicate with the notary, if necessary. In this case, the notary should require valid photo identification from the third party.

· Certain public documents cannot be copied and notarized. Examples are: birth certificates, death certificates, and marriage certificates.

· Notaries will not provide service if the customer, document or circumstances of the request for notary service raise any issue of authenticity, ambiguity, doubt or uncertainty for the library. In this event, the library notary may, at his or her sole discretion, decline to provide notary service.

Adopted by the Gloucester County Library Commission February 28, 2007
Revised October 22, 2008, April 2012

Glassboro Notary

The Glassboro Branch of the Gloucester County Library has a notary on staff.  Please call ahead to check staff availability 881-0001.  Services are provided at no charge. Library staff do not notarize mortgages, wills, or power of attorney documents.

· The municipal offices in Glassboro provide notary services at a cost of $2.50 per stamp. They are located at 1 South Main Street, Glassboro, (856) 881-9230.

· The municipal offices in Clayton provide notary services at $1.00 per stamp. They are located at 125 North Delsea Drive, Clayton, (856) 881-2882.

· The Elk Township municipal offices provide notary services at no charge. They are located at 667 Whig Lane Road, Monroeville, (856) 881-6525.

Greenwich Notary

The Greenwich Branch of the Gloucester County library has notaries on staff. Please call ahead for availability, (856) 423-0684. Services are provided at no charge. Library staff do not notarize mortgages, wills, or power of attorney documents. 

· The municipal offices of Greenwich Township notarize for residents at no charge. They are located at 420 Washington Street, Gibbstown, (856) 423-1038.

Logan Notary

The Logan Branch of the Gloucester County Library provides free notary services. Please call ahead for staff availability, (856) 241-0202. Library staff do not notarize mortgages, wills, or power of attorney documents. 

· The municipal offices of Logan Township provide free notarizations to residents of New Jersey. Their address is 125 Main Street, Bridgeport, (856) 467-3424.

Mullica Hill / Harrison Twp Notary

The Mullica Hill Branch of the Gloucester County Library has notaries on staff. Please call ahead to check staff availability, (856) 223-6070.  Services are provided at no charge. Library staff do not notarize mortgages, wills, or power of attorney documents.

· The offices of the Harrison Township Municipal Building provide notary services, at no charge, for residents of Harrison Township only. They are open 8-4; please call ahead for staff availability. They are located at 114 Bridgeton Pike, Mullica Hill, (856) 478-4111.

· Woodbury Heights municipal offices notarize for free for residents of Woodbury Heights only. There is a charge for non-residents. They are located at 500 Elm Avenue, Woodbury Heights, (856) 848-2832.

· National Park municipal offices provide notary services at no charge. They are located at 7 South Grove Avenue,  National Park,  (856) 845-3891.                        

Swedesboro Notary

The Swedesboro Branch of the Gloucester County library has notaries on staff. Please call ahead for availability, (856) 467-0111. Library staff do not notarize mortgages, wills, or power of attorney documents. Services are provided at no charge.

Proctoring Policy

Adopted by the GCL Commission on July 26, 2017.

ARTICLE 1 - OVERVIEW AND PURPOSE

As an integral part of the Gloucester County Library System’s (GCLS) commitment to lifelong learning, the Library offers proctoring services for written and online examinations to students engaged in distance learning. There is no charge for these services, and they are available whenever the Library is open. All librarians can serve as proctors, regardless of which staff member made the initial arrangements. Proctoring services will be provided by librarians as scheduling allows. Any branch can serve as a proctoring location, if a librarian is available at that branch. Students do not have to be GCLS cardholders or Gloucester County residents to use the proctoring service.

This proctoring policy will be reviewed on a regular basis.

ARTICLE 2 - RESPONSIBILITY OF THE TEST TAKER

  • It is the student’s responsibility to schedule the exam at least one week in advance by contacting library staff, and come prepared with the necessary supplies. When scheduling, they should keep in mind GCLS hours, noting the difference between summer and winter hours. Adequate time must be allowed for completion of the test at least 30 minutes prior to closing.

  • It is the student’s responsibility to coordinate the transfer of the exam from the testing institution to the Library and to verify that the exam has been received by the Library prior to the test date.

  • If a written test, the student must verify receipt of the exam by the library prior to the test date. If an online test is to be given, the student must ensure the school knows the email address to use for tests or passwords: proctoring@gcls.org. All GCLS librarians have access to this email.

  • If an online test is to be given, the student must verify that the necessary hardware and software are available at the Library’s public computer workstations. No special software can be installed to allow for the test.

  • The student must present a current picture ID at the time of the exam. The name on the identification must match the name on the testing materials.

  • The test taker must abide by any restrictions placed on the exam by the educational institution. Any observed violation of these restrictions or cheating will be reported to the educational institution.

  • If  the exam is to be mailed back to the school, the student will provide a postage paid, addressed envelope for this purpose. All mailed completed tests will also be scanned and emailed to the educational institution by library staff. An email address for this purpose must also be provided.

  • If photocopying, printing or faxing is necessary, the student is responsible for the cost of doing so at the posted rate.

ARTICLE 3 - RESPONSIBILITY OF THE PROCTOR

  • Prior to administering the exam, the proctor will read and follow all instructions from the testing institution.

  • If a written test is received prior to the test date, the test will be filed in a secure staff area until the day of the test.

  • The proctor will verify the identity of the student at the time of the test through a valid photo ID.

  • The proctor will attempt to provide a quiet area for taking the test, but can not guarantee that such an area will be available.

  • The proctor will monitor the student periodically, but not continuously.

  • The proctor will enforce the time limit  for the exam, as well as any other rules the educational institution imposes.

  • Proctors will complete appropriate documentation forms provided by the issuing institution.  Proctors will not sign a form that attests to more than they are able to do, for example, continuous monitoring of the student.

  • Librarians serving as proctors will not provide his/her personal information (driver’s license number, or any other personal identifying number or personal address, etc.) to the educational institution.

  • The Library will not proctor exams that students bring in themselves.

  • The Library will not be liable for any costs or fees associated with an exam, including mailing costs.

  • GCLS will hold uncompleted test papers until the school’s deadline, at which point they will be shredded.

  • If requested by the school, GCLS will hold completed written tests for the time requested before destroying.

  • When the institution requests that the completed test be physically mailed back to them, GCLS will also scan and email the completed test to ensure receipt by the school. Tests to be mailed will be placed in the library’s outgoing mail bin for pickup on the next business day.

  • The Library will not be responsible for any completed tests once they leave the library’s possession and have been mailed back to the educational institution, nor for any delay in receipt of completed tests by the educational institution. The student must contact the institution to determine if the completed test was received.

  • The Library reserves the right to cancel/re-schedule testing dates due to inclement weather, computer issues, etc.

  • The Library will not be responsible for tests that are interrupted by Library emergencies, power failures, or computer hardware or software failures.

Proctoring Policy (PDF document)

Tutoring Regulations

Tutoring in the Library is a privilege granted by the Gloucester County Library System (GCLS) as part of its service to the community. All tutors must sign a GCLS Tutor Agreement. Tutoring will not be permitted to interfere with the use of the Library by other community members.

 

The following regulations apply to all tutoring which takes place in GCLS libraries:

  • The Library will provide designated areas for tutoring as space permits. Tutoring is limited to designated areas only.

  • Tutoring areas are available on a first-come, first-served basis.

  • The Library reserves the right to assign tutoring locations or relocate tutors in the building.

  • Several tutors may be using the same space at one time.

  • Tutors may work with a maximum of two (2) students per tutor per session.

  • Tutoring sessions must end 30 minutes prior to closing time.

  • Individual study carrels in the library are reserved exclusively for individual reading and study.

  • Tutors are responsible for establishing communication protocols for their students and the student’s parents. Library staff will not relay messages to tutors or students. Library phones are not available for use for incoming or outgoing calls.

  • Tutors must provide their own supplies, including paper, pens, staplers, etc. The public photocopier is available at a cost per copy if copies are needed. Faxing is available at regular public rates.

  • Tutors are responsible for the behavior of students being tutored during the tutoring session.  Appropriate noise levels will be observed at all times. 

  • GCLS recommends that a parent/adult legal guardian accompany a child who is being tutored for the duration of the session. GCLS assumes no responsibility for children left unattended.

  • Children who are tutored in the library are the responsibility of the tutor while on library property until released to a parent/adult legal guardian and/or authorized transportation.

  • GCLS does not sponsor, recommend, or assume liability or responsibility for the work and/or activities of tutors who use library space. All arrangements must be made between the tutor, students, and parents.

  • Tutors may not publish or distribute advertisements, flyers, letters, press releases or

e-mails identifying the Library as their place of doing business or imply GCLS sponsorship of their activities.

  • Tutors may not solicit Library patrons in the Library.

  • GCLS reserves the right to restrict or ban tutoring at any time without prior notice in the event that library staff determines that it interferes with Library programs or use of the Library by other community members.
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