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Guidelines for Presenters

ORAL PRESENTATIONS: 

  • Oral presentations will be delivered live as part of Zoom sessions comprising up to 4 presentations grouped thematically. The link and password to each session will be sent to you via email. The links are also going to be posted on our website on the day of the conference. A designated chair will be in charge of each session. 
  • Each oral presentation is going to be 15 minutes long, with 5 extra minutes for questions (20 minutes total). Each theme session will last approximately 80 minutes. 
  • Depending on the total number of presenters, two or three oral sessions may happen concurrently. 
  • You will have the option to send us a pre-recorded 15-minute video presentation in case there are any factors preventing you from attending live on that day (e.g. time zone, scheduling conflicts). 
  • The deadline for submitting an optional pre-recorded presentation to this email address is Sunday, May 9. We are asking for it in advance so we have sufficient time to address any potentially arising technical issues.
  • THE CONFERENCE IS SCHEDULED TO TAKE PLACE FROM 9 AM TO 6 PM ON MAY 14. PLEASE LET US KNOW AS EARLY AS POSSIBLE IF YOU CAN ONLY PRESENT DURING A CERTAIN TIME WINDOW ON THAT DAY, SO WE CAN TAKE THAT INTO ACCOUNT WHEN WE MAKE UP THE SCHEDULE. 

POSTER PRESENTATIONS: 

  • We encourage all poster presentations to be delivered live inside the author’s Zoom room (the link will be posted on our website together with your poster, but you will also have an option to post a pre-recorded 5-minute oral presentation (video or audio) to reach a larger audience outside of the designated poster session times. 
  • The deadline for submitting your poster to this email address is Friday, May 7. We are asking for it in advance so we have sufficient time to post it on our website and address any arising technical issues. 
  • There are no specific formatting requirements for your poster, but we advise you to use the guidelines shown here: http://www.colby.edu/acits/student-academic-poster-guidelines/ 
  • Please keep in mind that you generally only have 5 minutes to walk your audience through your research, so only the most relevant points should be included. Less is usually more as far as posters go! 
  • Your Zoom link and (optional) pre-recorded presentation should also be submitted to this email by Friday, May 7.
  • TENTATIVE: We are currently considering adding a number of informal oral student sessions, where the authors of posters concerned with similar topics can gather, present their work informally to interested peers, and discuss the challenges and rewards of being a student researcher. If such sessions are going to be organized, you will be invited to participate in one of them if you desire. These will happen outside of the designated poster sessions.
  • TENTATIVE: Lastly, we are planning a “best student poster” competition with monetary prizes. You do not need to do anything to enter. If you are interested in being a student judge, however, please let us know (to eliminate any potential bias, you will not be able to evaluate your own poster, or posters of students from the same institution as yourself). 

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