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E-book selection, acquisition and cataloguing: a University of York case study Overview of options and issues: selection acquisitions cataloguing University of York case study current practice future plans Agenda Selection: 1 Finding out what’s available

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E book selection acquisition and cataloguing l.jpg

E-book selection, acquisition and cataloguing:

a University of York case study

NAG seminar – York – 7th July 2009


Agenda l.jpg

Overview of options and issues:

selection

acquisitions

cataloguing

University of York case study

current practice

future plans

Agenda

NAG seminar – York – 7th July 2009


Selection 1 l.jpg
Selection: 1

Finding out what’s available

No single, comprehensive source of information

Combination of sources needs to be used:

Book supplier databases

Publisher websites

Publisher promotional emails and visits, stands at conferences etc.

Where you look might depend on the type of resource wanted, eg. whether it’s a package or individual titles

NAG seminar – York – 7th July 2009


Selection 2 l.jpg
Selection: 2

Coverage of library supplier databases

Oasis (Coutts): MyiLibary and some publishers

Enterbooks (Dawson): DawsonERA

GOBI (YBP): EBL, ebrary, NetLibrary

Collection Manager (Blackwell): EBL, ebrary & some publishers

DawsonERA, EBL, ebrary, MyiLibrary and NetLibrary are all aggregator platforms – they license content from numerous ebook publishers and host that content on their own platforms

Aggregators on GOBI also have their own ordering platforms, eg. Ebop from ebrary

MyiLibrary titles can also be purchased via Swets and ProQuest

Swets developing their own ebooks solution


Selection 3 l.jpg
Selection: 3

Lack of availability

Textbooks

Older titles

Smaller publishers

Confusion over other platforms/solutions which can’t be licensed by HE institutions

Who decides?

Collection development policies and practices


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Acquisition: 1

Purchasing models

Individual titles, one-off purchases, access in-perpetuity. Aggregator and publisher platforms

Individual titles, annual subscription. Aggregator and publisher platforms

Aggregator subscription packages, content not ‘fixed’, either ‘all you can eat’ or subject specific

Publisher subscription packages, ‘all you can eat’ or subject specific – usually pay a subscription to a ‘copyright year’ and then keep all that content in perpetuity. Aggregator and publisher platforms

Fixed publisher collection, usually covering a fixed number of years, one-off purchase, access in-perpetuity. Could then be ‘topped up’ with more recent content, by subscription if desired, of further one-off ‘chunks’. Aggregator and publisher platforms

User-driven selection, aggregator platform


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Acquisition: 2

Typically, e-book selection and acquisition involves a wide range of library staff, very few of whom have an overview of the whole area

book acquisitions

serials

e-resources

liaison librarians

cataloguing


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Cataloguing

Joint or separate records per format?

Titles individually selected typically catalogued/downloaded manually

MARC records for packages supplied by publishers/aggregators

often not up to required standard

uploaded in bulk to library management systems

need to keep up-to-date with additions and deletions

Some ebooks also included in databases like Business Source Premier, LNB, Literature Online

often need to be catalogued manually


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University of York case study: 1

Publisher and aggregator packages were purchased initially

Subject-specific, eg. ebrary, Springer, Cambridge Companions Online, Oxford Scholarship Online

General and reference, eg. Oxford Reference Online, Credo Reference,

Specialist, eg. ECCO, EEBO

Advantages: critical mass acquired quickly, light on selection and acquisition

Disadvantages: cataloguing issues, mainly recurrent rather than one-off spend


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University of York case study: 2

Packages: who does the work?

Selection

Content Choice Group, if general or multidisciplinary

Academic departments and liaison librarians, if subject specific

Acquisition

Serials team, if subscriptions

E-resources co-ordinator, if one-off purchases

Cataloguing

Cataloguing librarian and deputy, also systems team input


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University of York case study: 3

Now trying to buy individual titles that appear on reading lists

10% ‘hit rate’ typical

Have checked retrospectively against key text lists and most requested reports

Have also tried checking reading lists as they come in

YTD: 671 individual ebook titles ordered (total of all books ordered: 19,172)

Currently only buy for one platform, but that may change


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University of York case study: 4

Individual titles: who does the work?

Selection

For some subject areas, self-selected if ‘key text’ item on reading list

Academic liaison librarians, academic staff or researchers

Bibliographic Services (Acq/Cat) team check for availability

Acquisition

Bibliographic Services (Acq/Cat) team

Orders sent via EDI alongside orders for print books

Cataloguing

Bibliographic Services (Acq/Cat) team


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University of York case study: 5

User-driven selection model

Have just started trialling with Coutts/MyiLibrary

Set up a deposit account

Identified initial file of 3,000 titles using subject profiles, to be topped up monthly as new titles released

MARC records for these titles uploaded into our LMS

2 hits converts to a purchase

Monthly reconciliation invoices issued


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University of York case study: 6

User-driven selection: who does the work?

Selection

Initial subject profiling: Acquisitions manager, Academic liaison librarians

Actual titles chosen at the point of use

Acquisition

Not applicable!

Cataloguing

Bibliographic Services (Acq/Cat) team


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University of York case study: 7

Publicity

All titles visible in our catalogue, searches can be limited to ebooks only

Ebooks web page

Future plans

Compare usage of titles acquired via different purchasing models

Compare and contrast relative use of our e and print books

Continue to explore different models


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Sarah Thompson

[email protected]

Content Acquisition Librarian

University of York

NAG seminar – York – 7th July 2009


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