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AUTHOR GUIDELINES

Lecture Style Presentations
Poster Presentation Guidelines
Important IEEE Policy Announcement:
Final Paper submission Guidelines
Initial Paper Submission Guidelines

 



LECTURE STYLE PRESENTATIONS

I. General

a. Each lecture style session room will be set with an LCD projector, a microphone and a laser pointer.  Please bring your own laptop. Speaker rehearsal room with LCD projector will be available for presenters who wish to rehearse their presentations. (Check on-site program for exact location).

b. Each lecture style presentation is allocated 18 minutes.  You should spend about 15 minutes for presentation of the problem, the background, the innovative approach, the new results and the comparative evaluation.  An additional 3 minutes should be available for discussion with the attendees.

c. Sign the register to show that you presented your paper.

d. The presenter should prepare a reasonable number of illustrations - transparencies or a Power Point file, so as not to exceed the 15 minute time. Typically, one (1) illustration is presented in one to two minutes.  Additional illustrations could be prepared to support possible answers to attendees' questions.

e. Each illustration should not be crowded by text and graphics. Too much text should be avoided: illustrations should support the presentation; they should not be simply read by the presenter. Graphics help in communications, are more understandable, and point out the basic ideas. Use large fonts so they can be read without a major effort; typically 18-20 point fonts should be used.

f. Presentation should be clearly structured. Begin with a title page. The index of the presentation should outline the presentation. The basic problem should be clearly stated, as well as the application area. Background and previous work should be summarized to provide a prospective for the results presented in the paper. The innovative approach should be clearly stated. The application of the approach to the application problem should be described, by pointing out the main features and characteristics, the problems and the solutions. The results should be clearly outlined and evaluated. Appropriate comparison with previous results should be presented. Conclusions should summarize the work performed and point out the main innovation and results. Future work and developments could also be sketched. 

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POSTER PRESENTATION GUIDELINES

1. General

a. The poster sessions will be 90 or 120 minutes long.
        • 11:00 to 12:30, Monday, June 10
        • 14.00 to 15.30, Monday, June 10
        • 16.00 to 18.00, Monday, June 10
        • 09:00 to 10:30, Tuesday, June 11
        • 14.00 to 15.30, Tuesday, June 11

b. The Authors(s) are expected to:
        • Be set up prior to the session
        • Be present at their poster for the entire session
        • Explain their paper to the collected audience
        • Answer questions and interact as appropriate
        • Remove their materials promptly

2. Setup

    a. Poster boards will be set up in the room hosting the exhibition. A poster information desk will be also set up in the area.
    b. The locations are assigned, check at the poster desk for directions to your assigned site.
    c. Poster setup can begin as soon as the session before is completed.
    d. Poster setup should be complete 10 minutes before the scheduled presentation.

3. Removal

    a. All poster materials should be removed within 30 minutes of the end of the scheduled session, be considerate, someone will be waiting to set up.
 

4. Suggestions for a good poster presentation.

    a. The title of the poster session should be displayed in large font, 36 – 60 point, to help the audience find your paper.
    b. Your main point or conclusion should be in large font if it is not covered in the title.
    c. A font below 18 point is difficult for the audience to read. Try not to include any smaller print on your presentation.
    d. Avoid large sections of text in all capitals; it can be difficult to read. Use capitals and/or BOLD to emphasize your points
    e. Display the highlights of your presentation in larger font, 24 - 40. Use color to emphasize the important points.
    f. Pictures, charts and graphs are very effective when kept simple. Too much detail will obscure the main points. Use color!
    g. Information flow is most effective if it is from left to right and top to bottom.
    h. Your posted materials should be as self explanatory as possible. Attract the audience’s attention and then answer detailed questions.
    i. Consider that the viewers will be two to three meters away from your material and adjust the print font, charts, graphs, and figures accordingly.
       The audience will not have the time or the space to read pages of text.
    j. The audience at poster sessions moves! They may want to visit several posters during the session. If you are planning to give a presentation of
       your material it will probably have to be repeated several times as the audience changes. Keep it short, hit the high points and invite questions.
    k. Some visitors may be very interested in your topic and will want to monopolize your session time with questions. This may turn away other
        visitors that are also interested. Recognize this as a factor and be prepared to acknowledge all visitors.
    l. If you want to interact with certain audience members later, have cards with your contact information available.
    m. The complete paper is available in the Conference Proceedings that all attendees will have. Refer the audience to the paper for detailed information.

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IMPORTANT IEEE POLICY ANNOUNCEMENT:

The IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore®) if the paper is not presented at the conference.

Papers are reviewed on the basis that they do not contain plagiarized material and have not been submitted to any other conference at the same time (double submission). These matters are taken very seriously and the IEEE Communications society will take action against any author who has engaged in either practice.

IEEE Web Page on Plagiarism:http://www.ieee.org/web/publications/rights/Plagiarism_Guidelines_Intro.html

IEEE Web Page on Double Submission:http://www.ieee.org/web/publications/rights/Multi_Sub_Guidelines_Intro.html

PLEASE NOTE: To be published in the IEEE ICC 2013 Conference Proceedings and IEEE Xplore®, an author of an accepted paper is required to register for the conference at the FULL or LIMITED (member or non-member) rate and must present the paper at the conference. Non-refundable registration fees must be paid prior to uploading the final IEEE formatted, publication-ready version of the paper. For authors with multiple accepted papers, one FULL or LIMITED registration is valid for up to 3 papers. Accepted papers will be published in the IEEE ICC 2013 Conference Proceedings. Accepted and presented papers (both oral and poster) will be published in the IEEE ICC 2013 Conference Proceedings and in IEEE Xplore®.

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FINAL PAPER SUBMISSION GUIDELINES

All final submissions should be written in English with a maximum paper length of five (5) printed pages (10-point font) including figures without incurring additional page charges (maximum 1 additional page with overlength page charge if accepted). Note that the maximum number of pages for a paper is 6; 5 pages plus 1 additional page allowed with a charge for the one additional page of USD100 if accepted. Papers exceeding 6 pages will not be accepted at EDAS.

When preparing your final manuscript, please pay also attention to the following:
1) Use the most current version of Microsoft Word, which will help reduce word-to-pdf conversion issues such as embedded fonts, bookmarks, etc
2) No page numbers and no headers/footers
3) Use non-zero PDF top and bottom margins (typically, at least 0.5 inches) to help indicate if there are any page numbers. 

Final papers upload via EDAS:  Authors would use the upload link (file folder icon) at "My papers" on EDAS.

Standard IEEE conference templates for LaTeX formats are found here: http://www.ieee.org/conferences_events/conferences/publishing/templates.html
You can also use the sample template for Microsoft Word: A4, US letter.

Please contact Dr. Peter Mueller (pmu@zurich.ibm.com) if you have any questions about submitting your manuscripts.


REPRINT PAGES

If you wish to purchase additional reprint pages of your paper, please see

http://www.ieee.org/web/publications/reprints/


OVERLENGTH PAGE CHARGES

Note that each accepted paper is limited to 5 pages (with no more than 6 pages with USD100 overlength charge for each extra page). Overlength (extra page) charges must be paid at EDAS just before uploading your paper.  If you prefer to pay via check or wire transfer, please contact Bruce Worthman.

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INITIAL PAPER SUBMISSION GUIDELINES

Prospective authors are invited to submit original technical papers for publication in the IEEE ICC 2013 Conference Proceedings and for presentation(s) in the symposia.

Paper Submission:

During the initial paper submission process via EDAS, the authors are required to make sure the pdf file and EDAS registration page of a paper have the same list of authors and the same paper title, that is, please add all authors in EDAS during the submission process. Failure to comply with this rule might result in your paper being withdrawn from the review process. On the other hand, the author list of an accepted paper can NOT be changed in the final manuscript.

All submissions should be written in English with a maximum paper length of five (5) printed pages (10-point font) including figures, without incurring additional page charges. One (1) additional page is allowed with a charge of USD100, if accepted. Papers exceeding 6 pages will not be accepted at EDAS, nor reviewed at all.

Standard IEEE conference templates for Microsoft Word or LaTeX formats are found here.
You can also use the sample template for Microsoft Word: MSW_A4_format, MSW_USltr_format.

Only PDF files will be accepted for the review process and all submissions must be done through EDAS. Please contact Andreas F. Molisch, the Technical Program Chair, if you have any questions about submitting your manuscripts.

To submit you paper, please click here "INITIAL PAPER SUBMISSION".

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