Drambora Hans Hofman

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3rd Annual WePreserve Conference Nice 2008

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Drambora Hans Hofman

  1. 1. This work is licenced under the Creative Commons Attribution-Non-Commercial-No Derivative Works 3.0 Netherlands License. To view a copy of this licence, visit http://creativecommons.org/licenses/by-nc-nd/3.0/nl/ or send a letter to Creative Commons, 171 Second Street, Suite 300, San Francisco, California 94105, USA.
  2. 2. Hans Hofman National Archives of the Netherlands WePreserve Conference Nice, 30 October 2008 DRAMBORA Interactive: Nice, October 2008 1
  3. 3. Digital Preservation Today • Growth in creation of digital information with scholarly, scientific and cultural value continues to accelerate • Practical approaches aimed at ensuring long-term authenticity, integrity and understandability of digital materials are emerging at a similar pace • The discipline remains immature though: – Are adopted approaches successful? – What is the metric for defining success? – Which approaches are appropriate for particular digital preservation challenges? – Which preservation services and/or service providers can be trusted? DRAMBORA Interactive: Nice, October 2008 2
  4. 4. Digital preservation repository core criteria • An intellectual context for the work: – Commitment to digital object maintenance – Organisational fitness © HATII UofGlasgow, 2007 – Legal & regulatory legitimacy – Effective & efficient policies – Acquisition & ingest criteria – Integrity, authenticity & usability – Audit trail and metadata – Dissemination – Preservation planning & action – Adequate technical infrastructure DRAMBORA Interactive: Nice, October 2008 3
  5. 5. Risk management: a recursive process IDENTIFY INTERNAL AND EXTERNAL CONTEXT IDENTIFY RISKS MONITOR COMMU- AND NICATE REVIEW ANALYSE AND ASSESS RISKS MANAGE AND TREAT RISKS DRAMBORA Interactive: Nice, October 2008 4
  6. 6. Chronology of this work • 2002: Trusted Repositories Attributes & Responsibilities • 2002: Reference Model for an Open Archival Information System (standardised as ISO 14721 in 2003) • 2005: RLG/NARA Draft Audit Check-list for Repository Certification released for public comment • 2006-2007: CRL and DCC Pilot Repository Audits • Dec 2006: Catalogue of Criteria for Trusted Digital Repositories published (en) by nestor • Feb 2007: Digital Repository Audit Method Based on Risk Assessment (DRAMBORA) published by DCC/DPE • Mar 2007: Trustworthy Repositories Audit & Certification (TRAC) Criteria and Check-list published by CRL • Dec 2007: DELOS DRAMBORA Digital Library Audits Conducted • Mar 2008: DRAMBORA Interactive released DRAMBORA Interactive: Nice, October 2008 5
  7. 7. DRAMBORA: The Beginning • Easy to say establish evidence and recognise risk, but how do you do this and then take advantage of this knowledge • Digital Repository Audit Method Based on Risk Assessment (DRAMBORA) • Provides mechanisms to facilitate internal self- assessment & reporting – Validates appropriateness of repository's efforts – Provides means to generate appropriate documentation • External certification less of a priority currently, and less immediately viable DRAMBORA Interactive: Nice, October 2008 6
  8. 8. DRAMBORA: History • Follows lessons learned from DCC pilot audits • A collaborative exercise between DCC and DigitalPreservationEurope (DPE) • Audit methodology was released in March 2007 • http://www.repositoryaudit.eu • Four public tutorials (London, the Hague, Arlington, JISC Repositories Conference) • A test period within the DPE project DRAMBORA Interactive: Nice, October 2008 7
  9. 9. Testing DRAMBORA 1.0 • National Archives of Scotland, Edinburgh, UK • National Library of the Czech Republic • National Central Library of Florence, Italy • International Institute for Social History, Amsterdam, The Netherlands • Netarkivet (Danish Internet Archive), Denmark • Ludwig Boltzmann Institute in Linz, Austria, in cooperation with the Ars Electronica Center • E-LIS repository managed by CILEA, Rome, Italy • Lithuanian Museum of Ethnocosmology, Lithuania DRAMBORA Interactive: Nice, October 2008 8
  10. 10. What DRAMBORA users learned… • “Good, visible and persuading documentation of risks might help to improve conditions for their successful management. And, of course, as soon as you have the truly trusted repository, you need the good documentation and certification to prove it” • “We discovered some points of weakness in the repository and also learned to stop fretting about the stuff we actually do very well” • “Assessment will be continued and the risk register will be an integral part of the repository once it becomes operational” • “We originally planned to use TRAC for both our internal and later external audit. We also looked at NESTOR. […] we believe that regular self audits using DRAMBORA will make the external audit easier and cheaper” DRAMBORA Interactive: Nice, October 2008 9
  11. 11. DRAMBORA Interactive • The pilot audits validated the methodology's effectiveness - audit as a standalone process has demonstrable value • Development of DRAMBORA Interactive as an on-line tool to support and guide the audit • Another round of pilot audits within the DPE to test the on-line tool and to provide feedback for improving it DRAMBORA Interactive: Nice, October 2008 10
  12. 12. DRAMBORA Interactive www.repositoryaudit.eu DRAMBORA Interactive: Nice, October 2008 11
  13. 13. Testing DRAMBORA Interactive 2007 • MBooks Michigan-Google Digitization Project, US • CERN Document Server, Switzerland • Kungliga Biblioteket, Stockholm • Gallica, National Library of France • BDI - National Digital Library of Italy 2008 • Digital libraries in Europe • Digital Libraries in North America • Digital Libraries in Asia DRAMBORA Interactive: Nice, October 2008 12
  14. 14. DRAMBORA: Present • To allow comparisons between peer organisations, profiles of repository types need to be developed • An attempt at a typical digital library risk profile included in the DELOS report “Investigation of the potential application of the DRAMBORA toolkit in the context of digital libraries to support the assessment of the repository aspects of digital libraries” • Support for peer comparisons should be built into the DRAMBORA Interactive system DRAMBORA Interactive: Nice, October 2008 13
  15. 15. DRAMBORA: Present and Future • Promotion of the assessment method and toolkit • 1208 downloads of the toolkit • 2052 downloads of the forms (Doc + Excel) • 77 registered audits • Accreditation of DRAMBORA Auditors (training courses) • Development of training materials to support self- assessment • Discussion with other working groups developing repository audit checklists DRAMBORA Interactive: Nice, October 2008 14
  16. 16. Conclusions • In isolation, or combined with other assessment checklists, DRAMBORA offers benefits to repositories both individually and collectively • DRAMBORA Interactive is offering more than just increased usability of the toolkit • Need for training audit facilitators and guide the assessment process in the system • The concept of ‘trust’ in repositories is evolving through this work and discussions with other groups involved in similar work DRAMBORA Interactive: Nice, October 2008 15

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