Minutes

Border Regional Library Board Meeting
September 11, 2017, 7:30 pm
Virden Branch

Present: Corinne Nesbitt, Tina Williams, Mary Anne Lamy, Darlene Byers, Beth Peers, Janice Barrate, Denise Mayo

Regrets: Melissa Pateman, Sandy Heaman

1. Call to Order: J. Barrate called the meeting to order at 7:37 pm.

2. Adoption of Agenda
Motion: To adopt the agenda as presented. T. Williams, C. Nesbitt. Carried.

3. Minutes of June 2017 meeting
Motion: To accept the minutes of the June 12, 2017 as presented. C. Nesbitt, D. Mayo. Carried.

4. Accounts Payable (June, July, August)
Motion: To approve the accounts payable for June, cheques numbered 1141A-1161A, auto debits and direct deposit totaling $21,088.38 plus US cheque #57 for $1730.74; July, cheques numbered 1162A-1194A, auto debits and direct deposit totaling $34,370.97; and August, cheques numbered 1195A-1217A, auto debits and direct deposit totaling $21,761.06. D. Byers, D. Mayo. Carried.

5. Financial Report – FYI
a) Sign CAFT reports and reconciliations

6. Correspondence
a) Stats Canada: employment survey.
b) Valleyview Consumer Co-op: received equity statement, but change in policy re: issuing cheques.
c) MAAS: farm sites
d) Manitoba Institute for Patient Safety: indicates there are free videos but they have not been received.
e) Virden Area Foundation: received $267.48 from history book interest.
f) Community Places Program: grant available.

7. Coordinator’s Report – attached.
Motion: To accept the coordinator’s report as presented. B. Peers, D. Byers. Carried.

8. Old Business
a) PLS Accessibility Assessment: reports were for Virden and Elkhorn branches, and assessors made a visit to the new McAuley branch. The reports don’t tell us much. Computer access and washroom at Elkhorn
b) J. & K. Welsh’s Bequest: M.A. Lamy is to follow up with Sandy and call J. Welsh. The next step is legal matters.

9. New Business
a) Personnel:
Motion: To move in-camera. T. Williams, D. Mayo. Carried.
Motion: To move in-camera. T. Williams, D. Mayo. Carried.

b) Salary Policy: tabled for next meeting so all councilors are present.
c) Policy Review:
Motion: To accept the employee dress code policy as presented. C. Nesbitt, D. Mayo. Carried.

10. Other – none

11. Mileage

12. Adjournment: B. Peers adjourned the meeting at 9:12 pm.

Next meeting: October 16, 2017 at McAuley branch at 7:30 pm.
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