Recently in Archive Positions

Digital Archivist, Fidelity Investments, Boston, MA

We are looking for a Digital Archivist on behalf of our client, Fidelity Investments. This position is based in Boston, MA.

Position Description

The Digital Archivist will be a member of a team and will be responsible for the planning and implementation of a digital asset management system for the archival collections of electronic and digital media. You will also manage the cataloging of content in the department's digital collections. Content includes video, audio, graphics, and still image files.

This position is central to the care of digital media and necessary to ensure access to the media onward into the 22nd century. The candidate must have a working knowledge of digital asset management, video production, anticipate the needs of the production teams and prepare media for electronic and video production use. Direction will mainly come from Sr. Mgr., Archives and Media Producer and the access/retrieval process must be efficient and seamless through the development of proper folder and file naming structure.

Primary Responsibilities

  • Responsible for the organization and maintenance of a growing collection of digital assets serving video production. 
  • Contributes to development and documentation of best practices, standards, procedures, and workflows for digital reformatting and preservation of all electronic media including born-digital collections and their organization, storage, and retrieval. 
  • Monitors production files and creates proper folder organization and file naming, managing metadata to ensure consistencies and easier recall of assets in the future. 
  • Ensures completed jobs are systematically archived by obtaining all final materials and any necessary 
  • Working project files and organized properly in centralized electronic file. 
  • Reconciles production image files to existing Archives Digital Asset library. 
  • Prioritizes assignments based on knowledge of video and visual display production needs and business-driven projects. 
  • Provides video production assistance on Mac Final Cut Pro as well as related multimedia programs.

Requirements:

Education and Experience

  • Graduate degree in library science with a concentration in archival management or other related field. 
  • Knowledge of video, audio, graphic, and still production.
  • Five or more years of experience in an archive or library working with electronic/digital resources.

Skills and Knowledge

  • Excellent organizational skills and ability to work well in a self-directed manner and as part of a team.
  • Demonstrated knowledge of archives principles and practices in digital formats. Knowledge of archival description and metadata standards.
  • Proficiency in database management, Access and Excel. Comfortable working on both PCs and MACs.
  • Proficiency in Final Cut Pro and in PhotoShop.
  • Highly organized and analytical to meticulously maintain a detailed corporate record-keeping system. 
  • Technical proficiency in using state-of-the-art computer based systems and software including multimedia and content management programs.

Please email your resume to: pete.menger@veritude.com

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Project Archivist, Carmelite Monastery of Boston, Roxbury, MA

Position: The Carmelite Monastery of Boston, a community of contemplative nuns belonging to the worldwide Order of Discalced Carmelites, seeks a part-time Project Archivist to arrange and describe (process) approximately 100 linear feet of records documenting the Monastery's 124-year history. This is an excellent opportunity to gain experience processing a large collection.

Responsibilities: Under the direction of the Consulting Archivist, the Project Archivist will:

  • Survey collection, creating a basic box list
  • Perform basic preservation measures as necessary
  • Rehouse collection into acid-neutral boxes and folders
  • Arrange collection into pre-determined series
  • Describe collection, creating a folder-level finding aid
  • Perform other duties as assigned

Qualifications:

  • Bachelor's degree and familiarity with archival processing and descriptive standards required
  • Recent graduate from a library and information science program strongly preferred
  • Experience processing large collections preferred
  • Ability to work independently
  • Ability to lift 40 lb. boxes on a regular basis
  • Outstanding organizational, written and oral communication skills
  • Attention to detail

Hours, Compensation, and Location: The Project Archivist will work 9:30-3:30 3 days per week beginning the first week of January 2015 and be compensated at $14-20 per hour, depending upon experience. The Carmelite Monastery of Boston is located at 61 Mt. Pleasant Avenue, Roxbury, MA.

To Apply: Send letter of interest, résumé, and contact information for two references to: jkrizack@gmail.com

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Heritage Communications Internship, Coca Cola, Atlanta, GA

Target Start Date: June 2015
Target End Date: August 2015

Summer Internships are available to either undergraduate or graduate students. The interns will report to leaders within The Coca-Cola Company's Public Affairs and Communications team.

PAC's primary responsibility is to protect and enhance the reputation and image of the Company and its brands through relationships and communication with stakeholders, including employees, media, governments, and NGOs. Intern initiatives may focus on: employee engagement, corporate social responsibility, stakeholder engagement, corporate/NGO strategy, environment, diversity and health & wellness. Interns work closely with one or two project teams over the course of the summer, and will be responsible for producing a significant and concrete analytical output that contributes to the overall project's goals.

Position Requirements: Preference is for interns in a current or recently-completed MBA, public affairs (including journalism, communications and political science) or equivalent graduate student program; however, other fields of study - undergraduate or graduate - also are given consideration. Interns must have quantitative and analytical skills, and a familiarity with consumer goods business strategy. Also, interns must be creative, have excellent written and oral communication abilities, and be competent in project/task prioritization. Strong interpersonal skills, high energy and enthusiasm, and digital fluency are also essential.

Heritage Communications (Archives): Seeks an individual with a strong understanding of archival principles, digital asset management, who is seeking work experience at an archival institution. Through the course of the internship, the candidate will assist with processing digital and paper records, exhibit planning, social media outreach initiatives, research, and/or reference. The candidate may also participate in departmental public relations projects. The internship is designed to provide an overview of the activities of business archives.

Salary/Benefits: Undergraduate, graduate and/or MBA-level interns will receive a salary ranging from $1,800 to $5,500/month for the duration of their contract. Salary will be based on education level and prior work experience. Internships will last 8-16 weeks and each intern will be assigned a specific manager/mentor.

The Coca-Cola Company is an Equal Opportunity Employer and is committed to enhancing and maintaining cultural diversity within the work environment.

Further Information:

Application deadline: December 5, 2014

Notification of selection to interview: mid-January 2015

Offers will be made by: February 28, 2015

Application Process:

Send an e-mail with cover letter, 2 writing samples and resume to pacintern@coca-cola.com. The cover letter must clearly state the applicant's area of interest:

Writing samples may vary based on area of interest. Suggested samples include, but are not limited to: a press release, article written for publication, blog entry, formal correspondence, case study or a strategic work plan.

Applicants should direct questions to pacintern@coca-cola.com. Please note: due to the high volume of applications, we regret that we are not able to respond to requests for status updates on individual applications.

Cover letters may be addressed to:

Ms. Karyn Harrington
The Coca-Cola Company
One Coca-Cola Plaza
Atlanta, GA 30313

About The Coca-Cola Company

The Coca-Cola Company (NYSE: KO) is the world's largest beverage company, refreshing consumers with more than 500 sparkling and still brands. Led by Coca-Cola, one of the world's most valuable and recognizable brands, our Company's portfolio features 17 billion-dollar brands including Diet Coke, Fanta, Sprite, Coca-Cola Zero, vitaminwater, Powerade, Minute Maid, Simply, Georgia and Del Valle. Globally, we are the No. 1 provider of sparkling beverages, ready-to-drink coffees, and juices and juice drinks. Through the world's largest beverage distribution system, consumers in more than 200 countries enjoy our beverages at a rate of 1.9 billion servings a day. With an enduring commitment to building sustainable communities, our Company is focused on initiatives that reduce our environmental footprint, support active, healthy living, create a safe, inclusive work environment for our associates, and enhance the economic development of the communities where we operate. Together with our bottling partners, we rank among the world's top 10 private employers with more than 700,000 system associates. For more information, visit Coca-Cola Journey at www.coca-colacompany.com, follow us on Twitter at twitter.com/CocaColaCo, visit our blog, Coca-Cola Unbottled, at www.coca-colablog.com or find us on LinkedIn at www.linkedin.com/company/the-coca-cola-company.

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Access and Outreach Archivist, Worcester Polytechnic Institute, Worcester, MA

Basic Function: Coordinate public-facing services and collections management activities of Gordon Library's Curation, Preservation, and Archives department by implementing policies and practices consistent with professional standards for the on-going development, care, and usage of physical and digital collections of historical, administrative, and educational significance to WPI.

Principal Duties and Responsibilities:

  • Develop and implement well-informed policies, practices, and procedures for accessioning, processing, and use of archival collections.
  • Manage day-to-day operations of physical and virtual service points, including responding to in-person, telephone, and online research requests.
  • Populate and maintain the archival collection management system, including metadata mappings and content standards.
  • Engage with donors, colleagues, and community partners to coordinate gift accessions and departmental records transfers.
  • Work with faculty and administrators to provide archival information and instructional sessions to WPI classes and community groups.
  • Facilitate researchers' digital reproduction and licensing requests.
  • Collaborate with colleagues and community members to promote awareness and use of archival collections through historical exhibits and displays.
  • Assist with marketing of the archival collections and services using traditional and emerging channels, including the library's website and social media.
  • Collaboratively identify and support on-going departmental digitization projects and services.
  • Assist with recruitment, training, and management of student workers, project staff, and interns.
  • Gather and report out archival collections' and services' growth and usage statistics.
  • Serve on library and campus committees and working groups, as appropriate.
  • Other duties as assigned.

Position Requirements:

  • ALA-accredited MLS/MLIS degree, or an advanced degree with relevant experience, continuing education, and/or professional certification required; concentration in archival management and administration preferred.
  • Minimum of two years' experience working as an archivist role in an academic or research setting; experience working with digital or hybrid collections preferred.
  • Demonstrated knowledge of current principles, standards, practices and trends relevant to archival appraisal, processing, digitization, and description; familiarity with records management and/or digital curation principles preferred.
  • Deep curiosity, problem-solving capacity, open communications style, a sense of humor, and willingness to work both independently and as part of a team in a fast-paced, highly-collaborative environment with diverse users.
  • Practical experience working with DACS, MARC, MODS, DC, VRA, METS, EAD and/or similar metadata schema, standards, and controlled vocabularies.
  • Demonstrated use of social media platforms and tools appropriate for promoting archival collections.
  • Highly proficient using desktop software suites (MS Office), content management systems, digital repositories, and/or XML editing software.
  • Strong commitment to public service and value of archival repositories broadly.

Criminal Background Check Statement: A pre-employment criminal records check is required.

EEO Information: To enrich education through diversity, WPI is an affirmative action, equal opportunity employer.

Apply Onlinehttps://careers.wpi.edu/postings/2036

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Records Management Consultant, Chesterfield, MA

The Chesterfield Select Board is seeking applications for a Consultant to manage, preserve, and archive Town Records.

Interested applicants should review the expectations of the position on the Town's website: townofchesterfieldma.com

Send resume and cover letter by 1:00 PM on November 17, 2014 to:

Chesterfield Town Administrator
P.O. Box 299
Chesterfield, MA 01012

EOE

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Manuscript End Processing Assistant, Schlesinger Library on the History of Women in America, Radcliffe Institute, Harvard University, Cambridge, MA

Job Description:

The Schlesinger Library has an immediate opening for an assistant to end process collections processed by the 11 members of the manuscript division. Duties include:

  • Reboxing collections
  • Numbering folders and entering those numbers into EAD finding aid
  • Quality assurance of preservation photocopying
  • Separating and filing fragile (photocopied) materials, restricted materials, and photographs
  • Labeling and barcoding boxes
  • Shelving collections or preparing them for transfer to the Harvard Depository

Between end processing projects, the end processor will create container lists and perform other tasks as they arise.

Requirements:

  • Completion of graduate-level introductory archives course (Simmons LIS 438 or equivalent)
  • Proven attention to detail
  • Ability to lift boxes up to 40 pounds on a regular basis
  • Ability to effectively communicate and work with many members of a large department

Hours:

  • 15 hours a week
  • Flexible hours, Monday-Friday, between 9am and 5pm
  • Hours must be completed in 2, 7.5-hour days

Salary: $14.50/hr

About the Schlesinger:

The Arthur and Elizabeth Schlesinger Library on the History of Women in America, located just outside of Harvard Square, is one of the world's premier repositories of materials documenting the lives and work of American women. For more information, go to:  http://radcliffe.harvard.edu/schlesinger-library.

To apply:

Please submit resume, cover letter, and 3 references to Johanna Carll at jcarll@radcliffe.harvard.edu  by November 21, 2014.

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Project Archivist, Bentley University, Waltham, MA

Posting Number: FY15131545

Position Title: Project Archivist

Division: AA - Academic Affairs

Department: Library

Grade: 29E-Exempt/Salaried

Contact Person: Director, Library & Academic Technology

Description of Duties: Bentley University Library seeks a skilled, innovative, knowledgeable and service-oriented professional for the position of Archivist to inventory, organize and describe archival material, prepare digital exhibits and establish a preservation plan. This is a one year, benefits eligible, limited appointment (term) position.

Additional Description of Duties: As Bentley prepares for the University's Centennial to be celebrated in 2017, the Library seeks an Archivist to organize its collection. Currently 500 cu. ft. of materials, including university records, manuscripts, university publications, photographs, audio-visual materials and artifacts are stored in an off-site facility. Reporting to the Director of the Library, the archivist will:

  • Establish physical control: inventory, appraise, separate university publications, rehouse current holdings and amend offsite inventory.
  • Establish intellectual control: develop and implement processing and description standards, including EAD finding aids and MARC records.
  • Create a digital program and preservation plan, and online exhibits by helping develop policies, standards and best practices.
  • Work with university and library departments and staff to improve access, awareness and develop new services specific to the collections.
  • Assist librarians with reference questions regarding the archival collections.
  • Supervise student employees or interns.

Qualifications:

  • MLS or MLIS degree from an ALA-accredited institution with specialization in archival studies or equivalent area of study.
  • Formal coursework or training in archival management and theory.
  • At least one year of professional archival processing experience.
  • Understanding of nationally accepted standards, tools and best practices for archival processing and description.
  • Familiarity with concepts related to archival management, including the selection, processing and preservation of historical and sensitive documents.
  • Understanding of issues related to digital records management and electronic records archiving.
  • Ability to work effectively in a team environment and independently.
  • Ability to work effectively in a culturally diverse academic community.
  • Strong written, verbal, and interpersonal communication skills.
  • Excellent organizational skills.
  • Ability to lift 40 lbs.

Software Knowledge: Archives management software

Required Documents: Resume/Curriculum Vitae, Cover Letter

Months Per Year: 12

Special Instructions to Applicants: This is a one year, benefits eligible, limited appointment (term) position.

Bentley University is an Equal Opportunity Employer, building strength through diversity.

Apply online for this position at http://jobs.bentley.edu.

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Archival Project Manager (Limited Term), Smith College, Northampton, MA

Smith College is accepting applications for a limited term (12 month) Archival Project Manager.  Reporting to the Director of Special Collections, this position will serve as the Special Collections Project Manager for a Smith College "Women and Activism" research and digitization project in support of the curriculum. The successful candidate will coordinate and liaise with project stakeholders and collaborators including: faculty, Special Collections and Digital Strategies and Services (Libraries), the Office of the Provost, Educational Technology Services (specifically the lead Instructional Technologist), and Information Technology Services.

MINIMUM QUALIFICATIONS:

Education/Experience: Bachelor's degree required; education in the humanities, especially 20th Century U.S. history or women's history a plus; digital project management experience required. Experience working on online learning or digital humanities projects required; experience working in Special Collections or working with special collections materials a major plus.

Skills: Understanding of primary source research methodologies. Familiarity with digital humanities practices, knowledge of digital asset capture (text and media) management practices and systems, including digital preservation. Demonstrated capacity for managing people, experience working in a team-oriented collaborative environment. Excellent communication (verbal and written), interpersonal, problem solving, and analytical skills. Sophisticated planning and organization skills.

Review of applications will begin immediately. To review the job description and to be considered for this position, apply on-line at http://smithcollege.hiretouch.com

Smith College is an EO/AA/Vet/Disability Employer

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Photograph Cataloging Interns, John F. Kennedy Presidential Library and Museum, Boston, MA

The John F. Kennedy Presidential Library and Museum is currently seeking applicants for two (2) part-time photograph cataloging internship positions in our Archives Processing and Digitization Unit.

Responsibilities

Interns will create descriptive, technical, and administrative metadata for digitized photographic negatives from our White House Photographs collection. Additionally, interns will contribute to the refinement of a finding aid, conduct research to identify information contained in a photograph, perform quality control of images in Adobe Photoshop, create authority records, and write concise descriptions of visual material. The position may include some negative and photograph scanning.

What You Will Learn

This is an excellent opportunity for individuals interested in photo cataloging to gain experience with and apply current theories and practices surrounding digital asset management systems.

Requirements

Candidates must be currently enrolled in a graduate program in archival studies or public history.

Previous experience processing archival materials is preferred.

Time & Compensation

Interns will receive a monthly stipend of $560 (2 days/week), paid on the 15th of the month.

Start & End Dates

Spring internships start January 15th and end May 14th; there is a possibility of renewal for the summer session.

How to Apply

To apply, please submit the following as PDF attachments via email to Lindsay Closterman (lindsay.closterman@nara.gov) and Nicola Mantzaris (nicola.mantzaris@nara.gov). Emails should include "#15-DAM-01" in the subject line:

or mail these items to:

John F. Kennedy Presidential Library & Museum
Attn: Lindsay Closterman Posting #15-DAM-01
Columbia Point
Boston, MA 02125

Deadline

The application deadline for these internships is November 14, 2014.

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Digital Archivist & Record Management Coordinator, Rollins College, Winter Park, FL

Rollins College is looking for a service-oriented Digital Archivist & Record Management Coordinator to help with the design, development and continuing implementation of a digital archive and records management program at Rollins College. Reporting to the Head of Archives & Special Collections and collaborating with the Collections & Systems Department, the Digital Archivist & Record Management Coordinator will play a key role in collecting, organizing, and making accessible digital resources relating to the history of the institution.

As one of the oldest institutions of higher education in Florida, Rollins maintains a rich archive of the history of the college and of central Florida, and an impressive array of special collections. We already have a decade of experience in digitizing archival documents, managed using ContentDM, years of experience in creating online finding aids, most recently using Archon, and since 2009 we have maintained an institutional repository of faculty and student scholarship, using Digital Commons. In 2013 we established a rescue repository as a first-step solution for redundant, centralized storage of born-digital and digitized collections, and written procedures for accessioning and safely transferring digital content from external storage media. We also began a web archiving program, supported by a specific collection development policy and a subscription to Archive-It. The digital archivist will join the existing staff of one professional archivist/librarian, one support professional, and two student employees, and will lead our efforts to collect, organize, and make accessible the born-digital documents and objects created by the Rollins community. For more information on our Archives & Special Collections, please visit http://www.rollins.edu/library/archives

This is a faculty position. Librarians with faculty status at Rollins College are expected to show a pattern of growth and development in librarianship, teaching, scholarship and service that is expected to continue throughout their career at Rollins. The successful candidate will, like all full-time librarians at Rollins, participate in research help service, instruction and liaison with an academic department.

At Rollins, we value excellence and share a common service philosophy: "Together, we inspire purposeful lives through distinctive, engaged learning and exceptional service." Regardless of job role and function, librarians are expected to embrace and model this service philosophy in their day-to-day work and uphold the standards in service to others.

MLS from an ALA-accredited library school or an equivalent degree, and working experience or significant coursework in archival science, records management, digital curating, digital preservation, or a related field are required.

A second master's in an academic discipline and two or more years of experience in electronic records management, digital archives, or a related field are preferred.

The successful candidate will demonstrate most of the following knowledge, skills, and abilities: working knowledge of modern archival practices and understanding of digital records management; familiarity with standard principles and practices for item description/metadata; ability to effectively plan and manage projects from vision to evaluation; solid computer skills and the ability to learn new tools quickly; ability to communicate well orally and in writing; ability to interact with the public effectively and courteously; ability to work in a team environment and independently; an appreciation for the liberal arts and the role of the library and archives in higher education; and the potential to present, publish, or otherwise contribute to the library/archival profession.

To ensure that each application receives the attention and consideration it deserves, we require that all persons interested in this position complete all of the following steps in our standard application procedure:

  1. online faculty application
  2. cover letter 
  3. resume
  4. names and contact information for three professional references

Cover letters should be addressed to:

Professor Wenxian Zhang, 
Head of Archives & Special Collections

Review of applications will begin immediately and continue until the position is filled.

The position will become available in January 2015 or after.

Physical RequirementsAbility to lift archival boxes.

SalaryCompetitive salary with a minimum of $50,000 could rise depending on experience.

BenefitsAppointment will be made at assistant professor level.

Rollins offers a generous benefits package featuring comprehensive health insurance coverage, generous paid time off, retirement savings plan with generous employer contribution after one year, full tuition waiver after one year for employees, spouses, domestic partners and dependents.

For more information visit: http://www.rollins.edu/hr/services/benefits/index.html.

Additional Information:

Founded in 1885, Rollins is an independent, comprehensive, residential liberal arts college with a total undergraduate enrollment of 1,730 and a student-to-faculty ratio of 10:1. Ninety-one percent of Rollins' 171 full-time faculty hold a Ph.D. or the highest degree in their field. The campus, noted for its lakefront beauty and for its unique location, is set in the residential community of Winter Park, just 15 minutes from one of the nation's most dynamic urban centers, Orlando. Rollins is Florida's oldest recognized college. For 20 consecutive years, U.S. News & World Report has ranked Rollins among the top two regional universities in the South and first in Florida. Rollins faculty are committed to a rigorous, applied liberal arts education and student-centered learning. For additional information, please visit the College website at www.rollins.edu/.

The Chronicle of Higher Education has recognized Rollins as a "Great College to Work For" in their 2014 rankings. The Chronicle's Great Colleges to Work For program facilitates an institutional audit, as well as faculty, staff, and administrator evaluations of their institutions, and recognizes colleges for achieving high employee satisfaction in up to 12 "great academic workplace" categories. Classified as a medium-sized four-year institution, Rollins not only made the rankings, but also earned the Honor Roll (top 10) distinction. As an Honor Roll institution, Rollins was recognized for being one of the most cited colleges across all categories, achieving its highest marks in seven survey categories: compensation and benefits; facilities, workspace, and security; job satisfaction; professional/career development programs; supervisor/department chair relationship; tenure clarity and process; and work/life balance.

Rollins ranks 3rd best in the Orlando Sentinel's 2014 Top 100 Companies for Working Families annual competition. Compiled by the Orlando Sentinel and published in the newspaper's Florida magazine special section, the Top 100 list honors the local companies who are most committed to family-friendly benefits.

At Rollins, our people provide our strategic advantage. We seek talented individuals who can help us fulfill our mission to educate students for global citizenship & responsible leadership. More information about our values and culture can be found at the following website: http://pinterest.com/rollinscareers/.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply.

At Rollins, we value academic excellence and share a common service philosophy: "Together, we inspire purposeful lives through distinctive, engaged learning and exceptional service." Accordingly, the selected candidate must be able to embrace and model this service philosophy in his/her day to day work and provide competent, collaborative, responsive and respectful service to others. More information about our service philosophy and standards can be found at the following website: http://r-net.rollins.edu/service/index.html.

Apply online at https://www.rollinsjobs.com/postings/2048.

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Visiting Librarian/Archives, Project Archivist for the Congressman Barney Frank Archives Collection, UMass Dartmouth, North Dartmouth, MA

The Visiting Librarian will serve as a member of the Claire T. Carney Library's Archives and Special Collections team, primarily responsible for processing the papers of former U.S. Congressman Barney Frank. This is a one-year, temporary appointment with the possibility of a second and third year renewal, dependent on performance and funding. Reporting to and under the direction of the Head of the Archives and Special Collections Division, the Project Archivist will develop and implement a comprehensive archival processing plan for the Congressman Barney Frank Archives Collection (CBFA) that includes but is not limited to arrangement, description, preservation, access and security for records in all formats. The Visiting Librarian's work requires application of archival best practices and national standards, as well as specific practices for political papers. For the complete position description please go to http://www.umassd.edu/hr/employmentopportunities/.

Minimum Qualifications:

Education: Master's Degree in Library/Information Science from an ALA-accredited institution of higher education, with a concentration in archives management.

Experience: Previous (over one year) professional experience in archival arrangement, description, cataloguing methods, archival management and access methods.

Knowledge Skills and Abilities Required:

  • Experience handling primary materials.
  • Knowledge of preservation issues.
  • Ability to work in a collegial setting.
  • Demonstrated ability to write proposals and reports.
  • Demonstrated ability to complete projects or assignments in archival processing, arrangement and description.
  • Strong interpersonal communications skills.
  • Demonstrated knowledge of digital and online techniques and services applicable to archives and special collections.
  • Demonstrated knowledge of best practices and standards in archival processing.
  • Knowledge of descriptive standards such as DACS and use of appropriate thesauri.
  • Demonstrated knowledge of metadata standards as they pertain to archival materials.

Preferred Qualifications:

  • Knowledge of modern congressional papers collections.
  • Demonstrated experience processing congressional collections.
  • Demonstrated experience in metadata creation.
  • Experience in processing large collections (100+ linear feet).
  • Demonstrated application of best practices and standards in archival processing.
  • Demonstrated application of digital and online techniques and services applicable to archives and special collections.
  • Familiarity with the U.S. Congress, the legislative process, and congressional office practices.
  • Experience managing a variety of audiovisual formats in archives.
  • Degree in History or substantive coursework in modern American History.
  • Additional degree in a related field.

To apply please submit online a letter of interest, current resume and the contact information for three professional references.

The deadline to apply is December 1, 2014.

The University of Massachusetts reserves the right to conduct background checks on potential employees.

UMass Dartmouth is an Affirmative Action, Equal Opportunity, Title IX Employer.

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Photo Archives and Digital Asset Management Intern, Wildlife Conservation Society Archives (Bronx Zoo), New York, NY

Department: Library & Archives

Title: Photo Archives and Digital Asset Management Intern

Supervisor: Library & Archives Director

Start Date: January 19, 2015

End Date: May 15, 2015

Schedule: Minimum commitment of 104 hours, Monday and Friday, between 9AM-5PM

Application deadline: November 24, 2014

Summary

Under the guidance of the WCS Institutional Archivist and Digital Resources Manager, the Photo Archives and Digital Asset Management will gain experience in the care and management of historical and modern photo collections. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship. 

Objectives

  • digitize historical prints according to professional standards
  • assist with the ingest of current photo assets into WCS's digital asset management system
  • research and record metadata about current and historical photographic materials
  • the creation of one or more posts documenting the internship for Wild Things, the WCS Archives Blog

Qualifications

  • enrollment in or recent completion of graduate program (within the last 6 months) in library science, museum studies, or a related field
  • strong interest in the management of photographic collections
  • experience with archival collections and/or photographic materials is preferred
  • working knowledge of the ingest, cataloging, storage, retrieval, and distribution of digital assets in a Digital Asset Management system
  • experience with professional digitization standards and with photo software and scanning software
  • familiarity with standard metadata schema and vocabularies

Location

  • Bronx Zoo

Application Instructions

For full consideration, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your cover letter and resume to: Opportunities@wcs.org; specify "Photo Archives and Digital Asset Management Intern, Spring 2015" in the subject of your email.

EOE, M/F/V/D

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Archives Processing Intern, Wildlife Conservation Society Archives (Bronx Zoo), New York, NY

Department:  Library & Archives, Bronx Zoo

Title:  Archives Processing Intern, Spring 2015

Supervisor:  Library and Archives Director

Start Date: January 19, 2015

End Date: May 15, 2015

Schedule:  Minimum commitment of 104 hours, Monday and Friday between 9:00am - 5:00pm

Application deadline: November 24, 2014

Summary

Under the guidance of the WCS Processing Archivist, the Archives Processing Intern will gain experience in various components of archival processing and description. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship.  Interns should be able to commit at least 104 hours to the internship and must schedule their hours Monday through Friday, 9-5. 

Objectives

Experience to be gained includes but is not limited to:

  • survey, arrange, and describe an archival collection
  • enter data into an archival management system
  • create an EAD finding aid
  • document their work with one or more posts for Wild Things, the WCS Archives Blog

Qualifications

  • enrollment in or recent completion of a graduate program (within the last 6 months)  in library science, museum studies, or a related field
  • experience with archival collections and/or photographic materials is preferred

Location

  • Bronx Zoo

Application Instructions

For full consideration of your application, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your cover letter and resume to: Opportunities@wcs.org; specify "Archives Processing Intern, Spring 2015" in the subject of your email.

EOE, M/F/V/D

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Archival and Special Collections Cataloging and Metadata Specialist (part-time), University of Scranton, Scranton, PA

The University of Scranton seeks an Archival and Special Collections Cataloging and Metadata Specialist (part-time). The Archival and Special Collections Cataloging and Metadata Specialist supports the work of the Special Collections Librarian, the Digital Services Librarian, and the Cataloging and Metadata Librarian, in the coordinated cataloging, description, and record-keeping necessary to the preservation, accessibility, and findability of University Archives and Special Collections materials. Working across varied Library information systems, this position creates, maintains, and enhances descriptive, administrative, structural, and preservation metadata of various types for materials of diverse formats.

Qualifications: A bachelor's degree required along with broad subject knowledge. A graduate degree in archives, public history, digital humanities or an ALA-accredited master's degree in library or information science is preferred.

Required knowledge, skills, and abilities include: a knowledge of library and archival procedures; the ability to perform repetitive, detail-oriented tasks and work independently in an isolated environment; and excellent record-keeping, written, oral and instructional skills. The candidate must be able to lift at least 30 lbs., climb a step-stool, and be tolerant of different environmental conditions. A familiarity with various software and tools related to digital asset management, i.e., word processing, spreadsheets, databases, file processing, Adobe Acrobat, Photoshop, Bridge and a familiarity with standards and best practices for cataloging and metadata are preferred.

Hours: This position requires 17.5 scheduled hours per week between the hours of 8am and 4pm, Monday through Friday.

This position will remain open until filled.

All applications must be submitted electronically: Click "Search Postings" on the Human Resources page to create an application and then apply for a position. Please note you will not be considered an applicant until you apply for a specific, open position. If you need assistance, please call Human Resources at (570) 941-7767 or e-mail your questions to hr@scranton.edu. Thank you for your interest in working for The University of Scranton!

Position number and title are:
Title:  Cataloger (Part-Time);  Posting Number:  6000736

The University of Scranton is committed to developing a diverse faculty, staff, and student body embracing an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. The University welcomes Veterans, minority persons, women, and persons with disabilities to apply. The University of Scranton is an EEO/Affirmative Action Employer/Educator.

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Congressional Records Archivist, Bentley Historical Library, University of Michigan, Ann Arbor, MI

Job Opening ID: 102451
Posting Begin Date: 10/18/2014
Posting End Date: 11/18/2014

*This is a full-time term-limited appointment for 24 months.

The Bentley Historical Library at the University of Michigan in Ann Arbor is seeking a Congressional Records Archivist (Archivist) whose primary responsibility will be to lead a team of processors to arrange and describe the Congressional records of two long-standing, influential Congressmen (housed in approximately 2,150 cartons plus digital records). This is a full-time term-limited appointment for two years. The successful candidate will have experience with manuscript collection processing of government, organizational and/or personal papers, demonstrated understanding of archival description and materials, work experience with project management, familiarity with archival standards (DACS, EAD, MARC), experience in team leadership and/or supervision, and strong communication skills.

Responsibilities:

Reporting to the Lead Archivist for Description and Workflow Management (Lead Archivist), the Congressional Records Archivist supervises processing support staff consisting of a full-time Project Archivist and graduate student assistants. The Congressional Records Archivist reviews and evaluates the internal organization of the records, performs appraisal, makes recommendations for and implements the records organization in keeping with the collection provenance. Appraises, preserves and describes digital records according to Bentley guidelines and practices as well as supervises members of the support team in performing these duties. The Archivist establishes workflow and work schedules, trains unit staff, and edits/reviews unit staff work-product, and develops the finding aids and MARC records. The Archivist is expected to participate in library-wide planning and governance, and work effectively in a shared decision-making environment.

Required Qualifications:

  • MLIS from an ALA-accredited institution, or equivalent degree in which coursework has focused on archival science.
  • Demonstrated knowledge and experience of processing and finding aid description of complex governmental and/or organizational papers.
  • Demonstrated ability to apply DACS, MARC, and EAD encoding through completed catalog records and/or published finding aids. Experience in processing and describing digital files.
  • Evidence of effective project planning, management, and completion; demonstrated ability to meet deadlines and ensure regular workflows.
  • Evidence of strong interpersonal and communication skills, initiative and flexibility.
  • Ability to meet a high standard of quality of work independently and expeditiously.
  • Demonstrated ability to work in a team environment.
  • Ability to move carts and book/flatbed trucks loaded up to 100 pounds safely; lift and bend boxes or volumes weighing up to 40 pounds; climb and reach on step stools and rolling ladders; handle dollies and book/flatbed trucks

Desired Qualifications:

  • 3 years of processing archival collections; 1-2 years of training and supervision experience.
  • Experience processing congressional papers and government records.

Benefits and Rank:

The successful candidate will receive 24 days of vacation a year; 15 days of sick leave a year with provisions of extended benefits. TIAA-CREF and Fidelity Investment retirement options available. Further information regarding benefits can be found at http://benefits.umich.edu/benefitgroups/faculty.html

Rank:

This is an open rank position.

Contact information:

For questions about this position please contact Olga Virakhovskaya, Lead Archivist for Description & Workflow Management, by email, volga@umich.edu or by phone, 734-647-2737.

How to Apply:

You must apply for this position on the UM Jobs Career website http://umjobs.org/. The Job Opening ID Number is 102451. A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Additional Information:

The Bentley Historical Library was established in 1935 by the University of Michigan Regents to carry out two functions: to serve as the official archives of the University and to document the history of the state of Michigan and the activities of its people, organizations and voluntary associations. Some six decades after its founding, the library has amassed extensive holdings on the history of the state and the university, including more than 30,000 linear feet of archives and manuscripts, 57,000 printed volumes, 1.5 million photographs and other visual materials, over 10,000 maps, and nearly 20 terabytes of digital content. The library's holdings are consulted by Michigan's citizens, the university's students, faculty, staff, alumni and administrators, scholars from across the nation and around the world, and others interested in the history of the state and the university.

U-M EEO/AA Statement:

The University of Michigan is an equal opportunity/affirmative action employer.

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Special Collections Librarian, New York Historical Association/Fenimore Art Museum and The Farmers' Museum, Cooperstown, NY

The New York State Historical Association/Fenimore Art Museum and The Farmers' Museum seek an innovative, creative, energetic and outgoing Special Collections Librarian to make its unique holdings accessible to a wide variety of users. In partnership since the early 1940s, these institutions collect art and artifacts related to American fine and folk art, agriculture, technology and rural communities in New York State. The organizations' Special Collections consist of material related to New York State history with a particular focus on Central New York rural community life and consist of, journals, business records, correspondence, photographs, newspapers, maps, broadsides and trade catalogs among other formats.

Current strategic initiatives require the incumbent to locate connections between museum artifacts and Special Collections, make holdings searchable and accessible both digitally and physically. Duties include: cataloging collections for inclusion in OCLC and the organizations' catalog Pathfinder, creation and publication of finding aids, creation and management of digital assets, identifying and assisting collection users, and maintenance of corporate archives

The special collections librarian reports to the Director for Museum and Library Collections and occasionally supervises interns, grant-funded staff and volunteers.

Qualifications:

  • MLS/MLIS degree from an ALA accredited program.
  • Knowledge of MARC format, Innovative Interfaces Millenium and Connexion Client and Archivists' Toolkit.
  • Knowledge of Library of Congress Subject Headings, Dewey Decimal Classification System, Anglo-American Cataloging Rules, and Society of American Archivist Standards
  • Experience cataloging manuscripts and special collections, books and other library materials, familiarity with current technical processes
  • Experience providing public access to library resources.
  • Undergraduate degree or coursework in American History, American Studies, Material Culture, Humanities or related field
  • Demonstrated understanding of and receptiveness to the uses of emerging technologies in archival and special collections.
  • Excellent oral, written, and interpersonal communication skills with experience in working collaboratively with others in a team setting.
  • Strong analytical, problem-solving
  • Knowledge of and the ability to keep current with digital and media asset management standards and practices, as well as digital publishing trends.
  • Proficiency in the ability to independently research topics related to special collections
  • Demonstrated experience in cataloging special collections
  • Ability think strategically and organize work accordingly

Applicants may send a resume and cover letter to:

Barbara Fischer, Human Resources
New York State Historical Association/Fenimore Art Museum and Farmers' Museum
PO Box 800
Cooperstown, NY 13326
607-547-1466
b.fischer@nysha.org.

Electronic applications are encouraged.

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Spring Ernest Hemingway Internship, John F. Kennedy Presidential Library and Museum, Boston, MA

Position 15-EH-01

The John F. Kennedy Presidential Library and Museum is currently seeking applicants for a part time position in the Archives as the Ernest Hemingway intern. The intern will participate in a wide variety of projects under the direction of the Curator of the Ernest Hemingway Collection. The student will have the opportunity to gain career-relevant archival experience in a Special Collection within the Archives while contributing to the work of the institution.

After orientation with institutional procedures, and under close supervision, archival interns will have the opportunity to assist researchers, give tours of the Hemingway Room, update the Hemingway portion of the Library's website and prepare original materials for conservation. This is an excellent opportunity for individuals interested in gaining experience in an archives setting.

Candidates must be currently enrolled in a graduate program [minimum 2 courses] in library or archival studies. Interns will receive a stipend of $560 for part time work of 16 hours a week, paid on the 15th of the month. The days and hours available are Monday, Tuesday and/or Wednesday between 8AM - 4PM. The spring internship will start January 15 and end May 14th, with potential for renewal of the internship for the summer. For more information about the Ernest Hemingway Collection, please visit http://www.jfklibrary.org/Research/The-Ernest-Hemingway-Collection.aspx.

To apply, please submit:

All applications are due by October 31, 2013 as .pdf email attachments to Susan Wrynn (Susan.Wrynn@NARA.gov) or send hardcopy to:

John F. Kennedy Presidential Library & Museum
Ernest Hemingway Collection
Columbia Point
Boston, MA 02125

Email applications should include the position identification (15-EH-01) in the subject line.

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Processing Internships (2), John F. Kennedy Presidential Library and Museum, Boston, MA

The John F. Kennedy Presidential Library and Museum is currently seeking applicants for two processing internship positions in our Archives Processing and Digitization Unit. Interns will participate in a wide variety of projects under the direction of professional archivists. Students have the opportunity to gain career-relevant archival experience in a Presidential Library while contributing to the work of the institution.

After orientation with institutional processing procedures, and under close supervision, interns will have the opportunity to arrange, describe, re-house, and preserve archival materials within the Library's collections. Interns will be expected to work both independently as well as in teams with other graduate-level interns. In addition, interns may expect to learn about other levels of archival description, inventorying and basic intellectual control, and processing of non-textual materials. Depending on the project, interns may also use the Library's digital archives management system; however, please note that this is not a digitization internship.

Candidates must be currently enrolled in a graduate program in archival studies or public history. Previous experience processing archival materials is preferred. There is the possibility for these positions to be either part-time or full-time.

Interns who work part time (16 hours per week/2 days) will receive a monthly stipend of $560. Interns who work full time (32 hours per week/4 days) will receive a monthly stipend of $1,120. Stipends are paid on the 15th of each month.

These internships will begin on January 15, 2015, and end on May 14, 2015. Renewals for the summer semester (May 15-August 14, 2015) are possible.

For more information about the John F. Kennedy Presidential Library and Museum, please visit our website at:  http://www.jfklibrary.org/

To apply, please submit (as .pdf attachments): a completed application form, current resume, cover letter, unofficial academic transcript, and letter of recommendation to Christina Fitzpatrick at christina.fitzpatrick@nara.gov, or mail these items to:

John F. Kennedy Presidential Library & Museum
Attn: Christina Fitzpatrick, Posting #15-PROC-01
Columbia Point
Boston, MA 02125 

Emails should include "#15-PROC-01" in the subject line. The application deadline is October 31, 2014. All submissions must be postmarked or time-stamped by this date.

Internship Description

Application Form

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Manager of Research Services (Special Collections), College of Charleston, Charleston, SC

The Manager of Reference Services is responsible for supervising all reference services and activities as well as developing and implementing reference policies and procedures. This manager works collaboratively with librarians and staff in the areas of donor relations, archival processing, cataloging, digitization, acquisitions, accessioning, grant writing, and other archival and management issues. The manager also works collegially with staff members of the South Carolina Historical Society to deliver a coordinated, consistent and complete reference experience for all patrons. The SCHS, a private non-profit organization, is the state's oldest and largest private repository of books, letters, journals, maps, drawings, and photographs about South Carolina history. As part of partnership with the College of Charleston, many of these resources are housed at the College of Charleston and available to students and researchers.

Please follow this link for further information and application instructions https://jobs.cofc.edu/postings/3475

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Head, Special Collections, University of California, Santa Barbara, CA

Embrace scholarly exploration, collaboration and intellectual engagement working with a team of professionals dedicated to diversity, integrity, and innovation as the Head of Special Collections, UC Santa Barbara Library. The University of California, Santa Barbara, one of ten campuses of the University of California system, seeks an experienced, forward-looking, and engaging leader-scholar for the position of Head, Special Research Collections. The successful candidate will guide the Department through its continuing evolution into a dynamic and innovative resource serving diverse and changing scholar needs and interests. The Head will articulate a vision and strategic direction that promotes the visibility, accessibility, and impact of nationally and internationally recognized primary research collections, expert services, facilitate collaboration of relevant initiatives and programs, develop fundraising strategies, and integrate the treasures of the Department into teaching, research, and learning at the University. In addition, The Head of SRC will have the opportunity to participate in the planning, design, and furnishing of the new 2015 three story addition. He/she will have the responsibility for envisioning, defining and initiating services, showcasing prominent collections, and offering special programs, exhibitions, etc. in this new state of the art facility.

The Department of Special Research Collections acquires, maintains, preserves, and ensures accessibility of its most valuable, rare and unique materials. The collection includes approximately 250,000 volumes, 16,000 linear feet of manuscripts, 100,000 photographs and 200,000+ early sound recordings. Named collections are the Wyles Collection of nineteenth and twentieth century American History, the American Religions Collection, the Performing Arts Collections, the California Ethnic and Multicultural Archives, and the Humanistic Psychology Archives. The Department of Special Research Collections also serves as the University Archive.

Responsibilities. The Head of Special Research Collections reports to the AUL for Research and Scholar Services and is responsible for the administration, planning, and management of the department personnel, resources, services, and operations. The incumbent has leadership and administrative responsibility for collection development, budgeting (including endowments, gifts, grant-funded projects), security and preservation, digitization projects, public relations, and fundraising activities. The Head establishes and sustains faculty and researcher relationships and is responsible for strategic and effective collection development, maintenance and preservation of collections, overall collection policies and works to ensure materials are discoverable, accessible and used by clientele.

The Head also works closely with University Librarian, other library administrators, Library Development Officer, faculty and professional colleagues to identify new sources and contacts for enhancing funds and collections, initiates and writes proposals, and provides stewardship for existing gifts and awards. In addition, the Head will work with others to organize and manage special events and exhibits and establish partnerships with campus departments, museums, UC system wide Special Collections Departments, and units within the library to maximize support and increase visibility of the collections.

Required Qualifications include an ALA-accredited MLIS or Masters in Archival Studies, an advanced degree in a relevant subject area or a substantial record of research and scholarship, and demonstrated experience in special collections or archives. The successful candidate will have superior leadership skills including demonstrated management and supervisory experience with success in leading, guiding, and fostering a dynamic workplace environment; ability to articulate a vision, set priorities, organizational goals, and introduce and manage change; and the ability to establish and maintain effective working relationships with campus scholars, officials, UC colleagues, dealers, vendors, staff, and library supporters. The new Head will show a strong commitment to excellence in public service and a commitment to serving diverse users including faculty, students, researchers, community users, and visiting scholars. An understanding of emerging technologies, key issues and trends in archives and special collections is also a vital quality of the selected candidate. Other essential attributes are demonstrated success in cultivating donor relationships; a record of achievement in obtaining grants, gifts, or awards; the ability to organize, publicize, and promote a variety of events for the Department of Special Research Collections; and excellent oral, written and interpersonal communication skills.  

Preferred qualifications include certification by the Academy of Certified Archivists; strong success in building outstanding special collections; demonstrated working knowledge of the rare book and manuscripts trade and familiarity with the principles and methods of conservation, preservation, and security of materials; experience working with curators, technical services, digital processing, and knowledge of copyright law. Excellent analytical, creative problem solving skills, and ability to exercise sound judgment; budget and resource allocations experience; and a record of active and continuous participation in professional associations are also desirable.

Compensation. The position offers a starting salary range of $73,238 to $116,220 and an attractive benefits package.

For additional information on the Library, the University and the region, please visit UCLinks.

For further information, contact Bradbury Associates/Gossage Sager Associates via email or phone. To start the application process, send an in-depth cover letter and your curriculum vitae as Word or pdf attachments to Dan Bradbury or Jobeth Bradbury on or before the closing date of November 9, 2014. Appointment and/or continued employment is contingent on successful completion of a background check. The Library is especially interested in candidates who can contribute to the diversity and excellence of the academic community through research, teaching and service. The University of California is an Equal Opportunity Affirmative Action Employer.

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Archives Assistant, Bowdoin College, Brunswick, ME

Bowdoin College, a highly selective liberal arts college of 1800 students located on the coast of Maine, is accepting applications for an Archives Assistant in the Bowdoin Library.

Job Summary:

Under the supervision of the Archivist, assist in processing manuscript collections, archival records, and other departmental holdings; assist in managing the College's records management program and archival audio and video media collections; perform basic reference services in Special Collections & Archives; digitize library resources, edit digital image files, and coordinate vendor-supplied digitization activities; supervise student assistants as assigned; assist in preparing exhibitions.

Education/Skills:

Bachelor of Arts degree from an accredited institution of higher learning. Demonstrated effective oral and written communications skills; ability to attend to accuracy, attention to detail, and discretion. Excellent interpersonal skills and ability to work in a team environment. Demonstrated ability to solve problems, organize projects, and understand complex hierarchical arrangements. Technical skills appropriate to digitizing textual and visual objects and to editing image files; general understanding of computer applications in word processing, database management, bibliographical control, and Web technologies.

Preferred: College degree major in the liberal arts; working knowledge of the basic handling and preservation of library materials; detailed knowledge about digital imaging; demonstrated ability to supervise student workers; working knowledge of encoding in HTML, EAD, and MARC.

Experience Requirements and/or Equivalents:

Required: Minimum of one year's experience working in a library or archives setting; experience in digitizing texts and visual images; some supervisory experience.

Preferred: Experience with duties related to managing manuscripts, rare books, or archival records; experience in digital processes relating to audio and video recordings; experience in studio photography.

Applications:

Further details and instructions to apply can be found on our online application:

http://careers.bowdoin.edu/postings/1639

For questions, please contact careers@bowdoin.edu.

Bowdoin College is committed to equality and is an equal opportunity employer. We encourage inquiries from candidates who will enrich and contribute to the cultural and ethnic diversity of our College. Bowdoin College does not discriminate on the basis of age, race, creed, color, religion, marital status, gender, sexual orientation, veteran status, national origin, or disability status in employment, or in our education programs.

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Reference Intern, Massachusetts Archives, Boston, MA

6 month, full-time internship (January-June 2015)

Job Description: The Massachusetts Archives houses approximately 30,000 cubic feet of records documenting Massachusetts' government from the colonial period forward.  We receive nearly 5,000 visitors each year who are researching topics ranging from genealogy, military history, colonial records, and more using our records.  The ideal candidate for the Reference Intern position is working toward a career in Archives and has an interest in reference services; has an outgoing and energetic personality; enjoys interacting with people; is flexible, patient, and motivated; and enjoys a job where each day offers the unexpected.  The Intern works directly with the public in the Reading Room of the Massachusetts Archives, helping researchers navigate our collections.  This position requires a 6 month commitment, from January 5 through the end of June 2015. 

Responsibilities include: researching and responding to written requests for vital records, military records, and other topics as needed; some clerical duties; special projects to help make our records more accessible; and opportunities such as creating a small exhibit, when possible. 

Required Qualifications: The candidate must have: public service experience and the interpersonal skills necessary to provide direct service to the public; excellent verbal and written communication skills are helpful for purposes of answering research questions in person and over the phone; powers of observation and concentration consistent with the security requirements inherent in handling valuable records/materials in a public context. An interest in Massachusetts history is helpful. 

Hours Worked: Full-time: M-F, 8:30-4:30 (37.5 hours/week) 

Compensation: $10/hour 

Citizenship Requirements: Citizen/perm. res. 

Transportation:

Via MBTA: Take the Red line to JFK/UMass station. The free shuttle bus (route #2) will bring you to the Archives bldg.

Via Car: Take I-93 to exit 14 or 15 marked UMass/JFK/Morrissey Blvd. Follow signs to UMass and JFK Library.

Our building is across from the JFK Library and looks like a fort. 

Please send cover letter and resume to:

Martha Clark, Curator
Massachusetts Archives
220 Morrissey Boulevard
Boston, MA  02125
Martha.Clark@sec.state.ma.us

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Processing Archivist, Jewish Theological Seminary Library, New York, NY

The Jewish Theological Seminary (JTS) is currently searching for a part-time (24 hours per week) processing archivist for one year at The JTS Library. The processing archivist will be responsible for processing collections in Hebrew and English and work with Archivist Toolkit. The position commences in November 2014 and runs through October 2015 and is under the supervision of the Administrative Librarian for Special Collections.

About The Library of The Jewish Theological Seminary:

The Library of The Jewish Theological Seminary holds the foremost collection of Judaica and Hebraica in the Western Hemisphere, including manuscripts, rare printed books, periodicals, ephemeral materials, musical scores, sound recordings, moving images, graphic arts, and archives. It provides access to subscription databases and to its digital collections. The JTS Library serves the students and faculty of the institution in addition to the international community of scholars in Jewish studies and related areas. Please visit our web site at www.jtsa.edu/library.xml

Duties/Responsibilities:

  • Physical reorganization, rehousing and sorting of archival collection in multiple formats including audio.
  • Creation of finding aid in EAD format utilizing Archivist Toolkit  

Minimum Requirements:

  • MS in Library and Information Services with a concentration in archives or Archival Records Management.
  • Excellent reading knowledge of Hebrew 
  • One year's experience in processing archival collections 
  • Experience working with Archivist Toolkit
  • Experience working with digital objects
  • Excellent organizational skills, flexibility, interpersonal skills and demonstrated commitment to excellent service.
  • Demonstrated ability to perform detailed tasks

Application Instructions:Please send your resume and cover letter to hrdept@jtsa.edu.

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Research & Instruction Librarians (2), Amherst College, Amherst, MA

Research, Instruction, & Outreach Librarian

Research, Instruction, & User Experience Librarian

https://jobs.amherst.edu/view/opportunity/id/730

Position Details

Amherst College, a highly selective liberal-arts college, seeks two talented librarians for newly created positions in the library's Research & Instruction department. Amherst has profoundly transformed its student body in terms of socioeconomic status, ethnicity, and nationality, among other areas. Today, nearly one quarter of Amherst's students consists of Pell Grant recipients, and many more are first-generation students; nearly half of our students are non-immigrant minorities. We seek candidates who have experience working in a multicultural environment, are interested in mentoring a diverse student body, and/or who have a record of teaching a diverse student population.

As part of a collaborative and dynamic team of seven Research & Instruction librarians, both positions will teach in the library's program of course-integrated research instruction; build relationships with faculty, students, and staff to support their information needs; serve as subject librarian for several departments, acting as research instructor, liaison, and selector; and provide general research help and guide library users in identifying, retrieving, and evaluating information in all formats. Additionally, the Research, Instruction, & Outreach Librarian will focus on strategies to support student success through library instruction, resources, and services. The Research, Instruction, & User Experience Librarian will take the lead for R&I in working with other library departments to continuously assess research services, resources, and user experience.

Principal Duties and Responsibilities

  • Creates responsive, disciplinary-specific research instruction for classes; teaches how to use information in a variety of settings; and supports students pursuing independent research projects.
  • Serves as subject specialist and liaison to several academic departments in the humanities or social sciences, possibly in foreign languages/literature or disciplines with quantitative needs [may include Economics, Psychology, French, Spanish, Russian, or Math & Statistics, depending on strengths and fit]: provides in-depth consultations about resources and research strategies; develops and manages relevant collections in all formats; connects faculty and students with library services.
  • Provides research assistance in the main Robert Frost Library.
  • Incorporates emerging information technologies and new uses of resources in response to evolving patterns of publishing and information dissemination.
  • Actively participates in outreach activities, committees, and work groups of the Library, the College, Five Colleges, and at regional and national organizations.
  • Demonstrates and facilitates effective communication throughout the Library and across the College.

Additional areas of focus

Research, Instruction, & Outreach Librarian: Develops outreach strategies to promote library instruction, resources, and services; liaises with student groups and other departments and offices on campus supporting student success.

Research, Instruction, & User Experience Librarian: Takes the lead for R&I in working with other library departments to continuously assess research services, resources, and user experience; anticipates and supports changes in scholarly communication, including digital scholarship.

Qualifications

  • Master's degree from a program accredited by the American Library Association or foreign equivalent.
  • A history of excellent teaching; a commitment to undergraduates and undergraduate education; and a record of rapport and collaboration on assignments, course design, and pedagogical strategies.
  • Experience in an academic library or research institution with a focus on teaching, resource selection, or other public services.
  • Strong academic background and intellectual curiosity; additional graduate degree and fluency in a foreign language preferred.
  • Excellent oral and written communication skills; ability to advocate for the Library to a variety of constituents.
  • Commitment to work closely with colleagues, undergraduates, faculty, staff, and college administrators.
  • Willingness to tackle challenges in an academic library with energy and enthusiasm, showing patience, tact, and good humor in providing user-focused public service.
  • Competence and sensitivity in working at a college in which students are broadly diverse with regard to gender, ethnicity, nationality, sexual orientation, and religion.

Interested candidates should submit a cover letter, resume, and the names and contact information of three professional references at https://jobs.amherst.edu/view/opportunity/id/730. A review of applications will begin October 17, 2014, and continue until the position is filled.

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Archives Internship, Frederick Law Olmsted National Historic Site, Brookline, MA

Park: Frederick Law Olmsted National Historic Site

Project: Support Archives/Curatorial Division

Position: Archives Internship

Introduction 

The archives intern selected for the Archives / Curatorial division will support preservation projects on the historic archival collection held at the site.

Background

Frederick Law Olmsted National Historic Site is a 7.21 acre property located in Brookline, Massachusetts.  The mission of site is to preserve and interpret the legacy and significant resources associated with Frederick Law Olmsted, founder of American landscape architecture, and the premier landscape design firm he established in 1883 at his "Fairsted" property in Brookline, Massachusetts. Olmsted retired from practice in 1895, at which point his sons and successors perpetuated his design ideals, philosophy and legacy over the course of the next century. 

The Olmsted home and office were designated a National Historic Landmark in 1963 and became part of the National Park Service in 1979. Primary resources include the historic Olmsted House, Office, residential landscape, and archival collections containing approximately 1,000,000 original design records associated with more than 6000 projects. Olmsted National Historic Site manages an active research program that provides access to archival documentation for the study and rehabilitation of Olmsted-designed landscapes nationwide. In addition, the park offers programs and exhibits on the firm's work and legacy; and engages young people in thinking and learning about the history and contemporary relevance of public parks through a growing menu of curriculum-based programs.  

Internship Overview:  

The SCA applicant selected for this internship will gain valuable experience in historic site museum operations. Specifically, the intern will have opportunities to participate in the historic preservation of archival collections. This intern will collaborate with experienced archivists to gain knowledge in the field of cultural resource management and preservation. The internship may also provide an opportunity to observe or assist with the site's education and visitor services programs.

Internship Goals and Objectives:  

  • Develop knowledge of the cultural resources held at the national historic site.
  • Successfully complete historic preservation projects related to our core mission.
  • Gain knowledge in the field of archives and museum studies.
  • Assist with digitizing the historic landscape photograph albums.
  • Provide informal visitor contact while working on resources.
  • Work with archives staff to re-house museum collections and edit collection finding aids.
  • Learn about the history and mission of the National Park Service, and understand the role that preservation of museum collections plays in cultivating public stewardship of natural and cultural resources managed by the NPS.

Project Scope:

  • Understand park and agency missions, and how preservation of cultural resources plays a vital role in the achievement of these missions.
  • Understand the principles of cultural resource management and use them to participate in meaningful projects that allow visitors to forge connections with the site and its stories.
  • Work with senior staff to refine collections care skills.
  • Communicate regularly and effectively with NPS colleagues and park partners.
  • Understand the roles/responsibilities of park staff and volunteers as they relate to preservation and safety.
  • Demonstrated experience working as a member of a team to accomplish a project.
  • Strong interpersonal skills.
  • Desire to and/or background working in public service.

Special Skills Required:

The incumbent should have familiarity with basic archival practices and have experience using a computer. In addition, the applicant should have demonstrated experience working as a member of a team to accomplish projects and operational goals and objectives; a desire to and/or background in working with people of varied ages; In addition, the incumbent should be highly motivated and interested in public service.

Other Information

Position closes October 6, 2014 

Interested Applicants should apply at: https://www.thesca.org/serve/position/archives-intern/po-00605627

or contact:

Kerri Weeks, SCA    kweeks@thesca.org

Additional Training Provided by the Park:

Intern will be provided with in-house training regarding the safe handling and care of museum collections and use of the ICMS (Interior Collection Management System) used to manage museum collections. First Aid and CPR training will also be available. 

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Image Relay Paid Internship, Agri-Mark, Methuen, MA

Process the photo archive of Agri-Mark: The Northeast's Premier Dairy Farmer Cooperative. (North Shore)

This opportunity is intended to enrich the applicant's experience by expanding their work skills. It is especially suited to an MLIS student who would like real world experience with Digital Asset Management as well as interact with the many integrated programs that support a successful marketing department (Cabot Cooperative). The subject matter are the historical farms and dairies and cooperatives of New England.

This paid internship ($12-14 per hour commensurate) is intended to provide up to 60 hours of work over 8 weeks, and consists of processing boxes of older photographs, then foldering them and producing a finding aid for future researchers. The chosen applicant will work with the Communications Director of Agri-Mark to identify the photographs and add metadata, then with Image Relay to create a workflow for scanning the images into their Digital Asset Management system.

The work placement will be at the Agri-Mark Inc. office in Methuen, MA (100 Milk St, Methuen, MA 01844). Letters and resume may be set to james@imagerelay. Please make note of your current degree program, and classes fulfilled, and any relevant enthusiasm...

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Technology Consultant (2), Kentucky Department for Libraries & Archives, Frankfort, KY

Institution/Location:
Ky. Dept. for Libraries & Archives
300 Coffee Tree Rd
Frankfort, KY 40601

Type Position: Full-Time

Salary: $38,770.08 - $51,361.20 annual, 37.5 hr/week

Benefit: State Benefits

Job Duties: This posting is for two positions. One serves as a technology consultant to state and local government agencies concerning electronically generated public records for management and appraisal, using specialized software tools. Conducts technological needs assessments and advises agencies on resolution, appraisal, scheduling and management of electronically generated public records. Serves on technology committees, attends legislative committee hearings, and tracks legislation concerning public records issues. Examines records retention schedules and contributes system descriptions that provide technical and contextual information, and consults with agencies to ensure systems are managed in compliance with records management laws.

The other position develops and coordinates all applications that comprise the Kentucky electronic records archives, and E-Archives data repository and provides training and coordination concerning the e-Archives. Manages nearly 100,000 web pages harvested from selected executive, judicial and legislative agencies. Facilitates work with State Library technical services staff to ensure that records in the E-archives are cataloged and linked in the KDLA catalog.

Both will require some travel and participation in the Electronic Records Working Group and other KDLA groups and teams. Both coordinate the design and promote use of electronic public information access techniques for records scheduling and archival retention of records.

Qualifications/Experience:

Education: Graduate of a college or university with a master's degree in library science, archival science or records management.

Experience: Must have two years of experience in any combination of the following: computer programming, systems analysis, website design, website development, website maintenance or records systems analysis.

Education Substitution:  None.

Experience Substitution: A bachelor's degree supplemented by two years of experience in any combination of the following areas within an archival or library setting will substitute for the master's degree: computer programming, systems analysis, website design, development or maintenance and/or record systems analysis.

Additional Comments:  Applicants and employees in this classification may be required to submit to a drug screening test and background check. Equal Opportunity Employer M/F/D.

Application Procedure: Complete an application and apply on-line at Careers.ky.gov

Application Deadline:  October 11, 2014

Contact Information: Glen.McAninch@ky.gov

Institution's Website:  KDLA.ky.gov

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Assistant Archivist for Pan Am Flight 103, Syracuse University, Syracuse, NY

The Pan Am Flight 103 / Lockerbie Air Disaster Archives houses records relating to Pan Am Flight 103, which was destroyed by a terrorist bomb over Lockerbie, Scotland on December 21, 1988, killing 270 men, women and children.  Among those killed were 35 students who had been studying abroad with Syracuse University.  The position is responsible for the day-to-day efforts involving the Pan Am Flight 103 / Lockerbie Air Disaster Archives and also supports the general activities of the University Archives as necessary. The position is currently funded for four years with the expectation that it will continue beyond that time.

Responsibilities will include:

  • Process archival collections and create finding aids following Encoded Archival Description standards
  • Coordinate the digitization of appropriate components of the collections
  • Interact with and assist family members, the VPAF 103 victims group, donors, Remembrance Scholars and applicants, and researchers studying the effects of terrorism
  • Advance the Story Archive Collection of oral and written histories and conduct video histories
  • Prepare and mount occasional exhibitions and displays to showcase the collections
  • Attend Pan Am Flight 103-related meetings and functions as appropriate, especially during Remembrance Week each fall
  • Prepare and present talks to classes, alumni groups and professional associations
  • Write articles for the Archives' newsletter, for the VPAF103 newsletter Truth Quest, and for other venues as they develop
  • Assist with development/fundraising efforts including research and applications for possible grants
  • Support the general efforts of the department and fill in as necessary to assist with archival and records management duties

A master's degree in archival studies, library science, or history is required. Candidates should have experience in archives, preferably in a college/university setting, and ideally with grief-based collections. The successful candidate will have strong organizational skills; good oral and written communication skills and service orientation; and the ability to lift boxes weighing up to 35 pounds.

View the job posting and apply for the position via this link: http://www.sujobopps.com/postings/56033

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Head of Special Collections, University of Houston Libraries, Houston, TX

Responsibilities:  The University of Houston Libraries are seeking a progressive and forward thinking leader prepared to articulate a vision and direction for a growing special collections and archives that supports the University's objectives of advancing research, improving student success, and increasing national recognition.  The Libraries' Special Collections enhances the traditional strengths of a rare books and archives department with a growing number of contemporary collections that reflect the vitality and diversity of the City of Houston.  The position provides direction and oversight to a group of 6 librarians, 4 regular staff members, and 2 post-doctoral staff members curating archival collections and rare books.  The Head oversees the ongoing development of archival collections, work with academic departments, preparation of collections for digitization, and a full calendar of exhibits.  There is frequent contact with established donors and potential donors for acquisitions of unique collections, as well as fundraising and management of departmental endowments.  The Head of Special Collections serves as a member of the Library Management Council, the Public Services Council, and the Digital Collections Management Committee.  The Head of Special Collections holds the Emily Scott Evans Endowed Professorship. The position reports to the Associate Dean for Public Services.  The position is available February 2, 2015.

Qualifications:  Required - 

  • American Library Association accredited Master's degree
  • Management and supervisory experience in increasingly responsible positions
  • Experience in special collections and/or archives
  • Understanding of processes and technologies for managing, providing access to, and preserving digitized and born digital materials
  • Experience caring for archival and/or rare book collections, which may include physical and electronic formats
  • Demonstrated success in the stewardship of donors
  • Demonstrated innovative leadership in organizing resources (human, technical, and financial) to assure an efficient and effective organization
  • Record of publication and professional engagement to support appointment to the rank of Librarian and an endowed professorship

Preferred -

  • Record of successful external grant activities
  • Background in rare books

Salary:  $88,000 to $92,000 expected hiring range, depending on qualifications and experience.  Additional funding from the endowed professorship will be available.  Comprehensive benefits package; choice of retirement programs including TIAA-CREF; tax deferred annuity program available; release time to take a class up to 3 hours/week; no state or local income tax.

Library Information:  Special Collections was founded in 1968 and serves as the main teaching and research center for primary sources at the University of Houston. Special Collections holds over 7,000 linear feet of archival collections, approximately 105,000 rare books, and over 2,000 periodicals and 1,100 historical maps.  Collection strengths include Architecture and Planning; Contemporary Literature; Energy (oil and gas); Environmental Houston; Ethnic Houston; Hispanic Collections; Houston and Texas History; Houston Hip Hop; Performing Arts; University Archives; USS Houston and Military History; and the Shuart Women's Archive and Research Collection, as well as rare books from medieval manuscripts to modern artists' books.  Special Collections has active instruction and outreach programs and collaborates with other library departments in developing and presenting a growing collection of unique digitized materials (http://digital.lib.uh.edu/).

The UH Libraries are a member of the Association of Research Libraries, the Greater Western Library Alliance, the Hathi Trust, the Council on Library and Information Resources, the Digital Library Federation, and the Texas Digital Library.  The campus libraries provide access to over 3.1 million volumes.  Total staff includes 69 professionals and approximately 135 support staff.  Additional information about the University Libraries is available at: http://info.lib.uh.edu . 

The UH Libraries' Strategic Directions document focuses on targeting services to specific user groups, reimagining library spaces, improving outreach, and increasing national recognition.  Further information and the complete document are available at:http://info.lib.uh.edu/about/strategic-directions .  The Strategic Directions support an ambitious set of goals adopted by the University and the further the Tier One effort (http://www.uh.edu/about/initiatives/).  We seek to recruit librarians who can relate their work to these strategies and understand their role in advancing these strategic imperatives. 

General Information:  The University of Houston comprises 13 colleges and schools offering close to 80 degree programs with an enrollment of about 40,000 students, 7,200 of whom are enrolled in graduate studies.  Reflecting the multicultural community of metropolitan Houston, UH is one of the most ethnically diverse research university campuses in the nation.  
Houston, the fourth largest city in the United States, offers all the cultural and recreational opportunities of a great city and is within easy reach of the Gulf of Mexico.  It enjoys a very reasonable cost of living and was selected by Forbes as topping the list of America's coolest cities (http://www.forbes.com/sites/morganbrennan/2012/07/26/houston-tops-our-li...).

For additional information, including information about Houston's flourishing arts scene and entertainment offerings, please see: http://visithoustontexas.com .  For information about housing and living in Houston see: http://www.houston.org/living/index.html.

Application Deadline:  Applications will be accepted until the position is filled. Send letter of application, names of 3 references, and resume to Damon Camille, Recruitment Coordinator, University of Houston, 114 University Libraries, Houston, Texas 77204-2000.  Applications may also be submitted by email to:  dcamille@uh.edu.

Potential applicants seeking further information should contact John Lehner, Associate Dean for Personnel, Planning, and Systems, at 713-743-9801 or jlehner@uh.edu

THE UNIVERSITY OF HOUSTON IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. MINORITIES, WOMEN, VETERANS AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

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College Archivist (Assistant or Associate Professor), Brooklyn College, Brooklyn, NY

Salary: Not Specified
Status: Full-time
Posted: 09/11/14
Deadline: 10/21/14

The Library department at Brooklyn College invites applications for an Assistant or Associate Professor - College Archivist position.

The College Archivist is responsible for the management and administration of the Brooklyn College Archives & Special Collections, and Brooklyn College's Minor in Archival Studies & Community Documentation.  This includes teaching the archival introductory course, oversight of interns, and other related duties.

S/he oversees strategic planning initiatives related to Archives & Special Collections, designs and implements comprehensive collection development policies and procedures for the unit; participates in appropriate fundraising and grant-seeking activities; oversees archival digitization initiatives and other major projects, and liaising with other units to achieve project objectives; and supervises a staff of 4 full-time employees, 2 to 4 part-time staff, interns, and grant-paid employees.

Review of applications will begin October 21, 2014 and will continue until the position is filled.

Visit www.brooklyn.cuny.edu/facultyjobs and scroll down to 11238 for more information. AA/EOE.

Apply for this job

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Metadata and Technical Services Archivist, Smith College, Northampton, MA

AD0081 - Metadata and Technical Services Archivist

Department: Libraries

Job Category: Staff

Position Control: AD0081

Grade: I

Position Category: Regular

Internal/External Position Type: Administrative

FLSA: Exempt

Position Summary:

Lead the Special Collections implementation of metadata standards and processing methodologies; develop and maintain policies and procedures for archival collection management consistent with nationally accepted standards; supervise digital workflow and training for Special Collections physical and digital content. Work closely with the Digital Strategies and Services staff.

Duties and Responsbilities:

Metadata & Systems: Establish workflows for metadata creation and capture, including accessioning, arrangement, description, and other all-inclusive metadata. Oversee existing collection management systems and manage the migration of legacy content to new systems when necessary.

Collection Management: Steward materials throughout the archival process from post-accessioning (including the writing, editing, and quality control of finding aids and other discovery tools for research use); promote collection access through uniform and improved description; in consultation with other archival staff and the Director of Special Collections establish goals (processing priorities) and criteria for processing materials; coordinate the integration of collections in all formats for improved access.

Workflow Management and Documentation: Reengineer technical procedures and practices for use in ever-evolving technological environments and communicate those to staff through the creation or revision of manuals as well as peer-to-peer training; collaborate with Libraries staff on the preservation and access of both analog and digital collection content within all system environments; in close collaboration with other archivists, serve as the principal manager of both analog and digital collection content metadata (administrative, descriptive, structural, and preservation) and collection management systems.

Work with archival staff to ensure the authenticity and reliability of digitized and born digital content according to archival best practices and standards; supervise the workflow of both born digital collection as well as the digitization of analog collections in the digital production studio.

Reference and Other: Provide reference and research service for patrons, including scheduled reading room coverage; train and supervise students in processing, digital content management, and other collections-based activities. Participate actively in the shared decision making for Special Collections, resource management, and program and policy development; participate actively in the archival profession as part of professional development; perform other duties as assigned.

Qualifications:

Education/Experience: Master's degree from an ALA-accredited program or an advanced degree in a related disciplinary field with archival management coursework; Three years of experience with processing physical and digital collections, including the selection, processing and preservation of historical, valued, and sensitive documents; demonstrated understanding of issues related to digital records management and electronic records archiving. Experience as a project lead and as a peer trainer.

Skills: Ability to envision and execute successful digital content management projects; knowledge of archival theory; knowledge of copyright, donor restrictions, and permissions as related to analog and digital collections.

Strong technical skills required in format validation and conversion methods, data integrity techniques and technologies, long term storage planning, and digital asset management systems. Ability to articulate highly technical concepts to a variety of audiences);

Working knowledge of collection management, preservation and access platforms such as ArchivesSpace, Archivematica, Drupal, Fedora Commons, Omeka, and MetaArchive. In-depth knowledge of digital preservation standards: PREMIS and OAIS. Knowledge and experience writing in HTML and XML, structural databases, as well as related schema EAD / MARC and standards Dublin Core, METS, and MODS.

To apply, visit the Smith College website.

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Archives Collections Associate, Institute Archives and Special Collections (Library Assistant III), MIT Libraries, Cambridge, MA

The MIT Libraries Institute Archives and Special Collections (IASC) is seeking a motivated, detail-oriented individual to assist with acquisition procedures; physical transfer of new archival and manuscript collections; and provide support to its records management program. This position provides the opportunity to utilize and develop archival processing skills in a vibrant university Archives setting.

RESPONSIBILITIES: Under the direction of the Collections Archivist, the Archives Collections Associate will, after initial contacts by the Archivist, work with offices and donors regarding the transfer of collections; draft donor acknowledgement and gift agreement letters; and make straightforward appraisal decisions (what to keep/discard). Processing activities of the Associate include participation in the creation of transfer lists and inventories, packing, preservation re-housing, and labeling, as well as updating box/folder lists, conducting background research, drafting collection descriptions, updating/editing finding aids, and editing databases. S/he will also assist with "on-demand" processing activities including appraisal, re-organizing, re-housing, and updating descriptions. The Collections Associate will assist with initial transfers of born-digital files which includes using the IASC's collection management databases, entering data and assisting with the creation and implementation of descriptive standards, including EAD, DACS, MARC, and Dublin Core. Dealing appropriately with confidential material and making decisions regarding what qualifies as restricted material is an important aspect of the Associate's work. The Archives Collections Associate will assist with records management transfers and retrieval requests, and records management activities. S/he will maintain written documentation of procedures, engage with IASC staff and participate in formulating policy and workflow enhancements. S/he may perform "on-demand" scanning for researchers, or staff and may staff the reference desk if needed, answering reference queries based on knowledge of collections, and performing reference desk "backup" procedures. The Associate may hire, train and direct work of student workers and MITemps and will perform other duties as assigned.

QUALIFICATIONS: Required - Two years experience processing collections in an archival repository or library. Aptitude for careful, accurate and detail-oriented work. Strong analytical skills with ability to work and apply judgment independently. Excellent communication and interpersonal skills, including commitment to working effectively within a diverse population and demonstrated ability to follow direction and to work collaboratively and contribute to team progress. Excellent organizational skills, ability to meet deadlines and to manage competing priorities. Flexibility and ability to adapt to change and work successfully in fast-paced, dynamic environment. Demonstrated ability to maintain and safeguard confidentiality of documents and information collected and reviewed. Physical aspect of job requires ability to regularly lift and move boxes of materials weighing approximately 40 lbs. Preferred - Bachelor's degree. Experience working in an academic environment. Knowledge of DACS, MARC, EAD, XML. Experience scanning documents or working on digitization projects. Knowledge of HTML and website editing.

HOURS: 35 hours per week, Monday-Friday, 9:00 a.m. and 5:00 p.m.

APPLICATION PROCESS: Apply online at: http://hrweb.mit.edu/staffing/index.html.

MIT offers excellent benefits including health and dental plans and tuition assistance. The MIT Libraries affords a flexible and collegial working environment and provides opportunities for training and skill development.

MIT is strongly and actively committed to diversity within its community and particularly encourages applications from qualified women and ethnic minority candidates.

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Archivist, Pennsylvania State Archives, Harrisburg, PA

Job Duties:

This is an entry level Archivist position. Candidate will be responsible for assisting in implementing a fourteen-month project at the Pennsylvania State Archives made possible by funds from the National Historical Records and Publications Commission (NHPRC). One archivist will be hired to process, re-appraise, re-house and create detailed listings for records of the late twentieth century Pennsylvania Governors Shapp, Thornburgh and Casey. The employee will be hired through the Pennsylvania Heritage Foundation.

Duties will include: re-appraising and re-housing over 400 cubic feet of records relating to the Commission for Women, the Bureau of Affirmative Action, Chief Clerk's Office and others. Additionally, official videotapes of the Thornburgh and Casey Administrations will be reappraised and organized into appropriate acid-free storage containers. Inventories of the re-housed items will be created and prepared for upload to the Archives web site. Other related duties may arise as the project progresses.

Qualifications:

Required qualifications for the position include:

  • Ability to make a twelve month commitment to the project
  • Strong oral and written communication skills
  • Familiarity with basic archival standards and practices
  • Familiarity with archival processing standards and practices
  • Familiarity with current archival preservation practices
  • Familiarity with computers and basic software applications
  • Minimum of Bachelor's degree with archival component and/or equivalent archival experience

Beginning annual salary will be $39,257 with full benefits. The anticipated start date is late October, 2014.

Please submit applications by October 1 to:

Pennsylvania State Archives
Attn: David Shoff
350 North Street
Harrisburg, PA 17120

For more information contact the Project Director, David Shoff at: 717-783-5796 or email: dshoff@pa.gov

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Archives Specialist, National Archives and Record Administration, College Park, MD

The National Archives and Records Administration (NARA) has an archives specialist job opening in its Chief Records Officer (CRO) unit.  The duty station is at Archives II in the Washington suburbs (College Park, MD). Applications are due September 26. The announcement is here: https://www.usajobs.gov/GetJob/ViewDetails/381006000

This is a developmental, Full Time position, with the potential to be converted after a year to a term position (1-4 years) OR to a permanent position with NARA. Starting salary range for GS-9 is $52,146.00 to $67,787.00 / Per Year. Promotion potential to GS-12, journeyman level, for which the Federal salary range in the DC area is $75,621 to $98,305. Federal GS pay rates, DC area locality pay adjusted, here: http://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/14Tables/html/DCB.aspx

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Electronic Records Archivist, Alabama Department of Archives and History, Montgomery, AL

Annual Salary Range: $35,589.60 - $56,685.60   Salary is negotiable within the range based on qualifications and experience.

The Alabama Department of Archives and History seeks a highly motivated, innovative, and collaborative Electronic Records Archivist to lead preservation activities within the organization. The electronic records archivist will be responsible for the acquisition, appraisal, description, management, policy-formation, and preservation of born-digital and imaged records with legal, historical, evidential, research, or administrative value. This work will be completed in cooperation with an ADAH IT staff member, reference and collections management staff members, and other members of the records management/appraisal staff as part of the ADAH electronic records team.  The electronic records archivist will also be responsible for ensuring electronic records policies, principles, standards, and best practices are instilled in all ADAH staff members.

Duties:

  • Evaluate current Alabama, other states', and national laws with regards to electronic records and record keeping.
  • Collaborate with state and local government officials, private donors, and patrons to facilitate the acquisition of a wide array of electronic collections, including but not limited to state agency electronic records and websites, born digital manuscripts and personal papers, research datasets and publications.
  • Work with all stakeholders to develop and/or revise policies, rules and guidelines concerning the management of electronic records and electronic records systems towards the creation of Trusted Digital Repositories, based on national and international best practices.
  • Appraise, develop, and implement retention periods for electronic government records.
  • Develop and provide training for state and local agency staff in the proper management of electronic/digital records.
  • Provide expert advice and consulting on issues concerning electronic/digital materials.
  • Design, prepare, and update, as needed, technical leaflets and other related educational/informational publications on electronic records management for distribution and reference.

Knowledge, Skills, and Abilities:

  • Knowledge of records management and archival core competencies.
  • Knowledge of the principles and practices involved with the appraisal, acquisition, and disposition of records.
  • Knowledge of principles of database management, enterprise architecture, and systems analysis and development.
  • Knowledge of current preservation technologies and OAIS and TRAC.
  • Knowledge of metadata standards and practices.
  • Knowledge of reformatting best practices.
  • Evidence of commitment to the archival profession by memberships and participation in professional associations.
  • Record of ongoing professional development and contribution.
  • Ability to work well with all stakeholders.
  • Ability to express ideas clearly, both orally and in writing.
  • Ability to read, analyze, and interpret industry periodicals, professional journals, technical procedures, and government regulations.
  • Ability to lift and carry heavy boxes weighing on average 30-40 pounds.

Necessary Qualifications:

  • Graduation from a four-year college or university with a bachelor's degree in archives/library/information science or a related field with completion of graduate level course work in archives or information management.
  • Master's degree strongly preferred.
  • Two years of professional experience in archival work and records/information management in an archival repository.
  • A current driver's license

Desired Experience:

  • Application of archival theory and practice to the management and preservation of electronic records.
  • Demonstrated experience with various platforms.  ADAH currently uses Windows, Voyager, CONTENTdm, and LOCKSS.
  • Project management experience as it applies to management of electronic/digital content.
  • Experience creating preservation metadata, and working with tools that verify file authenticity and tools that identify potentially restricted content strongly preferred.

Montgomery and ADAH

Montgomery and the River Region are home to friendly people, high-tech industry, the State Capitol, and a major Air Force Base. The region is growing quickly with over 360,000 people in Montgomery, Prattville, Millbrook, Pike Road, Wetumpka and Tallassee and enjoys a low cost of living. Located in central Alabama at the intersection of Interstate Highway 85 (east and west) and Interstate Highway 65 (north and south), Montgomery is:

  • 161 miles southwest of Atlanta
  • 92 miles south of Birmingham
  • 168 miles north of Mobile and the Gulf of Mexico

Alabama created the first state department of archives and history in the United States. Founded in 1901, the Alabama Department of Archives and History became a model for many other states.  Now in its second century of service, the Alabama Department of Archives and History is mindful of its obligation to preserve the records of its past and to serve the information needs of future generations of researchers.  The department continues the following programs as priority services:

  • assistance to state agencies and local governments in the preservation of their records of historical value
  • work to preserve modern records in fragile formats, such as computer records, photographs, and video tapes
  • educational programs and tours to school children, tourists, and interested citizens
  • reference service
  • maintenance of the security of collections held by the Archives
  • the use of new information technology to extend the department's services.

Application Process:

Steve Murray, ADAH Director, and Tom Turley, Appraisal Coordinator, will be attending the SAA meeting in Washington, DC in August.  If you would like to arrange a time to meet with them during the meeting, please email them at steve.murray@archives.alabama.gov or tom.turley@archives.alabama.gov

Please submit a resume, list of three references, 3-5 page interpretive writing sample, and cover letter to the address below by September 30, 2014.  The cover letter should include availability details and salary requirements.

Candidates will be selected for interview and formal application based on the information submitted, with an anticipated hiring date in November 2014.

Tracey Berezansky

tracey.berezansky@archives.alabama.gov

Alabama Department of Archives and History

P.O. Box 300100

Montgomery, AL 36130-0100

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Nuremberg Trials Project Metadata Manager/Document Analyst, Harvard Law School, Cambridge, MA

Time Status: Part-time

Schedule: 22-30 hours/week (as needed to complete project)

Department: 103484 : HLS^LIB^Collection Development

Salary Grade: 057

Union: 00 - Non Union, Exempt or Temporary

Duties & Responsibilities: Under the direction of the Web Developer, the Nuremberg Trials Project Metadata Manager/Document Analyst is responsible for analyzing documents in the Law Library's Nuremberg Trials Collection, preparing those documents for digitization, and assigning metadata tags and other identifying features to enable retrieval of the documents.

ESSENTIAL FUNCTIONS:

  • Become familiar with project's archival materials and pre-existing technological infrastructure, project documentation, and relevant reference works about the Nuremberg Trials.
  • Prepare list of project's evidentiary materials, using trial transcript and document content to create detailed, annotated list of documents to be analyzed and digitized.
  • Prepare individual documents from the project's 24 archival boxes of evidentiary materials for digitization, disassembling, foldering and annotating.
  • Perform quality assurance (QA) on the digitized images, insuring correspondence between paper documents and the scanned images made of them, accuracy of image filenames, and integrity of the digitized images.
  • Using document list, proceed through all of project's evidentiary documents, reading and analyzing each document according to approximately 30 data points, resolving any discrepancies and textual corruption which bear on the accurate creation of the document metadata, and entering this data into Microsoft Access database
  • Remain attentive to workflow inefficiencies, suggesting improvements wherever appropriate, and test out new procedures and technologies as these are suggested within the project team.
  • Participate in creating, editing and producing project documentation.

Basic Qualifications

  • Masters degree in a related field required.
  • Requires reading knowledge of German.
  • 5 or more years of previous library experience required.

Additional Qualifications

  • Requires a deep analytical skill to create descriptive summary titles for each document, to identify relevant subject and defendant lists for each document, and to resolve at times complicated discrepancies and textual corruption in document ID's and content.
  • Requires editor's ability to critically attend to textual detail, and to document and archival structure.
  • Requires comfort with Microsoft Access and Excel databases: ability to navigate, search, print reports and enter complex record data into flexible grid of forms.
  • Requires excellent organizational and time management skills, good interpersonal skills, and ability to work independently
  • Knowledge of digitization and imaging standards preferred.

Additional Information

All offers to be made by HLS Human Resources.

Pre-Employment Screening

Education, Identity

Appointment End Date

30-Jun-2015

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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Volunteer, Boston Arts Academy/Fenway High School Archives, Boston, MA

The BAA/FHS Archives documents the history of both high schools separately through the collection of documents, administrative records, curriculum materials, student publications, yearbooks, relevant news articles, photographs, and some relevant artifacts. The decision to accept or decline donations is made on a case-by-case basis. The Archives collection is maintained in the media room of the Boston Arts Academy/Fenway High School Library. The collection is non-circulating but access to materials is available upon request through the Archivist.

BAA/Fenway Library is a vibrant, well-resourced school library located adjacent to the Fens and Fenway Park, a ten minute walk from Simmons. Volunteers become part of an active school library program team. We are seeking SLIS students interested in contributing time to learning and applying archival practices. Ideally, a volunteer determines a block of time, one day a week for the semester, where he or she is committed to working.

Requirements: A team player, energy, flexibility and a sense of humor. Prior experience working with high school age students is helpful but not necessary. Archive experience is not required but current enrollment in, or completion of, LIS 438 is required. There may be a possibility for this to turn into a paid position for the Spring semester.

Please send an email of interest, along with possible availability, and an attached resume to Bonnie McBride, Archivist: bmcbride@bostonartsacademy.org

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Archivist, Pennsylvania State Archives, Harrisburg, PA

Job Duties:

This is an entry level Archivist position. Candidate will be responsible for assisting in implementing a fourteen-month project at the Pennsylvania State Archives made possible by funds from the National Historical Records and Publications Commission (NHPRC). One archivist will be hired to process, re-appraise, re-house and create detailed listings for records of the late twentieth century Pennsylvania Governors Shapp, Thornburgh and Casey. The employee will be hired through the Pennsylvania Heritage Foundation.

Duties will include: re-appraising and re-housing over 400 cubic feet of records relating to the Commission for Women, the Bureau of Affirmative Action, Chief Clerk's Office and others. Additionally, official videotapes of the Thornburgh and Casey Administrations will be reappraised and organized into appropriate acid-free storage containers. Inventories of the re-housed items will be created and prepared for upload to the Archives web site. Other related duties may arise as the project progresses.

Qualifications:

Required qualifications for the position include:

  • Ability to make a twelve month commitment to the project
  • Strong oral and written communication skills
  • Familiarity with basic archival standards and practices
  • Familiarity with archival processing standards and practices
  • Familiarity with current archival preservation practices
  • Familiarity with computers and basic software applications
  • Minimum of Bachelor's degree with archival component and/or equivalent archival experience

Beginning annual salary will be $39,257 with full benefits. The anticipated start date is late October, 2014.  

Please submit applications by October 1 to:

Pennsylvania State Archives
Attn: David Shoff
350 North Street
Harrisburg, PA 17120

For more information contact the Project Director, David Shoff at: 717-783-5796 or email: dshoff@pa.gov

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Director of Special Collections and the John Hay Library, Brown University, Providence, RI

The Brown University Library is seeking a creative, energetic, and forward-looking leader for the John Hay Library.  The Hay is the home of the University Library's outstanding special collections, rare books, and manuscripts, as well as the University Archives, which document Brown's 250-year history. Enthusiastically meeting contemporary challenges and opportunities with innovative approaches and partnerships, the Director of Special Collections and the John Hay Library will articulate a revitalized vision for one of the nation's great academic library's special collections and its recently renovated building.

Reporting to the University Librarian, the Director of Special Collections and the John Hay Library will provide strong leadership for and administration of the resources, services, and operations related to special collections and the University Archives.  In addition, the incumbent will work closely with other departments and units throughout the Library system to ensure that the John Hay Library is a pro-active, integral component of library-wide support for teaching, learning, and research. The Director will directly supervise 5 FTE professional staff (the University Archivist, Reader Services Librarian, and three curators) and will have oversight for a total of 14 FTE, as well as student assistants.  

In coordination with the University Librarian, the successful candidate will assist with stewardship and grant-writing activities and will initiate and manage a variety of educational programs and services that showcase Brown's special collections. The incumbent will have a strong commitment to Brown's academic mission and will work with other librarians and faculty to promote the integration of special collections materials in teaching, research, and educational public programs across the disciplines and at both graduate and undergraduate levels. He or she will have an understanding of the management of digital records and objects, a knowledge of technological applications in digital library development as related to special collections and archives, such as digital repositories and digitization, and will collaborate with other Library staff to advance digital initiatives, specifically to enhance the delivery of special collections content and services to a broad audience. The incumbent also will work with curators to develop and implement effective collection management guidelines and practices which emphasize future areas of growth, strength, and sustainability.

The incumbent will be responsible for defining and inaugurating the expanded services associated with the newly renovated spaces in the John Hay Library and will promote innovative approaches for access to unique special collections and digital scholarship. As part of the University Library's senior administrative team, the Director of Special Collections and the John Hay Library also will play a major role in library-wide planning and evaluation and in setting the Library's strategic directions.  The successful candidate will represent the Brown University Library in local, regional, and national professional organizations.

Qualifications:

  • Master's degree in library /information science or graduate degree in a relevant discipline.
  • Five years of progressively responsible experience in managing or leading special collections services and operations.
  • Demonstrated knowledge of rare books, manuscripts, archives, and special collections.
  • Experience in working with curatorial, technical services, conservation, and digital library staff to develop goals for acquiring, processing, and making special collections fully accessible.
  • Demonstrated understanding of and receptiveness to the uses of emerging technologies in archival and special collections.
  • Demonstrated ability to articulate vision, set direction, and accomplish initiatives in changing environments.
  • Excellent oral, written, and interpersonal communication skills with experience in working collaboratively with others.
  • Strong analytical, problem-solving, and decision-making skills.
  • Demonstrated understanding of key issues and current trends in higher education and how they relate to the use of libraries and primary resources.
  • Evidence of success in fundraising and/or obtaining grants.
  • Evidence of scholarly engagement and active participation within the profession.

To Apply: please visit Brown University's career opportunities website at:  https://brownjobs.brown.edu/applicants/jsp/shared and reference Job No. 114492.   Complete an application online, attach documents, and submit for immediate consideration.  Documents should include cover letter, resume, and the names and e-mail addresses of three references.  Review of applications will continue until the position is filled. 

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.

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Project Assistant, Baker Library Special Collections, Knowledge and Library Services, Harvard Business School

(part-time; no benefits)

Duties: Baker Library seeks a Project Assistant to provide administrative support for projects and to process contemporary business records.  As a member of the project team, the assistant will be responsible for preparing materials for digitization, digitizing content, conducting quality control, supporting processing activities, and assisting with the general management of the collections as needed.

Qualifications:

  • Demonstrated experience working with confidential and sensitive information.
  • Strong attention to detail essential.
  • Ability to work independently as well as collaboratively in a team environment.
  • Ability to meet deadlines consistently.
  • Experience working with collections in multiple formats.
  • Familiarity with processing archival collections preferred.
  • Familiarity with accepted conservation and preservation methods applied to archival and manuscript collections, and sensitivity to proper care and handling of special collections.
  • Demonstrated proficiency with computer applications.
  • Must be able to regularly lift and/or move 40 lbs.

Schedule: 15 hours per week, Monday through Friday.

Salary Range: $18 per hour.

To apply: Please submit resume and cover letter to Keith Pendergrass at kpendergrass@hbs.edu; Baker Library Historical Collections, Harvard Business School, Boston, MA 02163.

No phone calls please.

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Digital Archives Intern, Mount Holyoke College, South Hadley, MA

Mount Holyoke College Archives and Special Collections (ASC) and Digital Assets and Preservation Services (DAPS) 

Simmons School of Library and Information Science at Mount Holyoke College (SLIS West) 

Part-time Graduate Student Intern 

Location
Mount Holyoke College, Library and Information Technology Services (LITS)

Date 
Anticipated start date: September 2014 

Department 
Simmons School of Library and Information Science 

Address 
Site: 

Library, Information and Technology Services 
Archives & Special Collections 
Mount Holyoke College 
50 College Street 
South Hadley, MA 01075 

Simmons SLIS West 
19 College Street 
South Hadley, MA 01075 

Job Description 
The Mount Holyoke Digital Archives Intern will support the creation of new workflows to help identify, select, manage, and preserve born-digital materials, especially digital video, and engage in a variety of activities related to processing, managing, and providing access to archival collections, while working closely with Archives and Special Collections (ASC) and the Digital Assets and Preservation Services (DAPS) departments. The intern will be expected to document effective new guidelines and recommendations for our born-digital content that can be implemented with current technology and available resources. The intern will also assist the departments with actual implementation of the new workflow(s) as timing allows. This is a unique, real-world opportunity to gain experience with both born-digital archives practice and to work with digital repository and asset management platforms.

Qualifications 
Required: 

  • Enrollment in the Simmons SLIS West program
  • Completion of one semester in the Simmons SLIS Program
  • Excellent oral and written communication, organization, and problem-solving skills and the ability to work independently
  • Ability to maintain a professional and tactful approach in all interactions, ensuring confidentiality and an individual's right to privacy regarding appropriate information.
  • Must demonstrate an enthusiasm for delving into library systems and technologies that may be unfamiliar.

Preferred: 

  • Completion of LIS 438, Introduction to Archives
  • Familiarity with handling archives/special collections/institutional records
  • Knowledge of metadata schemas such as Dublin Core and MODS
  • Knowledge of content standards such as AACR2 and DACS and controlled vocabularies
  • Knowledge of best practices in the management and preservation of digital materials
  • Knowledge of digital repository/digital collections platforms, and/or digital asset management (DAM) systems
  • Should be comfortable working in a variety of image, audio, video, and text files.

Hourly rate 
$11.50/hour. 

Hours/week 
Up to 12 hours per week, hours may be somewhat flexible but must be scheduled in at least 2 hour blocks and during the hours Monday-Friday 9am-5pm. 

End period 
May 2015, contingent upon performance review in January 2015

Application Deadline
September 18, 2014

Please email a letter of interest and resume to both: 
Leslie Fields, Head of Archives and Special Collections (ASC)
Mount Holyoke College 
lfields@mtholyoke.edu

Sarah Goldstein
Head of Digital Assets and Preservation Services (DAPS)
Mount Holyoke College
sgoldste@mtholyoke.edu

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Archivist and Librarian, Shelburne Museum, Shelburne, VT

Position Classification 

Job Title:                    Archivist and Librarian

Department:               Office of the Registrar

Supervisor:                Registrar

Pay Grade:                 Salaried

Classification:            Annual / Part Time / Regular

Overview of Responsibilities 

Manage an active institutional archives program and library, including selection, acquisition, processing, access, reference service and outreach to staff.  Develop a plan for the management of born digital assets, including assessment, preservation and access.  Manage annual budget and revision of policies and procedures as necessary. 

Duties and Responsibilities

  • Identification, archival appraisal, and acquisition of museum records, donated papers and photographs in a variety of formats.
  • Accessioning, arrangement and description of archival records.
  • Provide access to archival records and determine preservation priorities for the collection.
  • Develop procedures for identification, intake, and management of born-digital records of long-term value.
  • Serve on institution-wide team for implementation and maintenance of digital images.
  • Administration of archives and library; long range planning, budgeting, and revision of policies and procedures as necessary.
  • Supervision of staff and researchers using archival records and rare books; and management of the circulating library for staff.
  • Library acquisition, cataloguing and classification.
  • Reference services to staff and assistance to researchers as time and resources allow.
  • Work with staff on planning for disaster preparedness and response.
  • Assist with supervision of department volunteers.

Qualifications 

Education and Experience:

Masters degree in Library Science (MLS) or Library Information Science (MLIS) from an ALA- accredited library school. Additional specialization in digital archives and knowledge of art history preferred.

Skills and Abilities:

  • Knowledge of current archival and records management methods and procedures including preservation and access trends.
  • Excellent analytical skills for appraisal and arrangement of records and strong organizational skills with attention to detail.
  • Ability to work as part of a team and collaborate with others.
  • Proven oral and written communication skills.
  • Ability to be flexible and adapt quickly to changing priorities in a fast paced environment.
  • 1-3 years' experience with archival records, preferably in a museum setting.

To Apply:

Mail completed Shelburne Museum application, Cover Letter, and Resume to: Human Resources: PO Box 10, Shelburne, VT 05482. Application deadline is September 30, 2014. Final approval for hiring will be dependent upon successful background check.

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Temporary Senior Librarian/Cambridge Room Library Archivist, Cambridge Public Library, Cambridge, MA

DEPARTMENT: Cambridge Public Library
JOB CODE/POSITION #: L408
CIVIL SERVICE: Not subject to civil service rules and regulations
HOURS OF WORK: 18 hr per week, including nights and Saturdays as needed. Estimated time is October 2014 through February 2015, with some extension possible
UNION AFFILIATION: None

DUTIES & RESPONSIBILITIES:

  • Receives and processes as appropriate Cambridge historical materials. May coordinate collection activities with other City agencies and local organizations with overlapping interests.
  • Ensures that all historical materials are preserved, stored and handled according to archival standards
  • Serves as system-wide subject specialist in the areas of Cambridge history and genealogy to the public in person, on the telephone, by mail, or by electronic means
  • Assists users in finding Cambridge history and genealogy materials as needed and provides basic instruction to users in the areas of Cambridge history and genealogy
  • Provides users with general information about library services and directs them to other personnel as needed
  • May work collaboratively with the Cambridge archives committee and any other relevant groups to promote awareness of the collection and to develop mutually beneficial promotional materials, finding aids and other resources
  • Maintains order and neatness in the collection
  • Develops finding aids for current and new acquisitions
  • Processes existing and donated materials in accordance with professional archival standards
  • Operates the Cambridge Room during advertised hours and by appointment
  • Develops ongoing exhibits and displays (real and virtual) to highlight the collections of the Cambridge Room and to promote their use
  • Develops and presents tours, presentations and workshops about the Cambridge Room's collections to community groups, students, professional colleagues and other interested individuals and groups as required by supervisor
  • Keeps statistics of the daily use and activities of the Cambridge Room and its collections
  • Attends staff, professional and community meetings and participates in library and community events as determined appropriate by supervisor
  • Keeps abreast of archival trends and developments
  • Maintains a virtual presence for the Cambridge Room through the library's web page
  • Any other duties as assigned

MINIMUM REQUIREMENTS:
Master's Degree from an ALA accredited school of library science with course work or concentration in archival procedures, management, and preservation strongly preferred. A minimum of two years of post-MLS experience in archival services preferred, preferably in a public library.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

  • Thorough knowledge of archival principles, techniques, services and resources
  • Knowledge of principles and practices of archival cataloging and inventory control
  • Knowledge of and interest in history and genealogy relevant to Cambridge
  • Excellent communication skills, both oral and written, including the ability to speak knowledgeably and effectively before groups
  • Ability to work in an environment containing airborne particles (mold or mildew)
  • Ability to work with frequent interruptions
  • Ability to work independently and solve problems, as well as adaptability and dependability to work well in a team situation
  • Flexibility in emergency staffing situations

PHYSICAL DEMANDS:

  • Ability to stand or sit for extended periods of time to use computer workstations, including keyboard and visual display terminal
  • Strength to push or pull a loaded book cart which can weigh in excess of 100 pounds on level floor and up ramp, to lift or maneuver onto cart loads of up to 50 pounds, and to carry cartons of books
  • Must be able to pay close attention to details and concentrate on work
  • Sufficient clarity of speech and hearing or other communication capabilities which permit effective communication
  • Sufficient vision or other powers of observation to permit employee to read books and patron requests
  • Sufficient manual dexterity which permits the employee to type and record library files
  • Sufficient personal mobility and physical reflexes which permits the employee to re-shelve library materials and work at public service desks

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT:
Works in assigned areas, including office areas, training rooms, library locations, as necessary. Normal office exposure to noise, stress, and interruptions; exposure to dust and other airborne particles.

RATE: $28.92 per hour

APPLICATION PROCEDURE: Internal applicants submit a job bidding form and 2 copies of both your resume and letter of interest; external applicants submit both your resume and letter of interest by 5pm on the closing date via email to: employment@cambridgema.gov or to Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA 02139. Fax 617-349-4312

THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, VETERANS, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOUARGE TO APPLY.

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Project Assistant, Baker Library Special Collections, Knowledge and Library Services, Harvard Business School

(part-time; no benefits)

Duties: Baker Library seeks a Project Assistant to provide administrative support for projects and to process contemporary business records.  As a member of the project team, the assistant will be responsible for preparing materials for digitization, digitizing content, conducting quality control, supporting processing activities, and assisting with the general management of the collections as needed.

Qualifications:

  • Demonstrated experience working with confidential and sensitive information.
  • Strong attention to detail essential.
  • Ability to work independently as well as collaboratively in a team environment.
  • Ability to meet deadlines consistently.
  • Experience working with collections in multiple formats.
  • Familiarity processing archival collections preferred.
  • Familiarity with accepted conservation and preservation methods applied to archival and manuscript collections, and sensitivity to proper care and handling of special collections.
  • Demonstrated proficiency with computer applications.
  • Must be able to regularly lift and/or move 40 lbs.

Schedule: 15 hours per week, Monday through Friday.

Salary Range: $18 per hour.

To apply: Please submit resume and cover letter to Keith Pendergrass at kpendergrass@hbs.edu; Baker Library Historical Collections, Harvard Business School, Boston, MA 02163.

No phone calls please.

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Temporary Senior Librarian, Cambridge Room Library Archivist

18 hr per week, including nights and Saturdays as needed.

Estimated time is October 2014 through February 2015, with some extension possible 

QUALIFICATIONS:           

Master's Degree from an ALA accredited school of library science with course work or concentration in archival procedures, management, and preservation strongly preferred.  A minimum of two years of post-MLS experience in archival services preferred, preferably in a public library.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

  • Thorough knowledge of  archival principles, techniques, services and resources
  • Knowledge of principles and practices of archival cataloging and inventory control
  • Knowledge of and interest in history and genealogy relevant to Cambridge
  • Excellent communication skills, both oral and written, including the ability to speak knowledgeably and effectively before groups
  •  Ability to work in an environment containing airborne particles (mold or mildew)
  • Ability to work with frequent interruptions
  • Ability to work independently and solve problems, as well as adaptability and dependability to work well in a team situation
  • Flexibility in emergency staffing situations

PHYSICAL DEMANDS:    

  • Ability to stand or sit for extended periods of time to use computer workstations, including keyboard and visual display terminal
  • Strength to push or pull a loaded book cart which can weigh in excess of 100 pounds on level floor and up ramp, to lift or maneuver onto cart loads of up to 50 pounds, and to carry cartons of books
  • Must be able to pay close attention to details and concentrate on work
  • Sufficient clarity of speech and hearing or other communication capabilities which permit effective communication
  • Sufficient vision or other powers of observation to permit employee to read books and patron requests
  • Sufficient manual dexterity which permits the employee to type and record library files
  • Sufficient personal mobility and physical reflexes which permits the employee to re-shelve library materials and work at public service desks

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT:

Works in assigned areas, including office areas, training rooms, library locations, as necessary. Normal office exposure to noise, stress, and interruptions; exposure to dust and other airborne particles.

DUTIES:

  • Receives and processes as appropriate Cambridge historical materials.  May coordinate collection activities with other City agencies and local organizations with overlapping interests.
  • Ensures that all historical materials are preserved, stored and handled according to archival standards
  • Serves as system-wide subject specialist in the areas of Cambridge history and genealogy to the public in person, on the telephone, by mail, or by electronic means
  • Assists users in finding Cambridge history and genealogy materials as needed and provides basic instruction to users in the areas of Cambridge history and genealogy
  • Provides users with general information about library services and directs them to other personnel as needed
  • May work collaboratively with the Cambridge archives committee and any other relevant groups to promote awareness of the collection and to develop mutually beneficial promotional materials, finding aids and other resources
  • Maintains order and neatness in the collection
  • Develops finding aids for current and new acquisitions
  • Processes existing and donated materials in accordance with professional archival standards
  • Operates the Cambridge Room during advertised hours and by appointment
  • Develops ongoing exhibits and displays (real and virtual) to highlight the collections of the Cambridge Room and to promote their use
  • Develops and presents tours, presentations and workshops about the Cambridge Room's collections to community groups, students, professional colleagues and other interested individuals and groups as required by supervisor
  • Keeps statistics of the daily use and activities of the Cambridge Room and its collections
  • Attends staff, professional and community meetings and participates in library and community events as determined appropriate by supervisor
  • Keeps abreast of archival trends and developments
  • Maintains a virtual presence for the Cambridge Room through the library's web page
  • Any other duties as assigned

SALARY: $28.92 per hour

APPLY TO:              

City of Cambridge
Personnel Department, Room 309
795 Massachusetts Avenue
Cambridge, MA 02139

Please send 2 copies each of cover letter & resume
Fax: 617-349-4312
employment@cambridgema.gov

DEADLINE: 5:00pm on September 11, 2014

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Volunteer Archiving Intern, Laboratory of Adult Development, Massachusetts General Hospital and Harvard Medical School

The Laboratory of Adult Development
Massachusetts General Hospital and Harvard Medical School
Principal Investigator: Robert J. Waldinger, M.D.

About the Lab
The Study of Adult Development is one of the longest and richest longitudinal studies of human development ever conducted. For more than 70 years, two groups of men have been studied from adolescence into late life to identify the predictors of healthy aging. This study has allowed us to examine psychological traits, social factors, and biological processes that characterize adolescents and forty-year-olds who evolve into vigorous and engaged octogenarians. The study has created an unprecedented database of life histories with which to view the dynamic character of the aging process. To date, it has been a resource for over 150 scholars and scientists studying topics ranging from the influence of maternal warmth on young adult physical health, to the effects of combat exposure on social functioning, to the relationship between early life adversity and late life cognitive functioning.

Position Description:

Recently, our lab has undertaken a project to completely archive all study data in electronic format in order to preserve this one-of-a-kind data set and make it more widely available as a resource for scholars of human development.

  • Preparing the records for scanning.
  • Document labeling, ordering, and organizing,
  • Inventory creation.

Commitment: 8 hours per week (two 4 hour shifts) for the summer and fall, with a start date in June. Days and hours are flexible.

Candidates should possess excellent organizational skills and the capacity to work independently.

This is a wonderful opportunity for students with an interest in archiving, library work, history, historical research, and/or preservation.

If interested, please send a resume and cover letter to: Laura Distel, Project Coordinator, LDISTEL@partners.org.

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Head of Special Collections, Jones Library, Amherst, MA

Forward thinking and innovative professional needed to provide leadership and administration for special collections development at The Jones Library, a busy public library in the college town of Amherst, MA. Collections include original manuscripts and materials related to Amherst and regional history, Fine Arts, Robert Frost and Emily Dickinson. Responsible to develop the collection  of original manuscripts; catalog and prepare all special collection materials; prepare grant proposals; maintain collection inventory and transition collection to digital format. Consults with scholars and researchers. Knowledge of technological archival trends is essential. Minimum requirements include MLS plus 3 years of professional level library experience. Starting salary range, based on experience: $51,382-56,725 plus exceptional municipal benefits package. For a complete job description and to apply on line by September 8, 2014, visit  Amherst, MA - Official Website.

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Metadata Archivist, New York Public Library

Job ID: 2014-7937
# of Openings Remaining: 1
Location: US-NY-Long Island City
Type: Full-Time Regular
Department: Archives Unit

Overview:
The New York Public Library holds nearly 10,000 archival and manuscript collections comprising over 50,000 linear feet. These collections are distributed across several curatorial units in three research centers. They support the work of a world-wide readership of scholars, writers, artists, and other advanced researchers, as well as initiatives and exhibits undertaken by NYPL and other educational and cultural institutions. For more information about our collection see archives.nypl.org.

The purpose of the Archives Unit (AU) is to support archival enterprise at NYPL by insuring that all archival collections are acquired, processed, and prepared for access according to best practices established internally at NYPL and externally in the archives, library, and preservation communities. The AU pursues these goals by informing the acquisition process through collaboration with curators, donors/sellers of archival collections, and Library Administrators, and by managing and performing all the work on archival and manuscript collections from their physical transfer to NYPL until they are ready to be served in the appropriate reading rooms. The unit also supports and contributes to other archival projects, such as collection moves and digitization. The Archives Unit not only responds to the needs of curatorial units and their collections, but actively seeks out and engages in partnerships and collaborations in the fields of archival management, description, preservation, and access.

Responsibilities:
Under the supervision of the Head of the Archives Unit, the Metadata Archivist oversees NYPL's archival data standards, in particular Encoded Archival Description (EAD), Encoded Archival Context-Corporate Bodies, Persons, and Families (EAC-CPF), and related description and digital content standards and tools.

The Metadata Archivist will:

  • Collaborate with staff throughout NYPL to promote portability of metadata related to its archival collections
  • Lead efforts to enhance descriptive data to optimize its use by internal and external systems and partners
  • Assume an active role in initiatives within the broader archival community related to the development and implementation of archival metadata standards
  • Play a leadership role in NYPL's implementation of ArchivesSpace and assume the management of the project now in progress to convert approximately 1000 legacy finding aids into EAD through a vendor
  • Work closely with NYPL Labs (digital innovation team) and other technologists on the ongoing development of the Library's archives portal (archives.nypl.org)
  • Collaborate with the Library's Metadata Services Manager and other NYPL staff outside of the Archives Unit to facilitate metadata portability and promote best practices across the organization
  • Lead the implementation of Encoded Archival Context - Corporate bodies, Persons, and Families (EACCPF) at NYPL; plan, direct, and review the work of other staff in Archives Unit
  • Perform related duties as assigned

Qualifications:

  • ALA-accredited Master's degree in library, archival or information studies or Master's degree in Liberal Arts or Humanities; degree or background in American History preferred
  • Successful completion of archival training
  • Successfully demonstrated relevant experience in an archives or manuscripts repository arranging and describing archives and/or providing reference service to users of archives.
  • Strong working knowledge of EAD, HTML, XML, including the RelaxNG and Schematron schema languages; DACS, MARC, AACR2, RDA, LCSH, LCAF, and LC cataloging standards.
  • Familiarity with EAC-CPF, MODS, METS, other metadata standards, and Linked Data
  • Familiarity and experience with methods and tools for data remediation
  • Experience creating, editing, and executing transformations on XML data; experience transforming XML and JSON data programmatically through scripting languages such as python or ruby preferred
  • Demonstrated ability to access and manipulate data through relational databases and API endpoints preferred.
  • Experience creating and/or maintaining documentation of guidelines, policies, and procedures
  • Working knowledge of historical research methodology and experience with standard bibliographic tools
  • Reading knowledge of at least one foreign language
  • Demonstrated willingness and ability to grow and develop existing programming skill sets
  • Excellent interpersonal, oral, and written communication skills
  • Successfully demonstrated initiative, accuracy, attention to detail, judgment, analytic and organizational skills
  • Ability to work independently and collaboratively
  • Experience maintaining an implementation of EAD in an archival or special collections context preferred.
  • Familiarity with the Archivists' Toolkit and ArchivesSpace preferred.
  • Experience supervising and training staff preferred
  • Awareness of web development practices and methodology preferred

Hours: Monday-Friday, 9:00am-5:00pm; evenings and weekends as required (subject to change)
Union / Non Union: Non Union
Apply at: https://jobs-nypl.icims.com/jobs/7937/metadata-archivist/job

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Archivist/Specialist II, New York Public Library

Job ID: 2014-8002
# of Openings Remaining: 1
Location: US-NY-Long Island City
Type: Full-Time Regular
Department: Archives Unit

Overview:
The New York Public Library holds nearly 10,000 archival and manuscript collections comprising over 50,000 linear feet. These collections are distributed across several curatorial units in three research centers. They support the work of a world-wide readership of scholars, writers, artists, and other advanced researchers, as well as initiatives and exhibits undertaken by NYPL and other educational and cultural institutions. For more information about our collection see archives.nypl.org.

The purpose of the Archives Unit (AU) is to support archival enterprise at NYPL by insuring that all archival collections are acquired, processed, and prepared for access according to best practices established internally at NYPL and externally in the archives, library, and preservation communities. The AU pursues these goals by informing the acquisition process through collaboration with curators, donors/sellers of archival collections, and Library Administrators, and by managing and performing all the work on archival and manuscript collections from their physical transfer to NYPL until they are ready to be served in the appropriate reading rooms. The unit also supports and contributes to other archival projects, such as collection moves and digitization. The Archives Unit not only responds to the needs of curatorial units and their collections, but actively seeks out and engages in partnerships and collaborations in the fields of archival management, description, preservation, and access.

Responsibilities:
Reporting to the Head of Archival Processing, the Archivist:

  • Arranges and describes collections of organizational records and personal papers.
  • Accessions collections.
  • Performs rehousing and other basic preservation measures.
  • Participates in collection management activities.
  • May supervise interns, volunteers, and nonprofessional staff assisting in processing.
  • Performs other duties as required.

Qualifications:

  • MLS degree with a concentration in Archival Studies or Master's degree in the humanities with successful completion of archival training; Undergraduate studies in History, American Studies, or a related field.
  • At least one year of experience processing archival collections of personal papers and organizational records, experience working with 18th and 19th century documents as well as later materials preferred.
  • Knowledge of historical research methodology and experience with standard bibliographic tools.
  • Familiarity with the application of MPLP processing techniques.
  • Demonstrated knowledge of and experience using DACS.
  • Demonstrated knowledge of MARC cataloging, including assignment of LC subject headings.
  • Ability to work independently and collaboratively in a production-oriented team environment.
  • Experience using Microsoft Word, Excel.
  • Experience with using databases, Filemaker Pro experience preferred.
  • Experience creating MARC records preferred.
  • Experience encoding finding aids in EAD preferred.
  • Experience with cataloging tools including OCLC Connexion, Millennium, and MARCEdit preferred.
  • Reading knowledge of Spanish preferred.
  • Demonstrated knowledge of Latin American, Latino, or African American history and culture preferred.
  • Familiarity with Archivist's Toolkit/ArchivesSpace preferred.
  • Experience with sound and video recordings and electronic records preferred
  • Familiarity with EAC-CPF preferred.

Starting Salary: USD $46,396.00/Yr.
Hours: Monday-Friday, 9:00am-5:00pm; evenings and weekends as required (subject to change)
Union / Non Union: Local 1930
Apply at: https://jobs-nypl.icims.com/jobs/8002/specialist-ii/job

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Digital Archivist, New York Public Library

Job ID: 2014-7936
# of Openings Remaining: 1
Location: US-NY-Long Island City
Type: Full-Time Regular
Department: Archives Unit

Position Description

Overview:

The New York Public Library holds nearly 10,000 archival and manuscript collections comprising over 50,000 linear feet. These collections are distributed across several curatorial units in three research centers. They support the work of a world-wide readership of scholars, writers, artists, and other advanced researchers, as well as initiatives and exhibits undertaken by NYPL and other educational and cultural institutions. For more information about our collection see archives.nypl.org.

The purpose of the Archives Unit (AU) is to support archival enterprise at NYPL by insuring that all archival collections are acquired, processed, and prepared for access according to best practices established internally at NYPL and externally in the archives, library, and preservation communities. The AU pursues these goals by informing the acquisition process through collaboration with curators, donors/sellers of archival collections, and Library Administrators, and by managing and performing all the work on archival and manuscript collections from their physical transfer to NYPL until they are ready to be served in the appropriate reading rooms. The unit also supports and contributes to other archival projects, such as collection moves and digitization. The Archives Unit not only responds to the needs of curatorial units and their collections, but actively seeks out and engages in partnerships and collaborations in the fields of archival management, description, preservation, and access.

Responsibilities:
Under the direction of the Head of the Archives Unit (AU), the Digital Archivist collaborates with curators, colleagues in the AU, donors, digital preservation staff, public service units, and NYPL staff that create and maintain access systems in order to evaluate possible acquisitions; acquire, accession, and transfer born digital material to preservation storage; stage materials for archival arrangement and description; and make materials accessible to researchers.

  • Solidify NYPL's practices for managing born digital material within archival collections at NYPL:
    • identify and engage the resources (hardware, software, vendors, peer institutions) available to perform migration from (obsolete) media containing born digital material
    • oversee, maintain, and update procedures for the routine migration, description, and management of born digital archives during accessioning and/or processing
    • train and assist archivists and curators as necessary when working with digital media
    • oversee staff imaging media
    • lead efforts to locate born digital material in previously processed archival collections and develop plans for their retrospective management
  • Enhance the Library's capacity to responsibly acquire electronic records and personal papers:
    • evaluate proposed acquisitions with born digital components
    • develop and document techniques and procedures for acquiring electronic records directly from record creators and transferring them directly into the Library's repository
    • coordinate acquisitions of electronic records, acting as a liaison between records creators and theLibrary's curatorial, archival, and technical staff
    • work directly with records creators to advise on record keeping practices that will facilitate the eventual transfer of their archives
  • Contribute to and inform Library-wide digital preservation initiatives
  • Collaborate with the curatorial units to devise and implement access to born digital materials
  • Initiate, write, and contribute to grant proposals as appropriate
  • Serve as the Library's representative and authority on issues related to born digital archives by contributing to broader discussions within and outside NYPL concerning the management of digital assets, metadata, and the representation and service of digital and digitized archival materials
  • Collaborate and communicate actively with peer institutions and individuals in the field of digital archives and related activities.

Qualifications:

  • Masters degree in Library Science or Archival Enterprise/Studies or other relevant field.
  • At least three years experience working in an archival repository in a professional capacity, including experience working with born digital archival material strongly preferred
  • Strong command of archival theory and best practices, especially as they relate to the particular issues posed by electronic records. Background in records management preferred.
  • Familiarity and experience with disk imaging and email archiving tools and techniques preferred.
  • Knowledge of DACS.
  • Demonstrated familiarity with data structure standards relevant to the archival control of digital collection materials (EAD, Dublin Core, MODS, PREMIS);
  • Successfully demonstrated experience training staff preferred.
  • Project management experience
  • Excellent writing and editorial skills
  • Excellent interpersonal skills.
  • Knowledge of historical research methods, especially the use of archives
  • Demonstrated ability to work independently as well as collaboratively and to meet planned goals and deadlines.
  • Demonstrated ability to think creatively, then initiate and carry through innovative ideas

Hours: Monday-Friday, 9:00am-5:00pm; evenings and weekends as required (subject to change)
Union / Non Union: Non Union
Apply at: https://jobs-nypl.icims.com/jobs/7936/digital-archivist/job

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Head, Special Collections and Archives, Assistant or Associate Librarian, Miami University, Oxford, OH

Job Summary/Basic Function

The Miami University Libraries are seeking a proactive, innovative, service-centered professional to serve as the Head of Special Collections and Archives, reporting to the Assistant Dean for Technical Services and Special Collections, the Head will supervise a combined department consisting of the Walter Havighurst Special Collections, the Miami University Archives, and the Western College Memorial Archives. The Head of Special Collections & Archives (HSCA) provides leadership and vision for the department and oversees and ensures the maintenance of high standards for all department activities. The Head participates with other library managers in the development and management of customer focused library services. 

Basic Qualifications

Graduate degree in library science from an ALA-accredited institution; five years of increasingly responsible professional experience in special collections and/or archives in an academic institution; ability to provide leadership and vision for special collections, archives, and digital scholarship; strong commitment to public services and user-centered reference and instructional services with an understanding of the scholarly use of library collections and services within a special collections setting; ability to successfully supervise, mentor, and train Special Collections and Archives personnel; skill in developing and managing special collections resources in print, digital and other formats; knowledge of current archival management practices, project planning methods, policies, procedures, and trends; familiarity with current scholarship and research methods employed in the field of archives, rare books and manuscripts, as well as knowledge of the rare books, manuscripts, and antiquarian book trade; demonstrated knowledge of and experience with evolving digital archival standards for print, images, audio and video; interest in supporting innovative approaches for access to unique special collections and digital scholarship; ability to actively engage in fundraising, donor relations, collection solicitation, and gift management; ability to prepare and manage grant proposals; ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equality, and inclusiveness within the Libraries and the campus; excellent organizational, planning, and project management skills; excellent oral and written communication skills and ability to work effectively with culturally diverse library users and colleagues; demonstrated ability to meet the criteria as outlined in the Librarians' Appointment, Rank, and Promotion System (LARPS) for continuing contract and promotion. Rank of appointment dependent upon qualifications. 

Preferred Qualifications

Graduate degree in library science from an ALA-accredited institution with a specialization in rare books librarianship; successful experience supervising librarians; successful experience managing a budget; experience supervising the mounting of exhibits and conducting special events programming; experience implementing new technologies in a special collections environment; knowledge of intellectual property issues related to archives, libraries, and special collections and copyright issues associated with print and digital technologies; sound knowledge of library preservation and conservation issues and practices; reading knowledge of at least one language other than English; familiarity with records management practices in multiple formats. 

Duties

The HSCA is responsible for the development of policies, adherence to the University's and the Libraries' policies, standards and best practices, the communication of the department's activities, and for mentoring and encouraging the professional development of staff and librarians. The HSCA has overall responsibility for personnel supervision, budgeting, and resources management within the department, which currently consists of 5 librarians and 2 staff members, plus a number of student assistants.

The HSCA will supervise all department functions including collecting, processing, organizing, preserving, and digitizing materials in multiple formats; reference, research assistance and instruction; and providing maximum access to collections of rare books, manuscripts, archives, photographs, digital collections, and other rare and special materials. The Head is actively involved in donor cultivation and fundraising as well as grant writing and implementation. The Head supervises the planning and mounting of exhibits and all special events programming and demonstrates the ability to build successful working relationships with a wide variety of people.

The Head is active professionally and represents the department and the Libraries within the OhioLINK consortium, and at the state, regional and national levels on issues related to special collections and archives.

Miami University is finalizing a strategic plan targeting the year 2020, and the Head of Special Collections and Archives will be responsible for ensuring the department's successful participation in the Libraries' strategic plan activities. 

Date to Begin Screening Applications:     07-28-2014 

Closing Date:      Open Until Filled

Special Instructions to Applicants: This is a full-time twelve-month, continuing contract eligible position. See Librarians' Appointment, Rank, and Promotion System at: http://www.lib.miamioh.edu/about/larps.pdf. Applicants will be asked to submit cover letter, resume and names and contact information for three references when applying for this position. Inquiries about the position can be directed to petermda@miamioh.edu.

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Archivist and Librarian, Shelburne Museum

Position Classification 

Job Title:                    Archivist and Librarian

Department:               Office of the Registrar

Supervisor:                Registrar

Pay Grade:                 Salaried

Classification:            Annual / Part Time / Regular

 

Overview of Responsibilities 

Manage an active institutional archives program and library, including selection, acquisition, processing, access, reference service and outreach to staff.  Develop a plan for the management of born digital assets, including assessment, preservation and access.  Manage annual budget and revision of policies and procedures as necessary. 

Duties and Responsibilities

  • Identification, archival appraisal, and acquisition of museum records, donated papers and photographs in a variety of formats.
  • Accessioning, arrangement and description of archival records.
  • Provide access to archival records and determine preservation priorities for the collection.
  • Develop procedures for identification, intake, and management of born-digital records of long-term value.
  • Serve on institution-wide team for implementation and maintenance of digital images.
  • Administration of archives and library; long range planning, budgeting, and revision of policies and procedures as necessary.
  • Supervision of staff and researchers using archival records and rare books; and management of the circulating library for staff.
  • Library acquisition, cataloguing and classification.
  • Reference services to staff and assistance to researchers as time and resources allow.
  • Work with staff on planning for disaster preparedness and response.
  • Assist with supervision of department volunteers.

Qualifications 

Education and Experience:

Masters degree in Library Science (MLS) or Library Information Science (MLIS) from an ALA- accredited library school. Additional specialization in digital archives and knowledge of art history preferred.

Skills and Abilities:

  • Knowledge of current archival and records management methods and procedures including preservation and access trends.
  • Excellent analytical skills for appraisal and arrangement of records and strong organizational skills with attention to detail.
  • Ability to work as part of a team and collaborate with others.
  • Proven oral and written communication skills.
  • Ability to be flexible and adapt quickly to changing priorities in a fast paced environment.
  • 1-3 years' experience with archival records, preferably in a museum setting.

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Research Room Internship, 14-RR-03, Part-time, John F. Kennedy Presidential Library, Boston, MA

Interns in the Research Room at the John F. Kennedy Presidential Library assist professional reference staff in responding to research requests for textual (paper-based) archival collections. The intern's primary responsibility will be answering reference requests from off-site researchers, including anyone from scholars to publishers to the general public, and covering a wide range of topics. Interns also support other aspects of textual reference work including preservation, database management, digitization, interlibrary loan, and other duties as necessary. The internship requires excellent research ability and customer service skills; interest in learning new subjects and technologies; initiative to start new research requests; and a strong commitment to public service.

In the course of their duties, interns learn to use digital resources such as the online digital archives at JFKLibrary.org, and the library's digital asset management system, Documentum. Interns will learn to handle and provide access to original paper-based archival materials; efficiently navigate an archive of over 300 textual collections (including the Ernest Hemingway collection); and balance on-site and remote requests in a busy research room. Reference interns may also work on special projects depending on the intern's interest and the archives' needs.

Candidates must be US citizens currently enrolled in an undergraduate or graduate program, preferably in archival studies, history, or public history. Interns will receive a monthly stipend of $560 (part time, 2 days/week), paid on the 15th of the month. This internship would start October 15th and end December 12th, with the possibility of undertaking an internship for the winter-spring semester. The archives are open Monday through Friday. A commitment of two days a week is required.

Applications will be accepted through September 8, 2014.  To apply, please send in the following documents:

a      Completed Intern Application Form

b      Unofficial College Transcript

c      Letter of Recommendation

d      Cover Letter

e      Résumé

These can be sent as pdf attachments to Stephen.Plotkin@nara.gov. Please include your name and the posting number in the subject line of your email; include the posting number in the address of the letter. Cover letters should also reference the posting number.

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Information Management Officer, P-3, UN Secretariat, DM, ARMS, New York

Open until 12/09/2014

Duty Station: New York

Duration of need: 6 months

Estimated Start Date: 01/10/2014

DUTIES AND RESPONSIBILITIES

The Information Management Officer will be responsible for the following duties:

  • Provides advisory services on record-keeping practices including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
  • Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises support staff in implementing related tasks; and performs records appraisal.
  • Understands, keeps current with and applies preservation techniques and strategies for records in all media.
  • Ensures that the Section's storage facilities meet safety and environmental standards. In coordination with Facilities Management Services, troubleshoot day-to-day building management and tenant services issues at the ARMS Record Centre.
  • Performs and supervises reference functions by advising internal users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists supervising retrieval and reproduction activities of support staff.
  • Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.
  • Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned.
  • Participates in developing client outreach strategies and in their implementation.
  • Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
  • Performs other related duties, as required. 

COMPETENCIES

  • Professionalism: Knowledge of information management, archival, record-keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • For Managerial Positions: Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

QUALIFICATIONS

  • Experience: A minimum of five years of progressively responsible experience in modern archives management, record-keeping, library, information management or related area
  • Education: Advanced university degree (Master's degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree
  • Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of a second official UN language is desirable
  • Other skills: Experience in digital record-keeping is required 

DOCUMENTS REQUIRED

  • Cover Letter
  • Personal History Profile (visit https://inspira.un.org to generate a PHP)
  • Proof of required academic credentials (for external applicants)
  • Employment verification letter from most recent employer (for external applicants)
  • Last two completed Performance Appraisal (or two Reference Letters for external applicants)

ALL SUBMISSIONS TO BE SENT TO: Contact Name: Anne Fraser Email address: frasera@un.org Copy (cc): Jose Hernandez Email address: hernandez5@un.org

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Archivist, Scottish Rite Masonic Museum & Library, Lexington, Massachusetts (REPOST)

The Scottish Rite Masonic Museum & Library's Van Gorden-Williams Library & Archives is seeking a full-time archivist. The successful candidate will be self-motivated and forward-thinking with a commitment to access, public service, and preservation.

Reporting to the Manager of Library & Archives, the archivist works under limited supervision with considerable latitude in the use of initiative and independent judgment. He or she is expected to uphold the highest ethical standards of a professional archivist in maintaining, preserving, and providing access to the Museum's archival collection. Although prior subject knowledge of the history of Freemasonry and fraternalism is not required, the successful candidate will be expected to gain subject knowledge on the job, with guidance from the Museum & Library's professional staff.

The archivist is responsible for all aspects of the archives collections. The archives collections are comprised of a number of important collections pertaining to Freemasonry, fraternalism, and American history, as well as the institutional archives of the Supreme Council of the Scottish Rite's Northern Masonic Jurisdiction, which date back to the 18th century; and the institutional archives of the Scottish Rite Masonic Museum & Library, which date back to its founding in 1975.

 

Duties and Responsibilities

Essential duties include, but are not limited to, the following:

  • Arranges, describes, and houses archival materials according to current professional standards, including the creation of finding aids and MARC records
  • Provides archival reference services for in-house staff and external researchers
  • Actively seeks new acquisitions via donation and/or purchase
  • In conjunction with the Executive Director, assists in the development of policies and procedures for the records management program for the Museum and Supreme Council
  • Maintains, updates, and implements record retention schedules for records management program
  • Maintains a thorough and up-to-date understanding of digital file formats, electronic records management, and digital sustainability practice and theory
  • Continues to inventory, prioritize, and catalog archives backlog
  • Assists with the planning, research, and organization of reading room exhibitions
  • Participates in digitization projects
  • Promotes archives collections to academic, Masonic, and other audiences through various outlets, including the Museum & Library's blog and The Northern Light, the membership magazine of the Scottish Rite's Northern Masonic Jurisdiction
  • Staffs reference desk on Saturdays of every other month
  • Recruits and supervises archives interns and volunteers as needed
  • Performs other duties as assigned/required by supervisor

 

Position Requirements

  • Master's Degree in library/information science from an ALA-accredited institution, or graduate degree in archival studies, or graduate degree in a related discipline with equivalent experience in archives
  • Minimum of 5 years professional archives experience, preferably in a museum or academic setting, and including experience with reference, acquisitions, and collections processing
  • Demonstrated knowledge of trends, principles, and practices in archival collections, including issues in electronic/digital archives
  • Enthusiasm for Masonic, fraternal, and American history
  • Strong and broad historical research and analysis skills; excellent attention to detail
  • Sound and effective writing skills
  • Excellent interpersonal and organizational skills evidenced by success working in a collaborative environment
  • Demonstrated commitment to ongoing professional development and growth
  • General knowledge of issues in records management, along with practical experience, or at least one course in records management
  • Strong customer-service orientation and excellent interpersonal skills
  • Strong critical thinking and problem-solving skills
  • Must be team oriented, collaborative, diplomatic, and flexible
  • Ability to regularly lift 40 lb. records storage boxes

Preferred Qualifications

  • Second Master's degree in American history or American studies
  • Subject knowledge of the history of Freemasonry and fraternalism
  • Institutional archives and/or records management experience
  • Familiarity with archival collections management systems or databases, such as ArchivesSpace
  • Knowledge of archival metadata schemas and standards, EAD, DACS
  • Familiarity with Mimsy XG collection management software
  • Reading knowledge of French

 

Work schedule

Position requires working Saturdays every other month: Tuesday - Saturday, 8:30-4:30

Alternating month schedule is Monday-Friday,  8:30-4:30

 

Salary & benefits

$40,000 to $42,000 per year.  Benefits include Medical & Dental health plan, paid vacation, and 401K plan.

 

About the Van Gorden-Williams Library and Archives

The Van Gorden-Williams Library and Archives is one of the premiere repositories in the United States for the study of Freemasonry and fraternalism and is one of six major Masonic libraries in the United States. It is a department within the Scottish Rite Masonic Museum & Library, an American history museum founded and supported by Scottish Rite Freemasons in the Northern Masonic Jurisdiction. The Van Gorden-Williams Library and Archives' collections reflect the Museum's scope of Freemasonry, fraternalism, and American history and supports research on the Museum's object collections, as well as the exhibitions the Museum has displayed through its nearly 40 year history.

The Archives collection, consisting of more than 2,000 cubic feet of material, is comprised of numerous collections including Masonic and fraternal regalia catalogs dating from the late 19th century, a collection of thousands of Masonic and fraternal postcards, a large collection of Masonic and fraternal membership certificates, hundreds of Masonic ritual manuscripts dating back to the 18th century, minute and ledger books of various other fraternal groups, the Galford Collection of  WWI and WWII posters, the Uys Family Collection of material pertaining to teenage hoboes in America, and the G. Edward Elwell, Jr. Collection of autographs.

Additionally, the Grand Lodge of Masons in Massachusetts has placed over 11,000 objects and documents on extended loan at the Museum as part of a joint project to catalog, preserve, and make accessible this collection. Among the archival items are approximately 200 18th-century letters, 200 photographs, and 900 Masonic certificates.

 

To apply, please send cover letter and resume to:

 

Richard V. Travis

Executive Director

Scottish Rite Masonic Museum & Library

33 Marrett Rd.

Lexington MA, 02421-5703

rtravis@monh.org

 

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