ULS/Tips

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('''FAQ for Committee Chairs''')
(FAQ for Committee Chairs)
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'''Question: What is my role related to the ULS Executive Committee?'''
 
'''Question: What is my role related to the ULS Executive Committee?'''
 
   
 
   
''Answer'': As a committee chair or convenor you are automatically an ex-officio (nonvoting) member of the ULS Executive Committee and are invited to attend Executive Committee meetings, typically held at 8am Saturdays at each conference (Midwinter and Annual). You will also be invited to participate in Executive Committee discussions by email between conferences.
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''Answer'': As a committee chair or convenor you are automatically a member of the ULS Executive Committee and are invited to attend Executive Committee meetings, typically held at 8am Saturdays at each conference (Midwinter and Annual). You will also be invited to participate in Executive Committee discussions by email between conferences.
  
 
'''Question: What about virtual committee membership?'''
 
'''Question: What about virtual committee membership?'''

Revision as of 07:55, 30 June 2011

ULS Wiki Home > Tips for Committee Chairs

If you have a question you would like added to this page, feel free to add it or email Kim Leeder.

FAQ for Committee Chairs

If you have questions that are not addressed here, be sure to contact the ULS Chair or Vice Chair for guidance. They're there to help your committee be successful.

Question: When do committee appointments begin?

Answer: Committee appointments for both chairs and members generally take effect immediately after each Annual conference, which can make things tricky in the first six months. As soon as your term begins, be sure to touch base with all of your committee members -- and give them something to work on. There are a few exceptions, as Program Planning and Nominating Committees usually begin work in December/January of each year.

Question: What are my responsibilities when my committee has a meeting?

Answer: Committee chairs are responsible for preparing an agenda before and notes/minutes after every official committee meeting, whether in person or virtual. These need to be sent to ACRL for archiving. Also, if your meeting is virtual, you should abide by ACRL open meeting policies as listed in Tip Sheet #7.

Question: What is my role related to the ULS Executive Committee?

Answer: As a committee chair or convenor you are automatically a member of the ULS Executive Committee and are invited to attend Executive Committee meetings, typically held at 8am Saturdays at each conference (Midwinter and Annual). You will also be invited to participate in Executive Committee discussions by email between conferences.

Question: What about virtual committee membership?

Answer: ULS welcomes virtual members on committees at the chair's discretion. Where appropriate, the chair may choose to hold committee meetings virtually instead of at the physical conferences. We do encourage chairs to attend at least the Annual Conference and join us for the ULS Executive Committee meeting at 8am Saturday.

Question: What software is available to hold virtual meetings?

Answer: For fewer than 20 members, ALA suggests using the free service DimDim (see Tip Sheets 7, 7a, and 7b). For 20 or more members, or if DimDim is not sufficient you may contact Katie Coombs at ACRL to set up a meeting during business hours using their Adobe Connect account.

Additional Resources

ACRL has a page of very helpful tipsheets that cover things like program planning, virtual meetings, and the like.

Ex-Officio Roles

Sometimes you agree to serve as chair of something without realizing that you automatically become a member of another committee you didn't know about. Here are some of those match-ups so hopefully you won't be surprised.

  • ULS Chair -- Serves as member of ACRL Academic/Research Librarian of the Year Award Committee, ACRL Communities of Practice Assembly, and ACRL Leadership Council.
  • ULS Vice Chair -- Serves as member of ACRL Excellence in Academic Libraries Awards Selection Committee, ACRL Communities of Practice Assembly, and ACRL Leadership Council.
  • ULS Membership Committee Chair -- Serves as member of ACRL Section Membership Committee.

Are there others you know of? Please feel free to add them to this page.

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