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OCLC Support

Elsevier ScienceDirect

OCLC works with Elsevier ScienceDirect to automatically add and maintain your knowledge base collection data. Get WorldCat records, holdings, and full-text links for content from Elsevier ScienceDirect.

Get started

If you need access to Collection Manager (the Metadata tab in the WorldShare interface), follow the steps to Create a Collection Manager account.

 This provider has OCLC cataloged collections. If your library does not have a cataloging subscription, see Options for libraries without a cataloging subscription. Use the instructions below for information specific to our provider.

Verify your collections have not been manually selected

If your institution has manually selected a collection or titles in a collection, OCLC will not overwrite your selections. Before the initial load of holdings from your provider, we recommend that you verify that the collection has not been manually selected.

Verify that your collections have not been manually selected

Before the initial load of your collections, please:

  1. Sign in to the WorldShare interface at your library's WorldShare URL https://yourlibrary.share.worldcat.org/wms [Replace yourlibrary with your library's identifier].
  2. Navigate to Metadata > Collection Manager and locate the search box.
  3. Uncheck My Selected Collections and search for the collection.
  4. Once you have returned the collection in a search, perform one of the following:
    • If the collection is selected in FULL: You will need to deselect it. Our system will not be able to overwrite the collection with the title data directly from your provider. If you have holdings set in WorldCat, de-selecting the collection will remove these holdings. Holdings will be added after OCLC loads the collection (if WorldCat Holdings is enabled in Institution Settings)
    • If the collection is partially selected to reflect a subset of the titles available in the collections: The system will overwrite your title selections and collection data. If you want to preserve the title selections and collection data before OCLC overwrites it, do so before making a request for your collection to be loaded by OCLC. Within your collection, navigate to Titles > More Actions. Use the option to Download titles in local holdings and choose a format to download a spreadsheet of your title data
    • If the collection is NOT selected: Proceed to the instructions How to request automated collection loading

Request collection loading

Collection names and IDs

There are many ScienceDirect collections in the global WorldCat knowledge base [750+]. Use the collection data in the table to help you find the relevant collections. If your collection is not returned when you search within Collection Manager, try entering a root word and an asterisk (*) as a truncation operator. For example: ScienceDirect*

OCLC will load your e-book and your e-journal holdings with custom coverage dates.

 Caution: See the Elsevier ClinicalKey page if you need e-book and e-journal titles from ClinicalKey collections.

Collection name(s) Collection ID(s) Demand-driven acquisition collections Frequency provider sends OCLC dataOCLC data
Elsevier ScienceDirect Journals
ScienceDirect Book Series
ScienceDirect All Books  
elsevier.sciDirect
elsevier.bookseries
elsevier.ebooks
NA Weekly

How to request automated collection loading

  1. Create a token in Elsevier's administrative interface.  Follow the instructions in Elsevier's guide.  Plan to include the token number in your message to OCLC.
  2. Contact OCLC Support with the following message. Replace the [xxx] with your information:

Please load my Elsevier collections. My OCLC symbol is [xxx].  My Registry ID is [xxx].  My token is [xxx].  My Elsevier customer number is C[xxx].

See if your collection loaded

We recommend that you wait until your collection is available before you proceed so that all of the settings will be available in Collection Manager.

The amount of time it takes for your titles to be available depends on the timing of your request, how often your provider sends data, when OCLC's loads the data, and the place of your institution's data in a queue. The time for the initial loading process varies from about one week to one month.

To see if your collection has loaded in the WorldShare interface:

  1. Sign in to the WorldShare interface at your library's WorldShare URL (https://yourlibrary.share.worldcat.org/wms [Replace yourlibrary with your library's identifier]).
  2. Navigate to Metadata Collection Manager. Do one of the following:

Choose the instructions that apply to your needs

Get WorldCat MARC records

Manage WorldCat holdings

WorldCat holdings maintenance is available only to libraries with an OCLC Cataloging and Metadata Subscription.

  1. Navigate to Institution Settings > WorldCat Holdings.
  2. Set Maintain holdings in WorldCat to Yes.
    Now that you have enabled WorldCat Holdings in the institution settings, the collection-level setting for knowledge base collections will be enabled by default.

For additional information, see Configure institution settings for knowledge base collections.

Use collection data with other services

Display full-text links, elevate links from a specific provider, and more. 

  1. Configure institution settings for knowledge base collections.
  2. Use collection data with other services.
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