AudioSlides help

Getting started

AudioSlides process flowchart

How do I get started?

If your paper is accepted for publication with an Elsevier journalthat offers AudioSlides, you will receive an invitation email within a few weeks after acceptance. This email contains a personal link that will take you through a light registration process.

Your login details will be sent to you by email, so it's important that your email filter allows you to receive emails from noreply@audioslides.elsevier.com. (If you don't receive a confirmation email, please check your spam folder).

When you have received your login details, just point your browser to http://audioslidesmaker.elsevier.com and enter your credentials to log in to the AudioSlides Authoring Tool.

AudioSlides 1-2-3

We recommend that you follow these simple steps to create your AudioSlides presentation:

  1. Create slides using your own desktop software such as PowerPoint, Keynote, or LaTeX. Save your slides as a PPT, PPTX, or PDF file (PDF preferred). Since the maximum duration is just 5 minutes, we recommend using between 4 and 8 slides. Please consult the "Requirements" section for more information that will help create a great presentation
  2. Upload your slides into the AudioSlides Authoring Tool. You can add, remove, and re-order slides at any time. For every slide, add a voice-over audio recording. You can do this as often as you like, until you are happy with the result (see the "Recording audio section" for more details).  
  3. Publish your AudioSlides presentation. This will take you through an online copyright transfer form. After you've completed this, your presentation will be made available next to your article on ScienceDirect right away.

If you have any further questions, please visit the AudioSlides support hub.

Requirements

Requirements and tips for your slides

The AudioSlides Authoring Environment works with slides that you upload to the system. Your slides can be both Powerpoint or PDF, but not all features are supported as your slides will be converted to a form suitable for web display. For best results, please note the following restrictions:

  • Please only use the Adobe Base-14 fonts used commonly on the web: Times (New Roman), Arial, Courier (New), Symbol, and Zapf Dingbats.
  • Slide transitions and animations are not supported.
  • Embedded video is not supported.

Tip: We are happy to offer guidelines to create clear and impactful slides.

Computer requirements

The AudioSlides Authoring Environment is a Flash-based web tool that was designed for Internet Explorer 8 and 9, Mozilla Firefox and Chrome. If you want to use this service, please make sure that:

  • You have an active internet connection.
  • Your browser supports Flash 10.1 or higher, and allows Flash to use your microphone for voice recording.
  • Your browser allows cookies.
  • Your browser allows pop-ups.
  • A microphone and speaker system is connected to your computer for voice recording and playback. Please check the settings of your microphone before starting the recording process, and see these guidelines to create engaging and clear voice-over recording.

For the registration process it is important that you can receive emails from noreply@audioslidesmaker.elsevier.com. We suggest to add this to your list of safe domains in your email client to make sure emails do not end up in your SPAM folder.

If you have any further questions, please visit the AudioSlides support hub.

Using the AudioSlides tool

The AudioSlides Authoring Tool

Screenshot of the AudioSlides authoring environment 

This screenshot shows the main environment to create your AudioSlides presentation. When you are creating a new presentation, the first step will be to upload your slides using the "Insert Slides" button. After importing and converting your slides for web display, they will be displayed in the filmstrip browser at the bottom of the view. You then have a number of options to edit your slides:

  • Add new slides through the "Upload slides button"
  • Remove slides by clicking on the "x" icon in the top-right corner of the slides in the filmstrip browser
  • Reorders slides by clicking on the "left" and "right" pointing triangles at the side of the slides in the filmstrip browser
  • Select a slide for audio recording by clicking on the slide in the filmstrip browser. This will open up the slide in the central slide viewer, and you can now provide a title or record voice-over audio (see "Recording audio")

Tips:

  • Since this is a web-based tool, please make sure to save your work at regular intervals using the "Save presentation" button in the Presentation controls section on the top.
  • You can save your work, log out, and log in again later to continue your work.
  • At any point during the process you are also able to preview your presentation by clicking on the "View" button.

Recording audio

You should record narration for every slide individually; it's not possible to record audio for multiple slides in a single recording session. To record a voice-over for a slide, please follow these steps:

  1. Select the slide that you want to record audio for from the filmstrip browser
  2. Click the red, circular "record" icon
  3. Speak into your microphone (see also the "Computer requirements" section). Please make sure your volume is adjusted so that the volume level meter is in the green.
  4. When you are finished with the recording, click the black square "stop" icon. The recording panel will now show these options:
  5. Click on the blue "play" icon to play back your recording. If you are happy with the result, click "Save Recording". This will save your audio recording from your PC to the AudioSlides system (note: depending on bandwidth, this may take some time). If you want to change your audio recording, click the red "record" icon again. Note: this will overwrite your existing recording.
  6. When you are done, select the next slide from the thumbnail viewer and continue the process.

Tip: We are happy to offer guidelines to create engaging and clear voice-over recording

When you record your first slide, you might see a message like the below, asking you to confirm that the system may use your microphone. If you do, click "Allow".

Flash pop-up window to allow audio recording 

Adding authorship information

Before you can publish your AudioSlides presentation, please enter authorship information for the journal article that is associated with the presentation. For reasons of space, authorship information is limited to 45 characters; please use condensed notation and common abbreviations like "et al."

Questions?

If you have any further questions, please visit the AudioSlides support hub.

Publishing your AudioSlides presentation

Publishing your AudioSlides presentation

When you have finished your presentation, please take a look at this check-list:

  • The slides are in the right order, and they are all clear and concise
  • All slides have an audio recording
  • You have entered a title for every slide
  • You have saved your presentation
  • You have previewed your presentation and are happy with the result

If all the lights are green, you are ready to publish your AudioSlides presentation. To do so, please click on the "Publish" button from the presentation controls near the top of the main editing environment. Note: this will freeze your presentation and you will no longer be able to make any changes!

After confirming that your AudioSlides presentation is ready for publication, you will be presented with an online license form, which includes a number of retained rights and makes your presentation available Open Access.

After publishing your AudioSlides presentation, it will automatically be displayed alongside your published article on ScienceDirect where readers of your work can view it. Note that there is no peer-review process for AudioSlides presentations.

If you have any further questions, please visit the AudioSlides support hub.

Tip: As the author of an AudioSlides presentation, you are invited to embed your presentation on your personal or university website. After publishing your presentation, you will be given an embedding code that you can use to display the presentation on your personal or academic website.
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