HAPI Brown Bag Lunch – 22 February at 12:30 PM

Please join SLA for a Brown Bag lunch presentation featuring the Hispanic American Periodicals Index entitled: HAPI in the 21st Century: The Challenges of Developing an Integrated Content and Process Management System.

When: Wednesday, February 22nd @ 12:30pm
Where: GSEIS bldg, Room 121

Drinks will be provided.

Details of the presentation are provided below.

The Hispanic American Periodicals Index (HAPI) is a leading source for authoritative, worldwide information about Central and South America, Mexico, Brazil, the Caribbean basin, the United States-Mexico border region, and Hispanics/Latinos in the United States.  HAPI was founded in 1974 and has been published at UCLA since 1976, initially a print index and now solely an electronic product undergoing dramatic internal changes.

The HAPI staff has been working on designing a content and process management system for our office and our volunteer indexers.  This came out of a need to reduce inefficiencies caused by having workflow tools and records dispersed in various formats (index cards, poster boards, excel worksheets, word documents, htm files), challenges to the sustainability of our data in our current outdated Filemaker database, and the possible internal benefits to HAPI and also to our users of moving our data from a flat database to a relational one. This project has been undertaken as we cease the publication of our  printed index  (we printed our last volumes in 2011) and continue solely with HAPI Online. This has been an opportunity not only to re-engineer our systems and processes but also to reimagine the future of HAPI as an exclusively  electronic product.

This presentation will cover challenges and solutions related to this multi-year project, such as issues  around project management,  financial decisions, mapping a complex subject structure, managing internal and external expectations, and planning for data migration.

Sócrates Silva, MLIS, MA
Associate Editor
Hispanic American Periodicals Index (HAPI)
UCLA Latin American Institute
ssilva@international.ucla.edu

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