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A Brief Note about HP Forest Resource Information and Library Services Society (HPFRILSS) Mist Chamber Khalini, Shimla-2

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The HP Forest Resource Information and Library Services Society (HPFRI&LSS) is registered under Societies Registration Act XXI of 1860 on 4th May 2006. The Society has been created to manage the Central Forest Library vide Govt. Notification No. FFE-B-A (3) 1/06 dated 27th April 2006.  The library is located at Mist Chamber, in 4th Floor adjoining GIS Lab, Khalini, Mist Chamber, Shimla-2 Himachal Pradesh. The main objectives of the Society is to disseminate information related to forest, wildlife and environmental related issues and raise awareness and knowledge through collection of information, storage and dissemination. The following facilities are being provided by the Library Society, as under:-

Photo Copying Facility: This facility is provided to any user @ Rs 2.50 per page.

Internet Service: Library has internet service to all users @ Rs. 25 per hour.

Binding Facility: Comb, Spiral binding and Lamination facility provided at approved rates.

Extension Facility: Books, video tapes, CDs are lent out for maximum period of 15 days. The rate for Video tapes and CDs are Rs. 10/- and 5/- per day respectively.      

Timing of the Library: Timing of the library is 11AM to 6 PM.

Membership: 

In the beginning the Library had 300 members from HPFD with a fee of Rs. 100/- per person per year. For others the membership fee is Rs. 250. The membership fee of the Library was Rs. 100 per year per member since 1998. In the 2nd Executive & Finance Committee meeting of the Society, the Chairperson suggested that the membership fee should be increased to Rs.250 per member annually above the rank of ACF  & for other officials Rs. 150 per member annually. The membership of the Library should be renewed every year by the member himself.    But, now only 12 persons have been renewing the membership fee of the library regularly.  During the current year only 3 persons have enrolled as members (outsider) and one from HPFD has renewed their membership.             

 Finances:-   The HPFRILSS has a Fixed deposit of Rs 14,00,000/ (Fourteen Lacs) for one year  till 19th May, 2018.  

In the past, HPFD has provided a grant of about Rs. 5 Lacs every year to the HPFRILSS from CAMPA funds.  But during the current year only the revalidated amount of Rs 133851/- has been provided, which is just sufficient to meet the wages of Librarian (Rs. 114000/-), and Sweeping (Rs 24000/-) and balance for purchase of periodicals and some books & maintenance of library.  An APO was submitted to CAMPA for an amount of Rs 491000/-,  for the year 2017-18, against which an amount of Rs. 236000 has been allotted and the same is being utilized for procuring the Bar coding of Books and other expenses in the library.

In the 4th Governing meeting of HPFRILSS, the Chairman-cum-Principal Secretary (Forest) had asked to get Bar-Coding done for better cataloguing of books for the Library automation. The Society has engaged two Library Support Persons on outsource basis and the data entry of all the books, reports etc., has been done by these two Library Support Persons, and about 7000 documents were entered in the System. They also help to the work in the Library including Scanning, Photocopy, Binding and other related works.

      Detail of annual income and expenditure w.e.f. 2012-13 is as under:-

Year

Income

Expenditure

2012-13

50000/-

138580/-

2013-14

54000/-

361420/-

2014-15

48000/-

131522/-

2015-16

46000/-

344282/-

2016-17

45000/-

466149/-

 
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