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File management system

New records management technology science and technology management is an important part of the work. In order to make the science and technology innovation work more scientific, standardized and standardized, and to strengthen the management of science and technology project information inquiry archives, according to the relevant provisions of the "New Technologies for Examination of New Technologies"

1 file management content: divided into paperwork and project files two categories.

The file of documents includes various relevant new measures, regulations, rules and rules issued to auditing agencies by the higher authorities, checking various new rules and regulations formulated by new agencies, checking the annual inspection materials and checking new work of new agencies Summarize, check the new project register, check the new consultant database and related performance materials, as well as check the new staff in the work of the results, published books and papers and other relevant information.

The project files include checking new contracts, checking new reports, checking major scientific and technological materials of new projects, consulting opinions of new consulting experts, and checking work records of new personnel.

2 file management requirements:

(1) Check the new file is a confidential file, you must appoint someone to keep.

(2) The relevant materials for each new project shall be collected, collated and filed by the new assignee of the project. After the completion of the new search, all the materials on the project should be transferred to the custodian of the file in a timely manner. The file custodian should establish a file register and check the items one by one according to the requirements for acceptance and registration and sign both parties.

(3) Check the archives for keeping records and keep the archival documents in accordance with the annual filing. The archives of the project are numbered according to the annual numbers and be loaded into the archives according to certain standards. The counters are stored and archived into the electronic archives of Chaxin Station.

(4) Check the new archives custody should have a fixed place, dedicated security filing cabinets and special computers, and by the person responsible for the management.

(5) In the past five years, the new inquiry file will not be borrowed. Relevant personnel to access the archives five years ago must be approved by the new person-in-charge for inspection and go through inspection formalities. After inspection, they should be promptly returned. Inspection personnel must check the designated location, are not allowed to punctuate or write on the file materials, can not be removed for reading.

(6) According to the requirements of the file management department, the search personnel should promptly check the information of the new project, check the new contract, check the new report and its attachments, check the opinions of the new consulting experts, check the working records of the new recruits and auditors, and computer File management, promptly check the new report to the national search new work database.

(7) Archivists and other relevant personnel must strictly follow the system of keeping files in a highly responsible spirit. In the event of file loss, disclosure or damage, they will be held accountable and dealt with severely.
http://en.lib.hit.edu.cn/services/tech-check-new/specification/file-management
en.lib.hit.edu.cn
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