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Massachusetts Board of Library Commissioners Resource Guide Collection

Managing Your Construction Grant (2016-2017 Round): More Paperwork: Reports

Monthly Reports

You are required to submit one written Project Report each month. The first report is due 30 days after the end of the month in which the state grant contract is signed. Who writes the report is a local decision, but it must be submitted by the library director using the Amplifund grant management system. Once construction has commenced, the first page of the Application and Certification for Payment (a standard form from the American Institute of Architects), filled out the by building contractor, must be uploaded with the submittal.

If you have any questions about reporting or the Amplifund system, please contact your library building specialist:

Lauren Stara - lauren.stara@mass.gov
or
Andrea Bono-Bunker - andrea.bunker@mass.gov

Reports should be brief and succinct, highlighting the major activities - we do not expect works of great literature. Many library directors upload minutes from building committee and/or trustee meetings in lieu of a detailed narrative. If nothing has happened on the project during month, simply state "no progress" on that month's report.

Final Report

The Final Report is submitted in Amplifund after your construction project is completed. It is one of the requirements to receive your final payment, and must include:

  • A narrative section
  • A detailed financial account of actual expenditures
  • Verification of the evaluations of the architectural firm and general contractor as required by the state's Department of Capital Asset Management and Maintenance (DCAMM). This can be done by your OPM.
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