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Join the library

Membership /KnowledgeShare form 2018

OHFT Privacy Notice – SWIMS 2018 

KnowledgeShare Privacy Notice 2018 (Link)

Who can join the library?

Oxford Health NHS Foundation Trust library service is the home library for the following NHS organisations:

Students may also join the library whilst on placement with the above organisations. Services to students are provided in accordance with the Library Charter for placement students 2017.

Membership is also available to other NHS staff, non-NHS health and social care staff, students not on placement and to patients, carers, and members of the public using the External Membership Form 2017.

You can check eligibility for services to see which services you are entitled to access.  A charge may be made for membership and additional fees will be levied for some services. There are no charges for reference only use of the library.  For more information please see our service charges.

If you are unsure or have any queries, please contact the library for clarification. For more information, expand the boxes below.

 

Core members (A)

Staff employed by, or working under contract for, the above organisations are entitled to access the full range of services offered by the library. This includes agency staff working for the above organisations and any courses for which there is an existing Service Level Agreement (and in accordance with the terms of the relevant SLA). Most services are provided free of charge (unless otherwise agreed in a SLA) and except as outlined in the table of charges.

Partner members (B)

Members in this category include employees of other NHS organisations within HETV or organisations working in partnership with the NHS (eg hospice staff), clinical attachments and retired NHS staff. Members in this category have free reference access to the libraries. Members with a valid SWIMS card may also borrow books free of charge. Other services are available at an additional charge.

Private partner members (C)

Includes staff of private charitable or commercial hospitals, independent treatment centres and private practitioners. Members in this category may use the library for reference purposes free of charge. Other services are available at an additional charge and payment of an annual membership fee.

Students on clinical placement or pre-registration students (D)

Members in this category will usually be based at Oxford Health NHS Foundation Trust, South, Central and West Commissioning Support Unit , Oxfordshire CCG ,NHS England South (South Central), Public Health -Oxford CC or Public Health-Bucks CC but may be based at other NHS organisations within HETV. Student members may use the library, borrow books and copy journals (according to copyright regulations) free of charge for the duration of their placement. They will be referred to their university library for other services. Note that literature searching services are not normally available to students for whom literature searches form part of their assessed study.

Patients, Carers, the Public and other External Members (E)

Patients, their carers, members of the public, students not on placement, and any other not included above fall into this category. Depending on their needs, some patients may need to be accompanied to the library by carers or clinical staff. They may use the library for reference purposes without charge, An annual membership fee will apply for members wishing to access other services including book loans. Other services are available at an additional charge.

 

Eligibility for library services

This table shows which services different categories of members are entitled to use. For more details about any of these services please contact the library.

 

Service A B C D E
Reference access Yes Yes Yes Yes Yes
Membership charges (for services above reference access) No No Yes No Yes
Book loans Yes Yes Yes Yes¹ Yes
Computer access Yes No No Yes¹ No
Access to electronic books and journals Yes No No Yes¹ No
Self service photocopying Yes £ £ £ £
Mediated photocopying Yes £ £ £ £
Mediated literature searches Yes £ £ £ £
Current awareness and alerts Yes No No No No
Document supply Yes* £ £ £ £
Training Yes No No No No
Out-of-hours access Yes No² No Yes No

Key

£ Charges apply – these may vary due to membership criteria
* There are some exceptions – see Service Charges
¹ Only applies to students on placement with Oxford Health NHS Trust or at organisations where this is included in SLA’s
² Staff on clinical attachment may have out-of-hours access

 

How do I register?

To join the library simply complete a library registration form (download link at the top of the page) and hand it to a member of library staff along with ID*. Library registration forms are also available in all the Trust libraries. You can also scan and email or post the form to any of the libraries.Please read the Users Charter before you sign your registration form.

*All NHS staff are required to show suitable NHS ID before their membership can be activated. Proof of status is required for non-NHS applicants.

Once you have registered with the library, you may use any of the Trust libraries. Keep your SWIMS library card and also use it to access other South Central NHS libraries for basic services – loans, reference and enquiries.

Library induction

All new library members are offered a short induction at their chosen library, which introduces them to the range of resources and services offered by the library, including:

  • Registering with the library
  • Finding the library catalogue
  • Borrowing books and journals
  • Registering for an athens username and password
  • Accessing online journals and databases
  • Enquiries, inter-library loans and training sessions
  • Out of hours access to the library

This induction will be useful for new members and those who would like an update on new library resources.

Last updated: 5 March, 2019

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