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Public Awareness & Information Management Dept. Functions of the section:- Public Awareness Department . Public Awareness and Information Management Department:.

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Public Awareness & Information Management Dept.

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Public Awareness & Information Management Dept.

Functions of the section:-

Public Awareness Department


Public Awareness and Information Management Department:

  • Public Awareness and information management department is a cross cutting and very vital department with the GGACC. This department has a director who is technical expert and three officers. The officers are:-

  • Public awareness Officer.

  • Publication Officer.

  • Information Officer.

    All the staff within the public awareness and information department inclusive of the director of the department have a comprehensive and detailed TORS. The department has the entire infrastructure required to carry their responsibilities as expected.


Education and communication channels:

  • The channels used for educating and communicating to both the public and government officials are through:-

  • Media Print -Information, educational and communication materials (IEC) eg, posters, stickers etc.

  • Virtual Media - Example here is the TV and other electronic media.

  • Audio media-example here is the Radio, cell phone and so on.

  • Drama.

  • One to one contact


Main responsibilities


Publication officer

Role and Responsibility

  • The incumbent will be in charge of all the publication functions of the GGACC.

  • Work in close collaboration with the information officer in the designing of relevant public awareness materials to be published.

  • Have cordial relationship with all media print companies and understand which among them is relevant to a particular publication need and gives the benefit of value for money.

  • Keep and maintain all the lists, contact both cell phone and email addresses of all media and electronic contractors.

  • Keep records of both print media and electronic media and develop a data base for all electronic and print media.

  • Take any other responsibility that may be assigned by the director of Public awareness department.


Information officer

  • selecting, managing and acquiring resources (both hard copy and electronic) to meet an GGACC’s current and anticipated needs;

  • classifying, collating and storing information, usually using special computer applications, for easy access and retrieval;

  • creating and searching databases;

  • cataloguing and indexing materials;

  • scanning and abstracting materials;

  • conducting information audits;


Cont…

  • developing and managing electronic resources using, for example, online databases and content management systems;

  • writing and editing reports, publications and website content;

  • developing and managing internal information resources and networks via intranet sites;

  • help in the designing for the web;

  • overseeing the development of new information systems;

  • responding to enquirers’ requests using electronic and printed resources;

  • running effective enquiry and current awareness or ‘alerting’ services and developing communications strategies;


Cont..

  • providing user education via leaflets, websites and tours of the library/information room;

  • Publishing and awareness services, internally and externally, through publicity material, demonstrations, presentations and/or social media;

  • providing training and advice to colleagues and sometimes clients(public institutions and citizens) on the use of electronic information services;

  • managing a range of projects;

  • developing and exploiting multimedia information;

  • Giving presentations and individual consultations.

  • In charge of information storage and maintaining both media and electronic data base.


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