USArchive https://www.usarchive.com/ Mon, 06 Nov 2023 23:15:39 +0000 en-US hourly 1 https://wordpress.org/?v=6.3.2 Honoring Our Heroes: A Veterans Day Tribute from Your Veteran-Owned Document Management Company https://www.usarchive.com/insights/honoring-our-heroes-a-veterans-day-tribute-from-your-veteran-owned-document-management-company/ https://www.usarchive.com/insights/honoring-our-heroes-a-veterans-day-tribute-from-your-veteran-owned-document-management-company/#respond Mon, 06 Nov 2023 23:15:39 +0000 https://www.usarchive.com/?p=3654 For more articles, please visit our blog USArchive

As Veteran’s Day dawns upon us, our hearts at USArchive & Imaging Services, Inc. are filled with deep emotion, gratitude, and appreciation for the brave men and women who have selflessly dedicated their lives to serving our nation. Not only do we honor those who have sacrificed […]

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As Veteran’s Day dawns upon us, our hearts at USArchive & Imaging Services, Inc. are filled with deep emotion, gratitude, and appreciation for the brave men and women who have selflessly dedicated their lives to serving our nation. Not only do we honor those who have sacrificed and served, but at USArchive, we are proud to be a veteran-owned business that has been providing document management services for over twenty years. Our expertise lies in the conversion of government and commercial company records to digital media, which not only improves security but also enables more accessible access to information. We bring the same dedication and commitment that was ingrained in us during our military service.

At USArchive, we know how much veterans have given to our country. Your sacrifices, dedication, and commitment to our nation’s principles are the reasons we have the freedom to pursue our dreams and build businesses like ours. We honor their sacrifices and celebrate their unwavering commitment to the principles of freedom and democracy.

We encourage all Americans to take a moment to thank a veteran for their service and dedication. Each small act of gratitude goes a long way in making our veterans feel appreciated and respected for their contributions. It is also an opportunity to support veteran-owned businesses like ours, which continue to honor the values instilled during our military service and contribute to the growth and prosperity of our nation.

Thank you to all who have served and continue to serve our great nation. Your dedication makes America the land of the free and the home of the brave.

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Causes we support at USArchive https://www.usarchive.com/insights/causes-we-support-at-usarchive/ https://www.usarchive.com/insights/causes-we-support-at-usarchive/#respond Wed, 21 Oct 2020 00:42:43 +0000 https://www.usarchive.com/?p=3262 For more articles, please visit our blog USArchive

Need comes in a variety of forms. Today there is no lack of wonderful organizations that are doing truly amazing things within our local communities, the region and the world.  Sometimes we feel overwhelmed and helpless in our desire to help, volunteer, donate, or support organizations that […]

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Need comes in a variety of forms. Today there is no lack of wonderful organizations that are doing truly amazing things within our local communities, the region and the world.  Sometimes we feel overwhelmed and helpless in our desire to help, volunteer, donate, or support organizations that are requesting even a small amount to help their individual causes.

Understanding that there are critical needs all around us, our focus has been to support in some way organizations we know through events that have touched us personally, or through trusted business relationships.  We haven’t limited ourselves to one cause, but hope to deliver support in the way of volunteering, donations, or some other support where we can.  We hope the result will be at least to raise awareness for a variety of local and national nonprofits that support people with disabilities, veterans employment, animal and marine welfare, and environmental causes.  We believe we are all connected and ultimately dependent on one another.

Here are some of the causes we have supported through donation, volunteering, or other support, and their links:

YMCA (Camp Orkila)

Watch here as Mick and daughter Meghan volunteer for a week driving the Whalefish camp boat.  Mission – To transport Orkila camp kids and their equipment to various San Juan islands for their overnight adventures.  360 water miles driven that week.

Mountain Lion Foundation

Columbia Industries

International Rivers

The Nature Conservancy

Friends of the Children

AtWork!

Haiti Babi

SeaTrust Institute

Employer Support of the Guard and Reserve

Northwest Straits Foundation

Save Our Wild Salmon

Sarvey Wildlife Care Center

Association of Washington Cities

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USArchive Statement on Racism https://www.usarchive.com/insights/usarchive-statement-on-racism/ https://www.usarchive.com/insights/usarchive-statement-on-racism/#respond Tue, 20 Oct 2020 22:57:24 +0000 https://www.usarchive.com/?p=3260 For more articles, please visit our blog USArchive

We as individuals and as a company acknowledge that our society has long been built on systems and inequities that oppress black people and black communities that we often serve.  Our society has been quiet for too long and it’s shameful that the recent killing of George […]

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We as individuals and as a company acknowledge that our society has long been built on systems and inequities that oppress black people and black communities that we often serve.  Our society has been quiet for too long and it’s shameful that the recent killing of George Floyd, Breonna Taylor, Ahmaud Arbery, and many others were the events that outraged the world to actively stand up against racism.  It’s shameful that it took the cell phone video footage from private citizens to ignite widespread protests against black oppression and brutality to bring this to light for so many.  

We commit to using our position and longstanding place in our local society to resist and reverse systemic racism whenever and wherever we see or sense it. This includes within our own organization, our community and business partners, and will do our best to support meaningful change. 

We believe that USArchive, and our technical partners, are a caring community that welcomes and respects diversity and social justice in all aspects of our lives.  We will accept nothing less.

We publically affirm that Black Lives Matter and that racism can be unconscious or unintentional, and as an anti-racism organization we vow to purposefully identify, discuss and challenge issues of race and color and the impact they can have on our organization.  We will also speak out against all forms of racism, discrimination, and bias in our environments, our institutions, communities, and society.

Michael & Noreen Plath

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We trust the United States Postal Service https://www.usarchive.com/insights/trust-usps-vote-mail/ https://www.usarchive.com/insights/trust-usps-vote-mail/#respond Tue, 22 Sep 2020 19:37:24 +0000 https://www.usarchive.com/?p=3253 For more articles, please visit our blog USArchive

We trust the United States Postal Service, and all the dediated employees to deliver our mail on time during nearly any condition. Vote by Mail is safe. VOTE!

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We trust the United States Postal Service, and all the dediated employees to deliver our mail on time during nearly any condition. Vote by Mail is safe. VOTE!

http://youtu.be/OAO3QpT3f_s

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Operations Update During COVID-19 https://www.usarchive.com/insights/covid-19/ https://www.usarchive.com/insights/covid-19/#respond Wed, 15 Apr 2020 22:39:22 +0000 https://www.usarchive.com/?p=3033 For more articles, please visit our blog USArchive

To our current and future customers, We want to assure you that we take the health and well-being of our community, customers, associates and partners very seriously. Like you, we’re closely monitoring the COVID-19 situation and doing everything possible to ensure everyone’s safety. To help prevent the […]

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To our current and future customers,

We want to assure you that we take the health and well-being of our community, customers, associates and partners very seriously. Like you, we’re closely monitoring the COVID-19 situation and doing everything possible to ensure everyone’s safety.

To help prevent the spread of the virus, we are practicing social distancing, while maintaining CDC disinfecting standards at any systems or equipment contact points. At this time, we are operating in essential operations, although in a reduced manner due to significant remote operations.

We understand that many of your office staff may be working remotely or are working with reduced staff. If you experience changes that impact a pickup or return of documents just let us know. If you have a file request, our standard request procedures are still in effect. You may still request a file digitally via our website, email or text. Note, over 90% of completed digitized documents are typically returned safely by FTP. If other transfer means are required, such as thumb drives or other external devices, they will be thoroughly sanitized prior to any transfer or delivery.

USArchive is committed to continuing service to our clients with as little interruption as possible. Should a delay in service occur, as always, we will communicate with you as quickly as possible.

We are all in this together. We will continue to monitor the COVID-19 situation and will follow guidance from public health officials and government agencies, so we can continue to support our customers and communities as best as possible. Working and collaborating remotely can have its challenges. Contact us directly, or through our website if you would like to discuss digital or cloud based solutions.

Many thanks,

Mick Plath

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The USArchive docSTAR Accounts Payable Solution https://www.usarchive.com/insights/docstar-accounts-payable-solution/ https://www.usarchive.com/insights/docstar-accounts-payable-solution/#respond Thu, 14 Jan 2016 01:20:17 +0000 https://www.usarchive.com/?p=2093 For more articles, please visit our blog USArchive

USArchive & Imaging Services, Your Partner in Paper Process Control   USArchive Announces New docSTAR Accounts Payable Solution Every Company and Agency has to pay its bills and the paper-based Accounts Payable process can be tedious, time consuming, and involve high staff and infrastructure costs. USArchive and […]

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USArchive & Imaging Services, Your Partner in Paper Process Control

signature-logo
Mick

 

USArchive Announces New docSTAR Accounts Payable Solution

Every Company and Agency has to pay its bills and the paper-based Accounts Payable process can be tedious, time consuming, and involve high staff and infrastructure costs.

USArchive and our Business Partner docSTAR are pleased to announced an automated ccounts payable solution which can capture and digitize your incoming vendor invoices, route them for approval and payment, and allow your personnel to locate a specific vendor invoice or purchase order,  quickly and efficiently through the underlying database.

docStar Logo
docSTAR is surprisingly affordable and will provide your organization with the mature capability it needs to capture, store, manage, and process vendor invoices.   The docSTAR solution runs both in the cloud and local-premise environment and will give you the control and efficiency that you need in the A/P process, to gain critical vendor discounts, eliminate errors and overpayments, and reduce the traffice of paper in the workplace.

Give us a call today and we will set up a demo of the docSTAR Accounts Payable solution.

Mick Plath

President – USArchive & Imaging Services

mplath@usaimaging.com

425 822 5170

www.usarchive.com

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Don’t get painted into a corner! USArchive & Imaging Services – Overview https://www.usarchive.com/insights/usarchive-overview/ https://www.usarchive.com/insights/usarchive-overview/#respond Wed, 28 Oct 2015 02:30:10 +0000 https://www.usarchive.com/?p=2080 For more articles, please visit our blog USArchive

Dear Valued Clients & Future Customers, Every so often we like to provide an update on the specific services and capabilities USArchive & Imaging Services.  It is important to know who we are and specifically what we can do for your organization.  Let’s look at it from the following standpoint:   […]

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Dear Valued Clients & Future Customers,Noreen

Every so often we like to provide an update on the specific services and capabilities USArchive & Imaging Services.  It is important to know who we are and specifically what we can do for your organization.  Let’s look at it from the following standpoint:

 

1. ECM Strategy: (Enterprise Content Management) is here to stay. From its genesis in the 1980’s, ECM solutions have evolved to capture all the mission-critical documents in the workplace, using digital capture and import tools.

2. Service Capabilities: Specifically USArchive will handle the complete project or can provide you with the tools to scan and digitize your legacy files and import these into your IT infrastructure.

 3. Immediate Benefits include:

  • Reduced filing space (opening up new floor space)
  • Backup, storage, retention
  • Ability to share, locate, and retrieve specific documents, and route these to requesting parties. (example: public records requests)
  • Disaster recovery protection
  • Automated workflow and work management (i.e., automatic approvals)
  • Optical Character Recognition (OCR) and automated data capture
  • Audit trails and regulatory compliance
  • Store documents on premises or in a secure cloud environment
  •  Mobile access to smartphones and tablets
  • Fax and Multifunction Peripheral (MFP) integration

USArchive is a full service ECM and ‘one stop shop’ scanning services provider.  Whether you’re dealing with the aging microfilm/microfiche, worn paper documents, endlessly growing your paper archive, or challenges accessing information, USArchive can help you solve these troublesome and expensive issues.

One Accounts Payable client found a 95% improvement in space storage and reduction as well as a 65% improvement in work process in the new, paperless work process.  Purchased- Cloud canstockphoto2122922

Another USArchive client gained immediate access to mission critical engineering work orders from their mobile tablet, regardless of time and location, with 100% reliability from the cloud repository.

How can we help?

Literally, hundreds of our clients across industry verticals have gained efficiencies in their workplace by converting paper and film based documents to TIFF and PDF digital images.  Helping you provide fast, responsive service levels and fast turnaround on your document needs are the hallmark of USArchive & Imaging Services.

Give a call today or send us an email and we’ll work with you to identify how document management and capture solutions can help you move to a new plane of processing and reap the rewards in terms of higher productivity, quality, and level of service.

Noreen Plath – Vice President

USArchive & Imaging Services

425-822-5170

nplath@usaimaging.com

www.usarchive.com

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Speeding Public Records Requests – A digital solution https://www.usarchive.com/insights/speed-public-records-requests/ https://www.usarchive.com/insights/speed-public-records-requests/#respond Fri, 16 Jan 2015 01:37:38 +0000 https://www.usarchive.com/?p=1818 For more articles, please visit our blog USArchive

Liquor Board pays $192,000 to public records gadfly Here’s another example of huge penalties being paid by a government.  Could some of this have been minimized if they were able to quickly respond to Public Records requests.  Although this is a unique case, the costs to all local government […]

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Liquor Board pays $192,000 to public records gadfly

Purchased- canstockphoto2433677Here’s another example of huge penalties being paid by a government.  Could some of this have been minimized if they were able to quickly respond to Public Records requests.  Although this is a unique case, the costs to all local government entities, and taxpayers to respond to increasing volumes of PR requests is staggering.  It’s increasingly important to digitized records for instant retrieval of information and quick access to information during daily business activities.  The return can be large while at the same time reducing risk.  Read more here ….

Updated: Jan 15, 2015 11:20 AM PST

 

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Happy Father’s day – One daughter’s touching Father’s Day memories. https://www.usarchive.com/insights/happy-fathers-day/ https://www.usarchive.com/insights/happy-fathers-day/#comments Sun, 15 Jun 2014 21:33:56 +0000 https://www.usarchive.com/?p=1790 For more articles, please visit our blog USArchive

Me, My Dad & Nature (The profound, the ridiculous and the delicious.)  One daughter’s touching Father’s Day memories….thank you Meghan. My dad can MacGyver any situation. Camping in the rain – no problem. He’ll climb a tree to hang a tarp. Without a trekking pole? He will […]

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The top of Mt. St. Helen'sMe, My Dad & Nature (The profound, the ridiculous and the delicious.) 

One daughter’s touching Father’s Day memories….thank you Meghan.

My dad can MacGyver any situation. Camping in the rain – no problem. He’ll climb a tree to hang a tarp. Without a trekking pole? He will fashion a new one for you in a hurry. His pack is always the heaviest because he takes great delight in helping out fellow hikers on the trail with any supplies they may need. My dad’s ability to improvise and enjoy the unexpected is one of many reasons why my childhood spent in nature was such a joy.

Dad grew up on the beaches and waters of Puget Sound. There is almost no outdoor activity he doesn’t relish – fishing, hiking, skiing, running. He taught ski school last winter at the young age of 68. His backyard is a certified wildlife habitat for nature to thrive. He taught me to hike, camp, paddle, swim, ski, bike, play, explore, fish, build a fire, climb trees and to love nature. He nurtured a love for the mountains and ocean in me.

Some of my most profound spiritual experiences happened in nature and with my dad. When I was 9, we were out fishing off of Orcas Island and a pod of Orca Whales came and swam by. They were talking to each other and breaching out of the water and slamming down in a majestic display. It was one of the top five experiences of my life. When we weren’t experiencing the profound, it was the ridiculous or the delicious – pulling sea kelp out of the sound and making musical horns, or cleaning fresh crab off the back of a boat. Last summer, we climbed Mt. St. Helens together on a glorious sunny day and my dad was my biggest cheerleader and motivator to reach the top of the volcano to see the spectacular view. My dad’s embrace of obstacles and adventures, his whimsy and creativity and his pure joy at being with family and friends in nature shaped me in more ways than I can count.

This deep rooting in nature led me to spend years as a camp counselor and leader at YMCA Camp Orkila, and then to devote my career to The Nature Conservancy, generating support for programs that preserve and restore nature here and around the world. It’s vitally important to me that other people have the opportunity to experience nature the way I did. But alas, they won’t have my dad who made it all so special.

Meghan and dad at the topThank you dad for giving me confidence, an adventurous spirit and a passion for nature. And to all the dads out there who are biking, hiking, paddling, camping or just picnicking in nature with their kids, it matters more than you can imagine. Cherish every adventure.

To all of our LinkedIn and Facebook business friends, I had to post this message from my daughter Meghan, who works for the Nature Conservancy.  Although it’s not directly business related, it is all of our business to take care of and preserve nature and our environment.  To this I’m sharing the post that Meghan wrote and placed on the Nature Conservancy’s site with her thoughts about what Father’s Day means to her.  I couldn’t be more proud to have read this today, to be her father, and the father of four wonderful kids, Regan, Darcy, Meghan & Tom.  Over 46 years of being a father, (and a grandfather for 3 years) of Grayson (my son Regan and daughter in-law Bernadette’s beautiful son.)  Happy Father’s Day to Regan, my father, and all the other great fathers out there.   

Please visit the Nature Conservancy site, take a look at the article, Me, My Dad & Nature, and if you feel inclined, read more about the wonderful things that the Nature Conservancy is doing to preserve and protect our environment, both here and around the world. 

Mick Plath

 

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The Many Benefits of Scanning – Ideas Worth Considering https://www.usarchive.com/insights/benefits-scanning-ideas/ https://www.usarchive.com/insights/benefits-scanning-ideas/#respond Wed, 19 Mar 2014 02:19:17 +0000 https://www.usarchive.com/?p=1763 For more articles, please visit our blog USArchive

          Document Scanning Saves Time and Money Document Scanning can reduce your overall costs of document management in the following areas: Document Retrieval Cost Associated with Lost Files Occupancy Costs What Does It Cost to Retrieve a File? The University of Mass Medical […]

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Purchased- canstockphoto2433677

 

 

 

 

Document Scanning Saves Time and Money

Document Scanning can reduce your overall costs of document management in the following areas:

  • Document Retrieval
  • Cost Associated with Lost Files
  • Occupancy Costs

What Does It Cost to Retrieve a File?

The University of Mass Medical Center published a study about various costs associated with storing and retrieving a file.  In the study, they identified five areas where the manual system affected costs.

1. The time it takes to retrieve a file takes too long. The slow retrieval time is reflected in delayed or lost income.

2. The manual system requires labor and space expense.

3. The manual system results in lost files

4. The manual system lacks the security requirements dictated by various laws

5. No back up exists of the manual files. This lack of backups to paper documents was brought to the forefront of the news during Hurricane Katrina. (Lost files caused billions of dollars in expense associated with duplicating tests and trying to rebuild some sort of history.)

Purchased- Cloud canstockphoto2122922

What does Document Retrieval Require?

There are eleven steps all performed by a human being. There are eleven steps that can be done wrong, that have to be paid for, where a document can be lost (misfiled or stolen) or a person’s private information could be compromised. The steps follow.

1. Receive a request

2. Travel to the file storage area

3. Locate the appropriate section, identify and pull the file

4. Route file to the requesting person

5. Copy documentation if requested

6. Files returned

7. Travel to file storage area

8. Locate section, identify where the file was originally located

9. File any new documents associated with the file

10. Replace the file the proper location

11. Travel back

Once a file is lost or stolen, the cost to replace the file can be huge. If certain tests/evaluations need to be redone, the costs can be in the thousands. If a legal agreement is lost, the costs can be huge. Our ROI calculator can help you evaluate your actual costs in all of the above areas.

Document Folder to Digital Documents

Document Scanning Can Reduce Space Requirements for On-Site Storage

Scanned files are retrieved online. Therefore they don’t generally need to be on hand in the office. The space taken up by the files is sometimes large enough, such that the removal of the files allows you to either release some office space or grow without moving.

Lost and Misfiled Records are No Longer a Problem Once Your Files are Scanned.

Once a hardcopy file is checked out, then you have to rely on your personnel to actually return it the storage location, and secondly, accurately re-file it to the proper location. Lost files can relate to as much as 20% of the files checked out. There are some ways to reduce that percentage down to 2%, but those come with their own additional cost.

Scanning can Allow Multiple People to Have Simultaneous Access to a File

When a paper file is checked out, no one else can look at it. This can be a tremendous problem. Scanned documents allow for multiple people to have access to the file at the same time.

Scanned Files Are More Secure

The benefit of document scanning to area businesses, hospitals, clinics, law firms and governmental agencies depends on the understanding of how to assign only those who are responsible with the access to the files. Where as in many cases, the entire office, outside contractors, custodians, etc. had access to the paper files.

The pure number of people who have access to any given office leads to a similar number of people who are not authorized, but have access purely because they have access to the office.

For example, if the office is cleaned, the cleaning people have access to the files. Granted, file rooms can be off-limits to the cleaning staff, however, records that have been checked out may be available for compromised by virtue of them not being protected by the person who checked out the files. If there is a special employee who is responsible for retrieving requested files, that person consequently has access to the confidential records

Motivation for Starting a Document Scanning Process.

  • Do you spend too much time retrieving records? Do some of your documents actually get lost? Files stored in a central location that are reviewed periodically have a greater chance of being misfiled or never refilled. The result is that it takes a great amount of time to find such files.
  • Do you need more immediate access to files? Is the amount of time it takes to retrieve a file from the file room simply too long? Do you need instant access to the files? Is immediate customer service becoming extremely important?
  • Do two or more people need access to your files at the same time?
  • Do your people traveling need to have access to your files?
  • Are you running out of space for the hard copy files? Are you looking at the costs of special filing systems, such as rolling files? Are you looking at the costs of acquiring more office space for file storage?
  • Do you feel a need to reduce your overall costs associated with storing, retrieving, refilling and the safety and security of your documents?
  • Are your files safe in their current storage location? Does your current storage method comply with the various privacy laws such as HIPAA or GLB or FACTA?
  • If you had a disaster such as simple broken water pipes, flood or fire, are your current documents protected? Could you be back in business in a matter of days?
  • USArchive can certainly help in evaluating your risk areas. We also have a simple ROI calculator that will easily help you understand your current costs in dealing with your current records process.

USArchive can help in evaluating your risk areas.  We also have a simple ROI calculator that will easily help you understand your current costs in dealing with your current records process.

Mick Plath, mplath@usaimaging.com

cell: 206-396-0423

 

 

 

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