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Quick Reference

  • AT Reference Document

    Whenever someone starts using KLAS with a screen-reader, we offer specialized training to help them get set up, oriented, and working.

    However, as we all know, it's tough to really learn KLAS in just a few days. Plus, even for experienced users, it can be tricky going back to a task you haven't done for a while. Both of these can be an even bigger challenge for our users who work with screen-readers, due to the increased amount of memorization required. The Keystone Customer Support team is always happy to help, but for those who just need a little more context to get back on track, we have a specialized Assistive Technology (AT) Reference document that could be just the thing!

    This reference is intended as a supplement to the built-in User Guide and our general How-Tos and Quick Tips. For each module in KLAS, the document gives an overview, contextual information, and relevant key commands.

    If you or an AT user you know need an update for this document, the download links below have the freshest, up-to-date version. Hot off the press, in a manner of speaking! And we'll be sure to keep it updated, so whenever you get a KLAS upgrade be sure to check the Documents -> Quick Ref page of KLASusers to see if there's a new version!

    Hint, hint: KLAS 7.7 will definitely call for an AT Ref update! That version will be posted as soon as it's available.

    One last thing -- as you may notice, this thing is a bit of a beast to update. So, if you note any missing or incorrect screens or functions, please drop me a line! It's important to me to provide useful assistance for our users, so I'll appreciate the heads-up and get the correct information into a new version ASAP.

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  • AT Reference Documents

    Duplication Supplement

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  • Best of the Forum - 2018

    Highlights from the first year of our Thursday Tips series.

  • Duplication Info

    Both Gutenberg & Scribe

    Automatic Status Updates for Duplication-Ready Titles - Key Notes post April 19, 2021

    Shuffle the Deck- Key Notes post August 26, 2020

    Locally Produced Titles- Key Notes post March 12, 2020

    NLS Duplication Supplies - Key Notes post Sept 10, 2019

    Duplication Q&A Webinar Recording - Sept 12, 2019 (must be logged in to view)

    Cartridge Capacity Information - Forum post Aug 23, 2019

    Series and Duplication Service - Key Notes post Jan 29, 2019

    Scribe-specific

    Scribe Recycle Mode Video - Key Notes post Sept 3, 2019

    Notes from the Scribe - Key Notes guest posts

    Downloads

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    Remember: You are always welcome to call or email Keystone Customer Support with questions or requests! I have a full slate of documentation I am working on for you, but I will always do my best to tailor my priorities to your needs.

  • KLAS Keyboard Shortcuts

    KLAS Keyboard Shortcuts

    KLAS' staff side interface allows all functions to be performed with keyboard commands. The following document provides a summary of the keyboard shortcuts that make using the system quicker and easier.

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  • KLAS Service Queue Sneak Peek

    Keystone's developers are working hard to add the duplication queue functionality to KLAS to support Scribe's high-capacity cartridge duplication-on-demand workflow. This development also serves as the basis to support KLAS' integration with the Gutenberg duplication system. In the future, it is possible the Service Queue may also be the basis for integration with NLS' wireless delivery of content. So, without further ado, here's a sneak peek of the new KLAS Service Queue Tab:

    What is the KLAS Service Queue Tab?

    The Service Queue Tab displays an ordered list of Reserves, Requests, Author Likes, and other profile based titles selected for a patron who will be served by Scribe.

    What does the Service Queue Tab do?

    The KLAS Service Queue Tab does the same type of title selection that nightly currently does for autoselect patrons. Rather than assigning those autoselected titles to a patron, it will send them to the Service Queue. The Service Queue is a list of titles to be included on a patron's cartridge. It lists all possible titles that could be sent to the patron by Scribe in sequence. If there are more title listed than will fit on a cartridge, the next title after a cartridge is full will be the first title of the following duplicated cartridge sent.

    What does the Service Queue Tab look like?

     KLAS Service Queue Sneak Peek

    When looking at the KLAS Service Queue Tab, the Sequence column lists titles in the order they will be loaded onto a cartridge.
    Example: Sequence 1 will be the first title to load onto a cartridge, followed by Sequence 2, etc. until the "Max Titles On Cart" is reached.

    The Status column lets you know the current status of a title.

    The Function Code Column lets you know which KLAS function added the title to the Service Queue.

    The Select Type Column lets you know what the value was on the patron's profile that triggered the title to be selected.

    The Data Source Column lets you know where the selection type originated. Refer to the Data Source Desc: field at the bottom of the screen for more detailed info including the specific patron property it is based on.

    The Add Date, Status Date, and Last Modified Date Columns and fields give info about what happened to a title and when.

    The toolbar has options allowing a user to manually add, deleted, or reorder titles within the KLAS Service Queue.

  • New Feature: Add / Remove Headings

    New Feature: Add / Remove Headings

    The move to a Duplication on Demand service model opens up the full collection of download-only titles to your patrons... but patrons who receive books by Subject will only get them if the titles have local subject cataloguing.

    If you haven’t been keeping up cataloguing those download-only titles, if you are considering adding a brand-new subject heading, or if you’re just interested in some sprucing up... We have a new tool to help!

    Added in KLAS Version 7.7 build 11, the Change Headings tool allows you to batch apply a subject heading to (or remove it from) a query set of titles.

    Step One – Define a Query


    Start the process by building a query to find the titles to apply the heading to. For example, you could search for adult, fiction books that have “Amish” in the Annotation, or for books with an author in a given list (you may want to add Codes to author headings you want to use for this, or the list will quickly get unwieldy).

    In the query results, you may notice a new tab! In this view, the new tab is inactive—it will appear greyed out, and cannot be selected.

    Double-click (or select and Enter) any title in the results to enter the query set. We highly recommend clicking through at least a representative sample of the query set to make sure it is working as you intended.

    Already have a list of titles you want to work on, such as a list of locally produced books that all need your local interest subject heading, or a list of sexually explicit titles from the Rating Unrated Books project? You can Import a Query Set from a notepad .txt file of KLAS IDs!

    Step Two – Confirm Query Set


    Once you have reviewed the query set and are confident that it is correct, or only needs minor tweaks, launch the “Change Headings – Query Set” tool.

    Note: Many libraries restrict the Tools Menu to administrators. This is an easy way to ensure that tools like this, which can quickly make a lot of changes to your data, are only used as intended. If you need help tweaking your permissions to control who can access these tools, contact Keystone Customer Support!

    If you are not already in a Query Set, the tool will open a Define Query window. Otherwise, it will take you straight to your query results, now with the Add/Remove Headings tab activated. Before switching to the new tab, take another look through your search results!

    If there is an odd title here or there that you want to remove from the query set, select the title and use the Delete button (or Ctrl+D).

    Even a well-made query may turn up something here or there that doesn’t belong—use the delete button to clear them out so that your Query Set includes only the titles on which you want to change headings.

    Step Three – Add / Remove Headings


    On the Add/Remove Headings tab, Add a New Line using the button in the lower left, or the functions menu.

    Find the heading to apply using either the Code or Full Description. This tool was primarily intended to work with Subject headings, but it can apply Author or Series headings as well if the need arises.

    Use the Action combo-box to select whether the heading should be added or removed. If you Add a heading to a title that already has it, or Remove a heading from a title that does NOT have it, no change will occur to that title. The rest of the query set will still be updated as needed.

    Save the line. If you want to make additional changes to the same set (such as adding "contains violence" PLUS removing "unrated"), just add more lines.

    When you are ready, use the Apply Headings Changes button to batch update the entire query set.

    Final Thoughts


    We hope this tool makes it easier for you to do catalog maintenance and get ready for Duplication!

    However, as with many administrator tools, it is possible for this to go awry if it isn’t used with care. Please always double check that you are applying the correct heading to the correct titles before clicking Apply.

    If you do find that an error has been made, please contact Customer Support as soon as possible for assistance with backing it out.

    (Not on 7.7 yet? Don't worry, you haven't been forgotten! We have been fixing bugs as the first previewers find them, and will continue rolling out preview databases to the rest of the libraries on our list. If you missed our July Progress Update, make sure to check it out to learn more about what's involved!)

  • Scribe Error Troubleshooting

    Scribe Error Troubleshooting

    Scribe Errors and What to Do About Them

    Browse this list of potential Scribe Errors for more information about why they might occur and what you can do to recover from them. This list is still under construction--if your error is not yet listed, please email a screenshot to Keystone Customer Support for information and next steps. Remember that we're always here to help if you're having trouble!

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