This page introduces Johns Hopkins students to the electronic thesis and dissertation (ETD) program. You will find basic information about the submission workflow and requirements.

ETD Basics

What is an ETD?

An electronic thesis or dissertation (ETD) is a digital version of a thesis or dissertation that will be kept by the Sheridan Libraries and be available to the public via the internet. Universities and colleges in the United States and abroad have been moving toward this type of publication for the past decade. Johns Hopkins started its own ETD program beginning in the fall semester of 2013.

Who is affected?

  • All PhD Students
  • Masters students with a required thesis may submit; contact your program office for information
  • Other graduate degrees: Consult with your graduate office

How and when do I submit my ETD?

  • Submit after you have defended your thesis or dissertation and made all edits required by your committee
  • Login with your JHED ID to the JHU ETD submission system, fill in the required metadata, and upload a PDF/A file of your thesis or dissertation
  • The required PDF/A file format is different from a standard PDF. Please see the formatting page for further instructions

Fee Payment

The ETD submission fee is $60 and may be paid by credit card or by funds transfer from your department. The fee is due at the time of submission; payment verification is required for approval.

Pay by Credit Card – $60

IMPORTANT: If the card you are using is not your own (e.g., spouse or parent’s card), proceed with the payment at the site, but then email your name, your JHED ID, and the name of the credit card owner to etd-support@jhu.edu so we can link your submission with the payment.

Pay by Department Funds Transfer

NOTE: This option is available at departmental discretion. Request that the department administrator fill out the PDF form and submit it to etd-support@jhu.edu.

Workshops

We will be offering a series of one-hour ETD workshops throughout the year. Please join us to learn more about the submission process, how to format your ETD, and copyright concerns. Keep watching this space for more times and locations. We will broadcast each workshop via Adobe Connect.

We currently have no live workshops scheduled, but a recorded version is available. Future workshops will be posted to the Library Trainings & Workshops page.

Required Submission Information

There are several descriptive fields that you must fill out during the submission process. Some of these fields will help other researchers find your ETD and others will control when your ETD will be made visible to the public. Each of the required fields is denoted with an asterisk (*), and you will not be able to continue further in the process without filling them in. Please see the Formatting Guidelines and Checklist for more information. Please contact us at etd-support@jhu.edu if you have any questions.

Frequently Asked Questions

  • What if I want to delay making my dissertation public until my journal article is published?

    While most researchers opt for making their dissertation or thesis available immediately, some may need to delay publication for one reason or another. During the submission process you will have the opportunity to embargo (delay publication) your work for up to four years.

  • What information will I have to provide during the submission process?

    You will be asked for some basic information about yourself (email, phone, address–none of this will be made public), some information about your academic program (department, defense date, advisory committee), and a description of your thesis or dissertation (title, abstract, keywords). You then upload a PDF/A of the dissertation and wait for us to approve it or contact you for formatting changes.

  • If I want a paper copy of my dissertation, will the library have it bound?

    No. If your department does not coordinate printing and binding, you might consider Thesis on Demand or PhD Bookbinding. You can upload your PDF, and they will print it, bind it, and ship it to you.

    • Is there a size limit for ETD files? Yes. No individual file can be larger than 512 MB, and the total size of all files cannot exceed 4 GB. If your thesis or dissertation is larger than that, please email etd-support@jhu.edu.
    • What is the fee for submitting an ETD? The fee is $60.00. This can be paid via credit card or departmental funds-transfer form.
    • Where can I find a copy of my ETD after it is approved? After any embargo period has passed, all Hopkins ETDs are published in JScholarship. There are separate sections for masters theses and doctoral dissertations.
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