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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, January 16, 2019
Present:
Janet Dake, Peggy Haas, Jenna Merten, Kathleen Lysaght, Paul Tadda, Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
Attendees:
Arlyn Johnson, Assistant Village Manager
             
1. Call to Order at 6:00 PM by President Lysaght.
             
2. Consent Agenda:
             
a. Approval of 2018 12 Library Minutes 
             
b. Approval of 2018 12 Library Expenditures
  Motion by School District Superintendent Corey Golla, second by Member Jenna Merten to approve the consent agenda as presented.  Approved.
  Vote: 6 - 0
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. Library Legislative Day - Janet Dake will be attending with Karol Kennedy. If any other board members would like to attend they should contact Karol Kennedy.
             
b. Bridges Sponsored WLA Membership - Bridges Library System is sponsoring a WLA membership for a Library Board Member. Trustees will consider this opportunity and this will be discussed at the February Library Board meeting.
             
c. Library Friends Liaison - The person who was the primary leader of the Menomonee Falls Friends for many years has retired. The group is reorganizing, reviewing their bylaws, and looking for people to hold officer positions. Within the bylaws there is a position for a liason from the Lbrary Board to be part of the group and attend meetings. Peggy Haas has volunteered to fill this position.
  Motion by Member Janet Dake, second by Member Jenna Merten to accept Peggy Haas as the Menomonee Falls Library Friends liaison.  Approved.
  Vote: 6 - 0
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Space Review and Design Concept Project-Priorities and Alternatives (including building tour) - The possible alternatives to the initial design concept were reviewed. Comments were made by several board members. The board asked staff to contact the architect about developing additonal, lower cost options before authorizing additional design work on the inital plan. Ideas included: placing the teen space in the existing computer lab (sound proofing would still be required); children's space with one glass wall instead of two; and removing the parent/child area near the tree.
  Motion by Member Jenna Merten, second by Member Janet Dake to proceed with the project as directed.  Approved.
  Vote: 6 - 0
             
b. NEA Big Read in The Falls - Feb 23 is the Kickoff at the Tri County YMCA. We will be submitting an application for the 2020 NEA Big Read Grant.
             
5. President's Report: none
             
6. Budget and Personnel Committee Report: Dake asked for input regarding when the director should be reviewed. It was decided that forms will be distributed in March and the formal review will be in April.
             
7. Planning Committee Report - 2019 Strategic Plan Activities Kennedy passed out a handout showing the 2018 Strategic Plan items that were completed and the 2019 goals.
             
8. Director's Report: attached.
             
a. Correspondence: We received a thank you from the Click for Babies Campaign.
             
9. Trustee's Report: no report.
             
10. School District Report: Golla reported that school enrollment is stable and budgeting process is underway.
             
11. Friends' Report - See Director's Report
             
12. Next Meeting: Wednesday, February 20, 2019
             
13. Topics for next meeting agenda: Annual Report, strategic plan, building plan
             
14. Adjournment: 8:03 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved as amended on February 20, 2019.

    

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