Course Reserve Information & Policies

For Students | For Faculty

For Students

Finding reserve items

You may search for reserve items in Catalyst using the Course Reserves scope. Books, DVDs, sound recordings, and other physical items on reserve may be checked out at the Circulation Desk (please note whether it is on reserve at Music or Rolvaag).

Loan periods for reserve items

Materials may be placed on 2-hour, 4-hour, 1-day, or 2-day reserve. 2- and 4-hour reserve items checked out less than 2 hours before closing may be kept overnight (with the exception of sound recordings), but they must be returned the following day when the library opens.

Renewal of reserve items

Reserve items may not be renewed.

Late fees

Reserve materials are often in high demand, and are thus subject to a $2.00 per hour late fee, up to a maximum total fee of $15.

To ensure that materials are checked in promptly, return items directly into the hands of a Circulation worker rather than using the drop bins.

Streaming Reserves

Online reserves for Music can be on individual class Moodle pages. Contact Inga Velde if you have any trouble accessing streaming music reserves.

For Faculty

Placing material on reserve

  • Except for traditional textbooks, equipment, lab and workbooks, any required course items that you requested from the Bookstore are automatically placed on Course Reserves IF your Bookstore course materials lists are on the Bookstore website within one month of the Bookstore deadline for submitting orders. This specific date will be communicated each term in an email from the Course Reserves Coordinator.
    • If your Bookstore course materials lists are not available by the dates listed above, you will need to submit requests to place items on Course Reserves. For items owned by the Bridge (St. Olaf and Carleton) Libraries, submit requests directly from the Catalyst record.
    • If the Libraries do not own the items, send an email request to reserves@stolaf.edu with all pertinent information including title, author, publisher, publication date, edition, translator, etc.
  • When both a print copy and an electronic version exist in our collection, only the electronic version will be placed on reserve due to space constraints at the Circulation Desk.
  • To place additional library materials on reserve, there are two options:
    1. Use the Reserves Request Form For Books & DVDs/Video, completing all information requested on the form.
    2. You may also access this form directly from the library item’s Catalyst record when you are logged in as Faculty or Staff. This can be a significant timesaver because some information will pre-fill on the form.
      • Log into Catalyst with your Faculty or Staff logon
      • Find the record of the item to put on reserve
      • Look for the Request Option (in yellow box) which includes “Place on Course Reserves for your students”
      • Check this box and click Enter to bring up a Reserves Request Form that is pre-filled with the library item’s bibliographic record
      • Complete the other fields titled in gold font
      • If you request additional items during the same Catalyst session, the subsequent forms will prefill with your name, department, course number and name and email address
      • If needed, change the course number and name
  • Your personal copies of books and DVDs may be placed on reserve. For Rolvaag course reserves, bring the items to the circulation desk. Be sure to provide your name, your course name and number, and the reserve period length that applies. Ask to speak to the course reserves coordinator, Sara Payne, or leave all pertinent information with the student worker or other library staff. Although every attempt is made to secure personal copies, we cannot guarantee the safety of all items.
  • Articles, book chapters, and other digital resources should be placed directly in your course Moodle site. If at all possible, you should link to resources available in library databases. Please see our guide on creating stable links to library resources for best practices. Items that are not available electronically through the library may be scanned and uploaded as long as you adhere to the copyright guidelines as outlined in the Faculty Handbook. If you are not using Moodle for your course(s), please complete the E-Reserves Request Form.

To place materials on reserve at Halvorson Music Library, please contact Inga Velde at x3209.

Please plan ahead!

Reserve items are processed on a first-come, first-served basis. Every attempt is made to place items on reserve in a timely manner; however, we can only guarantee that reserve items will be available to students by a given date if they are submitted to us seven days in advance of that date, so plan accordingly. Also note that reserves are not processed on weekends.

If you have questions

Sara Payne coordinates reserve activities at Rolvaag Library. If you have questions related to placing materials on reserve, please e-mail Sara or call x3588.

Questions concerning reserves at Halvorson Music Library should be directed to Inga Velde at x3209.

Check online reserve records

After reserve materials are processed, please take the time to check your personal class reserve record in Catalyst for accuracy. By checking your course online, you can verify that your course materials are indeed available for your students.

What may and may not be placed on reserve

Items that may be placed on reserve include most St. Olaf and Carleton library materials (including e-books and streaming videos) and personal copies of books and DVDs.

We do not place the following categories of items on reserve:

  • Rented or copied DVDs
  • Interlibrary Loan materials
  • Special Collections materials

Types of reserves

St. Olaf Libraries offer four types of reserves:

  • 2-hour reserves for high-demand material
  • 4-hour reserves, typically used for media with run times over 90 minutes
  • 1-day reserves
  • 2-day reserves for supplemental/optional materials
 
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