Referencing and citing

Your introduction to referencing and citing.

Getting started with EndNote

EndNote Desktop is available to you as a Te Herenga Waka/Victoria University of Wellington student or staff member. 

  • Helps you organise and keep track of your references
  • Unlimited storage
  • Works with Microsoft Word to generate in-text citations/footnotes and reference lists
  • Attach PDFs
  • Register with EndNote Online to make it work across multiple computers

Using EndNote

How do I get a copy of EndNote on my personal computer?
  1. Go to the Student Downloads or Staff Downloads website. Students will need to enter their email address as username@myvuw.ac.nz. If you are on a VUW staff computer, you can go to the VUW Software Centre to download EndNote (note: the below instructions won't apply).  
  2. Download the installation files for either EndNote X9 for Mac or EndNote X9.3.1 (Windows), to suit your computer operating system.
    1. Select the software version you need.
    2. Read Step 1 - Licence Agreement.
    3. Take note of Step 2 - Installation Instructions, you may need to refer to them later in the process.
    4. Save the downloaded installation file to your computer in a folder that you can easily locate later.
    5. When the file download is complete, you can close the software Downloads website and close your web browser.
  3. On your computer open the folder where you saved the downloaded installation file, and...
    • For Windows
      Right-click the downloaded zipped (compressed) folder, and select Extract All... (or Unzip).
      View the extracted files, and double-click ENX9Inst.msi.
      Follow the installation instructions on screen.
    • For Macintosh
      Double-click the downloaded file EndNoteX9SiteInstaller.dmg.
      Follow the installation instructions on screen.
  4. Open EndNote. In the drop-down menus find, and implement, the check for EndNote updates. Your EndNote desktop version is ready to use when the updates are complete.
  5. To keep your computer tidy, open the folder where you saved the downloaded installation file and delete the downloaded installation file(s). You do not need these files after the installation process is complete.
How do I get a copy of EndNote on my University computer?

All University student and staff computers have the desktop version of EndNote available. If it is not yet installed on the computer you use, select it from the VUW Software Centre. For further assistance, contact Digital Solutions.

How do I manually add a reference?

  • Open your EndNote library 

  • On the EndNote toolbar, select References > New Reference. This will open the template to add a new reference. Alternatively, click on the New Reference icon  or use Ctrl+N 

  • Select the Reference Type required from the drop-down menu at the top

  • Enter the appropriate information for the resource - use the mouse or tab to select the desired fields

  • To save the reference, select File > Save or Ctrl +S or close the window by clicking on the small x in the top right corner

  • Video tutorial  

How do I add a reference from a database?

You can automatically export references into EndNote from most library databases. A general tip is to find the ExportDownload or Save citation and choose the RIS format or EndNote option. For specific information on how to add references from particular databases refer to Saving references from databases below.

How does EndNote Click help?

You can export both a references RIS file and PDF from EndNote Click (formerly Kopernio). Look for the View PDF option

Video tutorial

How does the 'Find Full Text' feature work?

  • In EndNote, go to Edit > Preferences > Find Full Text
  • Add the following URL to Open URL Path and Authenticate with: URL https://tewaharoa.victoria.ac.nz/openurl/64VUW_INST/64VUW_INST:VUWNUI?
  • Click Apply and then OK
  • In your EndNote library, highlight the references you want to find the full-text of, click on References > Find Full Text > Find Full Text
  • You should be directed to the VUW Library page, log-in if required
  • When this process is finished, a paperclip symbol will show next to the reference
  • Note: this only finds full-text to which VUW Library has access to, not all references will be available online (e.g. print books)

How do I add full-text PDFs to my references?

Attaching PDFs manually:
  • Right-click on the record in EndNote, click on File Attachments, and then Attach File
  • Find the PDF on your computer, and click Open.
  • Note that EndNote automatically creates a copy of the PDF, you can delete the one saved to your computer. 

References added from EndNote Click automatically include attached PDFs. 

How do I insert citations into my Word document?

Open both your EndNote library and your Word document

To add a single citation:
  • Navigate to the EndNote tab in the Word toolbar
  •  Click on 'Insert Citation' on the left
  • Keyword search for your citation 
To add multiple citations at once:
  • Open the EndNote window
  • Select the references you would like to add to the Word document
  • Return to Word, and click on the drop down arrow in the 'Insert Citation' button
  • Select 'Insert Selected Citation(s)'

Note that this will also start building your bibliography

How do I edit the format of the in-text citation?

To exclude an author or year:
  • Right-click on the in-text citation
  • Select 'Edit Citation(s)'
  • Select the option to exclude either author, year, or both
To add page numbers:
  • Right-click on the in-text citation
  • Select 'Edit Citation(s)'
  • Select 'More...'
  • Add page numbers to the Pages section of the pop-up window and click 'OK'

How do I edit the details of the citation?

  • Find the reference in your EndNote library
  • Make the changes to the information and then save (Ctrl + S)
  • Return to Word document and click on 'Update Citations and Bibliography' in the EndNote tab in the Word toolbar

Why is EndNote online so handy?

  • It allows you to backup your EndNote Library to the cloud
  • You can then sync your EndNote Library across multiple computers

How do I set up EndNote online?

On campus - register directly online:
  1. Open EndNote online sign in webpage.
  2. Register for a new account (ignore the Institution login option and set up a new account using an email address of your choice). If you have a Web of Science account you can sign in using those details. 
  3. Follow the registration instructions on screen.
Anywhere - use EndNote sync in University licenced EndNote desktop software:
  1. Download and install a University licenced copy of the EndNote desktop software. See For your personal computer.
  2. Follow Set Up EndNote Sync instructions to register using an email address of your choice.

Once registered you can sign in to EndNote online from any device, anywhere with an internet connection.

How do I set up EndNote sync?

Sync to another computer or restore from EndNote online backup
  1. In desktop EndNote open a newempty EndNote library. Give it a different name to distinguish it from other copies of your EndNote library. Do not try to re-use an existing EndNote library - you will ruin your online copy. You must use a newempty library.
  2. Use the Sync button. In the pop-up window enter your EndNote online account credentials and select OK
  3. All references, file attachments and groups will be synchronised to your new desktop EndNote library.

Any future changes to the library will sync between EndNote online and all linked desktop EndNote libraries.

More detailed instructions: Set Up EndNote Sync 

Saving references from databases

  • Search Te Waharoa. Find the reference you want to save and select the three dots

  • Select the ENDNOTE/RIS option 
  • Select DOWNLOAD
  • Click to open the downloaded RIS file
  • The record will open in your EndNote library and you can check the details and add any additional information that may be useful to you

Set your Google Scholar preferences

  • Go to the Google Scholar home page
  • Click on the three horizontal bars in the upper left-hand corner ​​​​
  • Click on Settings 
  • Under the heading Bibliography manager, use the drop-down options to select Show links to import citations into EndNote 
  • Save your settings

Save references to EndNote

  • After performing a search, click on the Import into EndNote link for the reference you want to import
  • Open the EndNote import file that saves to your computer. This will add the reference to your EndNote library
  • In your EndNote library, open the reference, check the details and add any additional information that may be useful to you

See Browser Actions with Direct Export for additional browser-specific instructions

You can save multiple reference at the same time directly from your ProQuest search results list.

  • Search ProQuest, select from your results all the references you want to save to your EndNote library
  • Open the Save link and select RIS (works with EndNote, Citavi, etc)
  • In the Export/Save pop-up box select your desired options, ensure that Output to RIS (works with EndNote, Citavi, etc) is displayed, and Continue
  • Wait for the Request complete confirmation message then download the RIS file
  • Open the RIS file that was saved to your computer. This adds the references to your EndNote library
  • In your EndNote library, open each reference in turn, check the details and add any additional information that may be useful to you

See Browser Actions with Direct Export for additional browser-specific instructions

You can save multiple reference at the same time from PubMed using the Send to > Citation Manager.

PubMed works with EndNote Click so you can export both a references RIS file and PDF. Look for the View PDF option

Direct Export from PubMed instructions

See Browser Actions with Direct Export for additional browser-specific instructions

You can save multiple references at the same time from Scopus using the My List feature.

  • In your Scopus search results, select from the numbered list all the references you want and then, at the top of the results list, select Add to List.
  • In the pop-up message, open the View or manage your list link to view a list of your selected references.
  • Select all the references in your list and, at the top of the list, open the Export link.
  • Select the RIS Format export method, and select any additional details you want to save to EndNote, then Export to download your references as an RIS file.
  • Open the RIS file that was saved to your computer. This adds the references to your EndNote library.
  • In your EndNote library, open each reference in turn, check the details and add any additional information that may be useful to you.

See Browser Actions with Direct Export for additional browser-specific instructions

You can save multiple references at the same time from Web of Science using the Marked List feature.

Web of Science works with EndNote Click so you can export both a references RIS file and PDF. Look for the View PDF option

Direct Export from Web of Science instructions

See Browser Actions with Direct Export for additional browser-specific instructions

Support

Support for using EndNote is through Clarivate. The support services they offer for EndNote deal with 

  • Product support
  • Technical support
  • Customer and account support

Email endnote.support@clarivate.com You can expect a response within 24 hrs Monday to Friday

Phone: 0800 443 162 Monday to Friday 9am-7pm
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