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Permlink Replies: 3 - Pages: 1 - Last Post: Jun 20, 2013 10:02 PM Last Post By: jtbigtoad
Bill Pottle

Posts: 36
Registered: 04/02/13
Random extra lines between paragraphs
Posted: Jun 20, 2013 5:01 PM
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My file looks great in word, but there are some random extra lines between paragraphs. I didn't type the work in directly, I had to take convert it from a PDF proof. How do I see a 'clean' version to remove any extra line breaks?
cdalebrittain

Posts: 6,252
Registered: 03/05/11
Re: Random extra lines between paragraphs
Posted: Jun 20, 2013 5:34 PM   in response to: Bill Pottle in response to: Bill Pottle
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In Word, select-all, then go to the paragraph-formatting menu. Set both the "space before" and "space after" indicators to zero. (I'm assuming you have indented first lines of paragraphs.)
cdalebrittain

Posts: 6,252
Registered: 03/05/11
Re: Random extra lines between paragraphs
Posted: Jun 20, 2013 5:35 PM   in response to: Bill Pottle in response to: Bill Pottle
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PS
On the Word tool bar, look for a symbol like a backwards P. This is the "new paragraph" marker. Clicking it will show you where blank lines are in your file, if they're there. Go through (laborious, I know) and take them out.
jtbigtoad

Posts: 9,266
Registered: 08/01/10
Re: Random extra lines between paragraphs
Posted: Jun 20, 2013 10:02 PM   in response to: cdalebrittain in response to: cdalebrittain
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The show formatting (All) is a great tool.

The ¶ is the symbol and if you have this on your tool bar it will toggle this on and off.

if you have and extra line after a paragraph that means there are two 'carriage returns' or paragraph terminators next to each other

You can use the replace function and look for the ¶ ¶ and replace with 1 ¶

also the little bent arrow (drops down and then points left is a line break.

Here is a list (the symbols may not show... so i will descrbe them)

Here is a summary of the more common formatting marks you’ll encounter in Word, what they represent, and how understanding them can help you troubleshoot formatting problems.

(Black dot)
Space - Depending on the font or justification you’re using, it may be difficult to tell where there are extra spaces in your document. If words seem too far apart or sentences too close together, check for the correct number of dots.

(Black dot with white hole in it)
Non-breaking Space (also called Required Space) - Great for preventing dates or names from being split by line breaks.


End of Paragraph - Appears when you press the Enter key. It’s helpful to be able to see end of paragraph marks when lines appear to end before the margin, or don’t wrap as you expect. The absence of this symbol where space exists between paragraphs is an indication of spacing before/after formatting. The End of Paragraph formatting mark holds the formatting for the paragraph, such as tabs, indent, or line spacing. If you want to copy the text of a paragraph including its formatting, select the end of paragraph mark along with the text.

Down arrow with left turn
Soft Return or Line Break - Just like the End of Paragraph mark, look for these when lines appear to end before the margin or don’t wrap as you expect. They often show up in your document when pasting from Web pages.

(Little black square)
Line and Page Break Formatting Mark. Appears in the left margin on the first line of any paragraph with the following:
• Keep with next
• Keep lines together
• Page break before
• Suppress line numbers
If you find large blank spaces in your document, look for this symbol as a clue.
Tip: Double click the symbol to open the Paragraph Format dialog box.

(Stubby right arrow)
Tab - Helpful to see where tabs are inserted to move text away from the left margin versus where the a left indent is applied.

(an anchor)
Image Anchor - Appears to the left of the first line of a paragraph to which a image is anchored. Since anchored image move with the paragraph to which they’re anchored, be careful when moving or deleting a paragraph with this symbol.

(dark dotted line across page)
Page Break - Indicates a manual or “hard” page break versus one that occurs naturally.

(Double line across page)
Section Break - Header and footer or other page formatting not consistent? Check for section breaks.

I found these on the wevb and made a word doc out of them.

Hope this helps

JT

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