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Developing Open Access and Research Data Management Policy

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A presentation by Hannah Lloyd-Jones, Advocacy and Governance Officer, as part of Open Access Week at the University of Exeter.

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Developing Open Access and Research Data Management Policy

  1. 1. DEVELOPING OPEN ACCESS ANDRESEARCH DATA MANAGEMENT POLICY Hannah Lloyd-Jones, Open Access and Data Curation Team
  2. 2. CONTEXT International Open Access movement Government push for transparency and cost-efficiency RCUK and other funders’ policies EPSRC Finch Report JISC funding Other HEIs’ policies
  3. 3. BENEFITS – RESEARCH DATAMANAGEMENTShort-term: Increases efficiency. Saves time and effort.Long-term: Data preservation and re-use. Easier sharing and collaboration. Allows others to build on research. Raises visibility and research profile.
  4. 4. BENEFITS – OPEN RESEARCH Impact: OA research cited more frequently. Research lifecycle can be accelerated: published, read, cited, built on. Public good: sharing scholarship and intellectual wealth.
  5. 5. THE OPEN EXETER PROJECT Embeddinggood practice in research data management Promoting openness of research materials
  6. 6. DAF SURVEY AND INTERVIEWS 1 284 responses to survey. Includedall types of researcher from PGR students to professors from all six academic colleges based at all three of the University’s campuses in Exeter and Cornwall. Followup interviews with over 50 academics and professional services staff from within the University’s central services and individual colleges.
  7. 7. DAF SURVEY AND INTERVIEWS 2 Number of Responses By College 46 37 The Business School College of Engineering, Mathematics and Physical Sciences (CEMPS) 41 55 College of Humanities (CHUMS) College of Life and Environmental Studies (CLES) College of Social Sciences and International Studies (SSIS) Peninsula College of Medicine and Dentistry (PCMD) 59 46
  8. 8. CURRENT ISSUES Lack of visibility: limits potential for reuse Inaccessibility: duplication of effort; prevents others building on research Understanding funders’ policies on OA and data management Loss of data Research group level guidelines
  9. 9. PREVIOUS SITUATION No central guidance on research data management No central data store or registry for data No institutional requirement for OA publishing Thesis deposit mandatory for PGRs
  10. 10. SOLUTIONS Technical Development Training Policy Development
  11. 11. POLICY TASK AND FINISH GROUPBroad group including: Directors of Research Library staff RKT staff Legal Services Staff Ethics Officer University Records Manager Assistant College Manager for Research Representative from the Academic Staff Association
  12. 12. TIMELINE Policy development 2 month consultation period Incorporation of feedback Approval Implementation
  13. 13. THEMES AND ISSUES Linking OA to publications with research data management and OA to data Level of detail Defining responsibilities Balancing use of institutional repository with discipline-specific repository
  14. 14. PGR THEMES AND ISSUESSeparate policy covering PGR data and publications Mandates deposit if required by funder; encourages in other cases Annual data health check with supervisor Clarifies supervisor and student responsibilities Funding OA publishing
  15. 15. FUTURE ISSUES Live procedural/guidance document See Open Access FAQs Service costs and sustainability Procedures for institutional OA block grant
  16. 16. Any Questions?
  17. 17. CONTACTS Open Exeter web site: http://ex.ac.uk/bQ Project team: http://ex.ac.uk/dp RDM policies: http://ex.ac.uk/dq Exeter repositories: http://ex.ac.uk/dr Blog: http://ex.ac.uk/bj Twitter @OpenExeterRDM Facebook: www.facebook.com/openexeterrdm

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