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FEDLIB  September 1999

FEDLIB September 1999

Subject:

Job Vacancy #990251 (Administrative Officer)

From:

Emily Carr <[log in to unmask]>

Reply-To:

FEDLIB: Federal Librarians Discussion List

Date:

Thu, 16 Sep 1999 18:45:03 -0400

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (300 lines)

[Cross-posted to FEDLIB, FinanceNet's GFOA, and LAW-LIB ...... with
apologies for duplication. -Emily Carr/Law Library of Congress]

===================
The Library of Congress Human Resources Operations Office is
currently accepting applications for possible consideration for
Vacancy Announcement Number 990251, Administrative Officer. Enclosed
is a copy of the vacancy announcement. Please share with as many
prospective candidates as possible.

Individuals who wish to apply must submit an Application for Federal
Employment (Standard Form 171), or the Optional Application for
Federal Employment (OF 612) or the Federal Style Resume, a statement
addressing each of the quality ranking factors (KSAs) contained in the
announcement and the Library of Congress Background Survey
Questionnaire.

The Vacancy Announcement, the survey form and the application may be
obtained from the Library of Congress, Human Resources Operations
Office, 101 Independence Avenue, SE, Room LM-107, Washington, DC
20540-2295 or by calling (202) 707-5627. The Library of Congress is an
Equal Opportunity Employer. Women and minorities are encouraged to
apply.

See also Vacancy Announcement 990251 at
<gopher://marvel.loc.gov/00/employee/employ/employ.ops/990251> and
OPM's Optional Application for Federal Employment via
<http://www.opm.gov/forms/html/of.htm#of612>.
===================

LIBRARY OF CONGRESS
Washington, DC 20540-2295
VACANCY ANNOUNCEMENT

Vacancy Announcement Number 990251
Opening Date: September 10, 1999
Closing Date: October 12, 1999

THE LIBRARY OF CONGRESS IS AN EQUAL OPPORTUNITY EMPLOYER. WOMEN,
MINORITIES, AND PERSONS WITH DISABILITIES WHO MEET ELIGIBILITY
REQUIREMENTS ARE STRONGLY ENCOURAGED TO APPLY.

GENERAL POSITION INFORMATION:

Title/Series/Grade: Administrative Officer GS-341-14 (11885)
$65,587 - $82,638*

* The individual selected for this position will receive the
applicable locality pay adjustment.

Position Location: Office of the Law Librarian, Law Library; James
Madison Memorial Building

Tour of Duty: Full-time. Incumbent may elect to work a flexitime
work schedule.

Type of Appointment: Permanent Non-supervisory, non-bargaining unit
position

Number of Vacancies: One

BRIEF DESCRIPTION OF DUTIES:
The Administrative Officer provides financial management services in
support of the mission of the Law Library; provides leadership and
guidance for managers, supervisors and others in the area of budget
formulation, preparation, and execution; keeps management informed on
all budgetary matters; and makes recommendations concerning new
procedures, new policies and the interpretation of existing procedures
or policies. The Administrative Officer develops fiscal information,
including projections of expenditures and savings, and developments
affecting the budget, including staff levels and contractual services;
 works with the Planning, Management and Evaluation Directorate to
implement and maintain an effective Planning, Programming, Budgeting,
Execution, and Evaluation System for the Law Library; and is
responsible for the development of the Annual Program Performance Plan
(AP3). The Administrative Officer plans and organizes studies and
projects; prepares Quarterly Status of Funds Reports; reviews the
financial status of the Law Library; provides reports and
recommendations to management to meet budget-related requirements; and
is responsible for financial solvency regarding all expenditures of
funds assigned for the operation of the Law Library. The
Administrative Officer plans, organizes and performs analytical
evaluations of program goals, practices, operations, resources, and
organization; and provides detailed analyses, including statistical
data, in the form of position papers, informal discussions, and formal
presentations to officials of the Law Library Management Team.

MINIMUM QUALIFICATIONS

Selective Factor: In order to receive further consideration for this
position, the applicant MUST posses the following:

* Knowledge of desktop spreadsheet software applications (e.g.,
EXCEL, Quattro Pro) and automated financial systems.

One year of specialized experience at the GS-13 level in the Federal
service, or at a comparable level of difficulty outside the Federal
service which
demonstrates a minimum level of proficiency in the following
knowledge, skills, or abilities (KSAs):

* Knowledge of the federal budget process, including budget
formulation, justification and execution.

QUALITY RANKING FACTORS (KSAs):
Quality ranking factors are presented in ALL CAPS. The statements
following each factor relate to specific duties of the position.

1. KNOWLEDGE OF THE FEDERAL BUDGET PROCESS, INCLUDING BUDGET
FORMULATION, JUSTIFICATION, AND EXECUTION - to provide leadership,
guidance, planning and direction for managers, supervisors and other
appropriate staff in the area of budget formulation, preparation and
execution; direct preparation of yearly and special budget estimates
and justifications; develop fiscal information and fiscal information
systems that define, collect, organize, review and monitor budget
activity; provide reports and recommendations to others to meet
budget-related requirements; and develop policies and procedures for
Law Library's budget issues and programs to meet Library regulations
and procedures.

2. ABILITY TO ANALYZE AND EVALUATE INFORMATION AND SITUATIONS - to
plan, organize and perform analytical evaluations of Law Library
program goals, practices, operations, resources, and organization
using a variety of analytical methods and techniques; provide
detailed analyses, including statistical data, recommendations, etc.;
initiate, monitor and expedite provision of financial management and
other services; resolve problems; and make recommendations for
improving the management of financial services to support program
operations.

3. ABILITY TO COMMUNICATE AND INTERACT WITH OTHERS - to establish
and maintain on-going communications with Law Library and Library
officials in carrying out all matters involving the Law Library's
budget formulation, presentation and execution; interpret and explain
policies, regulations and procedures, often negotiating different
points of view; and make presentations and provide guidance and
assistance to management and staff.

4. ABILITY TO COMMUNICATE IN WRITING - to prepare in-depth
analytical reports; develop written proposals for changes in
operations or programs; prepare policy interpretations and program
procedures; prepare position papers for management; prepare formal and
informal correspondence; and prepare a variety of administrative
documents.

HOW TO DEMONSTRATE COMPETENCE ON THE KSAs: Applicants must address
each KSA on a separate sheet of plain paper in order to be considered
for this vacancy. Applicants should not simply repeat entries from
their employment application in addressing each KSA, but should
elaborate on any specific experience (as an employee or volunteer),
training, educational courses, and awards that demonstrate possession
of the identified KSAs. Publications are available in libraries and
book stores to help guide you in addressing the KSAs. Each KSA must
be addressed individually and MUST NOT exceed one page each.


EVALUATION PROCESS: Applicants are first assessed against the
minimum qualifications requirements for the position. To be minimally
qualified, applicants must demonstrate a minimum level of competence
in the knowledge, skills, or abilities (KSAs) required to perform the
duties of the position, and must have the length of time and level of
education and/or experience as specified in the announcement.
Applicants who are minimally qualified will be further evaluated to
determine the degree to which they possess the KSAs identified as
quality ranking factors. These KSAs are assigned values for purposes
of rating. This rating process will determine who will be referred to
the selecting official for further consideration. Applicants who fail
to submit the required information by the final closing date will not
receive further consideration for this position.

REMARKS:

Appointment/retention is subject to a favorable evaluation of an
appropriate personnel security/suitability investigation.

The Library reserves the right to fill any number of the
above-described positions that are or become vacant during the life of
this vacancy announcement.

Applicants who are referred for interview must complete a Declaration
for Federal Employment (OF-306).

Initial appointments, permanent or indefinite to the Library of
Congress require completion of a one year probationary period.

*****************************************************************
HOW TO APPLY: Submit a Standard Form 171 - Application for Federal
Employment, or the Optional Application for Federal Employment - OF
612, or a Federal-style resume (see attached) a description of
competence on the KSAs on plain paper, and any other required
attachments to:

LIBRARY OF CONGRESS
EMPLOYMENT OFFICE--STAFFING/RECRUITMENT GROUP
101 INDEPENDENCE AVE., SE, LM 107
WASHINGTON, DC 20540-2295

NOTE: For copies of this vacancy announcement, applications or
information on other Library of Congress opportunities, please call
our Employment Office at (202) 707-5627 or our employment hotline at
(202) 707-4315. All applications must be received by the final closing
date to receive consideration for this Vacancy Announcement;
postmarked applications will not be accepted. Individuals who are not
currently employed by the Library must also return the "Background
Survey Questionnaire."
*****************************************************************

Here's what your Federal style resume must contain in addition to
specific information requested in the job vacancy announcement

JOB INFORMATION

Announcement number and title and grade(s) of the job for which you
are
applying


PERSONAL INFORMATION

Full name, mailing address (with Zip Code) and day and evening phone
numbers
(with area code)

Social Security Number

Country of Citizenship

Highest Federal civilian grade held


EDUCATION

High School
-- Name, city, and State
-- Date of diploma or GED

Colleges and universities
-- Name, city, and State
-- Majors
-- Type & year of degree(s) received
   (If no degree, show total credits earned and indicate whether
semester or
   quarter hours)

Send a copy of your college transcript only if the job vacancy
announcement
requests it


WORK EXPERIENCE

Give the following information for your paid and nonpaid work
experience
related to the job for which you are applying

-- Job title (include series & grade if Federal job)
-- Duties & Accomplishments
-- Employer's name & address
-- Supervisor's name and & number
-- Starting & ending dates (month/year)
-- Hours per week
-- Salary

Indicate if we may contact your current supervisor


OTHER QUALIFICATIONS

Job-related training courses

Job-related skills, for example, other languages, computer
software/hardware,
tools, machinery, typing speed

Job-related certificates and licenses

Job-related honors, awards, and accomplishments, for example,
publications,
memberships in professional or honor societies, leadership
activities, public
speaking, and performance awards

(Give dates but do not send documents unless requested)


OTHER IMPORTANT INFORMATION

Before hiring, the agency will ask you to sign and certify the
accuracy of all
information in your application. If you make a false statement in
any part of
your application, you may not be hired; you may be fired after you
begin work;
or you may be fined or jailed.


THE LIBRARY OF CONGRESS IS AN EQUAL OPPORTUNITY EMPLOYER
*** Last Update (im) ***
.

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