Finding sound and video recordings on Essex Archives Online

Archive catalogues can be difficult to use. There are differences between structured archive catalogues describing archival records that comply with the international cataloguing standard (ISAD-G) and a free-text Internet search box. While the homepage of Essex Archives Online looks like a basic text search box, using it like an Internet search engine will not give the best results.

Part of the Heritage Lottery Funded project, You Are Hear: sound and a sense of place, involves cataloguing some of the thousands of unique sound and video recordings in the Essex Sound and Video Archive (ESVA). Cataloguing the records makes it easier for users to locate relevant material, but only if the catalogue descriptions can be found. We try to catalogue with discoverability in mind, but we thought it might be useful to share some tips on how to find sound and video archives in particular through Essex Archives Online.

As reported in an earlier blog entry, we updated Essex Archives Online to allow you to play sound and video recordings directly through the catalogue. To find these recordings, select ‘Audio Visual’ in the ‘Refine your search’ box, and then type terms that interest you into the main text box. You will need to create an account and log before you can play the recordings, but you do not need to subscribe.

Screenshot showing option to find a-v material on Essex Archives Online

Tip: To browse all the sound recordings currently uploaded to the catalogue, select ‘Audio Visual’ in the ‘Refine your search’ box, then type ‘sa’ in the main search box. To browse all the video recordings, select ‘Audio Visual’ in the ‘Refine your search box’, then type ‘va’ in the main search box. We can explain why this works if you are interested, but otherwise just trust us that it (mostly) works!

However, we can only gradually upload digitised recordings to the catalogue. Also, copyright on some of the recordings prohibits us from making them available online. This means that we have many, many more sound and video recordings which cannot be played through the catalogue, but only by ordering them to play in the Playback Room at the Essex Record Office (or by purchasing a copy). These recordings won’t show up if you refine your search only to ‘Audio Visual’ records. So how do you find something in the ESVA that might be of interest to you?

When we catalogue material, we give each document or recording a Reference Number. This helps to uniquely identify the recording. It’s not a random collection of letters and numbers (though it might seem like it!): each part gives clues about the document and how it fits with other material.

The Reference Numbers for all sound recordings start with ‘SA’, for ‘Sound Archive’. So the easiest way to narrow your search to find sound recordings is to include ‘sa’ as one of your search terms.

Similarly, the Reference Numbers for all video recordings start with ‘VA’, for ‘Video Archive’. To find video recordings, include ‘va’ as one of your search terms.

Tip: You will still get some results that are not sound or video recordings. Change the sort by box at the top-right to ‘Reference’. This will display your results in alphabetical order by Reference Number. Scroll down to the Reference Numbers that begin with ‘SA’ or ‘VA’.

So far so good, but how do you know what to search for? Unlike the majority of the documents in the Essex Record Office, you might find some ESVA recordings by searching for an individual’s name. If the individual has been recorded in an oral history interview, or featured in a local radio piece, then his or her name should be included in the catalogue entry.

But you will probably find more results by searching for a place or subject. For example, perhaps you want to learn more about how Willingale has changed over time. If you type in ‘Willingale’ and ‘sa’ in the search boxes, you will find eleven sound recordings, mostly oral history interviews with long-standing residents.

These might reveal information about local businesses, notable local families, services in the village – and especially people’s memories of the American servicemen stationed nearby during the Second World War.

Tip: Our search engine is not case sensitive. This means it does not matter whether you type ‘Willingale’, ‘willingale’, ‘WILLINGALE’, or ‘WiLliNGalE’: it will come up with the same results.

Or maybe you want to find out what people were eating in the early twentieth century. Try typing ‘meals’ and ‘sa’ in the search boxes. You should find oral history recordings that include memories of what the interviewees ate as children (bread, dripping, and fresh fruit and vegetables – acquired legally or otherwise – feature heavily). This clip from an interview with Rosemary Pitts of Great Waltham gives an example of what children ate in the 1920s-1930s (SA 55/4/1).

You can run an Advanced Search to better refine the results that you get. Click ‘Advanced Search’ at the top of the page. To search for a specific phrase, type this in the second box – and don’t forget to add ‘sa’ or ‘va’ to the top box. For example, try typing ‘sa’ in the top box and ‘First World War’ in the second box.

If you are searching for multiple words that might not appear as an exact phrase in the catalogue description, type your words into the top box. For example, if you are looking for information about Clacton Pier, this might be described as ‘Clacton-on-Sea Pier’, ‘Clacton Pier’, or ‘the Pier at Clacton’. To find all of these matches, type ‘Clacton’ and ‘pier’ in the top box – and add ‘sa’ or ‘va’ to the second box.

Tip: To search for sound and video recordings at the same time, type ‘sa’ and ‘va’ in the third box before clicking ‘SEARCH’.

You can also use our index search boxes from the ‘Advanced Search’ screen. Choose ‘People’, ‘Places’, or ‘Subjects’ from the ‘Refine your search’ box, and then type in the key words or names that interest you. This will only find results where your search term is a major part of the recording, and not just mentioned in passing. You will not be able to limit this search to just sound or video recordings, but if you sort the results by Reference, you can find the Reference Numbers that begin ‘SA’ or ‘VA’.

Video demonstrating how to find sound and video recordings using index searches.

There are other finding aids that might help you locate relevant material. We have subject guides to sound and video recordings that cover: agriculture, Christmas, education, Essex dialect and accents, folk song and music, health, housing, shops and shopping, traditional English dance, transport, the First World War, and the Second World War. These are available in the Playback Room at the Essex Record Office, or from our website.

You can also read general user guides to Essex Archives Online on the catalogue: click ‘USER GUIDES’ at the top of the page.

Now that you can find material in the Archive, please come and listen! That is what it is here for. And do get in touch if you’re having trouble finding recordings. We would be happy to help.

But first here’s a little test for you to try. The result will be worth it, we promise.

  1. Click ‘Advanced Search’ from the top of the page.
  2. Make sure the ‘Refine your search’ box is set to ‘Everything’.
  3. In the top box, type ‘cucumber’ and ‘halstead’.
  4. In the second box, type ‘SA’.
  5. Click on the result.
  6. Enjoy.

Researching From Home

With Chris Thornton

I am probably known to many as the editor of the Victoria County History of Essex, a project researching and publishing historical accounts of communities in Essex to a standard format as a work of reference.


I am also currently Chairman of the Friends of Historic Essex, the charity that supports the ERO, and a Vice-President (and former officer) of the Essex Society for Archaeology and History. My personal research interests lie in medieval economic and social history, and also landscape history and buildings. I live with my wife Lynn in the centre of Maldon and we have a daughter, Ruth, who is currently studying French and German at the University of Bristol.

Where is your ‘office’?

My ‘official’ office is a room in the centre of the house (the former dining room), but it is currently so overrun with stacked books and paperwork I can’t work in there! I have also taken over the dining table in the bay window in the lounge, which is currently occupied with the notes and books for VCH work on Harwich. My current working space is therefore another dining table in the garden room at the back of the house.

Do you have a view out of a window when you are working? What is it and is it a distraction?

The view out of the garden room is, unsurprisingly, of the rear garden. It is only a small space, but south facing, green and peaceful, backing onto Maldon’s Quaker meeting house grounds. It won’t surprise anyone who knows me to learn that I have lost both the keys to the patio doors – so we have to exit out of the side kitchen door!

The garden attracts lots of birds which I enjoy watching, and they will probably like it even more as I have plans to dig up the lawn and plant potatoes. Planning my own personal dig for victory can certainly be (enjoyably) distracting.

What Essex research are you catching up on? Will this result in something published?

I have occasional work to do seeing VCH Essex XII (part I) through the publication process, and preparing XII (part II) to start on the process later this year. I am also completing some research on Tudor sources on Harwich for VCH Essex XIII, including court rolls (ERO), the Harwich Town Book (churchwardens’ accounts) (Harwich Town Council archive) and Prerogative Court of Canterbury wills for Harwich (TNA). I have digital photographs of all or part of these sources.

I also have the final amendments to make to an edited volume Dr Thomas Plume, 1630-1704. His Life and Legacies (University of Hertfordshire Press, forthcoming 2020).

And, finally, an introductory article on Colchester’s history to accompany a new volume funded by Colchester Borough Council which brings together all of Dave Stenning’s fabulous reports on Colchester buildings.

Do you set yourself a strict timetable to work to or just pick up your research as and when?

I was always a night owl, but of recent years increasingly find I can’t work past mid-evening as my brain turns to jelly. With research and note-taking I find I can work solidly to a timetable. With writing I find I have to be in the mood and then the keyboard takes a hammering until inspiration runs out.

Do you have a favourite online resource?

A little dull, but probably the ERO, TNA and BL catalogues.

What is your favourite research beverage and snack?

It has to be tea. At the moment a large pot – one part English breakfast to one part Earl Grey. Snack intake is reduced due to my type 2 diabetes, but if allowed by the cake-police (Lynn) then any sort of bun or biscuit will do (I’m not that fussy), although admittedly partial to a home-made scone.

Apart from the news, is there anything that distracts you from your research?

I play a few on-line games with old school friends, several of them now living in the US. It’s proved a good way of staying in contact as we berate each other about tactical ineptitude or muddled strategy.

What  are you most looking forward to when you are able to visit ERO again?

Some cheery conversation with the archivists and searchroom staff, and meeting up with other researchers and asking for and sharing advice and finding out about other interesting research in progress. I think this is now called networking.

Essex Record Office receives National Lottery Heritage Fund grant

An Essex Record Office project to preserve the history and memories of former Marconi Company employees is to receive a grant of almost £100,000 from The National Lottery Heritage Fund.

Black and white photograph of women at work in Marconi factory
Women working in Condenser and Mounting shop at Marconi’s New Street factory (D/F 269/1/3678)

Part of Essex 2020, the project, Communicating Connections: Sharing the heritage of the Marconi Company’s wireless world, is to receive £93,000 from The National Lottery Heritage Fund. Further funding has come from Chelmsford City Council’s Essex 2020 fund and the Friends of Historic Essex.

Communicating Connections aims to preserve the memories of former employees and others involved with Marconi through oral history interviews recorded by volunteers. Founded by Guglielmo Marconi, the company is famous for making the first ever transatlantic wireless communication, which was received in Newfoundland, Canada. The company also made the first wireless entertainment broadcast in the UK (renowned opera singer Dame Nellie Melba performing on 15 June 1920), and its equipment was vital for communication systems at sea, allowing the rescue of hundreds of people from the RMS Titanic and the RMS Lusitania.

“To receive such a large grant from The National Lottery Heritage Fund is absolutely wonderful. This project will not only allow us to celebrate the rich history of the Marconi Company and its historical connections with Chelmsford but it will also provide an informative and educational experience for all of our residents and visitors.”

Cllr Susan Barker, Essex county council cabinet member for customer, communities, culture and corporate

Local residents and visitors will be able to learn more about Marconi, and the company’s connections to Chelmsford, via an audio trail app, while a selection from over 150,000 images at ERO and Chelmsford Museums will be digitised and made available to the public to go alongside the oral history interviews. Temporary exhibitions featuring the interviews and images will be held in the city centre and will be co-curated by a team of dedicated volunteers, with guidance from Chelmsford Museums.

The project will also give us the opportunity to make better use of existing material about the Marconi Company, such as this interview with Gerald Isted, who started working for the Company in 1923 (SA 24/825/1).

Gerald Isted recalls his work at Marconi from 1923; work at New Street assembly shop; wages (SA 24/825/1 Side B Part 5)

Richard Anderson, Archive and Collections Lead at ERO, commented: “We are delighted with the grant from The National Lottery Heritage Fund as it will allow us to raise awareness of the Marconi Company and its links to Chelmsford’s heritage and history. We’re extremely grateful to the Marconi Veterans Association, Chelmsford Civic Society, the Chelmsford Science and Engineering Society, as well as Chelmsford Museums, for their help in developing the project, and to Teledyne e2V as they are directly linked to Marconi and have input into this unique industrial heritage.”

“Chelmsford City Museum are proud to partner with the Essex Record Office on the project. It fits perfectly with our mission to inspire residents and visitors to discover and explore Chelmsford’s stories through shared experiences.  In this centenary year, it offers a landmark opportunity to foster the sense of civic pride local people have in our Marconi heritage and demonstrate how this legacy continues to influence our lives today.”

Dr Mark curteis, assistant museums manager at chelmsford city museum
Black and white photograph of Marconi factory in New Street, Chlemsford
Marconi’s factory in New Street, Chelmsford, built over just 17 weeks by a workforce of over 500 people (D/F 269/1/3676). The front building is still standing, but it is easy to walk past without recognising its significance. How can we better commemorate the Marconi Company in the birthplace of radio?

“The archive is such an important local and national resource, as well as a great example of local science and creativity. Our Essex2020 funding panel were keen to support ERO’s ambition to make the archive accessible in new and creative ways. The panel were particularly supportive of the engagement of volunteers in the project and saw it as a strength that their voices and experiences would be represented.”

dr katie deverell, cultural partnerships manager at chelmsford city council and co-ordinator of chelmsford’s essex 2020 hub

Although the original project timetable is being delayed and altered due to COVID-19, keep an eye out for further announcements including opportunities to get involved with the project.

In the meantime, you can explore the world of Marconi through other Essex 2020 activities, including a virtual exhibition from Chelmsford Museum.
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