Meeting 2005-01-31

CALL TO ORDER

President Kirschenbaum called the meeting to order at 1:00 P.M. at the Marysville Service Center.

ROLL CALL

Board Members Present: Jacquelyn DeFazio, Dani Fowler, Bob Freeman, Art Kirschenbaum, Jeanne Steffener, Joel Selling

Board Members Absent: Alanna Stone

Staff Present: Judy Carter, Arch Fonken, Mary Kelly, Pat Olafson, Nancy Patton, Gwen Scott-Miller, Cheryl Telford, Jonalyn Woolf-Ivory

VISITORS

Al Rutledge, Edmonds; Nancy Messenger, Collection Development Manager

AGENDA APPROVAL

President Kirschenbaum noted there would be an Executive Session at the meeting.

Ms. Steffener moved to accept the agenda with the inclusion of the Executive Session. Ms. De Fazio seconded the motion. The Board unanimously approved the agenda.

CONSENT AGENDA

Mr. Selling requested the minutes of the December 13, 2004 meeting be removed from the Consent Agenda.

Ms. Fowler moved to approve December 2004 Sno-Isle Payroll, Benefits and Vouchers, the December 5, 2004 through January 15, 2005 Monroe LCFA Vouchers, and the December 5, 2004 through January 15, 2005 Snohomish LCFA Vouchers. Mr. Freeman seconded the motion, and the Board unanimously approved the motion.

DECEMBER 13, 2004 MEETING MINUTES

Mr. Selling requested clarification of a section of Unfinished Business - Board Training.

Mr. Selling moved to accept the minutes of the December 13, 2004 meeting as presented. Mr. Freeman seconded the motion, and the Board unanimously approved the motion.

PUBLIC COMMENT

Mr. Rutledge addressed the Board concerning the Seattle Mariners partnering with the Library District, clarification of the reappointment process for Library Trustees, and promotion of library bond elections in local communities.

President Kirschenbaum asked Ms. Woolf-Ivory to respond to Mr. Rutledge’s questions. Ms. Woolf-Ivory provided the following information:

Ms. Kelly recently contacted the Seattle Mariners regarding partnering and is awaiting an answer

When the current term of a Trustee expires, the Board of Trustees requests re-appointment from the appropriate county. Vacant Board positions are handled by the appropriate county with assistance from the Board if requested.

The Library District is unable to use public funds to retain staff to promote election measures.

COMMUNICATIONS TO THE BOARD

Ms. Woolf-Ivory brought to the Board’s attention the article from the Mill Creek Enterprise regarding the closed circuit television at the Mill Creek Library. Ms. Woolf-Ivory thanked Ms. Patton for her work with the local Lions Clubs to acquire funding for the equipment which assists customers with visual impairments.

CONTINUING EDUCATION

Ms. Scott-Miller and Nancy Messenger, Collection Development Manager, gave a presentation to the Board regarding collection development policies in public libraries.

MANAGEMENT REPORTS

Executive Director

Ms. Woolf-Ivory reported to the Board that she attended two out of state meetings in January:

ALA Midwinter Conference – Boston, Massachusetts

AIA / ALA Jury Award for Library Design – Washington, D.C.

Ms. Woolf-Ivory reported to the Board that she attended the Executive Directors’ meeting in Federal Way last week. Discussions at the meeting included pending legislation affecting libraries. Two bills being discussed in the legislature would have a significant impact on libraries, fire districts, hospitals, and park districts. Currently cities, towns, and counties have the authority to have levy lid lift elections that can extend to six years. Libraries, fire districts, hospitals, and park districts are currently restricted to one- year levy lid lift elections. The two proposed bills would grant multi-year levy lid lift authority to libraries, fire districts, hospitals, and park districts.

Ms. Woolf-Ivory reported that Mr. Fonken and the Library District attorney have finalized the paperwork for the transfer of the Mukilteo Library to the Library District.

Ms. Woolf-Ivory informed the Board that the transfer of the Freeland Library to the Library District is in progress.

Ms. Woolf-Ivory brought to the Board’s attention the new 2005 Budget document and the 2004 Annual Statistical Report included in the day packet.

Ms. Woolf-Ivory informed the Board that the Board of Island County Commissioners confirmed the re-appointment of Ms. Steffener to the Board.

Ms. Woolf-Ivory requested direction from the Board on how to proceed with Board meeting refreshments. The Board referred the item to the Board Administration / Development Committee.

UNFINISHED BUSINESS

Election of Officers

Mr. Freeman moved that the Secretary cast one vote for the slate of officers as presented by the Nominating Committee, and that they be declared elected by acclamation. Ms. De Fazio seconded the motion. The Board unanimously approved the motion.

Board Secretary, Mr. Selling, cast one vote for the 2005 slate of officers as follows:

President – Jeanne Steffener

Vice President – Joel Selling

Secretary – Alanna Stone.

Outgoing President Kirschenbaum thanked the Board and staff for their help in making his tenure successful.

Outgoing President Kirschenbaum gave the gavel to incoming President Steffener who presided over the remainder of the meeting.

The Board recessed for 10 minutes at 2:00 P.M. and reconvened at 2:10 P.M.

Library Capital Facility Areas Update

Ms. Woolf-Ivory and Ms. Kelly reviewed the community surveys from Oak Harbor and Stanwood conducted by Applied Research Northwest.

Board Training

President Steffener reported that the 2005 Board Administration Committee, once appointed, will be responsible for arranging the 2005 Board training.

NEW BUSINESS

Long Range Plan Evaluation

Ms. Woolf-Ivory reviewed with the Board the annual evaluation of the Library District’s Long Range Plan.

Ms. Woolf-Ivory thanked the System Services Committee, the Board, and staff for their input and work on the evaluation.

2003 Audit Exit Interview

Ms. Woolf-Ivory reported that the Library District had received an excellent report from the State Auditor. The Auditor’s representatives complimented Mr. Fonken and his staff for their consistent work and their cooperation with the Auditor’s office.

2005 Board Committees

President Steffener announced the following committee assignments for 2005:

Board Administration / Development Committee:

  • Jackie De Fazio
  • Dani Fowler

Finance and Strategic Planning Committee:

  • Art Kirschenbaum
  • Joel Selling

System Services Committee:

  • Bob Freeman
  • Alanna Stone

BOARD COMMENTS

Mr. Kirschenbaum requested the Board and staff consider how we could participate in the ALA suggested Tsunami relief effort.

EXECUTIVE SESSION

The Board went into Executive Session at 2:40 P.M. for approximately 15 minutes for the purpose of discussing two topics – possible litigation and a personnel matter.

Mr. Fonken, Ms. Olafson and Ms. Woolf-Ivory were in attendance.

The Executive Session ended at 3:01 P.M., and the regular meeting reconvened at 3:02 P.M.

ADJOURNMENT

The meeting was adjourned at 3:03 P.M.

Next Meeting

The next regular Board meeting will be held on Monday, February 28, 2005 at 1:00 P.M. at the Marysville Service Center.

The libraries of America are and must ever remain the home of free, inquiring minds.
- Dwight D. Eisenhower


Sno-Isle Libraries Administrative & Service Center
7312 35th Ave NE, Marysville, WA 98271-7417
360-651-7000 (local) • 877-766-4753 (toll free) • 360-651-7151 (fax)
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