Audio-Visual Department

Contents

General Information

The Law Library Audio-Visual Department serves the multimedia needs of the St. Thomas University Law School community through classroom technology support, equipment loans, special events recording and more.

Hours and Location

Regular Hours
  • Monday - Friday: 8:00am - 10:00pm
  • Saturday: 8:30am - 7:00pm
  • Sundays: Closed
  • Holidays: Closed
Holiday, Break and Inter-term Hours

The department is closed on all holidays on which there are no scheduled classes. During all breaks and between terms, the Audio-Visual Department will be open from 9:00 am until 6:00 pm Monday through Friday and closed on Saturdays, Sundays and Holidays. The department is closed any additional days that the Library is closed.

Location

The Audio-Visual Department is located on the first floor of the Library near the Circulation Desk. Ask at the Circulation Desk for assistance.

Classroom and Events Support Requests

Making a Request

To make a support request, email the department at LSLibAV@stu.edu. Please include event name and sponsoring group, date, time, location, and needed equipment. E.g. "I need a laptop hooked up to a projector for a presentation in Classroom 1 on Sept 14 from 2:00 to 3:00 for a Student Bar Association meeting."

Please allow for enough lead time to schedule your request. See our specific policies below. Please note that the Law Library does not schedule classrooms, including the Library Seminar Room. Please contact the Law School Registrar's Office at (305) 623-2360 to schedule a room.

Request Policy

All requests for media equipment or assistance during Audio-Visual and Multimedia Department hours Monday through Friday must be made at least 24 hours in advance via email. All requests for equipment or assistance during Media Department hours on Saturday must be made at least 48 hours in advance. All requests for any equipment or assistance outside of media department hours (including Sundays and holidays) must be made at least 7 days in advance of the event.

We will attempt to accommodate all requests but the Department reserves the right to deny any request made outside of the above time frames. Classroom setups are ordinarily scheduled for 10 to 15 minutes before the start of the class, but may be affected by room or personnel availability. All equipment and schedule times are allocated on a first-come, first-serve basis. To ensure equipment and staff availability, all requests should be made as early as possible.

Please be advised that we are not responsible for problems occurring due to last minute requests or requests made in a manner other than as indicated above. All requests received before noon on Friday will be confirmed within 24 hours. Requests after noon on Friday will be confirmed on the next class day.

Video Recording Policy

Video recording is available for review classes, student assignments, religious holidays or guest speakers. In the case of make-up classes and religious holidays, one copy of each recording is placed on reserve and will be available for students to check out for a four-hour period for viewing. Religious holiday classes are usually pulled after a period of three weeks, while make-up and review classes are generally available for the remainder of the semester. For guest speakers, one to two copies will be made for the professor. If requested, one copy will be made available for students to check out. For student assignments, two copies will be provided: one for the professor, one for the student. Student copies will be available for pickup at the Law Library circulation desk unless otherwise requested by the professor.

Please note that make-up classes and all other video recording requests, particularly any recording of a class that will only be made available to a limited number of that class' students, must be made through Dean Hernandez. The Law Library Audio-Visual Department will not respond to any requests not made by Dean Hernandez.

All video recordings will be started as soon as the camera is setup, unless indicated to do otherwise by the Faculty/Staff contact for that class/event.The Faculty/Staff contact must indicate that they will take responsibility to start the recording if they do not want it to be started immediately upon setup. All excess footage will be edited out prior to distribution of any recording.

Classroom Equipment

The following equipment is available in all Law School Classrooms (Classrooms 1 through 4, Seminar Rooms 2-1 and 2-2, the Computer Classroom, Library Competition Room, Library Seminar Room, Moot Court Room and Atrium Conference Room):

  • LCD Projector and screen, with VGA connection.
  • DVD and VHS video players.
  • Wireless and wired internet access.

The following additional equipment is available in Classrooms 1, 2 and 4, the Computer Classroom and Seminar Room 2-1:

  • Public address system with wireless microphone. (Wired microphone attached to the podium in Computer Classroom only).

The Moot Court Room features a full public address system, podium, a variety of wired and wireless microphones and an LCD projector and screen. (LCD projector is not available as of March 2009 until further notice).

Rooms outside the Law School

The Law Library A/V Department supports events in Law School buildings. The St. Thomas University Office of Information Technology coordinates all audio-visual support for the rest of the campus. The lone exception is regularly-scheduled law school classes in O’Mailia Hall. The classrooms in O’Mailia Hall have LCD projectors and screens, DVD and VHS players, built-in computers and VGA ports for laptop computers. The Law Library A/V Department will coordinate A/V for law school classes in O’Mailia Hall only. For classes in Kennedy Hall or any other non-Law School building, please contact the Office of Information Technology.

Computer Technology

Some Law School classrooms do not have built-in computers. Library laptops are available for presentations. All Library laptops have Windows XP, Office 2003 and Acrobat Reader 8 installed. The laptops have available USB ports and DVD/CD-ROM drives. Presentations should be on a USB drive, DVD-ROM or CD-ROM in an appropriate file format. Advance notice is required for any presentations on floppy discs.

Alternately, presenters can opt to provide their own laptops for presentation. All rooms have a VGA port for connection to the room projectors. Presenters with laptop computers with any other video port should provide an adaptor or consult with the A/V Department prior to the presentation. The Law Library can provide adaptors for certain Apple laptops, but this must be requested in advance.

Audio-Visual Facilities and Equipment

Equipment available for in-library use

  • 2 Video viewing stations. Video materials on DVD or VHS can be viewed with headphones by up to five people at each station. Headphones can be checked out at the Circulation Desk. Please contact the Audio-Visual Department to arrange viewings for groups larger than five.
  • Microform readers. Two microform readers are available. Both allow viewing and printing of microfiche materials. One machine also allows viewing and printing of microfilm materials and scanning of microfiche and microfilm materials.
  • Cassette players. The Library still has older audio materials on cassette. Players can be checked out with the tapes.
  • Portable DVD player.
  • Video cameras. Compact VHS, mini-DV, mini-DVD, hard drive and flash memory cameras are available for students to complete assignments. Cameras are checked out for four hour periods. Reservations may be required at peak periods. Full-size VHS cameras will no longer be loaned out. We will shift assignments to the preferred submission format. Please allow 48 hours (class days) for format shifting.

Equipment available for out-of-library use

  • Video cameras. Compact VHS, mini-DV, mini-DVD, hard drive and flash memory cameras are available for students to complete trial advocacy assignments. Cameras are checked out for four hour periods. Reservations may be required at peak periods. Full-size VHS cameras will no longer be loaned out. We will shift assignments to the preferred submission format. Please allow 48 hours (class days) for format shifting.
  • Cassette players can be checked out for four hour periods and removed from the library.

Laptop policy

Law Library laptop computers are for training and classroom use only. The Law Library will provide a laptop computer for classes or events requiring their use for a PowerPoint or other presentation. Laptop computers are not available for checkout, including during examination periods. Law faculty and staff requiring computer service or assistance should contact the Office of Information Technology.

Other equipment loans

In some cases, equipment may be loaned to faculty members or student groups for off-campus events. Decisions on these loan requests are made on a case-by-case basis. Please note that in no case does the Law Library provide support for off-campus events. In all cases, student groups will be responsible for replacement costs of any lost or damaged equipment.
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