CharityComms Guide to Social Media for Charities: Part One

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CharityComms Guide to Social Media for Charities: Part One

  1. 1. 1CharityComms Guideto Social Mediafor Charities Introduction p1 What are social networking sites? p2 What do the social networking sites do? p2 Resources p4 Do I have to do all this? p6 Audience p7 Decide what you want to say, and how you want to say it p8 Plan your content p8 Registering p10 Choose an avatar p10 Using Twitter p11 Using Facebook p16 Using YouTube p17 Dos and don’ts summary p19
  2. 2. CharityComms Guide to Social Media for Charities 1PART 0NE Welcome to the CharityComms Guide to Social Media for Charities. your organisation’s personality to match its voice.GETTING There’s heaps of information on the web covering the best use ofSTARTED Facebook, Twitter and YouTube have become part of our daily lives, and have created a whole new method of communication. social media, so part of this guide’s aim is to do the hard work for you of trawling the net and bringing together the articles, tools We discover breaking news on Twitter, we video chat with and sites that contain the most useful information for charities. relatives in different time zones, and watch one minute video clips that have been viewed by millions of others across the Communications – and particularly social media – is a constantly globe. evolving discipline, so if you find other sources of information that would be helpful to charities, or spot great examples – Increasing numbers of corporations, news channels and even including your own – of charities using social media effectively, local pubs are utilising the power of social media to promote do let us know so we can continously update the guide. themselves. But how? And why? And what can charities do to make sure they are not left behind? We hope you find it useful. CharityComms has put this guide together to help the thousands of charities in the UK who are aware of social media, but aren’t sure what it can do for them. The Guide is split into two parts: Part One is aimed at those just getting started, with Part Two Vicky Browning, Director, CharityComms written for charities who are actively using social media but want @CharityComms to know how to get the best out of the different channels. www.charitycomms.org.uk This guide will take you through it all from the very basics Matt Collins of registering on the sites through to converting online @charitychap conversations into offline action and evaluating your activity. We www.charitychap.com set out the steps you can take to transform your organisation’s social media communications. CharityComms is the professional membership body for Social media enables charities to build relationships and go about charity communicators. Find out more and access great cost-effective campaigning. We’ll show you how to engage with content, events, best practice and networking opportunities your current supporters, reach out to find new ones and create at www.charitycomms.org.uk
  3. 3. CharityComms Guide to Social Media for Charities 2PART 0NE What are social networking sites? Social networking sites are online services or websites that The tweets of people you “follow”, which could include many of the world’s most prominent politicians, celebrities andGETTING build or reflect a network of people and organisations who share organisations appear in a chronological list known as yourSTARTED common interests. timeline. From there, you can reply to tweets, follow links that others have tweeted to interesting news and share your own This can cover anything from a group of friends who want to thoughts. share information on what they’re up to, photos and videos (as Facebook does) through to professional industry networks The bite-sized conversation format of the site invites questions, sharing best practice and building contacts (like LinkedIn). discussions and debate. This makes it ideal for discussing issues relevant to your charity’s work with other charities, your Social networking as a concept has been around as long as the supporters and other stakeholders. internet itself, and has truly taken off in the last eight years. Facebook launched in 2004, and has since become the largest People posting on Twitter can also categorise their tweets social networking site in the world, boasting over 750 million in simple ways. This makes it easy to locate people who are users worldwide. Over half of these users log in once a day, discussing issues that your charity may be interested in, and lets meaning Facebook is familiar to millions who wouldn’t even you build a relationship with them so that they can become a normally use the term social network. supporter. What do the social networking sites do? Facebook Social networking sites have a variety of different functions, Facebook allows you to share your life online with depending what you’re most interested in. your real life friends. Once you have ‘added’ someone you already know on Facebook, and they accept your Twitter’s Twitter request, they will be able to see all the photos, videos and status format Twitter asks its users to regularly publish short updates you have shared and posted on your public profile.invites questions, updates about what they’re doing or thinking. Itsdiscussions and users answer the question in less than 140 characters Facebook Pages also allow you to create a profile for yourdebates and (known as a ‘tweet’) which is published online. They can also use organisation, and allow people to “like” it. This allows them tomakes it ideal for tweets to link to websites and news that they find interesting, see updates from your organisation and view its content, as if itdiscussing issues and have online conversations by replying to other people’s was their “friend”.relevant to your tweets.charity’s work This provides much the same function as your website in that
  4. 4. CharityComms Guide to Social Media for Charities 3PART 0NE you can share news, photos and videos with your supporters. Since there are over 750 million people regularly on Facebook Groups are also a large part of LinkedIn. Those with similar professional interests in particular types of industries and topicsGETTING however, being on Facebook is a bit like setting up a stall at a join in groups and discuss issues relevant to the area. CharitiesSTARTED busy conference instead of putting it up on an empty street; going where so many of your supporters are will make you much can also register their organisation as a workplace so that their staff and volunteers can attach themselves to it officially on the more visible and accessible to them than your website might. site. The multimedia nature of Facebook means it is ideal for hosting LinkedIn is a burgeoning site for charities, and the groups feature the broadest range of content on your organisation’s work. is perfect for finding new people who can support your work. Join groups relevant to your charity’s cause, whether that’s children, YouTube environmental camping, or animals, and join in the existing YouTube is a video sharing site, where users can discussions. record videos of themselves, things they have seen or scripted movies, and upload them for the world to see. Others Google+ For your charity, this can be short films advertising your Google’s latest attempt at creating a serious contender organisation’s work that you can share with a worldwide for the social networking heavyweights of Facebook audience. You can also embed these videos so they can be seen and Twitter. At the time of writing, Google+ had just from your own website or sites like Facebook. launched brand pages. These are for organisations who want a presence on Google’s social network, and operate similarly to YouTube is a massive worldwide community of 490 million users. Facebook’s Pages. Posting short videos of your organisation’s work in creative, Being on funny or moving ways can communicate your mission and boost You can post basic information about your charity, such as the Facebook your brand in a uniquely engaging and accessible way. ever-important one sentence summary of what you do, photos ofis a bit like your organisation at work, and status updates.setting up a LinkedInstall at a busy LinkedIn is a professional social network. Users post Google+ has the added advantage of sharing content by Circlesconference the responsibilities of their current and past jobs, like - groups of people that you have segmented according to whoinstead of an online CV. They then connect with people they have they are. This allows for targeting - you can share differentputting it up on worked with as colleagues or done business with, to create an messages with different groups of people, according to what theyan empty street online network of professional contacts. would be most interested in.
  5. 5. CharityComms Guide to Social Media for Charities 4PART 0NE Hangouts is another feature of Google+ that sets it apart from the competition. Hangouts lets you hold casual video conferences Resources Once you have a few ideas about where your online audience isGETTING with supporters that anyone in your circles can join in. You could to be found, and have decided to take the plunge by engagingSTARTED hold Q&A sessions with donors to let them know how their money is being spent, which would help make them feel a closer with them online, you can put some of the foundations in place for your upcoming social media activities. link with your charity and its work. People Read more about Google+ and how charities can use it on Reason Who will be in charge of your social media feeds? Is this Digital’s excellent blog or Google’s own guide. something that will sit with your communications department, your CEO, or even a volunteer? Bebo At one time the most popular social networking site There is no one answer to this. Ultimately you will have to decide website for children and young people, but user what is best for your organisation. If there are individuals within numbers are in serious decline, and there are rumours your charity who already use social media in their personal lives, of its impending closure. let them hit the ground running and give them the responsibility. Or, if your CEO is at the heart of everything external facing, it may Myspace be worth training them up in social media use (if they are not The first real social networking site, now used primarily already familiar with it) and letting everything come from them. by musicians and some young people. Individual or representative? Most charities have social media feeds that bear the If there are Vimeo organisation’s name. It may be updated by different people at individuals Like YouTube, Vimeo is a video sharing site that boasts different times, but will always represent the organisation.within your improved video quality and ownership settings, but Many will state who is physically updating at any one time bycharity who also a much smaller audience. signing off their initials at the end of an update or naming thealready use most frequent tweeters in the charity in the organisation bio (thesocial media in Foursquare descriptive paragraph you set up which explains briefly who youtheir personal Users “check in” to locations using GPS technology on are and what you do). This lends personality to the organisation,lives, let them their smartphones to share their location with others and helps users connect to the brand in a personable way.hit the ground online, with some organisations offering rewards andrunning discounts to users who check in to their shops and offices. Those individuals may also state their job at your organisation
  6. 6. CharityComms Guide to Social Media for Charities 5PART 0NE in their own bios. Again, this can create more personality and engagement with the organisation, although those individuals your organisation? Again, this depends. Most of your staff and volunteers are likely to have social media presences on at leastGETTING must be aware that what they post is often public to anyone on one of the websites detailed above. They may publicise theirSTARTED the web. So they should avoid posting anything inappropriate that could adversely affect the organisation’s reputation. link to your organisation, and should be aware of what your organisation is doing in this area. Whether or not you do this via a formal policy, ensure your employees know your stance on: Time Decide how much time your organisation should devote to social Confidentiality - what information on the organisation’s work networking. can they share? Make sure that only information that is publicly available is shared on any social media channels. Like networking offline, the potential time investment is limitless. You could spend 5 min per day sharing only the most important Appropriate material - employees should be careful not to post pieces of news for your charity, or spend your whole day inappropriate material that may reflect badly on them or the searching for potential supporters and followers, and engaging organisation. with them. Venting - while everyone may have bad days at work, ranting How high a priority you want such networking to be in your about your boss on social media channels can have disciplinary organisation will determine how much time to devote. consequences if colleagues are likely to see it. Support Organisations’ social media policies can range from the simple Ensure that this project, like any other of significance, has – “Don’t say anything you wouldn’t want your mother to hear” Use social support from your senior management, and indeed the whole or “Only write things you’d be happy to see on a billboard” – to media organisation if possible. Ensure they are least aware and at best much more complex. One key suggestion is to empower yourpolicies to fully supportive of this deployment of resources. CharityComms audience – whether it’s staff or volunteers - with what they canempower your has five key things to tell your boss which you can tailor to your do, not what they can’t do. This can include very straightforwardaudience – own charity’s audience and share with senior management and advice such as DO be honest. DO use appropriate privacywhether it’s staff trustees to help convince them of the value of social media to settings. DO share content that is publicly available.or volunteers - your organisation.with what they can More tips on writing your first social media policy cando, not what they Social media policies be found at http://www.nten.org/blog/2010/02/17/tips-can’t Should you go so far as to implement a social media policy within writing-your-first-social-media-policy
  7. 7. CharityComms Guide to Social Media for Charities 6PART 0NE And here’s a list of 61 social media policies from different organisations, including the BBC and the Twitter and YouTube were glints in their creators’ eyes, and charities relied on their websites, press coverage and good oldGETTING American Red Cross: http://davefleet.com/2010/07/57-social- fashioned word of mouth to spread their messages.STARTED media-policy-examples-resources/#socialmediapolicy Fast forward to the present, and social media is as much a part Measurement of charities’ communications lexicon as “make a difference” and Having decided the aims of your social media activity, you “putting the fun in fundraising”. But what’s the point of social should also establish a means of measuring their success. How media for charities? Lots of us still don’t really understand the you measure success will depend entirely on what you hope to point of telling people what we’re doing via status updates every achieve and ways that can be measured. five minutes. Many see it as a positively frivolous waste of time, distracting us from our real mission. If you want to expand the number of your supporters, you may decide that the number of likes on Facebook, subscribers on You could of course say no to all social networking sites, YouTube, or followers on Twitter may be measurement enough and simply decide not to play. More established offline (more on measurement tools in Part 2). communications and online via your organisation’s website may be a sufficiently effective way to communicate. If you want to increase the amount of engagement you have with your current supporters, the number of comments on your The point of social networking sites for charities is however two- Facebook posts, conversations you have on twitter, or comments fold: building relationships, and cost-effective campaigning. your YouTube videos receive may be a more appropriate As every article on social media will tell you, relationships measurement tool. are key. Whether it’s with your fundraisers, key partners or volunteers, relationships are the most important tool you’ve got. It may be that conversion is most important. You may engage And social media can help you build them. with someone on Twitter or have conversations with them on Facebook, but unless they become a volunteer or make a What’s more, social media has become an invaluableRelationships donation, you may not consider the engagement successful. campaigning tool for charities, integrating closely with all theirare the most other communications. Clever uses so far include having Barbieimportant tool and Ken argue to stop Mattel’s involvement in deforestation,you’ve got. Social Do I have to do all this? supporters of RNIB recording videos of the children’s book they’dmedia can help As recently as 2004, there was no such thing as Facebook. miss most if they lost their sight, and Make a Wish Foundation’syou build them Poking, adding and tagging all had different meanings. Both biggest ever pass the parcel (see this excellent presentation from
  8. 8. CharityComms Guide to Social Media for Charities 7PART 0NE Madeleine Sugden and Damien Clarkson for more examples). demographic, socio economic status, and social activity? Or do you want to reach out to a different demographic to broaden yourGETTING Even if you only wanted to post the bare minimum number of funding base or volunteer type? Some research on who uses theSTARTED updates to social networking sites, it is very much worth doing so. Statistically speaking, a large percentage of your supporters various social networking sites may help you decide where to focus your energy. are already using social networking sites on a daily basis. So it makes sense for you to be where they are. Where does your potential audience spend time when they go online? Do they use Facebook or Twitter to share their thoughts? Audience Are they even online at all? These are vital questions to answer Before you go full steam ahead into social media, you first need before deciding where to invest your time and energy most to know who your audiences are and which channels will be most wisely. effective for you to use to reach them. This is as much an offline communications question as an online one. Throughout these articles, I’ll use the example of a charity that I’m a trustee for, Brixton St Vincent’s Community Centre (@ Your audience for social media, like your off-line activities will BSVCC). So for BSVCC, we’re on social media to establish divide into two categories – your current audience, and your connections with other people and organisations in Brixton to potential audience. ensure they know about us and our youth drama projects. Your current audience comprises the people already on your database, your e-mail list, funders and other supporters. Statistically, the vast majority of those people will be on Facebook at least once a week, while a smaller number will also A large use Twitter. Some may also watch videos on YouTube and have >> percentage professional profiles on LinkedIn.of your supportersare already using To establish where to focus your efforts, use a service likesocial networking SurveyMonkey to poll your supporters about where they spendsites on a daily time online, and use the results to allocate resources.basis. So it makessense for you to be Then ask where your potential audience is. Do you simply wantwhere they are more supporters like the ones you already have in terms of
  9. 9. CharityComms Guide to Social Media for Charities 8PART 0NE If your communications aims are unclear, this can be a long process. It can involve everyone in your organisation, from theGETTING senior management team to your volunteers. So ensure thatSTARTED you have buy-in from the right people in your organisation about what you’re going to say before you take to the social media airwaves to broadcast it. For more on establishing your mission and vision, have a look at this CharityComms presentation, “Crystallising your Vision, Mission and Values”. BSVCC try to keep a lighthearted tone in our social media. As a small, community based charity, our main message is that we have rooms to hire for community groups, so that we can fund our programmes with local young people, and advertising these programmes. Plan your content You wouldn’t get up on stage to give a speech to a room full of people without some idea in your head of what you’re going to Always Decide what you want to say, and how you want to say it talk about. The same applies in social media - while you may ad remember Social media is not what you want to say, it’s just the room that lib at times, you should have a good idea of what to say.that social media you say it in. So your charity needs to be clear what it stands for,is a conversation, and what difference it wants to make. Always remember that social media is a conversation, notnot a broadcast a broadcast. Your supporters want to stay up to date with What is the one action you want your supporters to take, for your work - this may be the sole reason they follow your example? And if your charity had a personality, what would it be? social network feeds. However, you should be careful not to Maybe you are a research organisation and want to be seen as a “broadcast” too much, that is, only advertising your charity’s serious authority on your particular topic. Perhaps your cause can events and requests for donations. be delivered with an engaging sense of humour, and you would like this to come through. Instead, foster good relationships. Reply to those sharing
  10. 10. CharityComms Guide to Social Media for Charities 9 1. Your eventsPART 0NE information about topics your charity is interested in, strike up online conversations with key stakeholders you would like to When are your charity’s events, like fundraising runs or volunteerGETTING influence, and be sure to respond to support or criticism you get awards, taking place? Post these on your social media sites, withSTARTED to your own posts. a link to your website, so followers can sign up to them. A good rule of thumb is to broadcast about 20% of the time, and At BSVCC, we have weekly repeating events, so we would be spend the rest of the time engaged in conversations. And if you advertising these several times a day if we did them all! Instead, want to keep them going, the only secret is to share interesting we schedule updates that promote our karate and yoga events Think about content and ask interesting questions. one week, then youth theatre groups and Bling Ya Bike the next. making ashort film that While broadcast should not be the main part of your 2. Your work in picturessummarises what communications, it will certainly be a part of it. So to begin with, Facebook and YouTube are much more visual social networkingyou do - visitors think about: sites than Twitter, so you’ll need pictures and video of your workare more likely to to go with the text. What will these images depict?watch this thanto read pages and Gather the best images you have of your work. Think aboutpages of text making a short film that summarises what you do - visitors are much more likely to watch this than to read pages and pages of text. If there are any vulnerable clients in the pictures or videos, ensure you have the right permissions from the right people for this. At BSVCC, we’re planning to take photographs and videos of some of the classes in action. This will help potential users feel more comfortable coming along to a workshop, as they’ll start to feel familiar with the centre before they’ve even come to it. 3. News from your area This isn’t news from your neighbours, rather links to other stories that you think your followers might find interesting.
  11. 11. CharityComms Guide to Social Media for Charities 10PART 0NE For example, BSVCC is based in Brixton, and has a drama slant to many of its projects. If this is what our current followers can use your full organisation name on Facebook.GETTING are interested in, we might start sharing things we noticed in If you have a Google account, you can use this to register forSTARTED Brixton one day or youth drama productions being done by other organisations. YouTube. If not, just go to www.google.com/accounts to register. Choose an avatar Here’s a tweet by Lambeth Archives about local primary school Your avatar is a small image representing you personally or as an children making a film that we would happily share with our organisation. followers: For most charities, this is simply your logo. Remember that your logo will appear very small on people’s feeds, so you might want the most visual section of your logo as your avatar instead of your charity’s name. Use www.picnik.com if you need a free programme that can crop your logo to the required section.   Some organisations use a photographed face or cartooonised face of their CEO as their avatar. Pete Cashmore of the Registering technology website Mashable is one of the most famous To register for Twitter, go to www.twitter.com and follow the sign examples of this. People react more positively to human faces up instructions. than to logos, and while this approach is much less common, the human connection aspect means it has a big advantage. Your username is the name you’ll be known by on Twitter. When choosing one, remember that there is a character limit, so you may need to shorten your full charity name. If you have a recognisable acronym, like the RSPCA does, use that. If another organisation has a similar name, add a word to your username People to differentiate yourself. Or you can add a word like “charity” or react more “UK” after your name.positively tohuman faces than To create a page on Facebook, visit http://www.facebook.com/to logos pages/create.php and follow the step-by-step instructions. You  
  12. 12. CharityComms Guide to Social Media for Charities 11PART 0NE Using Twitter Twitter is a social networking and microbloggingGETTING service, enabling its users to send and read messagesSTARTED called tweets. Tweets are text-based posts of up to 140 characters displayed on the user’s profile page and in the streams of anyone who chooses to follow them. The popularity of Twitter worldwide has made it a site where up to the second updates from breaking news stories are possible, and it has real power in communicating with supporters in an accessible and authentic way. You can find a comprehensive list of Twitter terms and their definitions at Twitter’s help pages. Here are a few of the most common. Timeline: a real-time list of tweets from people you follow on Twitter. Hashtag: the # symbol, called a hashtag, is used to mark keywords or topics in a Tweet. It was created organically by   Twitter users as a way to categorize messages. For example, tweets about Libya can include the hashtag #libya, allowing anyone to click on the word, and see more tweets about Libya. Twitter has Mention: mentioning another user in your Tweet by including the real power @ sign followed directly by their username is called a ‘mention’.in communicating Also refers to Tweets in which your username was included.with supporters inan accessible and Reply: a tweet posted in reply to another user’s message, usuallyauthentic way posted by clicking the ‘reply’ button next to their Tweet in your
  13. 13. CharityComms Guide to Social Media for Charities 12PART 0NE timeline. Always begins with @username. Twitter Search allows you to look for terms contained in people’s tweets. This is the equivalent of entering a crowdedGETTING Retweet (verb): the act of forwarding another user’s Tweet to all room, and being able to identify the people who are having theSTARTED of your followers, as KiezaDS has done in the first tweet shown opposite. conversations you’re most interested in immediately. You can then reply to what these people are saying, follow them and build a relationship with them. Who to follow Following the tweets of other organisations is the first thing to For example, BSVCC is interested in building a local following. do. So we use Twitter search to find anyone whose tweets mention “Brixton”: When you follow someone on Twitter, they will receive an email notifying them that you have begun to follow them. This is an important step - getting this email brings your organisation to their attention. They can then decide to follow you back, starting a new relationship between you. Start by following people who you already know. You can find them by linking Twitter to your email client, by clicking on Who To Follow and then Find Friends. You can also simply search for someone’s name in the search box on top of Twitter in order to find people. Third Sector news and Guardian Voluntary Sector Network and of course CharityComms are great first accounts to follow if you’re a UK charity. A great first account to Then you can use what is probably the most useful tool at yourfollow if you’re disposal - Twitter search.a UK charity isCharityComms’Twitter feed  
  14. 14. CharityComms Guide to Social Media for Charities 13PART 0NE Give it a go. Head to http://search.twitter.com and search for:GETTINGSTARTED • the names of charities in same field - follow them and build relationships with them • Other charities - see how well they use social media to combine promoting their events with conversation. To find Amnesty UK for example, simply Google “Amnesty Twitter” to find their feed. Click the Follow button to follow them. • Hashtags - these are an important part of Twitter, and act as labels for people following a particular event or topic. When you put a # symbol before a word or several words combined, Twitter turns this into a link that can be clicked to find other tweets containing the hashtag. This allows you   to join in the conversation about that topic and follow its participants to continue the conversation elsewhere. The example below is anyone who has mentioned “nonprofits” in their tweets, allowing me to reply to anything mentioning Once you’ve that term. followeda few different Once you have followed a few different people and organisations,people and Twitter learns what you’re interested in and creates automaticorganisations, recommendations for you. Click “Who to Follow” in Twitter forTwitter learns recommendations.what you’reinterested in and You can also find good people to follow by clicking on thecreates automatic followers list of the people that you already follow. This will showrecommendations you who else is interested in the information that your followersfor you tweet themselves.
  15. 15. CharityComms Guide to Social Media for Charities 14PART 0NE Keeping up to date When you are following a certain number of people, it may beGETTING difficult to follow all of their tweets.STARTED There are different ways of keeping up to date with tweets. First of all, you don’t have to read all of the tweets and reply to them all. Simply see as many as you can when you can, and reply to them at the same time. You can also divide your followers into lists, and only check the updates of the list that you are most interested in at that time as an animal charity, you may divide your supporters into supporters list, other charities, and people who are interested in animal welfare but aren’t charities themselves. This will filter your feed to show only the people you put in the list, which can be useful if you don’t want to read the tweets of every single person   you follow. You don’t When you click on someone’s profile, click Followers on To create a list in Twitter, simply go to lists, and click create a have to read the right hand side to see a list of their followers and their list. You’ll be asked to name the list and in the next step you canand reply to all of short descriptions as well. If you think that someone sounds select whose tweets you would like to be included in the list.the tweets. Simply interesting, you can click the Follow button and you willsee as many as automatically follow their tweets. They will also receive ayou can when you notification that you have started to follow them, and again, thiscan, and reply to will bring them to your attention.them at the sametime
  16. 16. CharityComms Guide to Social Media for Charities 15PART 0NE Listen first The best thing to do at the beginning is to listen. Just read the Have conversations While this section is short, it is probably the most importantGETTING tweets of your followers, click on the links that they tweet and aspect of social media.STARTED see what sort of things people say to each other. This will give you an idea of the sorts of things that people commonly tweet, As time goes on, you can get stuck into the most important bit - the tone of voice that they use, and what sorts of stories and taking part in conversations. information they link to. From here, you can get a sense of what sort of topics your audience commonly discusses, which will help When someone tweets something interesting or something you’d you when formulating your own content and tone of voice. like to comment on, simply click Reply within the tweet, and enter your reply. Hopefully, a few people will reply back and you can begin conversations on the topics of most interest to you and your organisation. The more conversations you have, the more you will develop strong relationships. Think about the world offline - if you talk to someone from a particular organisation or industry again and again, you will eventually develop a good rapport. Once this happens, you will naturally want to collaborate on joint projects, support them in their work and crucially, they will want to support you in yours. Have conversations again and again. You will develop strong relationships with supporters old and new, supporters who will help you achieve your charity’s mission. The more conversationsyou have, themore you willdevelop strongrelationships  
  17. 17. CharityComms Guide to Social Media for Charities 16PART 0NE Using Facebook Facebook has many similarities and even more the “What’s on your mind?” box to share it with anyone who likes your page. They can then comment on your status, you canGETTING differences to Twitter. Both are based on simple status comment back, and start a conversation.STARTED updates that allow you to share links to stories and videos that your charity finds interesting, and wants to share Conversation with supporters. Once you have set up your Facebook page, anyone who “likes” your page will see your status updates in their news feed, and be The main differences between Facebook and Twitter are how able to comment on them. embedded multimedia is in Facebook (see below) and how often you should update your status. Roughly one status update This is a great way to have conversations with your supporters, per day is usually enough for Facebook, whereas two or three wherever they are in the world. They are the people who can help (not including replies to other updates) or even more would be to achieve your mission, so ask for their opinion on everything perfectly acceptable on Twitter. from what colour your new website should be, to what campaign you should do next. Reply to their comments, and help them feel The other main difference between Facebook and Twitter is how close to your organisation. you attract more fans. You can follow as many new people as you like on Twitter, and bring your charity to their attention. With Multimedia Facebook, people have to come to you - they may find out about Facebook has a number of other features that make it stand out Your your charity because their friend shared one of your stories, click from other social networking sites. Each lets you enrich your supporters a Like button on your website, or because you sent them a link profile, and give supporters deeper insights into your work.are the people to your Facebook page by email. This makes Facebook a morewho can help word-of-mouth platform than Twitter. Upload photos of your work. You can organise photos of yourto achieve your work into albums so that people can get a good visual impressionmission, so ask Facebook has far more users than Twitter (750 million compared of what you do. Upload photos of your client group (if you havefor their opinion to 200 million), and while most of your staff and volunteers the appropriate permissions), your fundraisers, events or staff.on everything probably have a Facebook account, not everyone will be so How to do it: click on Photos on the left hand menu, then Uploadfrom what colour familiar with Twitter. Hence the need to have an established Photos.your new website presence on Facebook.should be, to what Embed the videos you have posted on your YouTube account.campaign you The main activity in Facebook is updating your Status. Simply Those short videos of your supporters, staff or clients talkingshould do next type what you’re doing, thinking or a link you want to share in about the difference your organisation has made for them can be
  18. 18. CharityComms Guide to Social Media for Charities 17PART 0NE shared to those who see your Facebook updates. These can also be posted within the Facebook stream either recorded within Video is a huge opportunity for to present your organisation’s work in a similarly creative way, and YouTube is the place for it.GETTING Facebook or linked to on YouTube. You can make cartoons that explain your work lightheartedly,STARTED How to do it: click on Wall on the left hand menu, then next to create a case story, or make a campaign video. See these seven great charity campaign videos for inspiration. Share in the middle click on Video, where you can upload from your computer or even record directly. How to make videos You don’t have to buy expensive recording equipment or hire an You can add a huge variety of apps to your Facebook page. One external agency to record your videos. Of course it’s an option, of the best is Polls. It allows you to easily canvas opinion from but these days you need nothing more than a Flip video camera your supporters on a huge number of issues. and basic editing software like iMovie for the Mac to produce For example, Save the Children’s USA branch recently asked engaging video content. supporters “What’s the best term to describe funds we use for overall programs and administrative costs? 1. Open Fund The video might be as simple as interviews with clients and staff, 2. General Fund 3. Global Action Fund 4. Unrestricted Funds.” with suitably uplifting music in the background. You could get Supporters voted overwhelmingly for Global Action Fund, and really creative, and make an animation that tells the story of one that became the term used for extremely successful fundraising. of your service users or your work generally. You don’t How to do it: visit Facebook’s Polls page and follow the have to instructions Here are some basics to create great videos:buy expensive • Use an external microphone - if your camera allows it, attachrecording Using YouTube an external microphone and place it near the person speakingequipment or When you visit a website that has a big block of text to get much better audio quality.hire an external on the left, or a short video featuring actual people on • Prepare what you’ll say - when speaking on camera, knowagency to record the right, which one would you prefer to use? what you’re going to say first. Don’t be afraid to do as manyyour videos: you takes as you need - the footage will last, so it’s worth gettingneed nothing more Most people will go for the video every time. People like right!than a Flip video engaging with people, and that is why YouTube has become the • Go somewhere quiet - film somewhere where you can avoidcamera and basic second largest search engine on the web after Google. Every any background noise that will make it hard to hear the personediting software to day, millions of people are searching for and uploading videos speaking.produce engaging of everything from juggling tutorials and pop song covers, to • Get a clear background - if you have a pop-up stand you canvideo content animated shorts and funny mini-films. use as a backdrop, put this behind the person speaking during
  19. 19. CharityComms Guide to Social Media for Charities 18PART 0NE the interview. Or have an uncluttered background, so that the viewer’s eye is drawn to the speaker.GETTING • Film head and shoulders - when speaking on camera, onlySTARTED the head and shoulders should be visible so that the person takes up the majority of the screen. Once you have your footage, it’s a case of spending time either teaching yourself to use one of the many free online video editing packages out there, or recruiting a volunteer or staff member with the requisite knowledge of packages like iMovie. The editing process should select the very best footage, the dialogue that tugs on the heartstrings and urges viewers to take action. YouTube runs a non-profit programme dedicated to charities, and here’s their advice for creating great videos: • Reach Out. Post videos that get YouTube viewers talking, and then stay in the conversation with comments and video responses. • Partner Up. Find other organisations on YouTube who complement your mission, and work together to promote each other. • Keep It Fresh. Put up new videos regularly and keep them short to YouTube. Just follow these simple instructions to upload your   Select – ideally under 5 minutes. video. the very • Spread Your Message. Share links and the embed code for yourbest footage, videos with supporters so they can help get the word out. Embedding your videosthe dialogue • Be Genuine. We have a wide demographic, so high view counts You can host your videos on YouTube and allow users to actuallythat tugs on the come from content that’s compelling, rather than what’s ‘hip’. view them on your own blog or website.heartstrings andurges viewers to Uploading your video This process is called embedding, and once your videos aretake action Once your video is edited and finished, you’re ready to upload it uploaded onto YouTube, this tutorial will show you how to do it.
  20. 20. CharityComms Guide to Social Media for Charities 19PART 0NE This guide aims to get your charity’s social media adventure up and running. Here’s a summary of dos and don’ts from this chapter:GETTING We’ve covered the main social networksSTARTED available to you, the relative advantages and disadvantages of each and how to go Do... ...decide your communications aims Don’t ...do it just because everyone else is about establishing a presence on them. Make sure you know what your Just because everyone else is using social If your organisation covers the basics organisation’s communications aims are. media, doesn’t mean you have to! You outlined above, you’ll not only be able to Social media is simply a vehicle for your could use it just to advertise your charity’s expand your supporter base, but you can message, not the message itself. events, or opt out altogether. also compete with far larger charities for a slice of the digital PR pie. ...allocate resources ...speak too soon Make sure you have enough time to If you’re new to social media, it’s best to devote to engaging with social media. spend some time watching how others There is an investment to be done before use it and learning from them before the rewards are reaped! adding your own content. ...learn about your audience ...just broadcast Think about where your current and While it’s important to share your news potential supporters spend time online, and upcoming events, the best social or better yet, do some research on it. media users don’t just use it to broadcast This will tell you which sites to focus your their organisation’s news. Talk to your efforts on. supporters about what’s important to them, respond to their questions and talk ….decide what you’re going to say about other issues altogether. TO DOWNLOAD Establish what elements of your PART TWO OF organisation’s work you are going to promote, whether that’s your fundraising THIS GUIDE events, political communications or CLICK HERE news. Plan your content as far ahead as possible.
  21. 21. CharityComms Guide to Social Media for Charities 20PART 0NE CharityComms is the professional membership body for charity communicators, led by the sector for the sector. We aim to Download Part 2 of the CharityComms Guide to Social Media hereGETTING improve the standard of communications and champion its roleSTARTED in the sector. We seek to represent, support, inspire, connect and inform our members and the wider charity communications community. CharityComms caters for a range of communications skills within charities and non-profits. This includes internal communications, publications, media relations, marketing, digital and social media, campaigning, public affairs and policy. Our services include events, best practice guides and research, career development – including mentoring – and online resources including www.charitycomms.org.uk and www.askcharity.org.uk . For more information visit www.charitycomms.org.uk or for membership enquiries email lally@charitycomms.org.uk

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