Research funders requirements

At the very least, research funding agencies require that a data management plan be written and that scientific data from the projects they fund be deposited. To help you with these requirements, contact the Research Support team as soon as your project is being planned.

Horizon Europe & Euratom

The European funding programme Horizon Europe has replaced the H2020 programme since 2021 and will fund research projects until 2027. The focus is on data management: the European Commission states that beneficiaries must manage the digital research data generated as part of the action responsibly, in line with the FAIR principles. The measures to be implemented are as follows.

Writing and updating a data management plan

The European Commission asks all the grantees to write and regularly update a data management plan. This deliverable must be uploaded to the Participant Portal according to the following timetable:

  • an initial version of the DMP within the first 6 months of the research project
  • an updated intermediate version for the mid-term evaluation
  • the finished version at the end of the project

The Horizon Europe DMP template is available on DMP OPIDoR.

Guidance for writing a pre-DMP ( during a call for projects) or a DMP:

Brenel, M., Diallo, M., Mainali, S., Mercier, C., Shi, Z., & Suhan, S. (2023). Guidelines for Data Management Plan within the framework of Horizon Europe: RIA, IA, CSA, EIC Pathfinder, Cofund. (Version 1). Zenodo. https://doi.org/10.5281/zenodo.10123889

Depositing data in a trusted repository

Data must be deposited in a trusted repository:

  • as soon as possible
  • within the deadlines set out in the DMP
  • in open access

if required in the call conditions, this repository must be federated in the European Open Science Cloud (EOSC) in compliance with EOSC requirements

The data includes raw data, to the extent technically feasible, but especially if it is crucial to enable re-analysis, reproducibility and/or data re-use.
Data underpinning a scientific publication should be deposited at the latest at the time of publication, and in line with standard community practices.

Using CC-BY ou CC-0 licenses

Open access must be ensured via the repository to the deposited data, under the latest available version of the Creative Commons Attribution International Public License (CC BY) or Creative Commons Public Domain Dedication (CC0) or a licence with equivalent rights, following the principle ‘as open as possible as closed as necessary’, unless providing open access would in particular:

  • be against the beneficiary’s legitimate interests, including regarding commercial exploitation, or
  • be contrary to any other constraints, in particular the EU competitive interests or the beneficiary’s obligations under the Agreement;

If open access is not provided (to some or all data), this must be justified in the DMP

Identifying tools and instruments

Information must be provided via the repository about any research output or any other tools and instruments needed to re-use or validate the data.

Providing metadata

Metadata of deposited data must be:

  • open under a Creative Common Public Domain Dedication (CC 0) or equivalent (to the extent legitimate interests or constraints are safeguarded)
  • in line with the FAIR principles (in particular machine-actionable)
  • provide information at least about the following: datasets (description, date of deposit, author(s), venue and embargo); Horizon Europe or Euratom funding; grant project name, acronym and number; licensing terms; persistent identifiers for the dataset, the authors involved in the action, and, if possible, for their organisations and the grant.

Where applicable, the metadata must include persistent identifiers for related publications and other research outputs.

Costs associated with data management are eligible for reimbursement.

Horizon Europe guidance:
 Horizon Europe Programme Guide [PDF]

More information about article 17 of the Model Grant Agreement in the Annotated Model Grant Agreement (AGA) [PDF], annexe 5.

H2020

The European funding programme Horizon 2020 (or H2020) funded research projects over the period 2014-2020. The launch of the Open Research Data Pilot in 2015 aimed to improve and broaden access to data generated by EU-funded projects by encouraging beneficiaries to open up their data and write a data management plan. Initially involving only a few research fields, and on a voluntary basis, it has been extended to all work programmes and has become the default mode of operation.

To meet the requirements of the European funding programme H2020, a number of actions need to be implemented.

Writing a data management plan

The European Commission asks all the grantees to write a data management plan. This document must be updated and uploaded to the Participant Portal according to the following timetable:

  • an initial version of the DMP within the first 6 months of the research project
  • an updated intermediate version for the mid-term evaluation
  • the completed final version at the end of the project

The H2020 DMP template is available on DMP OPIDoR.

Opening the data after the end of the project

The European Commission is asking recipients of European funding to open up as quickly as possible the data needed to validate the results presented in scientific publications, in compliance with the FAIR principles. Opening data means depositing it in a data repository. Beneficiaries may also voluntarily deposit other data produced during the project. It is also necessary to deposit the metadata associated with the data, i.e. the metadata describing the datasets.

However, the Commission is aware that not all data can be opened, for legal reasons. If certain data must remain closed, the reason for this must be explained in the data management plan.

More information on the EC Data Management Portal

National Research Agency (ANR)

Writing a Data Management Plan

Since the Generic Call for Proposals 2019, the ANR open science policy requires all grantees to prepare a DMP that describes how the scientific data will be managed and shared.

The DMP is a deliverable that must be deposited in your personal space on the ANR website, according to the following schedule:

  • an initial version within the first 6 months after the scientific start of the project
  • an updated version at the mid-term review (for projects lasting more than 30 months)
  • the data management plan completed at the end of the project

ANR provide DMP templates on the DMP OPIDoR website. Since the Generic Call for Proposals 2022, ANR recommend the structured template.

ANR FAQ (in french) about the data management plan

Opening the research data

One of the goals of the common policy of the "open science" network of French research funding agencies is to open up scientific data, in line with the "as open as possible, as closed as necessary" paradigm. The data must then be deposited in a research data repository.

Opening and archiving source code and softwares

Finally, in accordance with the second national plan for open science, ANR recommends that the software developed during the research project be made available under an open licence and that the source code bearchived in Software Heritage and described in HAL, indicating the grant number (decision code) of the ANR funding.

To help you answer questions about open science when planning an ANR project, you can consult the guide and its synthesis produced by the Open Science Data WG of the Couperin consortium:

Arènes, C., Bracco, L., Lehoux, É., León y Barella, A., Féret, R., Cheviron, S., & Ling, L. (2023). Incorporating open science into ANR projects: a practical guide. Zenodo. https://doi.org/10.5281/zenodo.8390179

Arènes, C., Bracco, L., Lehoux, E., León y Barella, A., Féret, R., Cheviron, S., & Ling, L. (2023, décembre 6). Presentation of the guide "Incorporating open science into ANR projects". GTSO Données de Couperin. https://doi.org/10.5281/zenodo.10276210

 

National Institute of Health (NIH)

NIH has published its Data Management and Sharing Policy (DMS Policy), which came into force on 25 January 2023, to promote the sharing of scientific data. The organisation's requests are grouped chronologically into 3 stages, focusing on the drafting of a Data Management and Sharing Plan (DMS Plan).

Planning & Budgeting for Data Management & Sharing

Prospectively planning for how scientific data will be managed and ultimately shared is a crucial first step in optimizing the reach of data generated from NIH-funded research. Investigators and institutions are encouraged to consider these crucial elements early in research planning.

Submission & Review of DMS plans

Applicants planning to generate scientific data will submit DMS Plans to NIH as part of the funding application or proposal. Note that plans are NOT part of scored peer review criteria unless specifically noted in the funding opportunity. NIH Program Staff oversee reviewing and approving Plans prior to award

  • Submit DMS Plans and budget requests as part of the funding application or proposal.
  • Peer Review will not see or review DMS Plans, but will consider any related budget items.
  • NIH program staff will review the DMS Plan for acceptability and may request modifications prior to award as appropriate.
  • Plans must be approved by the funding institute prior to award.

Implementing DMS Plans

Awardees are expected to carry out data management and sharing as outlined in approved plans and as a term and condition of award. They must:

  • Manage and share data as described in the approved DMS Plan.
  • Provide updates on data management and sharing activities in annual progress reports.
  • If plans change over the course of the project, work proactively with NIH Program Officer to obtain review and approval of modifications.

Unistra and Idex funding

Writing a data management plan

According to the Unistra's 2019 Open Science policy, Idex funding recipients will be required to draft a data management plan. This deliverable must be provided according to the following timetable:

     an initial version within the first 6 months of the project
     the complete data management plan at the end of the project.

To help with the writing of the DMP, templates are available on the DMP OPIDoR website. The use of a structured DMP template is recommended, for instance the ANR structured DMP template.
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