Library Board Meeting Agenda - February 15, 2012

Thursday, February 16, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Administrative Reports
    • Communications
    • Report of the Library Director
  • Committee Reports
  • Unfinished Business & General Orders
  • New Business
    • Destination Imagination Team presentation
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Agenda - January 18, 2012

Wednesday, January 18, 2012, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Administrative Reports
  • Communications
  • Report of the Library Director
  • Committee Reports
    • None
  • Unfinished Business & General Orders
    • Election of 2012 Officers
    • Director’s Evaluation
  • New Business
    • MERS Health Care Savings Program Presentation by Tara Gist
    • Terms for new lease with Jungle Java Express
    • New committee assignments
    • Approval of 3-year telecommunications (phone) contracts for e-rate purposes
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes — December 15. 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:30 PM

Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call to Audience

No comments (P. Bharadwaj, R. Havenstein-Coughlin, A. Heidemann, P. Jenkins, L. Papa, S. Rzetelny, S. Sathrasala, L. Sivashankar, S. Sundar, N. Szczepanski, A. Thiruvenkat )

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Report of the Library Director

Jungle Java Express owners Eric and Laurel Hess will meet with E. Davis in the new year to begin discussion on negotiating a new lease (the present lease expires in May 2012); Davis will request direction from the board in January as to what terms they would like included in any new contract.

In January 2012, the Friends will be donating an additional $10,000 to the operating budget. Davis will work with the department heads to identify projects that could be funded with the additional money. Several board members asked that the administration think of a new, permanent way to publicly recognize and thank the Friends for their support.

Committee Reports

None

Library Board Meeting Agenda - December 15, 2011

Thursday, December 15, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Unfinished Business and General Orders
    • Nomination of 2012 Officers
    • Director’s Evaluation
  • New Business
    • Discovery Middle School Destination Imagination – Project Outreach Proposal
    • Fourth Quarter Budget Amendment
  • Call to Audience (5 min. maximum)
  • Adjourn

Meeting Minutes - November 17, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: J. Fausone, M. Siegrist, K. Schulz, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (R. Havenstein-Coughlin, A. Heidemann, P. Jenkins, R. Jenkins,
L. Papa, S. Rzetelny, N. Szczepanski)

Approval Of Agenda

The agenda was approved as amended by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

Correspondence from past Board member James Gillig was passed around.

Report Of The Library Director

Board members are welcome to attend both the volunteer (Dec. 13) and staff (Dec. 6) holiday parties.

The security camera installation previously authorized by the board is being done this week.

Tara Gist of MERS will attend the December board meeting to discuss retiree health care. S. Rzetelny will attend a meeting sponsored by Butzel Long to find out more about the state’s 80/20 employee health care option.

Committee Reports

None

Unfinished Business

None

New Business

Board 2011 Holiday Party — Once all responses have been received (November 22) C. Van Auken will notify the other board members of how much food they should bring to the holiday party.

Library Board Meeting Agenda - November 17, 2011

Thursday, November 17, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • GASB 54 Resolution to assign fund balance
  • Motion to amend Employee Policy Handbook Section V (Time away from work) Sub-section D (Illness) pro-rated sick time allowance chart
  • Motion to Approve Purchase of IDenticard System
  • Nomination of 2012 officers
  • Director’s evaluation
  • Call to Audience (5 min. maximum)
  • Adjourn

Budget Hearing Minutes - September 15, 2011

September 15, 2011, 7:30 PM
The hearing was called to order by the Chairperson, Michael Siegrist, at 7:31 PM
Present: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. VanAuken
Absent:
Also Present: E. Davis, K. Gladden

Budget Hearing

The Proposed 2012 Budget Hearing was opened for discussion.

No public comments (G. Bell, R. Havenstein-Coughlin, A.Heidemann, S. Rzetelny, L. Papa, N. Szczepanski)

2012 Proposed Budget Approval

J. Fausone moved and C. Van Auken supported the approval to adopt the Proposed 2012 Budget amount of $4,932,702 (See Attachment A)

The motion passed unanimously 11/09-15-1-BH

Tax Resolution

J. Fausone moved and K. Schulz supported the resolution to approve certifying the rate for tax levy of 1.5437 mills for the fiscal year ending December 31, 2012. (See Attachment B)

A roll call vote was taken.

Aye: J. Fausone, K. Schulz, M. Siegrist, G. Snow, D. Turner, C. Van Auken
Nay: None

The motion passed 11/09 15-2-BH

Adjourn

The budget hearing was adjourned at 7:35 PM

Meeting Minutes - September 15, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:35 PM
Present: M. Siegrist, K. Schulz, G. Snow, J. Fausone, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (G. Bell, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski)

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

A letter from Lois McWherter was passed around. Also, board members confirmed they had received communication from Trustee G. Snow and C. Young.

Report Of The Library Director

A positive op-ed piece by editor Brad Kadrich, regarding National Library Card Sign Up Month and in support of the library, appeared in the most recent issue of the Canton Observer.

Sergeant Scott Hughesdon of Canton’s Department of Public Safety had visited and was shown a map and resolutions of the proposed new security cameras (agenda action item #2) to verify that the views obtained by their placement would be helpful to the police. He complimented E. Davis and security monitor Bill Rice on implementing his department’s suggestions.

Meeting Minutes - October 20, 2011

The Chairperson, Michael Siegrist, called the meeting to order at 7:31 PM
Present: J. Fausone, M. Siegrist, G. Snow, D. Turner, C. Van Auken
Also Present: E. Davis, K. Gladden

Call To Audience

No comments (M. Barker, B. Czerniak, L. Golden, R. Havenstein-Coughlin, A. Heidemann, L. Papa, S. Rzetelny, N. Szczepanski, N. Welz)

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved as amended.

Approval Of Budget Hearing Minutes

The minutes were approved by unanimous consent.

Communications

A financial review of the Friends of the Canton Public Library was passed around.

Report Of The Library Director

Nichole Welz, the new CTTS Program Specialist was introduced.

Committee Reports

A recent Finance Committee meeting resulted in an agenda item, but no report had been prepared.

Unfinished Business

Proposed Record Retention Policy - C. Van Auken moved and D. Turner supported a motion to approve the Record Retention Policy as written.

The motion passed unanimously 11/10-20-1

Library Board Meeting Agenda - October 20, 2011

Thursday, October 20, 7:30 PM

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Finance Subcommittee
  • Motion to approve Record Retention Policy as written
  • Overview of library’s Social Media marketing strategy – Laurie Golden
  • Overview of Connect Your Summer program – Marcia Barker & Brad Czerniak
  • Overview of Retiree Health Plan
  • Resolution to Enact Third Amendment to Retiree Health Plan
  • 3rd Quarter Budget Amendment
  • Date, location and budget of Board party
  • Call to Audience (5 min. maximum)
  • Adjourn

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