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Author guide - Electronics Letters

These notes are intended to give you the information you need to submit your paper to Electronics Letters and to present it in accordance with our requirements. If you cannot find the information you are looking for, please contact us at [email protected]

Contents

What we look for in your letter
Conference and patent material policy
Manuscript presentation - Update!
Publication options
Submit a manuscript
Post-submission
Copyright and Open Access License
Proofs
Accepted Manuscripts
Checklist
Pre-submission editing services

What we look for in your letter

Electronics Letters is a forum for the rapid publication of the latest or preliminary results or ideas relating to the electronic or electrical engineering fields. The advance presented must be significant enough and of a high enough level of interest to the broad engineering community to merit immediate dissemination, otherwise a different journal is more appropriate.

Manuscripts submitted to Electronics Letters should:

  • add significantly to existing research;
  • be original, and not have been published previously;
  • present the novelty clearly and concisely;
  • state the potential engineering applications;
  • be written so as to make the advance clear to the broader engineering community;
  • make reference to the state-of-the-art.

Manuscripts should not:

Conference and patent material policy

Electronics Letters does not accept material that has previously been presented at a conference for which the conference proceedings are widely available. Any manuscripts that are submitted to Electronics Letters that are based on a conference paper must reference the conference and demonstrate a significant advance in the work.

We can consider material for Electronics Letters that is also the subject of a patent application. The application number should be stated in the paper in the references and the authors should also make sure that the publication of their work in a journal will not harm their patent application in any way.

Manuscript presentation

It is important to format submissions in accordance with Electronics Letters' house style. Following the presentation guide below will ensure that submissions will move straight to reviewing stage.

Please note, submissions which are over the maximum allowed length or formatted incorrectly will be returned immediately to authors for revision.

Submission format
Submissions to Electronics Letters must be formatted to the journal house style which uses a double-column format, with figures placed within the main body of the text. Update: Electronics Letters now accepts manuscripts which are up to four columns in length.

We have provided a Microsoft Word 2003 template and a Microsoft Word template for you to download and edit to create your manuscript. We have also created a LaTeX class file, and a sample LaTeX source file for you to download and edit with your own text and images to create your PDF. These LaTeX files are available as a .ZIP file and also downloadable from the manuscript submission page, under Instructions and Forms. Update: We have updated our template files. Please ensure that you download the updated templates and use these to write your Electronics Letters manuscript.

Source files must be supplied. The only acceptable source-file formats are Microsoft Word (.DOC or .RTF) or LaTeX (.TEX). If you are submitting in LaTeX, you need to provide a PDF as well as the LaTeX source file, and all source images.

Full instructions on how to format your manuscript are contained within the Microsoft Word template, which may also be of some use if you are submitting in LaTeX. For submitting in LaTeX, you will need to download the class file and save it into the same folder as your LaTeX source files. For full information on how to use the LaTeX class file, see the sample PDF.

Publication options

Subscription Access Option

There is no charge to authors for this option and the paper is made available to subscribers.

Open Access Option

Electronics Letters now offers authors the option of publishing their paper open access on payment of an Article Processing Charge of $2000 USD on acceptance of the paper. The paper is then freely available to all with permitted reuse.

Payment for Open Access

The IET has partnered with Copyright Clearance Center, Rightslink who will facilitate the fee collection process. Once your paper is accepted for publication you will be contacted by Rightslink with instructions on how to pay your fees. All fees must be paid within 3 weeks of acceptance; failure to pay your fees in a timely fashion may result in your being debarred from publishing open access with the IET.

IET members are eligible for a 15% discount on their fees. The IET also offers fee waivers for researchers in developing countries, determined using the criteria* set by Research4Life, which provides free or low-cost access to scientific journals, books and databases for scientists, practitioners, students and faculty in the developing world.

The choice of publication is made after acceptance and will not affect the peer review process or decision to publish.

Submit a manuscript

Papers should be submitted in electronic form via the manuscript submission page. Authors should complete all relevant fields in the manuscript upload page.

Authors must upload suitable source files when submitting. See above for more details.

Manuscripts should be ready for publication as submitted. Please ensure that all information in your manuscript is correct; any acknowledgments you wish to include are stated, that the names of all authors who have agreed to appear on the manuscript are included, and that all affiliations are correct. You will not have an opportunity to revise your manuscript at a later date.

Authors are encouraged to submit the names and contact details of possible reviewers (although the reviewers selected may not be from this list). These suggestions should be impartial. Authors may also indicate non-preferred reviewers if they are working in competition or have conflicts of interest with individuals or organisations.

Permissions

Please make sure that any permissions you may require for text or figures are cleared before publication. If you unable to clear the permissions under the same licence you wish to use for your paper, please include the permissions copyright statement under any relevant figures. Confirmation and any relevant details of permissions should be clearly stated in your cover letter when submitting a paper to Electronics Letters.

Post-submission

Changes to the submitted manuscript

If your submission is returned because it requires changes, you will need to go into your Author Centre on ReView and resubmit a revised manuscript.
It is not usually possible to make changes to a manuscript when it is under review as it should have been carefully checked on submission as instructed. There are exceptions if the changes are absolutely necessary but minor - send us the amended manuscript with a list of the requested changes, and the Editors will consider which course of action is most appropriate. Major revisions cannot be made without starting the whole process again.

Due to the fast nature of the Electronics Letters publication process, we do not make proofs of accepted papers available to authors for checking prior to publication. Each accepted manuscript is checked using copy-editors and proofreaders. Please ensure that all information within your manuscript is correct on submission, paying particular attention to the following:

  • Author list – all authors that have agreed to appear as a contributor to the paper are included in the author list, and that the order of author names has been agreed by all
  • Affiliations – all author affiliations are submitted as you wish for them to be published. Please ensure that the email address of the corresponding author is the correct email address
  • Acknowledgments – all acknowledgments are stated, including funding sources

There will not be an opportunity to revise your paper if it is accepted.

Review process

All manuscripts are sent out for review by independent experts in the field, and the decision made by the editors is based on these reports. To maintain the speed of publication, reviewers are permitted to make a binary decision without providing comments to authors, and we are therefore not normally able to provide authors with feedback on rejected manuscripts, or give any opportunity for revision. Authors should therefore prepare their manuscript very carefully. The average time between submission and decision is six weeks.

Right to publish

An author submitting a paper should ensure that he or she has the right to publish the paper and that it contains nothing defamatory. The IET will assume that all co-authors have agreed to the submission of any paper received.

Copyright Form for Subscription Access

Authors who choose to publish through the subscription access model will be required to fill in the online copyright form in the ReView Author Centre.

Unless the paper is either 'United Kingdom Crown copyright' or 'a work of the US Government and in the Public Domain', the Bylaws of the IET require that copyright should belong to the IET.

Open Access: Creative Commons Licences

Authors who choose to publish their papers open access in Electronics Letters will be asked to sign a Creative Commons Licence as opposed to a copyright form. In this way, the author retains the copyright to their work. As we offer a number of different licence options for authors it is advised that authors take some time to consider which licence they would like to use when they submit their paper so as not to delay the publication of the paper on acceptance. Authors whose work is funded by the Wellcome Trust or Research Councils UK must sign the Creative Commons Attribution (CC BY). Other licences available are: Attribution-NoDerivs (CC BY-ND), Attribution-NonCommercial (CC BY-NC) and Attribution-NonCommercial-NoDerivs (CC BY-NC-ND). For more information on these options please see below.

Creative Commons Attribution (CC BY) This licence lets others distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation. This is the most accommodating of licences offered. Recommended for maximum dissemination and use of licenced materials. (If your work is funded by The Wellcome Trust or Research Councils UK you must use this licence.)
Preview licence

Creative Commons Attribution-NoDerivs (CC BY-ND) This licence allows for redistribution, commercial and non-commercial, as long as it is passed along unchanged and in whole, with credit to you.
Preview licence

Creative Commons Attribution-NonCommercial (CC BY-NC) This licence lets others remix, tweak, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don't have to licence their derivative works on the same terms.
Preview licence

Creative Commons Attribution-NonCommercial-NoDerivs (CC BY-NC-ND) This licence is the most restrictive licence we offer, only allowing others to download your works and share them with others as long as they credit you, but they can't change them in any way or use them commercially.
Preview licence

Accepted Manuscripts

Once we have received the licence form and your paper is ready to move into production it will be published on our Digital Library platform as part of our publishing on acceptance service.

The paper that is published at this stage will be an exact copy of the paper submitted for the last round of review. In order to ensure that the published version of the paper is an acceptable standard you may wish to upload a clean version of your paper without your response to previous reviewer comments. Also the title and author names will be based on your ReView submission questions and accounts, please make sure these are up-to-date before completing the submission of your paper.

Please be aware that changes cannot be made to the published accepted version of your paper at any stage. The accepted version will be replaced on the Digital Library with the typeset e-First version upon completion of production of your article.

Proofs

Copyediting and proof correction

All accepted papers are copyedited to ensure clarity and consistency, to correct minor errors, to standardise various formatting details and to conform to Electronics Letters house style.

Authors may receive queries if ambiguities in the language or minor errors in a paper are identified by either referees or the copyeditor that cannot be resolved in the editorial office. Delays in replying to such queries may result in a delay to the publication of a paper.

As mentioned above, proofs are checked in the editorial office and are not normally sent to authors. If you become aware of any errors in your manuscript after submission, please inform us as soon as possible as there may not be time to rectify them if the paper is accepted for publication.

The time from acceptance to publication online is 2 weeks and in print is 3-4 weeks.

Journal copies and permissions

Once the paper has been published online, we will send the corresponding author a complimentary PDF version of their final published paper. This is subject to the terms and conditions of our green open access policy (see above).

Permission requests to reproduce articles published in Electronics Letters should be emailed to [email protected]

Checklist

Please use this checklist to help you ensure that your paper meets the standards we expect from submitted papers:

  • Novelty: This is the most important factor that we ask referees to consider when reviewing for Electronics Letters. We are interested in work that is novel, original and where rapid publication would be of benefit to the engineering community. Papers should provide significant results and the reporting of incremental work is discouraged. Authors should not submit work merely because they need the paper to be published quickly (e.g. in order to graduate or before applying for a new job or promotion).
  • Scientific merit: is the work scientifically rigorous, accurate and correct?
  • Originality and justification: is the work relevant? Does the work contain significant additional material to that already published and has its value been demonstrated?
  • Referencing: has reference been made to the most recent and most appropriate work? Is the present work set in the context of the previous work?
  • Appropriateness: is the material appropriate to the scope of the journal?
  • Clarity: is the English clear and well-written? Poorly written English may obscure the scientific merit of your paper and can lead to rejection. Are the ideas expressed clearly and concisely? Are the concepts understandable? Is the discussion written in a way that is easy to read and understand?
  • Title: is it adequate and appropriate for the content of the article?
  • Abstract: does it contain the essential information of the article? Is it complete? Is it suitable for inclusion by itself in an abstracting service?
  • Diagrams, figures, tables and captions: are they clear and essential? Are all figures and tables labelled and referred to in the text?
  • Graphs and tables: are these clear and necessary? Are the numbers in the tables readily understandable? Explanations should be in the caption, or in the immediately surrounding text.
  • Mathematics: is the mathematics necessary? Does it use commonly understood symbols? Are equations numbered if referred to in the text?
  • Conclusion: does the paper contain a carefully written conclusion, summarising what has been learned and why it is interesting and useful?

Pre-submission editing services

The IET has partnered with Editage to provide editorial services to authors submitting to IET Journals. The services will help authors craft well-written manuscripts for submission to the journal of their choice. Prior to submitting your manuscript, you may wish to have it edited for correct use of English, particularly if English is not your first language. This is not compulsory but it may assist the journal editors and reviewers to fully understand the content of your paper.
NB: Use of the Editage service does not guarantee that your manuscript will be sent out for peer review or accepted for publication.

If you would like information on the language editing facility offered by Editage, an independent editorial service, please visit their IET microsite where you will receive a 15% discount on the services available.

There are a large number of language-editing services available and you would be free to use any of these. Note that authors are liable for all costs associated with language editing and IET does not accept any responsibility for the level of service provided.

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