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RE: [ccaomlcaom] Consortium Considerations: Request for Information from Libraries

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  • Jenn Hartman
    Hi all, Sorry - hit send before actually attaching my response! (not sure what that attached file was) - Electronic resource sharing would probably be the
    Message 1 of 7 , Mar 18, 2011
      Hi all,

      Sorry - hit send before actually attaching my response! (not sure what that attached file was)

      - Electronic resource sharing would probably be the easiest and most helpful route for a potential consortium. Databases, info lit & training modules, and cataloging structures could all be shared online, with less cumbersome oversight necessary once the initial creation/subscription/set-up was completed.

      - The first two issues I can think of w/ trying to get a consortium subscription to electronic resources would be:
      1. Determining how costs would be shared. As long as it would bring down our current costs, we'd be fine carrying a larger fraction than some of the smaller schools.
      2. How access would be managed. Our patrons use usernames & passwords that we set up, and we're able to manage access to our resources ourselves (add/edit/delete accounts) and would want to retain that ability.

      - Catalog sharing would be inconvenient, as Naomi pointed out, at least for those of us who've already payed for &/or constructed catalogs. Not to mention that shared catalogs tend to imply shared resources, and sharing print resources may be difficult as it would have to involve mailing materials, which we, at least, are hesitant to do. I've worked in ILL in the past, and if you're talking about non-local print resource ILL, it takes time, resources, and good oversight to keep from losing items. Schools relatively close to one another should pursue the option, but LCAOM-wide item sharing seems unfeasible.

      - Our specialized collections could be helpful to larger institutions with programs that encompass integrative medicine or traditional medicine (med schools, anthro programs, etc.), but I'm not sure what kind of arrangement you're envisioning. Large institutions already have robust systems in place for resource sharing and it may be too resource/cost intensive for us to try and create partnerships w/ them. Of course, that impression may be influenced by our being located near Boston, where the large universities can be particularly reluctant to partner w/ smaller institutions.

      - Even if an actual LCAOM consortium fails to form, I think creating a formalized support system for cataloging, collection development, taking a lead in promoting info lit within our institutions, and general training is worth doing, especially to support the smaller libraries. NESA's fortunate to have support from the administration, a good sized staff, and a collection (both of resources and knowledge) that's been built up over decades, and we'd be happy to share some of our experience with smaller/newer libraries. Obviously a good deal of work would be required and we would need to confirm that enough of us were willing to put in the time and effort it would take to put together something like this, as well as keep it going. A wiki would likely be the simplest way to start.

      - Jenn

      Jennifer Hartman, MSLIS
      Director of Library Services, Kelly Library
      New England School of Acupuncture
      150 California Street
      Newton, MA 02458
      Phone: 617/969-3969 E-mail: jhartman@...
      Visit us @: http://www.nesa.edu/library/kelly_home.htm

      -----Original Message-----
      From: ccaomlcaom@yahoogroups.com on behalf of mahate rose
      Sent: Fri 3/18/2011 3:52 PM
      To: ccaomlcaom@yahoogroups.com
      Subject: RE: [ccaomlcaom] Consortium Considerations: Request for Information from Libraries

      Hi Jenn,

      Thanks for sending a response to my post on ccaomlcaom. Unfortunately, I am unable to open the windat file that you attached. Is it possible to send it in a different format, either in a word document or just text in an email?

      Thank you!

      Mahate Osborn

      --- On Fri, 3/18/11, Jenn Hartman <jhartman@...> wrote:

      From: Jenn Hartman <jhartman@...>
      Subject: RE: [ccaomlcaom] Consortium Considerations: Request for Information from Libraries
      To: ccaomlcaom@yahoogroups.com
      Date: Friday, March 18, 2011, 9:27 AM


      -----Original Message-----

      From: ccaomlcaom@yahoogroups.com on behalf of maha

      Sent: Tue 3/15/2011 8:12 AM

      To: ccaomlcaom@yahoogroups.com

      Subject: [ccaomlcaom] Consortium Considerations: Request for Information from Libraries



      LCCAOM Members,



      As part of our preparation for the upcoming meeting in Baltimore, we'd

      like to get a sense of what the needs are of smaller libraries (which

      most of us are) and how we can integrate those needs into a larger

      consortium framework.



      A consortium of participating libraries has the potential to enhance

      local access to a wide variety of print and electronic resources and

      services that would otherwise be beyond their individual means. This

      kind of sharing could allow collaboration toward development and

      standardization of many programs and systems that currently may be

      unwieldy, if offered at all, by smaller libraries with limited

      personnel.



      Some possibilities for sharing include:



      . Print resources sharing

      . Electronic resources sharing and licensing

      . Shared online catalogs

      . Online services such as information literacy modules

      . Enhanced interlibrary loan and document delivery systems

      . Standardized (or at least cooperative) cataloging structures

      . Eventual alliances with larger colleges and Universities with

      specialized collections

      . Mutual training programs



      Some issues that need to be addressed are how we will structure the

      consortial systems, programs, and organization, how many libraries will

      participate and how they will benefit,

      what the mission of the consortium will be, legal agreements, fee

      structures, and how long initial agreements will last. There are many

      options for all of the above, as to be determined by those libraries

      wishing to take part. Also to be determined will be most appropriate

      method of communication, decision making, and access to information

      (i.e., websites, daily e-lists, committees, etc). We also need to

      ascertain whether there are consortial options for small libraries that

      will be sustainable over time, both in human power and financial

      resources.



      Possibilities include informal or formal arrangements, and local or

      more extended networks, depending on the needs of participating

      libraries.



      I am writing today to recruit ideas from all individual libraries about

      the following four points:



      1. How you think your library can benefit from a consortial arrangement,

      2. What you think your library can offer a larger group and

      institutions, and

      3. How you see LCCAOM libraries participating together toward effective

      resource and services sharing.

      4. Please also include your thoughts on what challenges you see in

      becoming part of a consortium.



      I will consolidate all responses into a document for use at the

      meeting, so a timely response (by the end of March) would be

      appreciated.



      Thank you,



      Mahate Osborn, AIMC Berkeley Library Director
    • Library
      Hello, Mahate and LCCAOM Members: In response to your questions: 1. How you think your library can benefit from a consortial arrangement. I believe we would
      Message 2 of 7 , Mar 30, 2011

        Hello, Mahate and LCCAOM Members:

         

        In response to your questions:

         

        1. How you think your library can benefit from a consortial arrangement.

         

        I believe we would most benefit from having access to a greater number of online resources (journal databases and e-books, for example), if cost-effective licensing agreements could be negotiated with vendors.  At present, our library is an affiliate member of SCELC (Statewide California Electronic Library Consortium, www.scelc.org ), which offers discounted subscriptions to a wide assortment of databases.  Perhaps it may be possible for LCCAOM libraries to negotiate with SCELC as a group (?)   I believe they have broadened their definition of “California libraries” to include libraries outside the state, and so perhaps it is worth investigating this possibility…

         


        2. What do you think your library can offer a larger group and institutions.

         

        We could consider offering ILL of journal articles and books on a reciprocal basis.  Since our library is small, however, we would need to develop guidelines in this regard in order to enable ready access to materials for our students.

         

         

        3. How you see LCCAOM libraries participating together toward effective resource and services sharing.

         

        As mentioned in question #1, negotiating discounts to databases would be the greatest benefit.

         


        4. Please also include your thoughts on what challenges you see in becoming part of a consortium.

         

        As you noted in your message, structuring the consortial systems and organization would have to be worked out.  My main concern as a part-time library manager is the time factor.  In other words, though I would love to offer ILL to member libraries, for example, my time is very limited for additional tasks.  But levels of involvement and membership are topics to explore further—and all in all I think being part of a consortium will have tremendous benefits.

         

         

        Andrea Anzalone, MLIS

        Library Manager

        Yo San University

         



         

        From: ccaomlcaom@yahoogroups.com [mailto:ccaomlcaom@yahoogroups.com] On Behalf Of maha
        Sent: Tuesday, March 15, 2011 5:12 AM
        To: ccaomlcaom@yahoogroups.com
        Subject: [ccaomlcaom] Consortium Considerations: Request for Information from Libraries

         

         

        LCCAOM Members,

        As part of our preparation for the upcoming meeting in Baltimore, we'd like to get a sense of what the needs are of smaller libraries (which most of us are) and how we can integrate those needs into a larger consortium framework.

        A consortium of participating libraries has the potential to enhance local access to a wide variety of print and electronic resources and services that would otherwise be beyond their individual means. This kind of sharing could allow collaboration toward development and standardization of many programs and systems that currently may be unwieldy, if offered at all, by smaller libraries with limited personnel.

        Some possibilities for sharing include:

        • Print resources sharing
        • Electronic resources sharing and licensing
        • Shared online catalogs
        • Online services such as information literacy modules
        • Enhanced interlibrary loan and document delivery systems
        • Standardized (or at least cooperative) cataloging structures
        • Eventual alliances with larger colleges and Universities with specialized collections
        • Mutual training programs

        Some issues that need to be addressed are how we will structure the consortial systems, programs, and organization, how many libraries will participate and how they will benefit,
        what the mission of the consortium will be, legal agreements, fee structures, and how long initial agreements will last. There are many options for all of the above, as to be determined by those libraries wishing to take part. Also to be determined will be most appropriate method of communication, decision making, and access to information (i.e., websites, daily e-lists, committees, etc). We also need to ascertain whether there are consortial options for small libraries that will be sustainable over time, both in human power and financial resources.

        Possibilities include informal or formal arrangements, and local or more extended networks, depending on the needs of participating libraries.

        I am writing today to recruit ideas from all individual libraries about the following four points:

        1. How you think your library can benefit from a consortial arrangement,
        2. What you think your library can offer a larger group and institutions, and
        3. How you see LCCAOM libraries participating together toward effective resource and services sharing.
        4. Please also include your thoughts on what challenges you see in becoming part of a consortium.

        I will consolidate all responses into a document for use at the meeting, so a timely response (by the end of March) would be appreciated.

        Thank you,

        Mahate Osborn, AIMC Berkeley Library Director

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