23January2017

Minutes from Board of Directors Meetings
Minutes from Board of Directors Meetings

Minutes from Board of Directors Meetings (45)

Minutes
Redwood Community Radio Board of Directors
November 10, 2016, 3:30 pm
Healy Senior Center, Redway CA
 
Roll call
 
BOARD-APPOINTED:  Christine Doyka, Mark Marchese
MEMBER REPS:  Secretary Rob Bier, Cody “Comfy” Dillon
PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez, President Dan Murphy
 
STATION MANAGER:  Cynthia Click
 
ABSENT:  Treasurer Sarah Scudder, Maria Savage
 
GUESTS: none
 
Approval of October minutes
No minutes being available, Doyka moved approval in December.  Bier seconded.  Passed unanimously.
Approval of agenda
Bier moved removal of item Xd.  Murphy seconded.  Passed unanimously
Murphy moved approval of amended agenda.  Bier seconded.  Passed unanimously.
Consent Calendar
WHEREAS Ms. Jama Chaplain has declined opportunities to participate in KMUD’s problem solving procedures, and
WHEREAS she has submitted multiple requests for the same information, taking numerous hours of staff time and affecting their ability to fulfill their job obligations,
THEREFORE, the KMUD Board of Directors resolves that no Redwood Community Radio staff or Board member shall spend business time responding to any communications from Ms. Jama Chaplin regarding RCR, to include written and spoken communication, as well as through a third party.
The Board of Directors further resolves that Ms. Jama Chaplin is no longer a volunteer in good standing of Redwood Community Radio.
Bier moved approval.  Murphy seconded.  Passed unanimously.
Management report
Durchslag moved that RCR re-hire Stacey Edmund as RCR’s auditor, and that she keep the Board informed of her progress.  Bier seconded.  Passed unanimously.
Durchslag, Doyka and Savage were appointed to conduct a three-month review of the station manager.
Finance committee report
Doyka moved first approval of the 2017 budget.  Murphy seconded.  Passed unanimously.  Must be approved a second time at the December meeting.
Old business
a. Transmitter link budget
Durchslag moved to table the matter, in view of the fact that some information is not yet available.  Murphy seconded.  Passed unanimously.
b. Rivendell costs
Bier moved to table.  Murphy seconded.  Passed unanimously.
c. Pacifica participation
Following extended discussion, Murphy moved to table.  Doyka seconded.  Passed unanimously.  Click was asked to explore a reduction in the annual fee.
New business
d. Durchslag moved to authorize Cynthia Click, Simon Frech, Daniel P. Murphy and Sarah Scudder as check signers on RCR’s Southern Humboldt Community Credit Union account, and to remove Jeanette Todd and Julia Minton as signers on that account.  Murphy seconded.  Passed unanimously.
e. Approve policy manual
Changes have been entered in master version, but formatting problems prevent it from being available.  Bier authorized to fix those problems.  Bier moved to table.  Murphy seconded.  Passed unanimously.
f. Approve policy manual, by-law changes revising dates for Board elections
Murphy moved approval.  Doyka seconded.  Passed unanimously.  Both changes will require a second vote.
g. CAB report
After discussion, Doyka directed to thank the CAB and note that the requirement for recording Board meetings has been eliminated.
II. Committee reports
a. Programmer representatives
b. Member representatives
c. Correspondence Secretary – Doyka
d. Development
Low return on Arcata Halloween event raises question of whether to continue it.
e. Pledge drive – Durchslag
f. Policy – Dillon
g. Building and Grounds – Murphy
h. Mediation – Doyka
Mediation Committee and Grievance Panel will meet jointly Dec. 9.
i. Management Evaluation – Murphy
III. Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
A. Board of Directors December 13, 3:30 pm, Healy Senior Center
B. Development Nov. 29, 3:00 pm
C. Executive Nov. 17, 11:00 am
D. Policy Nov. 16, 11:00 am
E. Finance Nov. 29, 1:00 pm
 
 
Minutes
Redwood Community Radio Board of Directors
October 11, 2016, 3:30 pm
Healy Senior Center, Redway CA
 
Call to order  Opening comments from the President; meeting ground rules.
 
Roll call
 
BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder
MEMBER REPS:  Cody “Comfy” Dillon, Maria Savage
PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez, President Dan Murphy
 
STATION MANAGER:  Cynthia Click, DEVELOPMENT DIRECTOR: Jeanette Todd
 
ABSENT:  Secretary Rob Bier, Mark Marchese
 
Approval of September minutes
Doyka moved approval.  Scudder seconded.  Passed unanimously.
Approval of agenda
Murphy moved approval.  Durchslag seconded.  Passed unanimously.
Open time 
Margaret Lewis said that since joining the Mediation Committee she’s become more aware of procedures.  She said changes are happening at the station right now with old staff and new staff.  Suggested that procedures and processes be shared with members, staff, etc. because then everyone can be sure that they are being followed.  She was spurred to come today by the resolution on the Consent Calendar and she doesn’t believe that policy has been followed to spur this action.
Betty Etter objected to the resolution on the consent calendar. She thinks RCR failed to warn, talk with or work with Jama Chaplin before putting this resolution out publicly.  She has known Jama for 30 years and thinks she is all about the good and necessary details. 
Murphy, Dillon, Durchslag and Marchese spoke statement in response to the speakers. 
Consent Calendar
Murphy moved to table resolution to add “whereas” language.  Durchslag seconded.  Passed with six in favor. none opposed, one abstention.
Manager’s Report
Click said she is lacking just a little bit more information about the CAB and Mediation Committee members.  She will email the Board with what she needs. Murphy moved to table this until the November meeting. Scudder seconded. Passed unanimously.
Old business
a. Transmitter link budget
b. Rivendell costs
Murphy moved to table a and b.  Dillon seconded.  Passed unanimously.
c. 2017 budget
After some discussion, Murphy moved to table.  Dillon seconded.  Passed unanimously.
New business
a. Pacifica payment, participation
Todd noted that KMUD stills host its archive with Pacifica, but she has had trouble with them in customer service for it. Pacifica’s financial difficulties were noted.  Technical Director Simon Frech is exploring other options for hosting the archive.  We get Democracy Now! through Pacifica.  We have heard that we would be able to get Democracy Now! directly. The difference would be $4,000 annually for Democracy Now, the archive, and shows that we get occasionally to cover Public Affairs shows. Murphy moved to table.  Doyka seconded. Passed unanimously. 
b. Durchslag moved to authorize Cynthia Click as check signer for all Redwood Community Radio accounts at Community Credit Union of Southern Humboldt. Doyka seconded. Passed unanimously.
c. Murphy moved to keep the Membership Meeting and Volunteer Appreciation Party as one event in January and to amend policy, procedures and bylaws to reflect this. Dillon seconded. Passed unanimously. 
Committee reports
Member representatives
Savage reported that a friend from Island Mountain would like to throw a party at the Mateel and give the proceeds to RCR.
Community Action Board (CAB)
There will be a meeting at the Healy Senior Center on Thursday, Oct. 27, from 6-8 pm.
Development
Upcoming events: Two Halloween parties and food vending at the Casual Crop Exchange, Sunday, Oct. 23.
Management Evaluation – Murphy
Click said she would like to have a three-month review in January. Murphy moved to have the Management Evaluation committee perform a three-month review of the new Station Manager in mid-January.  Scudder seconded. Approved unanimously.
Elections – Durchslag
Second-year board members are recommended for Elections Committee membership. Durchslag and Murphy are interested in being on the committee. Jim Lamport was the referee last year; committee will check to see if he is interested in helping again.
 
Minutes
Redwood Community Radio Board of Directors
September 6, 2016, 3:30 pm
Healy Senior Center, Redway CA
 
Call to order  Opening comments from the President; meeting ground rules, including appointment of a director to make note of and call upon, in order, those seeking the floor.
 
Roll call
BOARD-APPOINTED:  Christine Doyka, Mark Marchese
MEMBER REPS:  Secretary Rob Bier, Cody “Comfy” Dillon, Maria Savage
PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez, President Dan Murphy
 
STATION MANAGER:  Jeanette Todd
 
ABSENT:
Treasurer Sarah Scudder
 
GUESTS:
Hillary Hatcher, Bob Froelich, Siena Klein
 
Approval of August minutes
Doyka noted that the PSRC had been listed incorrectly as, “Committee;” “Council” is correct.  Dillon moved approval, with the change.  Bier seconded.  Passed unanimously.
Approval of agenda
Durchslag moved approval.  Dillon seconded.  Passed unanimously.
Consent Calendar
Board Grievance Policy, Addition to 5.1.1:
The Board may initiate a grievance and seek mediation at its own determination.  The President shall  represent the Board and Redwood Community Radio in any mediation or other, related proceedings.
Bier moved that the policy change be sent to the Policy Committee for further consideration.  Murphy seconded.  Bier reported that Bob Froelich had met with Dillon, Murphy, Todd and himself, asserting, among other things, that the proposed policy would turn the existing problem-solving process on its head.  If so, this would be an unintended result.  Passed unanimously.
Management report
Todd spoke of the impending resignation of Beth Comes-Westkamper after 21 years on the KMUD staff.  She speculated aloud about possible staff realignment, saying that no decisions had been made yet.
Discussion and questions for management
Bier noted that as of July 16 the P&L showed a total for fundraising events of $15,778.23.  He asked whether, in view the investments of money and volunteer time, the effort was worth it.  This set off an extended discussion of event fundraising.  Todd pointed out that the visibility gained for the station does not show on the balance sheet, but is very important.  Durchslag asked what would replace it.  It was pointed out that the bulk of event fundraising, including Reggae on the River, has not landed on the balance sheets yet.
Finance committee report
Scudder being absent, there was no report.
Old business
a. Grass Roots Radio Conference
Gonzalez said there would be a meeting soon and suggested adding GRC to the committee reports on the agendas.
b. Transmitter link costs
Murphy moved to table the matter until a budget could be provided.  Marchese seconded.  Approved unanimously.
c. Rivendell costs
Durchslag moved that the provided report be sent back and improved to include a detailed budget, the task of training programmers, and the hours needed for that and other implementation activities.  Murphy seconded.  Passed unanimously.
d. CAB organization
Klein joined the discussion of whether to stay with regional CABs or to re-establish a central one.  Marchese moved to integrate existing CABs into one, with Klein as chair.  Bier seconded.  Passed unanimously.
Closed session – Personnel
Murphy moved the hiring of Cynthia Click as station manager.  Durchslag seconded.  Passed unanimously.
Committee reports
Programmer representatives
Member representatives
Development – Todd
Pledge drive – Durchslag
Policy – Dillon
Emergency preparedness – Todd
Input - Durchslag
Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
A. Board of Directors Tuesday, Oct. 11, 3:30 pm, Healy Senior Center, Redway
B. Pledge Drive Tuesday, Sept. 13, 1:00 pm
C. Development Immediately follows Pledge Drive 
D. Executive Wednesday, Sept. 8, 11:00 am
E. Policy Wednesday, Sept. 21, 10:00 am
F. Finance Tuesday, Sept. 27,1:00 pm
G. Board talk show October 12, 7:00 pm
 
 
Minutes
Redwood Community Radio Board of Directors
August 9, 2016, 3:30 pm
Healy Senior Center, Redway CA
 
I. Murphy called meeting to order and read mission statement.
 
II. Roll call
 
BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder, 
Mark Marchese
MEMBER REPS:  Secretary Rob Bier, Cody “Comfy” Dillon, Maria Savage
PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack “Doopi” Gonzalez, President Dan Murphy
 
STATION MANAGER:  Jeanette Todd
 
III. Approval of July minutes  
Wording was added to show that Todd should pursue the Free Speech Radio idea on her own time.  “Committee Reports” was added.  Bier moved approval; Murphy seconded.  Approved with two abstentions, by Marchese and Gonzales.
IV. Approval of agenda
Scudder moved approval; Doyka seconded.  Passed unanimously.
V. Open time 
Jama Chaplin praised the work done for the station by Betty Miller and Hillary Hatcher.  She also expressed concern regarding the station’s finances.  Murphy thanked her for the historical perspective.
Also present:  Betty Miller, Hillary Hacker.
VI. Management report
Todd said she and Music Director Cynthia Click were working on Federal Communications Commission and Corporation for Public Broadcasting compliance issues.  She estimated that the station had netted about $12,000 from coffee and merchandise sales at Reggae on the River.  The station’s PG&E bills have increased substantially since the power upgrades; she is seeking remedies.
VII. Consent Calendar
a. Policy 6.4, Program Selection and Review Council, second reading:
To ensure adequate community representation in the selection of programming on RCR, a Program Selection and Review Council (PSRC) will consist of RCR Program Director(s), Program Assistant(s) and a minimum of 5 active programmers or listeners.  Programmer Representatives on the Board of Directors, other Staff or Volunteers may be solicited to help recruit new members to the PSRC.  Applicants for membership on the PSRC should apply to the Program Director for review.  All applications will be reviewed and put to a vote by the council.  The Station Manager shall oversee the ongoing participation of the PSRC in programming decisions.  Input, such a comments or complaints regarding programming will be forwarded to the PSRC for review. Input shall be documented in programmer files by the Program Director(s).
Murphy moved adoption; Bier seconded.  Passed unanimously.
VIII. Old business
a. Grass Roots Radio Conference
There was consensus that work on this needs to start now.  Scudder moved  creation of a committee; Murphy seconded.  Passed unanimously.
Savage, Gonzales, Dillon and Scudder volunteered to serve.  There was agreement that there should also be community members.
b. Six-month budget review
Minor revisions were proposed for line items, including reducing car donations, increasing underwriting cash revenues, reducing underwriting trade revenues.  Transmitter rents are uncertain for the time being.
Doyka moved approval of the revised budget; Bier seconded.  Passed unanimously.
c. Employee benefits
The Board asked Todd for some dollar figures for use in October budget-making.
IX. New business
a. Transmitter link
Durchslag moved to table; Scudder seconded.  Passed unanimously
b. CAB organization
Durchslag moved to table, with agreement that Central CAB Chair Sienna Klein be asked to join the discussion at the next Board meeting.  Dillon seconded.  Passed unanimously.
c. News department survey
Todd noted opportunity for sending a survey with the upcoming silent letter.  She asked Members to give suggestions.
d. Board Grievance Policy, Addition to 5.1.1:
The Board may initiate a grievance and seek mediation at its own determination.  The President shall represent the Board and Redwood Community Radio in any mediation or other, related proceedings.
Murphy moved approval; Bier seconded.  Approved with eight yea votes; Dillon abstained.
X. Committee reports
a. Programmer representatives
Widespread unhappiness reported over malfunctioning control board in studio C.  [It was repaired two days later.]
b. Development 
Work is proceeding on the lineup for the Arcata Halloween show.  The Camo Cowboys release party is set.
c. Policy
Work will begin on revisions to programmers agreement.
d. Emergency preparedness
XI. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Tuesday, Sept. 6, 3:30 pm, Healy Senior Center, Redway
Development Tuesday, Aug. 23, 3:00 pm
Executive Friday, Aug. 19, 11:00 am
Policy Wednesday, Aug. 17, 10:00 am
Finance Tuesday, Aug. 23,1:00 pm
Orientation & Retreat Fri. & Sat.,  Sept. 16-17, Benbow 
Board & Staff Wednesday, Aug. 17, 11:00 am
 
Minutes
Redwood Community Radio Board of Directors
July 12, 2016, 3:30 pm
Healy Senior Center, Redway CA
 
I.Call to order
Murphy called the meeting to order and read the mission statement.
II.Roll call
 
BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder, 
Mark Marchese
MEMBER REPS:  Secretary Rob Bier, Cody “Comfy” Dillon, Maria Savage
PROGRAMMER REPS:  Vice President Jimmy Durchslag, President Dan Murphy
 
STATION MANAGER:  Jeanette Todd
 
ABSENT:  Zack “Doopi” Gonzalez
 
III.Approval of May and June minutes
Murphy moved approval of both sets of minutes.  Doyka seconded.  Passed unanimously.
IV.Approval of agenda
Scudder moved approval.  Marchese seconded.  Passed with seven yeas, one abstention.
V.Open time 
Bettye Etter praised the work of retiring Station Manager Jeanette Todd and urged that programmers be required to perform volunteer service.
Also in attendance were Jama Chaplin and Betty Miller.
VI.Management report
Consensus was reached on conducting CPB diversity compliance at a fall Board retreat/orientation.
VII.Old business
Sponsorship of a grass roots radio conference was discussed, with consensus in support of holding such an event in 2017.
The Rivendell project received considerable discussion.  Scudder moved formation of a financial plan for it through 2017.  Doyka seconded. Passed unanimously.
Todd was directed to develop some options for employee benefits with price tags for the Board’s consideration.
VIII.New business
a.Todd presented the idea of RCR producing a five-day-a-week version of Free Speech Radio News.  Durchslag expressed strong reservations.  Bier and Dillon voiced support.  Todd was encouraged to pursue the idea in her own time and to report back to the Board.
 
b.A draft of the annual audit is in hand.  Board agreed to respond to Todd by 5:00 pm, Tuesday, July 19 with approvals and/or queries.
 
c.Bier moved adoption of a revision, with his suggested change, of Policy Manual Section 6.4, Advisory Committees.  Durchslag seconded.  Passed unanimously.  The amended policy follows:
6.4 Program Selection and Review Council (PSRC)
To ensure adequate community representation in the selection of programming on RCR, a Program Selection and Review Council (PSRC) will consist of RCR Program Director(s), Program Assistant(s) and a minimum of 5 active programmers or listeners.
Programmer Representatives on the Board of Directors, other Staff or Volunteers may be solicited to help recruit new members to the PSRC. 
Applicants for membership on the PSRC should apply to it for review.  Applications will be put to a vote by the council.
The Station Manager shall oversee the ongoing participation of the PSRC in programming decisions.
Input, such a comments or complaints regarding programming will be forwarded to the PSRC for review.  Input shall be documented in programmer files by the Program Director(s).
 
d.Murphy moved tabling the six-month budget review.  Bier seconded.  Passed unanimously.
IX.Closed session – personnel
The Board discussed ongoing employee reviews.
Durchslag moved and Murphy seconded removal of Emma Nation a member of the northern Community Advisory Board (CAB), telling her not to affiliate herself any further with RCR and that the Board continued its willingness to meet with her about the matter.  Passed unanimously.
X.Committee Meetings
 
Minutes
Redwood Community Radio Board of Directors
June 15, 2016, 1:00 pm
Redwood Playhouse, Garberville CA
 
I.Call to order  Murphy read the mission statement.
 
II.Roll call
 
BOARD-APPOINTED:  Christine Doyka, Mark Marchese
MEMBER REPS:  Secretary Rob Bier, Cody “Comfy” Dillon, Maria Savage
PROGRAMMER REPS:  Vice President Jimmy Durchslag, Zack Doopi Gonzalez, President Dan Murphy
 
ABSENT
Treasurer Sarah Scudder
STATION MANAGER:  Jeanette Todd
 
III.Approval of May minutes
In view of the fact that most members had not seen the draft May minutes, Bier moved to table approval until the July meeting.  Murphy seconded.  Passed unanimously.
IV.Approval of agenda
Dillon moved the addition of Board orientation to the list of upcoming meetings.  Bier seconded.  Passed unanimously.   Bier moved approval of the agenda.  Murphy seconded.  Passed unanimously.
V.Open time 
The following individuals spoke:  Jama Chaplin, Betty Miller. 
 
Murphy thanked the two for taking the time to express their concerns and support for Redwood Community Radio.  He said that the Board had formed a committee to address issues raised by the so-called “Concerned KMUDers” and expected to have a report by the July meeting.
VI.Management report
In Todd’s absence, attending the annual meeting of the National Federation of Community Broadcasters, there was no discussion of her written report.
VII.Discussion and questions for management
VIII.Consent calendar
a.Syndication 6.2
b.Removal of a CAB Member 2.5.2
Bier moved approval, Murphy seconded.  Approved unanimously.
IX.Finance committee report
In the absence of Scudder, there was no report.
X.Old business
a.CABs
This item was moved to the closed session because of need to discuss individual performance.
 
b.Security Lighting
Murphy said he would take personal responsibility for moving the project forward.
 
c.Rivendell, Staff Updates/ Reports
Murphy moved to table.  Bier seconded.  Passed unanimously.
XI.New business
a.Employee Benefits Program- discussion
Durchslag suggested the station manager hiring would be a sweeter deal with some kind of health benefits.  Dillon suggested the Executive Committee come up with a way to develop and explore options.  Agreement by consensus.
 
b.Hosting GRC KMUD 30th Anniversary 
Discussion was mostly positive concerning sponsoring a Grass Roots radio conference in 2017.  Todd will be asked to explore what such an effort would require.
XII.Closed session – personnel
a.Personnel- Performance Evaluation Reports, follow up.
b.Station Manager Hiring
c.CABs
XIII.Committee reports
a.Hiring Committee
b.Pledge Drive Committee
c.Development Committee
d.Policy Committee
e.Community Input Committee 
 
Minutes
Redwood Community Radio Board of Directors
May 10, 2016, 3:30 pm
Healy Senior Center, Redway CA
 
I.Call to order  Murphy read the mission and vision statements.
II.Roll call
BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder
MEMBER REPS:  Secretary Rob Bier, Cody “Comfy” Dillon, Maria Savage
PROGRAMMER REPS:  Vice President Jimmy Durschlag, Zack Doopi Gonzalez, President Dan Murphy
STATION MANAGER:  Jeanette Todd
 
III.Approval of April minutes
The April minutes were approved as submitted unanimously.
IV.Approval of agenda
The agenda was approved unanimously.
V.Nomination and seating of new director
Murphy nominated Mark Marchese for the open Board-appointed seat.  Scudder seconded.  There being no other nominations, Marchese was approved unanimously and took his seat immediately.
VI.Open time 
The following individuals spoke:  Suzelle, Jama Chaplin, Betty Miller, James “Duff” Ficklin, Pamela Parson, Agnes Patek, Donna King, Robie Tenorio, Isabella Vanderheiden, Michael McKaskell, Frenchy, BR Graham, Paul Encimer.  Also present were:  Mark Sternfield, Simon Frech, Tom O’Neil, behr, Brittany Hutcherson, Hilary Hacker, Dian Griffith, Andy Feretto, Cynthia Click, Nathan Hosning, Ruby Guillette, Jack Frybulous. 
All speakers addressed issues of the station’s mission and performance.  Most spoke from notes.
Murphy thanked the group for taking the time and effort to express their concerns and support for Redwood Community Radio.  He said the Board would confer and provide a response.
VII.Management report
VIII.Discussion and questions for management
IX.Consent calendar
a.Appoint Siena Klein to central Community Advisory Board
Murphy moved approval, Durschlag seconded.  Approved unanimously.
X.Finance committee report
XI.Old business
a.Syndication policy
Murphy moved approval with top extra paragraph moved to top of policy.  Savage seconded.  Approved unanimously.
b.CABs
Murphy moved to table.  Durschlag seconded.  Approved unanimously.
XII.New business
a.Station sustainability and focus
Murphy proposed ad hoc committee to address sustainability and focus.  Seconded.  Passed unanimously.  Murphy moved to name Marchese as chair of this committee.  Bier seconded.  Passed unanimously.
b.Fundraising financial controls
Scudder moved that the Board direct the Financial Committee to do research and start to outline policy and financial controls.  Seconded.  Approved unanimously.
Scudder moved to eliminate Simon Frech’s credit card and to add his name to the KMUD card.  Murphy seconded.  Approved unanimously.
c.New schedule for policy manual updates
Murphy moved to table.  Doyka seconded.  Approved unanimously.
d.Review of Policy 2.5.2, Appointment or Removal of CAB Member
Durschlag moved approval.  Murphy seconded.  Approved unanimously.  This will go to the consent calendar.
XIII.Closed session – personnel
XIV.Committee reports
 
MINUTES
Redwood Community Radio Board of Directors
April 12, 2016, 3:30 pm
Healy Senior Center, Redway CA
 
Dan Murphy called the meeting to order, reading the mission and vision statements.  Sarah Scudder was appointed stacker.
 
Present: Board-Appointed Representatives: Christine Doyka, Mark Marchese, Treasurer Sarah Scudder
Members’ Representatives:  Cody “Comfy” Dillon, Vice President Siena Klein, Maria Savage
Programmers’ Representatives:  Secretary Jack Frybulous, President Dan Murphy
 
Station Manager Jeanette Todd
 
Absent:  Programmer Representative Jimmy Durschlag
 
Approval of March minutes
The March minutes were approved by unanimous vote.
Approval of agenda
Murphy moved to amend the agenda by adding the seating of new members next, followed by discussion of the appointed representative seat and appointment of officers.  Passed unanimously.  Todd asked Board to strike the syndication and policy manual items from Unfinished Business, noting that the Policy Committee had not met to consider either item.  Agenda, with changes, passed unanimously.
Seating of new directors
Murphy thanked Marchese, Klein and Frybulous for their service to RCR.  Member Representative Rob Bier and Programmer Representative Zack Doopi Gonzales took their seats for three-year terms.  Appointment to the open seat was deferred to the May meeting, with Mark Marchese currently the only candidate for the position.  The following were tentatively appointed officers by unanimous votes, confirmation of that to come at the Board retreat:  President, Dan Murphy; Vice President, Jimmy Durschlag; Treasurer, Sarah Scudder; Secretary, Rob Bier.
Open time 
Jama Chaplin challenged a comment made by Frybulous at the March meeting to the effect that new motions could be made at any time.  She pointed out that this would defeat the whole idea of an agenda, calling that a social contract with the membership that could only be altered by action of the full Board.  Murphy acknowledged the error.
Management report
Todd reported that the pledge drive was off to a good start, due in part to overlapping the last day of the silent drive with the first day of the on-air drive.  She said tickets for the Amy Goodman event were moving slowly, although the meet-and-greet was doing well.  Todd reiterated her concern about the large amount of staff time it is taking to implement Rivendell, suggesting that it may be necessary to reconsider the worth of the entire project.  She also repeated the need for Board packet items to be completed and submitted to her earlier.  
Finance Committee report
Scudder noted that personnel expenses are running ahead of budget for several reasons, notably due to the staff time being expended on Rivendell.  She said that topic would be taken up at the April Finance Committee meeting.  Although due Jan. 1, the Corporation for Public Broadcasting payment actually arrived in November and was partially expended before the end of the year.  That was repaid, but the CPB figure shown for Jan. 1, 2016 may not be accurate.  If so, it will be corrected.  Bookkeeper Dian Griffin needs to provide better, more timely reporting to Scudder and the Board.  Murphy said those issues could be addressed in the impending new contract with Griffin.  Dillon suggested finding volunteer help for her.  Scudder noted that Harry Jasper, former administrator at Joseph Phelps Community Hospital, has expressed a willingness to assist with finances.
Unfinished business
Security lighting.  David Katz has volunteered to provide lights, similar to those he has installed at Solar Suites, across the street from KMUD.  The grounds committee will take up particulars of the work at its May meeting.
Mural.  Chad has been delayed by personal affairs, but is enthusiastic about the project and will provide a drawing of his proposed design, perhaps by the May Board meeting.
New business
CABs and Face Book.  The northern Community Advisory Board has created its own Face Book page.  The consensus from discussion was that this is not desirable; it divides RCR’s interests and public presence.  Northern chair Emma Nation will be asked to removed the KMUE page and do all posting to the existing FB page.
 
Committee meeting schedule
Board of DirectorsMay 10, 3:30 pm, Healy Senior Center
Development April 26, 3:00 pm
ExecutiveApril 18, 11:00 am
PolicyApril 20, 11:00 am
FinanceApril 26, 1:00 pm
Board talk showApril 13, 7:00 pm
MediationApril 21, 1:00 pm
 
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
 
MINUTES
Redwood Community Radio - Board of Directors
Thursday, Mar. 10, 2016 – 3:45
Healy Senior Center – Redway, CA
 
I.Call to order: Meeting ground rules; opening comments from the President
Roll call:
board-appointed
Christine Doyka (departed 6:48), Mark Marchese, Treasurer Sarah Scudder (departed 6:44)
members’ reps
Vice-president Siena Klein, Cody Dillon, Maria Savage
programmers’ reps
Secretary Jack Frybulous, President Dan Murphy, Jimmy Durchslag (departed 6:16)
Station Manager
Jeanette Todd
II.February minutes were unanimously approved.
III.Approval of agenda – At Jeanette’s suggestion, Jack moved that Consent Calendar items B-E be removed and sent to Policy for consideration (unanimously approved). Dan’s motion that item C, Syndication policy, be removed from Unfinished Business, and agenda approval passed with identical votes: 8 yea’s, 1 abstention. The Board indicated its desire to move to New Business discussion of the Secretary’s motion to appoint a stack-keeper.
IV.Open time - Speakers will be assigned an amount of time not to exceed 5 minutes.
V.Closed Session – personnel
VI.Management report – Six new underwriters have signed up in the past ten days. JT expressed concerns about Rivendell expenses. [See the packet for more info from the Manager’s Report.] Cody’s motion that Finance should look into further Rivendell expenses passed unanimously.
 
VII.Consent calendar – Dan’s motion that item A (items B-E having been removed during agenda approval) be tabled passed unanimously.
A. The Board voted in Sept. to accept Policy’s recommendations regarding changes in Elections policy on a provisional basis. Does the Board wish to make those changes permanent? – Dan (29 Feb.): “We should vote on [this] after elections.”
B. As it has been superseded by newer policy, the following clause is stricken from Policy 4.6: “Regarding emergency fund sources, RCR shall: Set up and maintain a $20,000 line of credit with an acceptable financial institution.”
C. The following phrase is stricken from Policy 5.4.2: The Station Manager is responsible for all hires, except of course his/her own.
D. Policy 2.3.7 is deleted. It reads “Correspondence Secretaries. See Policy 2.1.5 on the two roles for Correspondence Secretaries.”
E. Policy 4.11, which currently reads - In order to use these funds, Management must submit a written proposal to the Board, including a repayment plan, and the Board must approve this proposal. - is re-written as follows: In order to use these funds, Management must first submit a written proposal and repayment plan to the Board.
VIII.Finance Com. report – CCUSH was again requested to make another presentation to the Board, this one having to do with non-profit (not personal) finances. The need for better financial information was again repeated. Dian has created a line for deferred income. Jimmy reminded the Board of phone calls should be made to unpaid pledgers before the next drive starts.
IX.Unfinished business
A. Strategic plan, check-in. (JT): Programming should be included, incl. time-slots. Exemplify the part of our mission about being the voice of the voiceless. Encouraging people to participate: programming that makes people upset (!) which makes us different from public radio.
B. Security enhancements, update: Maria will ask David Katz if he can recommend an electrician, and get more info about permits. Jeanette suggests putting in one light first, to see how it looks and functions.
C. Syndication policy [previously removed from consideration].
D. Procedures for Board decisions by email. Discussion included Sarah’s and Cody’s points that whoever initiates a Board poll should be the one at a distinct moment to know when to communicate the Board’s decision, or else delegate someone to do so.
E. Changes to Policy 5.4.3.1 - Management Evaluation. [For proposed changes, see Dan’s Feb. 29 email.] Dan moved to approve suggested changes. Christine seconded; unanimously passed [8-0].
 
X.New business
A. Mural project: storage containers. Dan wants to “let Chad loose”, and fund @ $400 [to come from Grounds budget] for materials. Siena asked for a design. 
B. Appoint to Mediation Committee: Margaret Lewis and Paul Encimer. The Board voted to confirm their seating, and did so, with 7 yea’s, 1 abstention.
C. Policy manual: access to, and procedures for updating. Jack stated he had no objection to use of Google docs, and that we use that as well as the Word-doc-based manual until we’re sure of the direction we want to move in. Cody moved to table, Jack seconded.
D. Jack moved a Board member be appointed at every meeting to take note of who is seeking the floor and call on them at the appropriate time. Dan seconded; it passed unanimously.
 
XI.Committee Reports
A.Programmers’ Reps. 28 Programmers attended. Jack and Zac took questions for about 45 minutes. The uploading of shows, among other things, was discussed.
B.Members’ Reps
C.Community Advisory Boards
D.Correspondence Secretary – Christine.
E.Development – Siena.
F.Pledge Drive [was made a standing committee 11/15] – Jimmy D.
G.Policy – Cody.
H.Building & Grounds – Dan.
I.Mediation – Christine.
J.Emergency Preparedness – Jeanette.
K.Management Evaluation – Dan.
L.Hiring – Jeanette.
M.Elections – Siena and Jimmy.
N.Networking – Jack.
 
XII.Schedule - Committee meetings 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors 2nd Tues., at 3:30 (Healy Sr. Ctr.)
B.Development 1st Mon., at 3
C.Executive 3rd Tues., at 11:30
D.Policy 3rd Wed., at 11
E.Program Selection 2nd + 4th Tues., at 1:30
F.Finance 4th Tues., at 3
G.Board talk show 2nd Wed. (Apr., Jul., Oct., Jan.)
H.Board / Staff meeting3rd Tues. (Mar., Jun., Sep., Dec.)
 
This meeting started at 3:46 and [incl. a Closed Session] ended at 7:12 (3 h, 26 m).
Approved minutes submitted on 30 April 2016.
 
Download a pdf of these minutes (with the original formatting)
VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Redwood Community Radio - Board of Directors
Tues., Feb. 9, 2016 – 3:30
Healy Sr. Ctr., Redway, CA
I.Call to order: Meeting ground rules; opening comments from the President
Roll call:
board-appointed
Christine Doyka, Treasurer Sarah Scudder
members’ reps
Vice-president Siena Klein, Cody Dillon, Maria Savage
programmers’ reps
Secretary Jack Frybulous, President Dan Murphy, Jimmy Durchslag
station manager
Jeanette Todd
absent
Mark Marchese
II.Approval of Dec. and Jan. minutes was unanimous.
III.Approval of agenda. Jimmy moved that 1. procedures for Board decisions by email, and 2. Board members taking individual actions be added. Siena seconded. Unanimously approved.
IV.Open time – Rob Bier and Zack Gonzales were present.
V.Management report – JT points out that p. 30 in the packet (what’s legal in copyright law) is important reading for making policy. Station Activity Survey is also included. Public file will need to be digital by 2018. Proposal to hire SquareSpace to host our website will be forthcoming, probably in May; Syndey Morrone has offered to assist with implementation. Emergency Response 
Team has 3 facets: broadcast (how we would stay on-air in an emergency), the county’s vision, and the news room response; more on this soon. CPB non-compliance fines are listed. Amy Goodman performs Apr. 16, incl. a 40-person meet-and-greet prior to her lecture. Programming Directors are looking to revise with Programmer Reps the Programmers’ Agreement. Simon has asked for follow-up on a grant to get a new generator.
VI.Discussion, questions for Management – Jimmy offered comments on Dev’t Coordinator job description (p. 35) and differences between a Coordinator and Director; also asked if we can get health insurance for staff. Dan commented about May for Block Party, could it be in July, or coincide with a pledge drive. JT says it’s our birthday, and we should keep it close to the date.
 
VII.Consent calendar – Unanimously approved.
A. 2nd approval: Two changes are made to the section of Policy 2.3.5 [Board communications guidelines] called Meeting and Minutes:
 
i. This text, the entirety of ¶ 3, is deleted: Management shall arrange for an audio recording of the meeting, provide a copy to the Secretary within three days, and archive the original at the station for two years. Other Board members may also request a copy. Management will provide copies to the public upon request for $10 per copy.
 
ii. In ¶ 4, the phrase and/or the audio recording is also deleted. ¶ 4 reads: The Secretary shall take the best notes possible while participating fully in all discussions, read back motions as requested, and shall use those notes, others’ notes, and/or the audio recording to assist in producing accurate minutes. Documents approved by the Board will be included in their entirety in the minutes, or, long documents may be identified by date of draft.
 
B. Elections Committee appointments: Jimmy Durchslag will run Programmer elections; Maria will do Members election; Siena will be the overseer and do binders. 
 
VIII.Finance Com. report – Sarah: 2015 payroll taxes not yet incorporated into figures. 2016 budget shows a $400 deficit, but low-balling of fund-raising estimates nonetheless puts RCR in a good position. Q: Would the Board prefer a partial month that’s recent, or a whole month from a month ago. JT: would rather see what’s more up-to-date. Just received P&L for 2016. Jimmy pointed out: $121K profit from 2015 is incorrect, since 2016 grant revenue ($95K) was received in 2015. Also, all funds has been re-paid to Fitch and other funds. Net income for 2015 reported as just under $29K, but est. $20K is more accurate. Pacifica subscription (for Oct. through Sept.) was not billed till January, and that the bill has always arrived randomly; this does mean our 2015 surplus is $5K lower. We’re in the black! And look forward to being more solidly in the black. Jimmy: The budget shows a small break-even for 2016, but we believe the income is under-stated; 2015 fund-raising was surpassed by $20K; a 19-page report of 2015 profit and loss for all events is posted at the station.
 
IX.Unfinished business
A. Strategic plan, check-in: Board and Staff meeting next Tuesday. Sarah said she will meet with Jeanette to talk about funding aspects of the plan.
 
B. Update on security enhancements: property and people. Sarah asked for a list of names of people living close-by who are willing to come help with situations. JT says the parking lot is very dark at night, that we’ve been talking about this ever since she’s arrived, and re-iterates the need to light up the parking lot with tamper-proof lights. We got a quote for lighting up the entire property, vs. an underground cord to a pole. JT asked could the Board chase $4K to light up the front and put up a pole?
 
Jimmy pointed out the need to be strategic in approaching the community to fund specific projects. Sarah re-focused on the parking lot, and would feel comfortable leaving the rest of the building as-is, if we lit up the front. Dan: “and sealed the backyard”.
 
Sarah moved to approve $7500 from New Reserve, and from the Music Library account, to pay for lights in the parking lot and front of building. Jack seconded. Unanimously approved.
 
Cody will call Jim Truitt. Jeanette will call PGE. Cody suggested a Building and Grounds meeting. Maria will talk to David Katz. Dan will talk to Cynthia about the list of people to call to deal with situations, and will bring up at the Programmers’ Meeting (Feb. 20) training for those people.
 
X.New business
A. Procedures for Board decisions by email – all agree that it is important to be able to distinguish between requests for information and requests for action. Board members’ gathering information does not and should never require prior approval.
 
B. Board members taking individual actions: while not meaning to signal that individual initiative in getting balls rolling is a bad thing, it is the Board’s strong consensus that it’s best when all Board members take potentially significant actions under the umbrellas of the committees with which they are involved. Grave concerns were expressed about Board members representing themselves as Board members to representatives of other entities.
 
 
XI.Committee Reports
A.Programmers’ Reps – Next Programmers’ meeting: Sat., Feb. 20. Jimmy will do promo, Jack will email the Ps agenda, Dan will make signs for station, incl. that you are required to attend at least one event, etc. JT add to agenda participate in drives; reminder of one meeting a year, enforcement. Security. Agreement being updated: no uploading of shows.
B.Members’ Reps – Siena: a member requested that by-laws be updated on the website. 
C.Community Advisory Boards. Emma has set up a meeting. Jeanette asked if there was a response required to the letter the Board sent Emma. Dan asks about re-invigorating a central CAB. Siena: we are working at establishing a coastal CAB.
D.Correspondence Secretary – Christine.
E.Development – Siena. Submitted notes from the Jan. 19 meeting. Floor space at Mateel: 300 + 50 on the mezzanine. Discussion of breaking down the stage, and putting screen(s) outside. 300 @ $50 is break-even. Meet and greet before she speaks for 40: the first forty to put up $1000? Jeanette asked what folks here would pay: many said 50 max, Sarah said 100 with dinner. Our cost is ~ $12K. Jeanette is on top of getting a calendar for Development. JT was reimbursed $22K for fund-raising expenses last year!
F.Pledge Drive [was made a standing committee 11/15] – Jimmy D. Start Tues., Apr. 12 through Tues., the 26th. Everyone to write a promo for giving early, and ending drive early if we reach our goal. Jack will write a script for video production. Call meeting with Ruby, Bridget, Nate, Brittany.
G.Policy – Cody. Meeting next week, didn’t meet last month. Need to start working on getting old policies updated into manual.
H.Building & Grounds – Dan and Cody. Dan will do a promo to recruit for this committee. Mention in the promo a work date. Sealing off the backyard. JT: working to get a storage container.
I.Mediation – Christine. None, but Siena says a meeting is needed. Christine will call for a meeting. JT: A Programmer is requesting a grievance hearing, and is hoping for an official recommendation. But maybe it’s not complicated enough for Grievance? Or that it’s too difficult to get the GP together?
J.Emergency Preparedness – Jeanette. Bringing all the groups working independently together: what county expects from us in an emergency, what we intend to do to have the correct components, and on-air staff is prepared. Next meeting? Get a studio-transmitter link, but needs line-of-sight to the Mud and to Pratt Mtn.
K.Management Evaluation – Dan. Jimmy, Peter Ryce, Angela Zane, Christine. Report coming on Apr. 1. Peter’s writing a couple of questions. Jeanette will complete a self-evaluation. Discussion of appropriateness of getting feedback from listeners, and movement away from annual reviews.
L.Hiring – Jeanette, Christine and Dan. Shanin? Next Wed at 1.
M.Elections – Siena and Jimmy. Rob our only Member running. 2 candidates for Programmer election. Inform membership no election. Noel would retain her appointed seat one more year. Margaret Lewis is 2nd candidate for 2nd seat. No election for either Mediation or Members.
N.Networking – Jack. 
 
XII.Schedule - Committee meetings 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors 2nd Tues., at 3:30 (Healy Sr. Ctr.)
B.Development Feb. 16 at 1, followed by Pledge Drive
C.Executive Wed., Feb. 17 at 10 am
D.Policy Tues., Feb. 23 at 10
E.Program Selection 2nd + 4th Tues., at 1:30
F.Finance 4th Tues., at 3
G.Board talk show 2nd Wed. (Apr., Jul., Nov., Jan.)
H.Board / Staff meeting3rd Tues. (2/15), at 11
I. Hiring Wed., 2/17 at 1
 
This meeting started at 3:35 and ended about 6:35 (3 h, 00 m).
Minutes submitted for posting 26 Mar., 2016.
 
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Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

listenlive  

 

Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911
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