Collaborative Federal Depository Program (CFDP): ASERL’s Plan for Managing FDLP Collections in the Southeast

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Of Interest:

New from GPO:  FDLP eXchange Webcast Series.  A new series of tutorials that offer users task-based instruction in navigating FDLP eXchange (Needs & Offers Listing).


CFDP Program Update, June 2019

The U.S. Federal Depository Library Program disseminates information products from all three branches of the Government to over 1,250 libraries nationwide, including more than 250 libraries in the Southeast. In this effort, the Regional Depository Libraries within ASERL are exploring ways to enhance cooperative training, outreach, service and collection analysis and development activities to improve access to Federal government information for the citizens in the region. This collaborative effort would further the Government Printing Office’s (GPO) objective of increasing cooperation among Regional Depositories. Any programs developed by ASERL in this regard will ensure that Regionals continue to fulfill their legal responsibilities to Selective Depositories as described in Title 44 of the U.S. Code. For a more detailed description of the program, please view the Overview of the Collaborative Federal Depository Program and the Leadership grant from the Institute of Museum and Library Services (IMLS).

Southeast Region Guidelines for Management and Disposition of Federal Depository Library Collections:  The Collaborative Federal Depository Program

ASERL_FDLP_GUIDELINES_Revised_Final_2018_09CoverThe Guidelines are the product of a process that first began in 2006, involving many years discussion among ASERL library deans/directors, documents librarians, and review by GPO counsel.  To view previous versions of the Guidelines, please visit the Archives page.

Oversight and Governance: The ASERL Federal Depository Library Program (FDLP) Steering Committee is comprised of library deans and directors from Regional and Selective Depository Libraries in the Southeast Region.  The Committee  provides long-term oversight and governance for this initiative, as well as to lead the effort to identify Centers of Excellence necessary to establish, at minimum, one comprehensive FDLP collection in the region. The FDLP Steering Committee works closely with the ASERL Collaborative Federal Depository Program (CFDP) Steering Committee.  First established under the IMLS Leadership Grant, the CFDP Steering Committee continues to provide guidance and support for the program, reviews processes and reports, participates in program promotion and evaluates, and assists in resolution of issues.

Becoming a Center of Excellence (COE):

As a COE, an institution is responsible for the following:

  • Inventory holdings and ensuring accurate cataloging and holdings records for the extant collection at each site.
  • Support other COEs by providing catalog records to the ASERL COE database for gap analysis efforts.
  • Fill identified gaps in COE collections.
  • Develop expertise to facilitate use of the COE collections.
  • Facilitate access to FDLP and COE titles through Inter-Library Loan.  Digitization efforts are also encouraged.
  • Facilitate cooperative training initiatives to share expertise within the depository community and participate in public awareness and outreach campaigns to promote federal government publications to libraries within the region.

List of Agencies Yet to be ChosenSorted by SuDoc stem (pdf).  Please note:  This is not a comprehensive listing.  Additional agencies/SuDoc stems can be added should a library elect to serve as a COE for an agency or subject area not currently represented. 

List of Current and Pending Centers of Excellence – Sorted by SuDoc stem (pdf, updated 08-12-19)

List of Current and Pending Centers of ExcellenceSorted by Institution (pdf, updated 08-12-19)

Center of Excellence Institutions with signed MOUs:

  1. AUBURN UNIVERSITY
  2. CLEMSON UNIVERSITY
  3. COLLEGE OF WILLIAM AND MARY
  4. DUKE UNIVERSITY
  5. EAST CAROLINA UNIVERSITY
  6. East Tennessee State University
  7. FLORIDA STATE UNIVERSITY
  8. GEORGE MASON UNIVERSITY
  9. GEORGIA INSTITUTE OF TECHNOLOGY
  10. GEORGIA STATE UNIVERSITY [ending August 14, 2020]
  11. Hampton University
  12. Hollins University [ending August 13, 2020]
  13. Levin College of Law (University of Florida)
  14. LIBRARY OF VIRGINIA
  15. LOUISIANA STATE UNIVERSITY
  16. Louisiana State University, Paul M. Hebert Law Center – NEW!  August 2019
  17. Louisiana Tech University
  18. MISSISSIPPI STATE UNIVERSITY
  19. Nicholls State University
  20. NORTH CAROLINA STATE UNIVERSITY
  21. Northern Kentucky University
  22. Old Dominion University
  23. Tennessee State Library and Archives
  24. UNIVERSITY OF ALABAMA
  25. UNIVERSITY OF CENTRAL FLORIDA
  26. UNIVERSITY OF FLORIDA
  27. UNIVERSITY OF GEORGIA
  28. UNIVERSITY OF KENTUCKY
  29. UNIVERSITY OF MEMPHIS
  30. UNIVERSITY OF MIAMI
  31. UNIVERSITY OF MISSISSIPPI
  32. UNIVERSITY OF NORTH CAROLINA – CHAPEL HILL
  33. UNIVERSITY OF NORTH CAROLINA – CHARLOTTE
  34. UNIVERSITY OF NORTH CAROLINA – GREENSBORO
  35. UNIVERSITY OF SOUTH CAROLINA
  36. UNIVERSITY OF SOUTH FLORIDA
  37. UNIVERSITY OF TENNESSEE – KNOXVILLE
  38. UNIVERSITY OF VIRGINIA
  39. VANDERBILT UNIVERSITY
  40. VIRGINIA COMMONWEALTH UNIVERSITY
  41. VIRGINIA POLYTECHNIC INSTITUTE & STATE UNIVERSITY
  42. WAKE FOREST UNIVERSITY
  43. Western Kentucky University

Sample Proposal to Become a Center of Excellence – East Carolina University

Sample Proposal to Become a Center of Excellence – East Tennessee State University

Sample Memorandum of Understanding (MOU) for SE Libraries Ready to Become a Center of Excellence

Becoming a Center of Excellence – Best Practices (revised 01/09/13)

Additional COE Resources:

ASERL’s Documents Disposition Database
The University of Florida has developed software to facilitate the disposition of federal documents within the Southeast as a means of supporting the ASERL Guidelines  for Managing FDLP Collections in the Southeast Region.  See the UF LibGuide that describes how the software works and a videorecording of the January 30, 2014 database demo for more information.
Login to the Disposition Database at http://apps.uflib.ufl.edu/GovDocs/ using a Google ID.  Either a Gmail account or a non-Gmail account may be used (to sign up for a non-Gmail account go to https://accounts.google.com/NewAccount).
To activate your GoogleID with the Disposition Database, send a request to dispositiondb@uflib.ufl.edu.
Disposition database email notifications which your library receives will be sent from DistributionNotifications@uflib.ufl.edu. The Disposition database uses contact information from the Federal Depository Library Directory (please keep info current).

Use Statistics for the ASERL Documents Disposition Database

ASERL COE Database
The ASERL COE database is the primary gap analysis tool for the CFDP program.  The database is comprised of brief cataloging records that indicate holdings for COE libraries (and other contributing depository libraries) in the Southeast and serves as a tool for analyzing the completeness of COE collection(s) and to identify gaps.

News from GPO:

ASERL Correspondence on GPO related issues

Committee on House Administration Hearings:
Transforming GPO for the 21st Century and Beyond | Wednesday, May 17, 2017
Transforming GPO for the 21st Century and Beyond, Part 2 | Tuesday, July 18, 2017
Transforming GPO for the 21st Century and Beyond, Part 3 | Tuesday, September 26, 2017

Title 44 Reform:

Also see Title 44 modernization on FDLP.gov

CFDP Program ListServs:

Presentations & Awards:

Program Contacts: For questions about this effort, please contact Cheryle Cole-Bennett, Coordinator, Collaborative Federal Depository Program or John Burger, ASERL’s Executive Director.
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