Author Guidelines

Useful information

Short Abstract

  • Your abstract should not exceed 600 words in total (max. 1 page) and should summarize concisely a new research study.

Extended Abstract

  • After acceptance of your abstract and invitation to extend it (optional not obligatory, i.e. you only need to extend your abstract if you wish to publish your work in the conference proceedings), your conference paper (extended abstract) should not exceed 4 pages in total. This 4-page paper will be peer reviewed after it has been checked for plagiarism using iThenticate software. If plagiarized content is plagia by the conference proceedings editors (see Scientific Committee), you will be asked to rewrite and resubmit it. If the resubmitted version is still more than 20% plagiarized, it will be rejected.
  • After peer review and if the extended abstract is accepted by the editors, you will be asked to revise and correct it. After resubmission of the revised version, the editors will re-check the paper for quality and plagiarism and, if accepted, the corresponding author will be requested to sign Springer’s Consent-to-Publish form, a prerequisite for publication in the conference proceedings. Please note that there may be more than one round of peer review (see Important Dates) .
  • After evaluating all presentations during the conference and taking into account the comments of the reviewers and editors during the pre-conference evaluation process, the authors of the best papers will be invited after the conference to submit an extended version (8 to 15 pages) of their short papers for publication in a special issue of one of our partnered journals (see Publications). Publishing your short paper in the conference proceedings does not prevent you from submitting the full version of the same work to one of our partnered journals after the conference.

Special Issue

  • Authors of short papers accepted for publication in the proceedings and who do not plan to attend the conference or present online will not be invited to submit to the special issues.

Virtual Presentation

  • It will be possible to present accepted studies online without attending the conference in person. Authors can now submit their abstract and decide later, before 30 November 2022, whether they want to attend and present to the audience directly or simply present online. More details on the “online presentation” feature will be provided after notification of acceptances (see Important Dates).

How to prepare your abstract (200 to 600 words)

  • Abstracts (200 to 600 words) should cover one or more of the Conference Themes.
  • Please note the strict deadline for submissions (30 September 2022).
  • The abstract should be written in English and prepared using the ICES2023 Abstract Template.
  • Only one figure is acceptable in the abstract.
  • All abstracts will be evaluated by external reviewers under the supervision of members of the Scientific Committee.
  • Authors of accepted abstracts will present their studies orally in-person or virtually (a 12 min PPT presentation).
  • Templates for the PPT presentations will be sent to the authors after notification of acceptance (31 October 2022).
  • For the conference schedule, please see Important Dates.
  • At least one author of each accepted abstract must register before the registration deadline (30 November 2022) to warrant inclusion in the final conference program (for more details, see Registration).
  • Authors of accepted abstracts will also be invited to prepare a short paper (extended abstract) for publication in the conference proceedings by Springer (in ASTI series, indexed in Scopus). However, this publication step is optional.
  • Your accepted short paper may be published in the conference proceedings by Springer without you having to attend and/or present your paper at the conference (see Registration).
  • It is not necessary to extend your accepted abstract (for publication in the conference proceedings by Springer) to be able to attend and present your work at the conference.
  • You need not publish in the conference proceedings but you do need to attend and present your work at the conference to be considered for publication in one of our planned special issues.
  • Additionally, at least one author of each accepted extended abstract must register before the registration deadline (30 November 2022) to warrant inclusion in the final conference proceedings (for more details, see Registration).

How to prepare your extended abstract (i.e., extended abstract)

  • Short papers (min. 3 pages / max. 4 pages) should cover one or more of Conference Themes.
  • Please note the strict deadline for submissions of short conference papers (15 November 2022).
  • The paper should be written in English and prepared using the ICES2023 Short Paper Template.
  • Figures and tables should be embedded and not supplied separately.
  • All papers will undergo a peer-review process by external reviewers under the supervision of the Scientific Committee.
  • For notification of acceptance, please see Important Dates.

How to submit your abstract and your extended abstract

  • Firstly, a short abstract (200 to 600 words) should be submitted online (Performer submission system) to assess the quality of your work using the ICES2023 Abstract Template.
  • If accepted, you will be invited to extend your abstract, but this is optional and it is not a prerequisite for presenting your work (summarized in the abstract) at ICES2023.
  • To submit your abstract, please click here on “Submit” or on the “Submit” button on Home page.
  • Before submitting, you should register as an author on the Performer system. Subsequently, you will receive an email with a link to validate your registration and create your account.
  • You can then submit your abstract as follows:
    • Insert the title of your study in the "Title" section.
    • Insert the full abstract in the "Abstract" section (200 to 600 words).
    • Select the major topic of your study (see Conference Themes).
    • Upload your Abstract (Word file using the ICES2023 Abstract Template).
    • Press the "Submit" button at the end of the form.
    • Wait for a confirmation of submission sent to your email address.
    • If confirmation is not received, contact us: contact@ices-ksa.org.
  • After acceptance of your abstract, you will be invited to submit (optional) an extended version of your abstract using the ICES2023 Extended Abstract Template.
  • If you accept our invitation, follow the same procedure to submit your short proceedings paper (extended abstract) by uploading the Word file (.docx).
  • If you decide not to accept our invitation, click on “decline to publish an extended abstract in the proceedings” to exclude yourself from receiving further details related to the submission and publication of an extended abstract in the proceedings.
  • After acceptance of your extended abstract, the corresponding author should sign the Consent-to-Publish form to authorize publication in the conference proceedings by Springer (see Important Dates).

Oral Communications

There are three types of oral communications:

  • In-person PowerPoint (PPT) presentation of 12 minutes (followed by a 3-minute Q/A session).
  • Online (recorded) PPT presentation of 12 minutes (followed by a 3-minute Q/A session).
  • In-person e-Poster and Poster presentation during a session of two hours.
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