Document Management Solutions

Document Management Solutions

Framework 390
Status: Active

This framework offer customers a quick, simple and competitive route for their document management solutions. Including standalone scanning and storage services to a full end to end document management solutions. We also have an enhanced handling and security lot.

The proposed lots are:

• Lot 1 Electronic document scanning and software - This lot provide a full end-to-end scanning solution preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. Including the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated consultancy and training.

• Lot 2 Document storage and retrieval services - This lot provides the preparation, collection, storage, retrieval, secure disposal of documents and any associated services.

Lot 3 Total document management solution - This lot provides a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval, associated consultancy and training.

• Lot 4 Enhanced handling and security requirements - This lot provides a safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval, associated consultancy and training.

The framework will be available for use nationally by any public sector body in the UK including, but not limited to…

  • Schools & Academies
  • Local Authority Establishments
  • Police & Emergency Services
  • NHS & HSC Bodies
  • Central Government Departments & their agencies

What are the benefits of using this framework?

  • This framework allows customers to access a range of solutions from either standalone scanning or storage services to a full document management solution;
  • A number of new services have also been added such as consultancy, deep storage, cataloguing and the scanning of old and rare documents;
  • With many customers having documents that are sensitive in nature Lot 4 has been designed to provide an enhanced security service, providing additional peace of mind;
  • Suppliers have been vetted and comply with a range of accreditations including but not limited to ISO 9001 and ISO 27001;
  • New and improved exit process, taking the hassle out of switching suppliers.

Suppliers

  • Box-it UK Ltd,
  • Civica UK Ltd,
  • Crisp Documents Ltd,
  • Crown Records Management,
  • DataSpace UK Ltd,
  • Document Options Ltd,
  • EDM Group Ltd,
  • Hugh Symons Information Management,
  • Iron Mountain (UK) Plc,
  • MISL Ltd,
  • Northgate Public Services (UK) Ltd,
  • Restore Plc,
  • Shredall East Midlands,
  • Stor-a-File Ltd,
  • Storetec Services Ltd,
  • Swiss Post Solutions ltd

Further information

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Back to Frameworks

Document Management Solutions

Key facts

Framework
390

Start date
01 Nov 2018

End date
31 Oct 2020

Extension
Up to 31 Oct 2022

OJEU Contract notice
2018/S 136-311075

OJEU award notice
2018/S 221-506165

Last updated
11 Nov 2019

This framework is available for use nationally

Further help

Contact
Krishna Mistry
0116 294 4163
ICT@espo.org

Quote reference
Framework 390

More information

Working in partnership with

Love British Food
Feefo 2019
BESA
 
Youth Sport Trust
LACA
ERA 2018
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