Service points at John F.Kennedy Memorial Library

Reference Department

The Reference Service is located at the ground floor of the library building and serves as a starting point for using library resources. Supports the teaching learning & research activities of the university by familiarizing users with the library and various information sources. This department is responsible for responding to users queries, facilitating their access to the reference collections in all formats, developing web-based instructional materials and give instruction in person to library users.
Reference service is offered in the following ways: In person in the reference area, by telephone, by email, and by appointment.

User Education and Instruction

Library Orientation: - at the beginning of each academic year the library organizes an orientation program for newly enrolled students to familiarize them with the libraries resources and services.

Guided Tours: - Library tours and visits are given to students, University staffs, and external visitors with permission to visit the library and only by appointments.

Detailed Library/ Information use Instruction: - the reference department gives detailed library & information use instruction on continuous bases. Such kind of instruction would be given based on the request made by academic departments, instructors, graduate/undergraduate students, etc.

Inter-library Loan

The reference Department handles interlibrary loan services through which the University library may borrow materials from other libraries and also lends its materials to other libraries.

Contact Us By:

Visit or Call the reference desk located on the first floor of the library.
Phone: +251-11-1239720

Documents/ United Nations Depository Library

The department holds the United Nations publications like books, Journals, Reports and meeting papers focusing on different issues like population and demography, Education, World Investments, Tourism, Privatization, Poverty, Agriculture and Food program, Energy, Migration, Woman Studies, Child labor, Human rights and the like which enlarge the research and course base activities in the university.

The documents are published by different UN organizations especially by UNESCO, UNICEF, UNDP, WHO, ILO, etc. These documents can be found in soft copy on

http://UN.documents.org or http://ods.un.org

 

Circulation Department

The circulation department is the frontline of the Library System, where the library resources are channeled directly to the user community.

Circulation Loan Periods

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Circulation Policies

• Membership of the University Libraries is open to all currently registered staff and fully enrolled students of the University.
• Any user suspended from the University is also suspended from the Library.
• All persons holding valid AAU ID card are entitled to full use of the Libraries, subject to adherence to these regulations
• External users are required to pay membership fee according to the following.

Time allowed to use the LibrariesMembership Fee for EthiopiansMembership Fee for Foreigners
Three months 20 ETB 20 USD
Six months 30 ETB 30 USD
Nine months 40 ETB 40 USD
A year 50 ETB 50 USD
Borrowing

• All library users are responsible for library materials charged to their assigned ID card. Patrons are held responsible for returning library materials and must pay all fines incurred in their account. If you give materials for a friend, classmate, etc, you are still responsible for items charged under your ID. All obligations to the library must be cleared by patrons prior to leaving the Addis Ababa University.
• To borrow library materials, the borrower should apply in person at the circulation desk.
• Books and other library materials may be borrowed only by holders of valid Addis Ababa University ID Card and library pockets.
• Borrowers losing or failing to return material or returning material in damaged condition are subject to charges
• Reference books, reserve materials, and unbound journals borrowed from the Library for photocopying must be returned to the shelves immediately after copying.

Renewals

• All items may have their loan periods renewed by the circulation desk staff, unless the item has been requested by another borrower.
• Renewal is made by personal application
• If the date due has already expired renewal will be authorized only on personal request of the borrower, provided that any fine incurred is paid.

Hold

• Library users may request for a book to be reserved when the book required has been borrowed by other readers.
• Borrowed library materials may be reserved by filling in “Reserve Request Form” at the Circulation Desk.
• As soon as the book is returned, notice will be posted on the Library notice board for 3 days and the user who requested the material has to report to the circulation desk within 3 days. On the fourth day the book can be lent to other users.

Recall

• The university librarian may recall any item on loan from any borrower at any time, especially if the material is requested by another user.
• Not more than one reservation of the same edition of a given title may be made.
• A user violating the recall shall be reported for further action.

Reserve Materials

• Reserve items may be either Library Reserve (reserved by the Librarian for spot reading only) or Course Reserve (reserved by instructors).
• When requesting a reserve item, to help Circulation staff serve you better and faster, first find the item’s call number in the catalogue
• Reserve materials can be borrowed for spot reading only for a maximum of two hours, however, if the book is not requested it may be renewed for another two hours.

Fines

• Overdue fines are 25 cents per day per book for all students
• Overdue fines for reserve items are 1.00 birr per hour for all library borrowers.
• Recall fines for reserve items are 1.00 birr per day for all library borrowers.
• 2.00 birr will be charged for replacement of lost pocket
• All categories of fines are strictly enforced.

Lost or Damaged Books

• Individuals who lost a book will be charged a processing fee plus the cost of the book and any applicable fees.

Pocket Issuance 

Library pockets (Cards) are issued to all library users in order for them to be able to borrow books on the long loan policy. One pocket is equivalent to one book and the number of pockets issued depends upon the type of user.

User TypeNumber of Pockets issued
Undergraduate Students 4
Graduate Students 8
Academic Staff 15
Administrative Staff 3
Technical Assistants 3
Continuing Education students 4
PhD students 15
Clearance

• All students, faculty members, and staff are required to clear their library account with the University at graduating or leaving the university.

Photocopying Service

The library provides photocopying services to the users on charge.

Ethiopian Collection Department

Ethiopian collection department holds materials on Ethiopia written in any Ethiopian languages as well as in any foreign languages or materials written by Ethiopians in any languages regardless of the subject matter treated.

(Link to Ethiopian Collection catalogue)

Braille Department

This department serves students with visual disabilities by supporting them in using adaptive technological services with the state-of-the-art computers. This department delivers books and internet services to its users.

Periodicals

Periodicals department holds a number of periodical publications like Journals, current local/foreign newspapers, newsletters, pamphlets and Brochures.

Opening Hours

• Monday to Sunday: 24 Hour Service

• Semester Break: 8am – 6Pm

• Holiday closures (National) 2004 E.C. (2012):

January 8, 2012 – Closed for Ethiopian Christmas
January 20, 2012- Closed for Ethiopian Epiphany
February 55, 2012 – Closed for Birthday of the Prophet Mohammed
(Maulid)
March 2, 2012 – Closed for Victory of Adwa Commemoration Day
April 13, 2012 – Closed for Ethiopian Good Friday
April 15, 2012 – Closed for Ethiopian Easter
May 1, 2012 - Closed for International Labor Day
May 5, 2012 – Closed for Ethiopian Patriots’ Victory Day
May 28, 2012 – Closed for the Down Fall of the Derg Regime

 

Important Links

AAU MAIL
http://www.aau.edu.et/index.php/library-services
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