PVLDB Formatting Guidelines for Volume 14 (2020/2021)

General Information

All papers submitted to PVLDB and the VLDB Conference, irrespective of track, must adhere strictly to the PVLDB format detailed here. Any deviation will be liable to summary rejection of the paper. Please note that the PVLDB format, format instructions and the submission process have changed for PVLDB Volume 14. The PVLDB style template is now based on the ACM style template and updated regularly. For convenience, we provide a template including the style file and a sample as zip and overleaf project:

Because the template is updated regularly, authors need to update their style files in the camera-ready process. We strictly enforce the formatting guidelines of the ACM template. The ACM LaTeX Best Practices Guide is a helpful source for formatting instructions. The paper should in particular:

  • strictly follow the current PVLDB style template w.r.t. paper format, line spacing, font size and style of captions;
  • show no headers or footers, because these will be added later;
  • have no line overflows, i.e., no widows or orphans;
  • have balanced columns on the last page (LaTeX tip: \usepackage{balance});
  • have all figures and tables readable (without having to turn the PDF reader’s magnification to 400%);
  • avoid abbreviations where not needed, e.g., when referencing the name of a journal or when referring to a Section, a Figure etc.;
  • have no numbering issues, e.g., all floats (Figures, Tables etc.) are numbered consecutively and also the references in the text use the correct numbers;
  • use the acmart bibliography style (LaTeX) including all references being alphabetically sorted. References should include author, title, proceedings, pages, and year; with proceedings or journal name in italics.
  • contain the same author information as in CMT. In particular, the order of the authors must be the same in the paper and in CMT. Also middle names of the authors, if any, must be the same as they are in the paper and in CMT.
  • list every author in its own author tag. The authors can, as shown in the template sample, share same affiliations, but every authors deserves his/her own author tag! There may not be any Additional Authors section.
  • contain no citations in the Abstract.
  • contain the same Abstract as the one submitted to CMT.
  • be PDF/A formatted. For this, the paper in particular needs to embed all fonts, including Type 1 postscript fonts, within the PDF. One can check this with, for instance, the ‘Properties’ menu of Acrobat Reader (should show ‘embedded’ for each font). TeX users can check with the command updmap –edit that pdftexDownloadBase14 is set to true for your pdftex installation (better also set dvipsDownloadBase35 true). If the PDF’s properties menu shows ‘Format PDF/A’, the document fulfills all necessary requirements. One can find various tools that convert PDFs into PDF/A format (and, hence, embed the fonts into the document), but the authors need to make sure that the result is as intended. This is a request by the ACM digital library to improve searchability and long-term preservation of our papers; ACM maintains a FAQ about embedding fonts in TeX.

Please submit your papers to VLDB’s conference management toolkit CMT.

All papers accepted for the VLDB 2020 Conference will be published in the Proceedings of the VLDB Endowment (PVLDB) Volume 14. It is the authors’ responsibility to ensure that their submissions adhere strictly to the VLDB format detailed above. After the successful acceptance of a paper, we send an email to the contact author(s) with detailed instructions on how to prepare and submit the camera-ready copy of the accepted paper. The process involves inter alia the following steps:

  • Check carefully the paper’s meta-data, such as title, abstract, authors’ names, affiliations, and their order, in CMT and correct those if necessary; note that this information, once processed, will be final and used for producing the conference booklet.
  • Update the paper with the current camera-ready style files (see links above).
  • Enter the DOI and page numbers of your accepted paper in the LaTeX sources; these values are provided with the camera-ready instruction email:
    • \vldbdoi{XX.XX/XXX.XX}
    • \vldbpages{XXX-XXX}
  • Update the volume, issue and year specifications of your accepted paper in the LaTeX sources; these values are also provided with the camera-ready instruction email:
    • \vldbvolume{XXXX}
    • \vldbissue{XXXX}
    • \vldbyear{XXXX}
  • Check that your PDF strictly follows the ACM formatting guidelines and fulfills all requirements listed above. In particular, check that the paper is PDF/A formatted, the authors are correctly presented and the paper has no line overflows.
  • Download the PVLDB Copyright License Form, enter your details and sign it.
  • Rename your final submission files; for instance, if your submission was given the id 42 and your name is John Smith, you should name your files p42-smith.pdf and p42-smith_Copyright.pdf:
    • Camera-ready paper: <pid>-<contact_author_lastname>.pdf
    • Copyright statement: <pid>-<contact_author_lastname>_Copyright.pdf
  • Send the copyright statement via email to the proceedings chairs.
  • Submit the camera-ready paper to CMT.

Publication Process

Accepted research papers are continuously published in monthly issues of the PVLDB Journal. You can expect a period of 2 months (from the time you complete the camera-ready submission process) for your paper to appear in the PVLDB Proceedings.

PVLDB is an archival journal with monthly issues that is published online on pvldb.org. All material of PVLDB is also hosted within the ACM Digital Library and indexed by DBLP as well as Scopus and Web Of Science (Emerging Sources Citation Index).
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