Difference between revisions of "Governance Committee"

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===Midwinter===
 
===Midwinter===
 
*Provide a parliamentarian at the Midwinter board meetings
 
*Provide a parliamentarian at the Midwinter board meetings
*Work on assignments with committee members present
 
 
*Submit items to Executive Board for approval, if any
 
*Submit items to Executive Board for approval, if any
  
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''Last Reviewed: February 2009''
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''Last Reviewed: February 2012; Last Revised:  May 2012''
  
 
====Related Files====
 
====Related Files====

Revision as of 10:33, 21 May 2012

Governance Committee (Advisory)

Committee Charge

The Governance Committee conducts periodic reviews of the NMRT Constitution and Bylaws, drafts amendments and revisions proposed by the Executive Board or the membership of NMRT, and distributes up-to-date revisions as necessary.

History of the Committee

The Committee on Governance was established in 1971, with Ronald A. Dubberly serving as coordinator. The committee originated Cognotes, the daily conference newsletter, in Chicago in 1972. A final product of the first committee was a comprehensive report in 1973, which evaluated NMRT objectives and operations. This final item has served as the basis for the committee's existence ever since. The Governance Committee works on the Committee Charge and completes tasks assigned to it by the NMRT President.

Major Responsibilities

  • Review the minutes of the Midwinter and Annual board meetings for unfinished business and assignments.
  • Compare changes approved to the NMRT bylaws.
  • Prepare bylaw changes for ballot.
  • Implement changes to bylaws.
  • Provide a parliamentarian at the Midwinter and Annual board meetings.
  • Provide details to the Handbook Committee for updating the official Constitution and Bylaws (online).
  • Identify issues with the Constitution and Bylaws and work with appropriate board members and committees for recommendations of changes.

Procedures Used to Accomplish Major Responsibilities

  • Create a timetable for tasks.
  • Ask committee members to volunteer for tasks.
  • Follow-up.
  • See "Related Files" at bottom of page for links to parliamentary documents.

Committee Composition and Term(s) of Office

  • Chair (2 year term, Annual to Annual)
  • Committee members (1 year term, Annual to Annual)

Reports to:

  • NMRT President

Contact People for Accomplishing Committee Objectives

  • Committee members

Publicity Needs

None

Records Generation and Archiving Schedule

  • Constitution and Bylaws (permanent)

Forms Used by the Committee

None

Documents to Create/Update (e.g. Flyers, Brochures, etc.)

  • Constitution and Bylaws
  • Guide to Parliamentary Procedure

Reminders and Helpful Hints

None

General timetable

July

  • Select committee members.

August

  • Welcome committee members; introduce them to charges, goals, objectives Prepare and submit planning report for NMRT President. Review ballot results for any Constitution & Bylaws changes that the membership approved in the late spring elections and provide details to the Handbook Committee for updating the (official) online Constitution & Bylaws.

September-December

  • Review the minutes of the Annual board meetings for unfinished business and assignments
  • Compare changes approved to the NMRT bylaws
  • Prepare bylaw changes for ballot
  • Maintain online version of Constitution and Bylaws
  • Identify issues with the Constitution and Bylaws and work with appropriate board members and committees for recommendations of changes

Midwinter

  • Provide a parliamentarian at the Midwinter board meetings
  • Submit items to Executive Board for approval, if any

February-May

  • February: Post report to ALA Connect
  • Same as September-December

Annual

  • Same as Midwinter.


Last Reviewed: February 2012; Last Revised: May 2012

Related Files

  • How the NMRT Constitution & Bylaws Can Be Amended

http://staging.ala.org/ala/mgrps/rts/nmrt/governance/handbook/nmrtcommittees/howtoamend.doc

  • Motions - 7 Step Process

http://staging.ala.org/ala/mgrps/rts/nmrt/governance/handbook/nmrtcommittees/motions-3.doc

  • Your Brief Guide to Parliamentary Procedure

http://staging.ala.org/ala/mgrps/rts/nmrt/governance/handbook/nmrtcommittees/NMRTTipSheet.doc

Return to NMRT Wiki pages:

NMRT Wiki Main Page

The NMRT Handbook Table of Contents

Section 4: Committees
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