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Module 4 Describing Manifestations (mostly!) A Practical Primer on RDA COSUGI Detroit, Michigan May 14, 2014.

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Presentation on theme: "Module 4 Describing Manifestations (mostly!) A Practical Primer on RDA COSUGI Detroit, Michigan May 14, 2014."— Presentation transcript:

1 Module 4 Describing Manifestations (mostly!) A Practical Primer on RDA COSUGI Detroit, Michigan May 14, 2014

2 Please log in to RDA – ID: mayrda – Password: training Please feel free to sign up later for a month’s free access so you can practice (see handout) Module 4. Describing Manifestations2

3 ISBD Punctuation AACR2 prescribes the use of ISBD punctuation. RDA does not prescribe any display standard – Since it is understood that most libraries will continue to use ISBD, RDA Appendix D lays out ISBD guidelines, including two new ISBD practices that were not followed in AACR2 – This workshop assumes ISBD punctuation in MARC format 3Module 4. Describing Manifestations

4 ISBD Change: Bracketing Each adjacent data element that requires square brackets is enclosed in its own set of square brackets. Previous practice 260$a [Washington, D.C. : $b G.P.O? : $c 2009?] New practice 260$a [Washington, D.C.] : $b [G.P.O?] : $c [2009?] 4Module 4. Describing Manifestations

5 Coding Records for RDA Bibliographic records – Leader/18 (Desc) = “i”. – 040 contains $b eng and $e rda. Module 4. Describing Manifestations5

6 FRBR Primary Entities Work Expression Manifestation Item Module 4. Describing Manifestations6

7 Identifying Manifestations and Items: Important Definitions The term manifestation refers to the physical embodiment of an expression of a work The term item refers to a single exemplar or instance of a manifestation The term resource is used in Chapers 2-4 to refer to a manifestation or item Mode of issuance – resource issued as a single unit refers to a resource that is issued either as a single physical or a single logical unit – multipart monograph refers to a resource issued in two or more parts that is complete or intended to be complete in a finite number of parts – serial refers to a resource issued in successive parts, usually bearing numbering, that has no predetermined conclusion – integrating resource refers to a resource that is added to or changed by means of updates that do not remain discrete Module 4. Describing Manifestations7

8 Identifying Manifestations: Core Elements (1.3) “Core” title proper first statement of responsibility designation of edition designation of named revision of an edition serial numbering date of production (for resource in unpublished form) Module 4. Describing Manifestations8

9 Identifying Manifestations: Core Elements (1.3) “Core” publication statement (first place, first publisher, date of publication) series statement (title proper, numbering, subseries) identifier carrier type extent (if the resource is complete) Module 4. Describing Manifestations 9

10 Identifying Manifestations: Core Elements (1.3) “Core if” distribution statement elements (if corresponding publication information elements were not recorded) copyright date (if neither date of publication nor date of distribution identified) manufacture statement elements (if corresponding publication, distribution, nor copyright information elements were not recorded) Module 4. Describing Manifestations10

11 Core Elements in RDA In addition to the list in 0.6 and 1.3, Core elements are identified throughout RDA, as in this example. 11Module 4. Describing Manifestations

12 Language and script (1.4) Some elements are recorded in the language and script in which they appear, usually transcribed: – Title – Statement of responsibility – Edition statement – Numbering of serials – Production, publication, distribution, manufacture statement – Series statement Module 4. Describing Manifestations12

13 Language and script (1.4) All other elements are recorded in the language and script preferred by the cataloging agency This is English for most agencies in the United States Module 4. Describing Manifestations13

14 Changes Requiring a New Description (1.6) Multipart monograph: – Change in mode of issuance or media type Serial: – Change in mode of issuance or media type – Major change in title proper – Change in responsibility if the name of the responsible entity is part of the serial’s authorized access point – Change in edition statement Module 4. Describing Manifestations14

15 Capitalization of transcribed elements (1.7) Follow Appendix A or Follow an in-house guide or policy or When ingesting digital data (e.g. copy and paste) accept the data without modification. Most catalogers are continuing to follow Appendix A, which is similar to AACR2’s capitalization rules Module 4. Describing Manifestations15

16 Capitalization of transcribed elements (1.7) Appendix A.4 (Manifestations) – Capitalize the first word in a title; capitalize other words according to the language (A.10-A.55) Module 4. Describing Manifestations16

17 Punctuation of transcribed elements (1.7.3) Transcribe punctuation as it appears. Add missing punctuation if necessary for clarity. Module 4. Describing Manifestations17

18 Diacritical marks and symbols: transcribed elements ( ) Transcribe diacritical marks as they appear. Optionally, add missing diacritical marks in accordance with the standard usage of the language. Reproduce symbols if possible. If not possible, replace them with a description in square brackets. Module 4. Describing Manifestations18

19 Abbreviations: transcribed elements ( ) Transcribe only abbreviations present in the source. Do not abbreviate words not abbreviated in the source. (See also Appendix B.4) Module 4. Describing Manifestations19

20 Inaccuracies: transcribed elements ( ) Do not correct or draw attention to inaccuracies when transcribing. No “sic” or “i.e.” Module 4. Describing Manifestations20

21 Identifying Manifestations Title Proper Title proper is defined as “the chief name of a resource,” and includes alternative title ( ) Title proper is a core element, i.e., required. Title proper should be taken from the “preferred source of information” (see ). For a book, this is the title page, just as in AACR2 Module 4. Describing Manifestations21

22 Identifying Manifestations Title Proper Recording titles Transcribe a title as it appears on the source of information. Apply the general guidelines on transcription given under Capitalization: apply Appendix A (option to capitalize as found on source) Punctuation: transcribe as it appears; add punctuation if necessary for clarity Diacritical marks: transcribe as they appear; optionally add missing diacritical marks Inaccuracies: transcribe an inaccuracy or misspelled word as it appears in the source. Module 4. Describing Manifestations22

23 Identifying Manifestations Title Proper (MARC) Title proper is recorded in MARC bibliographic 245 field, subfield $a. The second indicator is coded for non-filing characters, i.e. the number of spaces to skip before indexing. Module 4. Describing Manifestations23

24 Bibliographic Record Transcribe the title proper into an RDA worksheet Title page Title proper is recorded in 245 $a Module 4. Describing Manifestations24

25 Bibliographic Record (Cunningham cookbook) $a The Cunningham family cookbook Module 4. Describing Manifestations25

26 Bibliographic Record Transcribe the title proper into the RDA worksheet Title page Module 4. Describing Manifestations26

27 Bibliographic Record (Masterworks) $a Masterworks from the Butler Institute of American Art Module 4. Describing Manifestations27

28 Bibliographic Record Transcribe the title proper into the RDA worksheet Title page Module 4. Describing Manifestations28

29 Bibliographic Record (Workshop) $a Proceedings of The Third International Workshop on Nude Mice Module 4. Describing Manifestations29

30 Bibliographic Record Transcribe the title proper into the RDA worksheet Title page Module 4. Describing Manifestations30

31 Bibliographic Record (Iliad) $a The Iliad Module 4. Describing Manifestations31

32 Inaccuracies AACR Habeus [sic] corpus and detentions at Guantanamo Bay … Habeas corpus and detentions at Guantanamo Bay RDA Habeus corpus and detentions at Guantanamo Bay … Habeas corpus and detentions at Guantanamo Bay Module 4. Describing Manifestations32

33 Parallel Title Proper Parallel title proper is the title proper in another language and/or script. Parallel titles can be taken from any source within the resource, does not need to appear with the title proper (change from AACR2) Parallel title proper is not core, i.e., recording it is optional. If it is recorded, it is transcribed in the same way as title proper. Module 4. Describing Manifestations33

34 Parallel Title Proper (MARC) Parallel title proper is transcribed in subfield $b after the title proper. Separate the title proper from the parallel title with an equals sign: $a Title proper = $b Parallel title proper Module 4. Describing Manifestations34

35 Bibliographic Record Which is the title proper? (cf ) Transcribe the title proper and the parallel title into a worksheet Title page Module 4. Describing Manifestations35

36 Bibliographic Record (Sun stone) $a Sun stone = $b Piedra de sol Module 4. Describing Manifestations36

37 Other Title Information Other title information is information that appears in conjunction with, and is subordinate to, the title proper. Other title information is taken from the same source as the title proper. Other title information is not core, i.e., recording it is optional. If it is recorded, it is transcribed in the same way as title proper. Module 4. Describing Manifestations37

38 Other Title Information (MARC) Other title information is recorded in MARC bibliographic 245 subfield $b (if $b has not already appeared) Separate other title information from previous elements by a colon $a Title proper : $b other title information $a Title proper = $b Parallel title proper : other title information Module 4. Describing Manifestations38

39 Bibliographic Record Transcribe the other title information into the RDA worksheet Title page Other title information is recorded following colon in 245 $b Module 4. Describing Manifestations39

40 Bibliographic Record (Cunningham cookbook) $a The Cunningham family cookbook : $b recipes from our cousins Module 4. Describing Manifestations40

41 Statement of Responsibility A statement of responsibility is a statement relating to the identification and/or function of any persons, families, or corporate bodies responsible for the creation of, or contributing to the realization of, the intellectual or artistic content of a resource. The first statement of responsibility relating to the title proper is core, i.e., required. Others are optional. Statements of responsibility relating to the title proper may be taken from any source in the resource, i.e., they do not have to appear with the title proper (change from AACR2) Module 4. Describing Manifestations41

42 Bibliographic Record Transcribe statement of responsibility into the RDA worksheet Title page Statement of responsibility is recorded following slash in 245 $c Module 4. Describing Manifestations42

43 Bibliographic Record (Workshop) $a Proceedings of The Third International Workshop on Nude Mice / $c edited by Norman D. Reed. Module 4. Describing Manifestations43

44 Bibliographic Record Transcribe the first statement of responsibility into the RDA worksheet Title page Subsequent statements of responsibility are not core. If recorded they are separated from each other by a semicolon. Transcribe the second statement of responsibility Module 4. Describing Manifestations44

45 Bibliographic Record (Sun stone) RDA core $a Sun stone / $c Octavio Paz. RDA with elements beyond core $a Sun stone = $b Piedra de sol / $c Octavio Paz ; translation by Muriel Rukeyser. Module 4. Describing Manifestations45

46 Bibliographic Record Transcribe statements of responsibility into the RDA worksheet Module 4. Describing Manifestations46

47 Bibliographic Record (Iliad) RDA core $a The Iliad / $c Homer. RDA with elements beyond core $a The Iliad / $c Homer ; translated, with an introduction and notes, by Stephen Mitchell. Module 4. Describing Manifestations47

48 Statement of Responsibility NO RULE OF THREE! In AACR2 if more than three names appeared in a statement of responsibility, the statement was abridged to name only one There is no such rule in RDA Record a statement of responsibility naming more than one person, etc., as a single statement... Module 4. Describing Manifestations48

49 Statement of Responsibility Optional omission Optionally, statement of responsibility naming more than three persons may be abridged: Optional omission.... omit any but the first of each group... indicate the omission by summarizing what has been omitted... Roger Colbourne [and six others] Module 4. Describing Manifestations49

50 Bibliographic Record Transcribe the title proper, other title information, and statement of responsibility into an RDA worksheet Double title page Module 4. Describing Manifestations50

51 Bibliographic Record (Warhol) RDA $a Regarding Warhol : $b sixty artists, fifty years / $c Mark Rosenthal, Marla Prather, Ian Alteveer, Rebecca Lowery. RDA with optional omission $a Regarding Warhol : $b sixty artists, fifty years / $c Mark Rosenthal [and three others]. Module 4. Describing Manifestations51

52 Statement of Responsibility Sources Statement of responsibility can come from anywhere in the resource without bracketing Transcribe statement of responsibility into the RDA worksheet Module 4. Describing Manifestations52

53 Statement of Responsibility (Cunningham cookbook) $a The Cunningham family cookbook : $b recipes from our cousins / $c cookbook committee, Linda Rhudy, Charlotte Cunningham Wilson, Beth Cunningham, Sarah Neighorgall, Joyce Banister, Paula Cunningham. Module 4. Describing Manifestations53

54 Statement of Responsibility: What to record? Reread scope, Record the statement of responsibility in your worksheet Module 4. Describing Manifestations54

55 Bibliographic Record (Masterworks) $a Masterworks from the Butler Institute of American Art / $c Martha L. Menk, editor ; Joseph P. Rudinec, photography. Module 4. Describing Manifestations55

56 Edition statement 2.5. An edition statement is a statement identifying the edition to which a resource belongs. Edition statement can be taken from any source within the resource. Edition statement is core, i.e., required. Unlike AACR2, RDA edition statements are transcribed exactly as found, not abbreviated (unless abbreviations are found on source) Module 4. Describing Manifestations56

57 Bibliographic Record Transcribe the edition statement into the RDA worksheet. Use 250 $a. Title page verso Module 4. Describing Manifestations57

58 Bibliographic Record (Iliad) 250$a First Free Press trade paperback edition. or 250$a First Free Press trade paperback edition August Module 4. Describing Manifestations58

59 Publication Statement 2.8. A publication statement is a statement identifying the place or places of publication, publisher or publishers, and date or dates of publication of a resource. The first place of publication, the first publisher, and date of publication are core, i.e. required. Optionally, the entire publication statement may be recorded. Publication statement may be taken from any source within the resource. Module 4. Describing Manifestations59

60 Publication Statement AACR2 abbreviates and shortens AACR2 has complex rules for multiple places and publishers AACR2 uses abbreviations “s.l.” and “s.n.” when place or publisher unknown RDA does not abbreviate or shorten RDA records names in the order found in the source RDA uses phrases to indicate unknown information 60Module 4. Describing Manifestations

61 Publication Information “Core if” elements – If place of publication is not identified, place of distribution is core; if place of distribution also not identified, place of manufacture is core. – If publisher’s name is not identified, distributor’s name is core; if distributor’s name also not identified, manufacturer’s name is core. – If date of publication is not identified, date of distribution is core; if date of distribution also not identified, copyright date is core; if copyright date also not identified, date of manufacture is core. 61Module 4. Describing Manifestations

62 Publication Information (MARC NEW!) First indicator blank = earliest statement 2 = intervening statement 3 = latest statement Second indicator 0 = production statement 1 = publication statement 2 = distribution statement 3 = manufacture statement 4 = copyright statement Subfield codes a = place b = name c = date Module 4. Describing Manifestations62

63 Publication Information Place RDA Transcribe places of publication and publishers' names in the form in which they appear on the source of information. RDA Record the place of publication applying the basic instructions on recording publication statements given under Include both the local place name (city, town, etc.) and the name of the larger jurisdiction or jurisdictions (state, province, etc., and/or country) if present on the source of information 63Module 4. Describing Manifestations

64 Publication Information Place AACR2 260 $a Princeton, N.J. : $b Princeton University Press, $c c1999. RDA core $a Princeton, New Jersey : $b Princeton University Press, $c [1999]. 64Module 4. Describing Manifestations

65 Publication Information More than one place RDA If more than one place of publication is named on the source of information, record the place names in the order indicated by the sequence, layout, or typography of the names on the source of information. 65Module 4. Describing Manifestations

66 Publication Information More than one place AACR2 (U.S. agency) 260 $a London ; $a New York : $b Oxford University Press, $c c1941. RDA core 264 1$a London : $b Oxford University Press, $c [1941] RDA with optional elements $a London ; $a Toronto ; $a New York : $b Oxford University Press, $c [1941] $c © Module 4. Describing Manifestations

67 Publication Information Place of publication not identified RDA If the place of publication is not identified in the resource, supply the place of publication or probable place of publication... If neither a known nor a probable local place or country, state, province, etc., of publication can be determined, record Place of publication not identified. Note: According to the core element set, if a place of publication is not identified the cataloger must attempt to record a place of distribution; if no place of distribution is identified, the cataloger must attempt to record a place of manufacture. 67Module 4. Describing Manifestations

68 Publication Information Place of publication not identified AACR2 260 $a [S.l. : $b s.n.], $c RDA $a [Place of publication not identified] : $b [publisher not identified], $c Module 4. Describing Manifestations

69 Publication Information Publisher’s name RDA Transcribe places of publication and publishers' names in the form in which they appear on the source of information. Optional Omission. Omit levels in a corporate hierarchy that are not required to identify the publisher. 69Module 4. Describing Manifestations

70 Publication Information Publisher’s name AACR2 260 $a Columbus : $b C.E. Merrill Pub. Co., $c c1966. RDA $a Columbus, Ohio : $b Charles E. Merrill Publishing Co., A Bell and Howell Company, $c [date of publication not identified] $c © Module 4. Describing Manifestations

71 Publication Information More than one publisher RDA If more than one person, family, or corporate body is named as a publisher of the resource, record the publishers’ names in the order indicated by the sequence, layout, or typography of the names on the source of information. 71Module 4. Describing Manifestations

72 Publication Information More than one publisher AACR2 260 $a Berkeley : $bUniversity of California Press, $c c2006. RDA $a Berkeley : $b University of California Press ; $a Chicago : $b Center for Black Music Research, Columbia College, $c [2006] 72Module 4. Describing Manifestations

73 Publication Information Publisher not identified RDA For a resource in a published form, if no publisher is named within the resource itself, and the publisher cannot be identified from other sources as specified under 2.2.4, record publisher not identified. Note: According to the core element set, if publisher is not identified the cataloger must attempt to record a distributor; if no distributor is identified, the cataloger must attempt to record a manufacturer. 73Module 4. Describing Manifestations

74 Publication Information Publisher not identified AACR2 260 $a [S.l. : $b s.n.], $c RDA $a [Place of publication not identified] : $b [publisher not identified], $c Module 4. Describing Manifestations

75 Publication Information Date RDA Record dates of publication applying the general guidelines on numbers expressed as numerals or as words given under 1.8. RDA Record numerals in the form preferred by the agency creating the data, unless the substitution would make the numbering less clear. Alternative rule. Record numerals in the form in which they appear on the source of information. (LC follows the alternative.) Note: there is no stipulation in RDA to substitute arabic numerals for roman numerals. 75Module 4. Describing Manifestations

76 Publication Information Supplied Dates (RDA 1.9.2) Actual year known[2003] Either one of two consecutive years[1971 or 1972] Probable year[1969?] Probable range of years[between 1970 and 1979?] Earliest and/or latest possible date known [not after August 21, 1492] [not before 1850] [between August 12, 1899 and March 2, 1900] Note: “ca.” (or “approximately”) is not permitted in RDA 76Module 4. Describing Manifestations

77 Publication Information Supplied Dates (RDA 1.9.2) AACR2RDA [ca. 1960][1960?], or something like [between 1958 and 1962] [188-][between 1880 and 1889] [17--][between 1700 and 1799] [not after Sept. 10, 1495][not after September 10, 1495] 77Module 4. Describing Manifestations

78 Publication Information Copyright and Date of Manufacture AACR2 c2010 p printing RDA $c © $c ℗ $c Module 4. Describing Manifestations

79 Publication Information Date For published materials, the date of publication is a core element in RDA. In other words, something must be recorded in this element. – Record the date of publication found in the manifestation or – Supply a date of publication (in square brackets) or – Record “[date of publication not identified]” If the date of publication is not identified, the date of distribution becomes core. If the date of distribution is not identified, copyright date becomes core. If the copyright date is not identified, date of manufacture becomes core. 79Module 4. Describing Manifestations

80 Publication Information Publication Date Known AACR2 260 $a New York : $b Columbia University Press, $c RDA 264 _1 $a New York : $b Columbia University Press, $c Module 4. Describing Manifestations

81 Publication Information Copyright Date AACR2 260 $a Atlanta : $b Society of Biblical Literature, $c c2003. RDA $a Atlanta : $b Society of Biblical Literature, $c [2003] or $a Atlanta : $b Society of Biblical Literature, $c [2003] $c ©2003 or $a Atlanta : $b Society of Biblical Literature, $c [date of publication not identified] $c © Module 4. Describing Manifestations

82 Publication Information Phonogram Date AACR2 260 $a [Germany] : $b Naxos, $c [2002]. 500 $a Phonogram date on label and container: p1987 [sic]. RDA $a [Germany] : $b Naxos, $c [2002] $c ℗ Module 4. Describing Manifestations

83 Publication Information Date of Manufacture AACR2 260 $a [Bethesda, Md.] : $b U.S. Dept. of Health and Human Services, National Institutes of Health, National Cancer Institute, Division of Cancer Control and Population Sciences, $c 2008 printing. 83Module 4. Describing Manifestations

84 Publication Information Date of Manufacture RDA $a [Bethesda, Maryland] : $b U.S. Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Division of Cancer Control and Population Sciences, $c [2008?] or $a [Bethesda, Maryland] : $b U.S. Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Division of Cancer Control and Population Sciences, $c [date of publication not identified] $c Module 4. Describing Manifestations

85 Publication Information Publication Date Not Identified If the publication contains no publication date and it cannot be supplied, use “date of publication not identified” (RDA ) $a New York : $b Sear Publishing Company, $c [date of publication not identified] However, it seems unlikely that this formulation would ever need to be used in the absence of distribution, copyright or manufacture date. At the very least the cataloger knows the manifestation was published before the date of cataloging $a New York : $b Sear Publishing Company, $c [not after April 9, 2014] 85Module 4. Describing Manifestations

86 Record the publication statement in the RDA worksheet Title page and verso Module 4. Describing Manifestations86

87 Publication Statement (Iliad) RDA core $a New York : $b Free Press, $c RDA with elements beyond core $a New York ; $a London ; $a Toronto ; $a Sydney ; $a New Delhi : $b Free Press, $c $c ©2011 Module 4. Describing Manifestations87

88 Record the publication statement in the RDA worksheet Title page Module 4. Describing Manifestations88

89 Publication Statement (Masterworks) RDA core $a Youngstown, Ohio, United States of America : $b The Butler Institute of American Art, $c [2010] NOTE: Do not shorten elements. RDA with elements beyond core $a Youngstown, Ohio, United States of America : $b The Butler Institute of American Art, $c [2010] $c ©2010 Module 4. Describing Manifestations89

90 Record the publication statement in the RDA worksheet Module 4. Describing Manifestations90

91 Publication Statement (Warhol) RDA core $a New York : $b The Metropolitan Museum of Art, $c [2012] RDA with elements beyond core $a New York : $b The Metropolitan Museum of Art, $c [2012] $a New Haven : $b Yale University Press $c ©2012 Module 4. Describing Manifestations91

92 Record the publication statement in the RDA worksheet Title page and verso Module 4. Describing Manifestations92

93 Publication Statement (Piedra de sol) RDA core $a New York City : $b New Directions, $c [1957?] [or another date before 1962 (lccn) and after 1957, the date of publication of the first expression of the work] or $a New York City : $b New Directions, $c [date of publication unidentified] Optionally, $a London : $b Villiers Publications Ltd. Module 4. Describing Manifestations93

94 Record the publication statement in the RDA worksheet Title page and verso Module 4. Describing Manifestations94

95 Publication Statement (Workshop) RDA core $a New York : $b Gustav Fischer, $c [1982] RDA with elements beyond core $a New York ; $a Stuttgart : $b Gustav Fischer, $c [1982] $c ©1982 Module 4. Describing Manifestations95

96 Record the publication statement in the RDA worksheet Title page and verso Module 4. Describing Manifestations96

97 Publication Statement (Cunningham cookbook) RDA core $a Kuttawa, KY : $b McClanahan Publishing House, $c [1997] RDA with elements beyond core $a Kuttawa, KY : $b McClanahan Publishing House, $c [1997] $c © 1997 Module 4. Describing Manifestations97

98 Describing Carriers Instructions for recording the physical makeup of a manifestation are found in chapter 3, Describing Carriers Definition of carrier: A physical medium in which data, sound, images, etc., are stored. For certain types of resources, the carrier may consist of a storage medium (e.g., tape, film) sometimes encased in a plastic, metal, etc., housing (e.g., cassette, cartridge) that is an integral part of the resource. (RDA Glossary) Module 4. Describing Manifestations98

99 Replacement of GMD RDA has no provisions for AACR2’s General Material Designation (GMD) RDA introduces instead – Media type (3.2) – Carrier type (3.3) (core element, i.e. not optional) – Content type (6.9) (core element, i.e. not optional) 99Module 4. Describing Manifestations

100 Media type 100 Categorization reflecting the general type of intermediation device required to view, play, run, etc., the content of a resource (RDA 3.2.1). Media type is not a core element. Module 4. Describing Manifestations

101 Media type MARC field $a audio $2 rdamedia 337 $a unmediated $2 rdamedia This element may be repeated if there is more than one media type. This can be done either with separate 337 fields, or by repeating subfield $a in a single 337 field. 101Module 4. Describing Manifestations

102 Carrier type 102 Categorization reflecting the format of the storage medium and housing of a carrier in combination with the type of intermediation device required to view, play, run, etc., the content of a resource (RDA 3.3.1). Carrier type is a core element. Module 4. Describing Manifestations

103 Carrier type MARC field $a videodisc $2 rdacarrier 338 $a volume $2 rdacarrier This element may be repeated if there is more than one media type. This can be done either with separate 338 fields, or by repeating subfield $a in a single 338 field. 103Module 4. Describing Manifestations

104 Content type Categorization reflecting the fundamental form of communication in which the content is expressed and the human sense through which it is intended to be perceived. (RDA 6.9.1). Content type is a core element. A few examples (not a complete list) cartographic image notated music performed music spoken word still image text two-dimensional moving image computer program three-dimensional form other unspecified 104Module 4. Describing Manifestations

105 Content type MARC field $a notated music $2 rdacontent 336 $a spoken word $2 rdacontent This element may be repeated if there is more than one media type. This can be done either with separate 336 fields, or by repeating subfield $a in a single 336 field. 105Module 4. Describing Manifestations

106 GMD vs. Types in MARC AACR $a Fünf Violinkonzerte $h [electronic resource] / $c Giuseppe Tartini. 300 $a 1 online resource RDA $a Fünf Violinkonzerte / $c Giuseppe Tartini. 300 $a 1 online resource 336 $a performed music $2 rdacontent 337 $a computer $2 rdamedia 338 $a online resource $2 rdacarrier 106Module 4. Describing Manifestations

107 GMD vs. Types in user display AACR2 catalog display Title: Crazy heart [sound recording] : original motion picture soundtrack. RDA catalog display Title: Crazy heart : original motion picture soundtrack. Content type: performed music Media type: audio Carrier type: audio disc Alternately, the RDA “types” could be displayed as icons. 107Module 4. Describing Manifestations

108 Advantages of Media, Carrier, and Content types Because media type, carrier type, and content type are clearer and more specific than general material designations, they will be more useful to patrons in identifying the resources being described. If we design our systems well, they will also be able to be used to limit searches in very precise ways. 108Module 4. Describing Manifestations

109 Record content, media, and carrier type in the RDA worksheets Module 4. Describing Manifestations109

110 Bibliographic Records 336 text $2 rdacontent 337 unmediated $2 rdamedia 338 volume $2 rdacarrier Some might also have one or both of: 336 still image $2 rdacontent 336 cartographic image $2 rdacontent Module 4. Describing Manifestations110

111 Describing Carriers AACR2 System of measurement prescribed depending on the material Metric units considered abbreviations (“cm.”) Extensive abbreviation used RDA (Chapter 3) Prescribes using metric throughout, but option to record dimensions in system preferred by the agency Metric units considered symbols (“cm”) Abbreviation limited to dimensions and duration 111Module 4. Describing Manifestations

112 Extent 3.4. Extent is the number and type of units and/or subunits making up a resource. Extent is a core element, i.e., required Module 4. Describing Manifestations112

113 Physical Description Extent RDA Record the extent of the resource by giving the number of units and an appropriate term for the type of carrier as listed under If the resource consists of more than one type of carrier, record the number of each applicable type. 113Module 4. Describing Manifestations

114 Carrier Types (RDA ) Audio carriers audio cartridge audio cylinder audio disc audio roll audiocassette audiotape reel sound-track reel Computer carriers computer card computer chip cartridge computer disc computer disc cartridge computer tape cartridge computer tape cassette computer tape reel online resource Microform carriers aperture card microfiche microfiche cassette microfilm cartridge microfilm cassette microfilm reel microfilm roll microfilm slip microopaque Projected image carriers film cartridge film cassette film reel film roll filmslip filmstrip filmstrip cartridge overhead transparency slide Unmediated carriers card flipchart object roll sheet volume Video carriers video cartridge videocassette videodisc videotape reel Microscopic carriers microscope slide Stereographic carriers stereograph card stereograph disc 114Module 4. Describing Manifestations

115 Extent Examples 1 audio disc* 1 online resource 3 microfiches 2 microfilm reels 5 microscope slides 1 overhead transparency 6 cards 2 videodiscs 1 videocassette * Note: AACR2 designations beginning with “sound” begin with “audio” in RDA. 115Module 4. Describing Manifestations

116 Extent - Other terms RDA Use a term in common usage (including a trade name, if applicable) to designate the type of unit: a) if the carrier is in a newly developed format that is not yet covered in the list under b) if none of the terms listed under is appropriate or c) as an alternative to a term listed under , if preferred by the agency preparing the description. 1 USB flash drive [no term in appropriate] 1 DVD [agency prefers this to 1 videodisc] 116Module 4. Describing Manifestations

117 Extent - Subunits RDA Specify the number of subunits... if readily ascertainable and considered important for identification or selection. Record the number of subunits, in parentheses, following the term designating the type of unit. 1 computer disc (184 remote-sensing images) 1 computer disc (1 audio file, 3 video files) 1 filmstrip (28 frames) 3 microfiches (1 score (118 pages)) [Note: pages spelled out] 1 online resource (68 pages) 1 filmstrip (approximately 100 frames) [Note: ca. not used] 117Module 4. Describing Manifestations

118 Extent Exceptions to the basic rule of recording the number of units + carrier type term – Cartographic resources (RDA 3.4.2) – Notated music (RDA 3.4.3) – Still images (RDA 3.4.4) – Text (RDA 3.4.5) – Three-dimensional forms (RDA 3.4.6) 118Module 4. Describing Manifestations

119 Extent - Text (RDA 3.4.5) Basically the same as AACR2 Major differences – No abbreviations (use “pages”, “volumes”) – No bracketing for unnumbered pages (use “unnumbered pages”) – No “ca.” (use “approximately”) – No “i.e.” (use “that is”) – No recording both bibliographic and physical volumes (“5 volumes”, not “8 v. in 5”). Multipart monographs record physical volumes; serials record bibliographic volumes. 119Module 4. Describing Manifestations

120 Extent examples (text) AACR2 xvii, 323 p. [93] p. ca. 600 p. 3 v. (1397 p.) 33, [31] leaves 329 [i.e. 392] p. 230 p., 25 leaves of plates v. [e.g., an incomplete serial] RDA xvii, 323 pages 93 unnumbered pages approximately 600 pages 3 volumes (1397 pages) 33 leaves, 31 unnumbered leaves 329, that is, 392 pages 230 pages, 25 leaves of plates volumes 120Module 4. Describing Manifestations

121 Extent (lliad) Record the extent in the RDA worksheet Extent is recorded in 300 $a Two sequences; last numbered page of each are lxiii and 480 Module 4. Describing Manifestations121

122 Extent (Iliad) 300 $a lxiii, 480 pages Module 4. Describing Manifestations122

123 Extent (Masterworks) Record the extent in the RDA worksheet The last numbered page is 416 Module 4. Describing Manifestations123

124 Extent (Cunningham cookbook) Record the extent in the RDA worksheet The last numbered page is 256 Module 4. Describing Manifestations124

125 Extent (Piedra de sol) Record the extent in the RDA worksheet The last numbered page is 47 Module 4. Describing Manifestations125

126 Extent (Warhol) Record the extent in the RDA worksheet The last numbered page is 304 Module 4. Describing Manifestations126

127 Extent - Text More than one volume Give the total number and “volumes” 3 volumes If the volumes are continuously paged, give the number of pages in parentheses 4 volumes (xi, 732 pages) Module 4. Describing Manifestations127

128 Extent (Workshop) Record the extent in the RDA worksheet Continuously paged. Volume 1 has two sequences; last numbered page in each are xx and 330 Volume 2 has two sequences; last page in first is xx; second begins with page 347, last numbered page is 690 Module 4. Describing Manifestations128

129 Extent (Workshop) 300$a 2 volumes (xx, 690 pages) Module 4. Describing Manifestations129

130 Illustrative and Color Content (RDA 7.15, 7.17) This is basically the same as AACR2, except no abbreviations Instructions are in Chapter 7 (Describing content) because content is an attribute of expression! Record in subfield $b of 300, following a colon 300 $a 93 unnumbered pages : $b color illustrations ; $c 30 cm 300 $a 1 online resource (45 pages) : $b maps (some colour) Note: RDA does not prescribe the spelling of “color”. LC will use “color,” not “colour. ” 130Module 4. Describing Manifestations

131 Record illustrative and color content in the RDA worksheets The Iliad has a map The Cunningham Cookbook has black and white photographs and a map Regarding Warhol has color reproductions of art works The Workshop proceedings have black and white photographs Masterworks has color reproductions of art works Module 4. Describing Manifestations131

132 Relationship of illustrative content and content type Optionally, you can include further content type elements corresponding to the illustrative (or other) content $a The Cunningham family cookbook : $b recipes from our cousins. 300 $a 256 pages : $b illustrations, map 336 $a text $2 rdacontent 336 $a still image $2 rdacontent 336 $a cartographic image $2 rdacontent Module 4. Describing Manifestations132

133 Dimensions Dimensions are the measurements of the carrier or carriers and/or the container of a resource Unless instructed otherwise, record dimensions in centimetres to the next whole centimetre up, using the metric symbol cm (e.g., if the height measures 17.2 centimetres, record 18 cm). Module 4. Describing Manifestations133

134 Dimensions “cm” is considered a symbol, not an abbreviation, and so does not have a period unless (because of ISBD) a series is recorded in 490 Record dimensions in 300 subfield $c, following a semicolon Module 4. Describing Manifestations134

135 Homer: 23.5 cm Masterworks: 29.3 cm Sun stone: 18.6 cm Cunningham: 22.5 cm Warhol: 27.4 cm Workshop: 24.1 cm Record dimemsions in your worksheets Module 4. Describing Manifestations135

136 Bibliographic Records Homer: 300 $a lxiii, 480 pages : $b map ; $c 24 cm Masterworks: 300 $a 416 pages : $b color illustrations ; $c 30 cm Sun stone: 300 $a 47 pages ; $c 19 cm. Cunningham: 300 $a 256 pages : $b illustrations, map ; $c 23 cm Warhol: 300 $a 304 pages : $b color illustrations ; $c 28 cm Workshop:300 $a 2 volumes (xx, 690 pages) : $b illustrations ; $c 25 cm Module 4. Describing Manifestations136

137 Series Statement (2.12) Sources (in order of preference): series title page; another source within the resource; any other source. Record a series statement in 490 exactly as it appears. First indicator is 0 if the series is unindexed. First indicator is 1 if the series is indexed. If so there will always be an 8XX field in the description recording the indexed form. Module 4. Describing Manifestations137

138 Series (Sun stone) Record the series statement for this resource in your worksheet. Module 4. Describing Manifestations138

139 Series (Sun stone) $a The world poets series or $a The world poets series Module 4. Describing Manifestations139

140 Identifier for the Manifestation An identifier for the manifestation is a character string associated with a manifestation that serves to differentiate that manifestation from other manifestations Identifier for the manifestation is core, i.e., required. Example: ISBN RDA calls for ISBN to be recorded as is, with hyphens, but MARC does not allow this Record ISBN in 020 $a, with no hyphens. Module 4. Describing Manifestations140

141 Record the identifier for the manifestation in the RDA worksheet Title page and back cover Module 4. Describing Manifestations141

142 Identifier (Iliad) 020$a Module 4. Describing Manifestations142

143 Record the identifier for the manifestation in the RDA worksheet Title page Module 4. Describing Manifestations143

144 Record the identifier for the manifestation in the RDA worksheet Title page and verso Module 4. Describing Manifestations144

145 Record the identifier for the manifestation in the RDA worksheet Module 4. Describing Manifestations145

146 Identifier (Warhol) 020$a (hc : The Metropolitan Museum of Art) 020$a (pbk : The Metropolitan Museum of Art) 020$a (hc : Yale University Press) Module 4. Describing Manifestations146

147 Record the identifier for the manifestation in the RDA worksheet Title page and versp Module 4. Describing Manifestations147

148 Identifier (Workshop) 020$a (volume 1 : Gustav Fischer, New York) 020$a (volume 1 : Gustav Fischer, Stuttgart) 020$a (volume 2 : Gustav Fischer, New York) 020$a (volume 2 : Gustav Fischer, Stuttgart) Module 4. Describing Manifestations148

149 Notes Notes can relate to the work, expression, manifestation, or item. No notes are core in RDA. There is no special section about notes in RDA. Guidelines about notes are scattered throughout the document. RDA access points do not need to be justified in the body of the record; therefore notes AACR2 catalogers compose simply to justify an added entry do not need to be made in RDA. 149Module 4. Describing Manifestations

150 Notes related to the manifestation (RDA 2.20) Note on title (500 or 246) Note on statement of responsibility (e.g. “at head of title” 500) Note on edition statement (500) Note on numbering (515) Note on frequency (310 or 321) Note on basis for identification (588) Module 4. Describing Manifestations150

151 Notes related to the work (RDA ) 7.2. Nature of the content (500) Play 7.3. Coverage of the content (500, 513) Contains statistics for Intended audience (521) MPAA rating: PG-13 For junior high aged children 7.9. Dissertation or thesis information (502) Thesis (Ph. D.)--University of Michigan, 1971 Module 4. Describing Manifestations151

152 Notes related to the work (RDA ) All are recorded as under AACR2, except dissertation information: 502$b Ph. D. $c University of Michigan $d 1971 This is intended to display: Thesis (Ph. D.)--University of Michigan, Module 4. Describing Manifestations152

153 Note related to the work (RDA 25, structured description) The “contents note” is actually a way of recording a whole-part relationship between the resource and its parts. It is recorded in $a 'Til death do us plots / by Julianne Bernstein — Class act / by Michael Elkin — Where's your stuff? / by Daniel Brenner — Foot peddler / by Vivian Green — Smoke / by Louis Greenstein — Single Jewish female / by Julianne Bernstein — In spite of everything / by Hindi Brooks — Ger (the convert) / by Leslie B. Gold and Louis Greenstein — Golden opportunity / by Julianne Bernstein — Interview with a scapegoat / by Louis Greenstein Module 4. Describing Manifestations153

154 Notes related to the expression (RDA ) Summarization of the content (520) Two children sitting at home on a rainy day are visited by the cat in the hat who shows them some tricks and games Language of the content (546) Sung in French Accessibility content (500, 546) Includes presentation of text in Braille Supplementary content (500, 504) Includes bibliographical references (pages 20-43) and index Award (586) Cybil Award Young Adult Fiction Finalist (2011) Module 4. Describing Manifestations154

155 Notes Would the records for any of the resources we’ve been describing need notes? Module 4. Describing Manifestations155

156 Some possible notes (Sun stone) $a Sun stone = $b Piedra de sol / $c Octavio Paz ; translation by Muriel Rukeyser. 500$a Poem. 546 $a Spanish text with parallel English translation. Module 4. Describing Manifestations156

157 Some possible notes (Warhol) $a Regarding Warhol : $b sixty artists, fifty years / $c Mark Rosenthal, Marla Prather, Ian Alteveer, Rebecca Lowerey. 500 $a Published in conjunction with the exhibition held at the Metropolitan Museum of Art, New York, September 18-December 31, 2012 and at the Andy Warhol Museum, Pittsburgh, February 2-April 28, $a Includes bibliographical references (pages ) and index $a Dialogues with Warhol / Mark Rosenthal — Interviews with artists / conducted by Martha Prather — The Warhol effect. A visual archive / Ian Alteveer — The Warhol effect. A timeline / Rebecca Lowery. Module 4. Describing Manifestations157

158 Some possible notes (Masterworks) $a Masterworks from the Butler Institute of American Art / $c Martha L. Menk, editor ; Joseph P. Rudinec, photography. 504 $a Includes bibliographical references (pages ) and index. Module 4. Describing Manifestations158

159 Some possible notes (Iliad) $a The Iliad / $c Homer ; translated, with an introduction and notes, by Stephen Mitchell. 504$a Includes bibliographical references (pages ). Module 4. Describing Manifestations159

160 Some possible notes $a Proceedings of the Third International Workshop on Nude Mice / $c edited by Norman D. Reed. 504 $a Includes bibliographical references and index $a v. 1. Invited lectures, infection, and immunology -- v. 2. Oncology. Module 4. Describing Manifestations160

161 Some possible notes $a The Cunningham family cookbook : $b recipes from our cousins / $c cookbook committee, Linda Rhudy, Charlotte Cunningham Wilson, Beth Cunningham, Sarah Neighorgall, Joyce Banister, Paula Cunningham. 500$a Includes indexes. Module 4. Describing Manifestations161

162 Exercise Create descriptions for the following two manifestations Work together on manifestation/item (and bib record work/expression) description that you’ve brought to practice on Module 4. Describing Manifestations162

163 Last numbered page = 357 No illustrations Size: 22.3 cm Module 4. Describing Manifestations163

164 Last numbered page = 293 Black and white photographs Size = 28.6 cm Colophon Module 4. Describing Manifestations164

165 Module 4 Describing Manifestations (mostly!) Questions? A Practical Primer on RDA COSUGI Detroit, Michigan May 14, 2014

166 This Presentation is available at RDACosugi201405/index.htm For further information contact Robert L. Maxwell Module 4. Describing Manifestations166


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