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U.S. Record Retention Requirements: Guide to 100 Commonly Encountered Rec (PDF)

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In U.S. Record Retention Requirements: A Guide to 100 Commonly Encountered Record Series, author Bill Saffady takes a unique approach to providing retention guidance for records in 14 functional areas. Each entry begins with a description that defines the record series, explains its business purpose, and lists examples of the types of records that are included. Subsequent sections for each record series discuss the legal considerations (i.e., laws, regulations, statutes of limitations), business needs, and archival requirements that determine how long the series should be kept. The entry for each record series ends with a benchmarking consensus of prevailing retention practices, which is based on retention schedules issued by archival agencies in 20 states of different sizes in different regions of the country, and a summary. The book also includes some citations to sector-specific laws and regulations that are meant to be illustrative, rather than comprehensive.

The 100 records series are divided into these functional areas:

Part 1: Organization and Governance

Part 2: Human Resources

Part 3: Finance and Accounting

Part 4: Taxonomy

Part 5: Payroll

Part 6: Legal and Compliance

Part 7: Risk Management

Part 8: Information Technology

Part 9: Communications and Public Relations

Part 10: Facilities and Security

Part 11: Fleet Management

Part 12: Research and Development

Part 13: Manufacturing

Part 14: Sales and Marketing 

Product Code A5038 ISBN 978-1-936654-84-0 Format Book Year Published 2018
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