Meeting Rooms



All CALS libraries have public meeting facilities. Each location schedules meetings and events individually. Please contact the location of your choice for scheduling, questions, and policies concerning the meeting rooms.

CALS Main Library Facilities & Eligibility Requirements

All regular meetings must end 15 minutes prior to normal closing. Main Library Hours are Monday-Thursday, 9 a.m. to 8 p.m., Friday-Saturday, 9 a.m. to 6 p.m., and Sunday, 1 p.m. to 5 p.m. (see the "Cox Creative Center" tab above for that building's hours). With the exception of after hours social events in the Darragh Center (see "Darragh Center" tab above), all rooms on the Main Library Campus are to be used for non-social meetings during normal hours of operation. For showers, or other casual social events, please contact the branch libraries.

To reserve any of the rooms on the Main Library Campus, located at 100 Rock Street in Little Rock's River Market District, contact Madelyn Ganos or call (501) 918-3030. For a complete list of guidelines for use of the Main Library meeting facilities and mixed-use / special events facilities, click here »

First Floor Meeting Rooms

The West Room can accommodate up to 20. Light refreshments, including box lunches, are allowed. Rooms have access to a sink and counter with outlets (for coffee makers, etc.).  Dry erase board, corkboard, AV screen and LCD projector available. Free to eligible users. To schedule, contact Madelyn Ganos or call (501) 918-3030.

The East Room can accommodate up to 30; the Fribourgh Room can accommodate up to 25.  Light refreshments, including box lunches, are allowed.  Room has access to a sink and counter with outlet for coffee maker, etc. Dry erase board, corkboard, AV screen and LCD projector available.  Free to eligible users.  To schedule, contact Madelyn Ganos or call (501) 918-3030.

Fifth Floor Meeting Rooms

The Lee Room can accomodate up to 30 people. Dry erase board, fabric pinboard, AV screen, and LCD projector are available for use.

For your convenience, the library operates catering service for meetings. Please contact the Bookends Café directly for more information, 918-3091. (Download menu »).

To schedule, contact Madelyn Ganos or call (501) 918-3030.

Auditorium

The Darragh Center Auditorium can accommodate up to 100 for meetings and non-social functions during normal hours. Users will need to set up the room to accommodate their needs. Complete AV system available, including LCD projector and a podium with microphone. Refreshments, including box lunches, allowed. $50 for eligible users. To schedule, contact Madelyn Ganos or call (501) 918-3030.

After Hours Social Events

The Darragh Center Auditorium is also available for "after hours" social events and receptions for up to 200. Click on the "Darragh Center" tab for more information and fees.

Parking at Main Library

A 1/2 off discount is available to scheduled meeting room users. After all members of the group have arrived, a group may designate one person to retrieve a "1/2 off" stamp from the Security Office in the front lobby to take back and stamp participants' tickets.  Complete fees are posted at the entrance of the lot.

Catering

bookends cafe

Bookends Café is located in the Cox Creative Center on the Main Library campus. Breakfast offerings include an assortment of coffees, pastries, and cookies; lunch offerings include a variety of fresh-made sandwiches and salads.

General information:
Phone: (501) 918-3091
Restaurant & Catering Menu »

Arcade Building Event Room & Eligibility Requirements

Located on the second floor of the Arcade Building, 100 River Market Avenue, this room is available for breakfast meetings, luncheons, dinners, or other special events or meetings. Use of any licensed caterer or restaurant is required for all food, beverage, and alcohol service. Please contact Madelyn Ganos, Main Library, 918-3030, for scheduling.

Rates are $125/hour, or part thereof, and apply any time the room is occupied. A damage deposit of $200 is also required. Users are responsible for furniture set up, making catering, DJ/Band, bar service, rentals, and all other arrangements for the event. Self-service of alcohol is prohibited.

The room is outfitted with two 6’ rectangle tables, eight 60” round tables, and 64 black chairs. CALS will be responsible for furniture breakdown and trash can pick up. Rented, personal, decorative, or items not belonging to CALS may be left in the room overnight.

Arkansas Studies Institute Building Facilities & Eligibility Requirements

The Arkansas Studies Institute Building (ASIB) has four meeting spaces, which are free and open to the public. Meeting space must be booked in advance by contacting Holly Mathisen at 320-5712.

No library facilities may be used for the immediate point of purchase to sell goods, merchandise, or services, or to directly or indirectly promote a business enterprise or to solicit clientele. The facility may be used for fund-raising by organizations with a 501(c)3 status, candidates for political office, or persons involved in issue-oriented campaigns, provided they submit appropriate documentation.

With the exception of after-hours social events, all rooms in the Arkansas Studies Institute Building are to be used for non-social meetings during normal hours of operation. For bridal/baby showers, or other casual social events, please contact the CALS branch libraries.

Meeting Room Information

To reserve any of the rooms in the Arkansas Studies Institute Building, located at 401 President Clinton Avenue in Little Rock's River Market District, you will need to have this Main Library Campus Meeting Room Registration Form on record with the staff. Arkansas Studies Institute Building meeting room hours are 9:00 a.m. until 5:45 p.m., Monday through Saturday. There is no access to the building before 9:00 a.m., so please allow for adequate time to set up before your meeting start time. All regular meetings must end 15 minutes prior to the meeting room's closing time.

Meeting room features are as follows:

ROOM 110 — This meeting space is located on the first floor of the ASIB at the south end of the ASIB galleries. The room seats approximately fifteen classroom style and twenty-five theater style. The space is equipped with a built-in LCD projector, drop-down electric screen and integrated audio system, DVD/VCR, laptop connection, centralized touch panel on podium, and Walltalker™ dry erase board. Light refreshments, such as boxed lunches, are permitted.

ROOM 124 — This space is located on the first floor of the ASIB on the east side. The same A/V features are available as are listed in the description of Room 110, with the addition of four listening assistance devices. This space will accommodate approximately forty-five classroom style and approximately seventy-five theater style. Catering is allowed. There is an adjacent warming room that has a microwave, refrigerator, and icemaker, along with a center serving island.

ROOM 132 — This room is on the building's east side. Features include an LCD-TV with integrated audio system, DVD/VCR, tabletop laptop output, and video-conferencing capabilities. A boardroom-style table seats eight to ten people. Only bottled water is allowed.

ROOM 204 — Located on the second floor of the Porbeck & Bowman building portion of the ASIB, this room features unique and historic features, along with an LCD-TV with integrated audio system, DVD/VCR, and tabletop laptop output. A boardroom-style table seats twenty people. Light refreshments, such as boxed lunches, are allowed.

After-Hours Social Events

After-hours events at the Arkansas Studies Institute require additional security and staffing, and therefore have the following requirements.

Fees and Deposit:The total fee is $500 plus an additional $200 refundable deposit. This includes use of the meeting rooms and the warming room. Once a date has been determined, the person renting the facility will be required to complete a contract and apply $200 toward the fee (with a remaining $300 payment) and an additional $200 refundable deposit (to be refunded upon satisfactory inspection of the facility after the event). Complete payment must be made at least two weeks prior to the event.

If the event is going to be held (completely or in part) in any of the galleries or the museum space, the person renting the facility will be required to provide an additional $750 refundable security deposit (for a total of $950 in refundable deposits). The Arkansas Studies Institute reserves the right to limit access to the galleries and museum to protect certain exhibits from potential damage.

Time Available: Receptions may not begin until 5:30 p.m. or later. Clean up must be completed and everyone must be out no later than 11:45 p.m. Allow 1 to 1 ½ hours for clean up.

Set Up: Users are responsible for all set up. Access to the meeting rooms is available for this purpose during normal hours of operation (9 a.m. to 5 p.m.), or as scheduled. Events scheduled to take place in the public spaces (galleries and museum) may not set up until after 5 p.m.

Furniture and Equipment: Furnishings available include classroom-style tables and chairs and an AV system. Linens, decorations, or other equipment are not provided. There are no prohibitions on renting equipment to bring in for events. However, it will be the user's responsibility to arrange for pick up by the conclusion of the event. Personal or rented items may not be left overnight.

Clean Up: Users are responsible for returning all furnishings to the storage closets, clearing out all rented equipment, and leaving the entire facility-including warming room, bathrooms, and all flooring and surfaces-clean and free of debris or spills. Users assume full responsibility for any damage to the room or equipment. Misuse or abuse of library property will be prosecuted. The ASIB/CALS will not be responsible for any items left in the facility.

Catering Requirement: A professionally accredited, licensed caterer of your choice is required to be in charge of all food, alcohol, and other beverages. Self-service of alcoholic beverages is prohibited. No kegs are allowed.

Decorations: The use of confetti, tape, or staples on any surface is prohibited. Nothing may be hung from the ceiling. Wall decorations may be hung only on the existing hooks that are provided. The use of candles is prohibited.

Security On Site/Library Parking Lot: Users can expect library security and/or other staff to be available, greet guests as they enter the lot, direct them to the building, answer any questions, and lock up at the end of the evening. Parking in the library lot is limited, and parking spaces are not guaranteed to be available. The area around the Arkansas Studies Institute includes street parking as well as a parking deck.

Statement of Liability: Users assume full responsibility for any illness or injury resulting from the event, including food poisoning and alcohol over-consumption, and for loss or damage of property of any guest or other person at the event. The user also assumes full responsibility for damage to or theft of CALS' equipment and/or other property of CALS caused by anyone entering the premises as a result of said event. The user will compensate CALS for such damage or theft.

Catering

bookends cafe

Bookends Café is located in the Cox Creative Center on the Main Library campus. Breakfast offerings include an assortment of coffees, pastries, and cookies; lunch offerings include a variety of fresh-made sandwiches and salads.

General information:
Phone: (501) 918-3091
Restaurant & catering menu »

Cox Creative Center Facilities & Eligibility Requirements

All regular meetings must end 15 minutes prior to normal closing. Cox Creative Center hours are Monday-Saturday, 9 a.m. to 5 p.m., and Sunday, 1 p.m. to 5 p.m. With the exception of after hours social events in the Darragh Center (see "Darragh Center" tab above), all rooms on the Main Library Campus are to be used for non-social meetings during normal hours of operation. For showers, or other casual social events, please contact the branch libraries.

To reserve any of the rooms on the Main Library Campus, located at 100 Rock Street in Little Rock's River Market District, contact Madelyn Ganos or call (501) 918-3030. For a complete list of guidelines for use of the Main Library meeting facilities and mixed-use / special events facilities, click here »

The Cox Creative Center has two meeting rooms—the Third Floor room can accommodate up to 45, and the Second Floor room can accommodate up to 20 for non-social meetings and functions Monday through Saturday, 9 a.m. to 4:45 p.m. Located on the Main Library campus at 120 River Market Avenue, the building features retail space, River Market Books & Gifts including a small café, Bookends. Lots of "old world" charm throughout the building. Both rooms are equipped with an AV system which includes a LCD projector, a screen, and a dry erase board. Refreshments, including box lunches, are allowed. Free to eligible users. To schedule use of the rooms, contact Madelyn Ganos or call (501) 918-3030. To make food/beverage arrangements for meetings, contact the café directly, call (501) 918-3091.

Parking at Main Library

A 1/2 off discount is available to scheduled meeting room users. After all members of the group have arrived, a group may designate one person to retrieve a "1/2 off" stamp from the Security Office in the front lobby to take back and stamp participants' tickets. The parking fees are $1 per hour for the first two hours (or part thereof), then $2 per hour (or part there of). Complete fees are posted at the entrance of the lot.

Catering

bookends cafe

Bookends Café is located in the Cox Creative Center on the Main Library campus. Breakfast offerings include an assortment of coffees, pastries, and cookies; lunch offerings include a variety of fresh-made sandwiches and salads.

General information:
Phone: (501) 918-3091
Restaurant & catering menu »

Branch Library Facilities & Eligibility Requirements

CALS Branch Libraries each have a furnished community room that may be scheduled for meetings and events. Deposits and management approval are required for food/refreshments, or after hours access, if allowed. Not all event types are appropriate for each location. A Branch Library Meeting Room Registration Form must be submitted to the appropriate location prior to a group's first meeting. Please call to inquire or schedule a room at the location of your choice.

Children's Library & Learning Center
4800 W. 10th St., Little Rock, AR 72204
(501) 978-3870

The meeting room can accommodate approximately 50 people. The number depends on how the room is set up and how many tables are utilized. The room has over 50 chairs available and 6 rectangular tables that seat 4-6 people. There is access to a small kitchen with a sink, refrigerator, and counter space. A projector is present in the room, on which you can hook up your own laptop and run presentations or DVDs; there is a pull down projector screen.

Sanders Library
31 Shelby Dr., Sherwood, AR 72120
(501) 835-7756

The meeting room can accommodate up to 25. Access to small kitchen with refrigerator, coffee maker, and sink. TV with VCR/DVD and screen available.

Maumelle Library
10 Lakepoint Dr., Maumelle, AR 72113
(501) 851-2551

The meeting room can accommodate up to 50. Access to small kitchen with refrigerator, microwave, sink, and large coffee maker. Complete AV system available.

Dee Brown Library
6325 Baseline Rd., Little Rock, AR 72209
(501) 568-7494

The meeting room can accommodate up to 50. Access to small kitchen with sink and refrigerator. TV with VCR/DVD, and small marker board available.

Thompson Library
38 Rahling Circle, Little Rock, AR 72223
(501) 821-3060

The meeting room can accommodate up to 50. Access to small kitchen with sink. Complete AV system, as well as a separate monitor with DVD/VHS available.

McMath Library
2100 John Barrow Rd., Little Rock, AR 72204
(501) 225-0066

The meeting room can accommodate up to 45. Access to kitchen with sink and microwave. Complete AV system as well as separate TV with VHS/DVD available.

Fletcher Library
823 N. Buchanan St., Little Rock, AR 72201
(501) 663-5457

The meeting room can accommodate up to 45. Access to kitchen with sink and microwave. Overhead projector, dry erase board, and piano available.

Williams Library
1800 Chester St., Little Rock, AR 72206
(501) 376-4282

The meeting room can accommodate up to 40. Access to kitchen with sink. TV with VCR/DVD, overhead projector, and screen available.

Milam Library
609 Aplin Ave., Perryville, AR 72126
(501) 889-2554

The meeting room can accommodate up to 50. Access to sink. TV with VHS/DVD and screen available.

Terry Library
2015 Napa Valley Dr., Little Rock, AR 72212
(501) 228-0129

The meeting room can accommodate up to 30. Access to kitchen with microwave and sink. TV with VCR/DVD, and overhead projector available.

Nixon Library
703 W. Main St., Jacksonville, AR 72076
(501) 457-5038

The meeting room can accommodate up to 50 and will feature complete AV system with access to kitchen area.

Rooker Library
11 Otter Creek Ct., Little Rock, AR 72210
(501) 907-5991

The meeting room can accommodate up to 40 and features a projector with laptop hookup. The kitchen area provides access to a sink, refrigerator, and microwave.

Darragh Center Auditorium


After Hours Social Events Use

 

Main Library, Darragh Center Auditorium
100 Rock Street, Little Rock, AR 72201

darragh center garden darragh center

 

Contact:
For more information or an appointment to see the facility, please contact:
Madelyn Ganos, Facilities Manager
Ph. (501) 918-3030, email: mganos@cals.org

Facility: The Darragh Center is located on the west end of the Main Library, at the corner of Cumberland and Second Streets, adjacent to the formal garden. No library facilities may be used for the immediate point of purchase to sell or distribute goods, merchandise, or services, or to directly or indirectly promote a business enterprise or to solicit clientele. Organizations with a non-profit status, or candidates for political office, or persons involved in issue-oriented campaigns must provide attach documentation of such status if the facility will be used for fund-raising or ticketed events.

Fees & Deposit: The total fee is $650 plus a $250.00 refundable deposit. This includes use of the facility, garden, and all furnishings, including a catering kitchen. Once a date has been determined, the person renting the facility will be required to complete a contract and return with the $250 refundable deposit (to be refunded upon satisfactory inspection of the facility after the event). The remaining $650 payment must be made at least two weeks prior to the event.

Time Available: Receptions may not begin until 6:30 p.m. or later on a Friday or Saturday night. Clean up must be completed and everyone must be out no later than 11:45 p.m. Allow one to one and a half hours for clean up.

Cancellation Policy: CALS strives to be reasonable about cancellations, however, refunds may be denied if a cancellation is made less than two weeks prior to an event.

Set Up: Users are responsible for all set up. Access to the interior of the center is available for this purpose during normal hours of operation (from 9 a.m. to 6 p.m., or as scheduled).

Furniture and Equipment: Furnishings available include fifteen 60-inch round dinner tables, 150 chairs, a dozen 5-6-foot tables, a podium with a microphone, and an AV system. No linens, decorations, or other equipment is provided. There are no prohibitions on renting equipment to bring in for events. However, it will be the user’s responsibility to arrange for pick by the conclusion of the event. Personal or rented items may not be left over night.

Clean Up: Users are responsible for returning all furnishings to the storage closets, clearing out all rented equipment, and leaving the entire facility, including kitchen, bathrooms, all flooring and surfaces, clean and free of debris or spills. Users assume full responsibility for any damage to the room or contents. Misuse of abuse of library property will be prosecuted. The library will not be responsible for any items left in the facility.

Catering Requirement: A professionally accredited, licensed caterer/food service provider of your choice is required to be in charge of all food, alcohol, and other beverages. Self-service of alcoholic beverages is prohibited. No kegs are allowed. No money may be exchanged for alcohol, either as payment or donation.

Inside Decorations: The use of confetti, tape or staples on any surface is prohibited. No decorative objects, including false flower petals, may be scattered on flooring. Nothing may be hung from the ceiling. Wall decorations may be hung only on the existing hooks that are provided. Open flame, taper-style candles are prohibited. All candles must be votive-style or encased in protective glass, and must be limited to tables. Candles (particularly smoke from extinguished candles) can cause the fire alarms to be activated, automatically dispatching the fire department. Users will be responsible for any resulting fines issued by the fire department.

Writers' Garden Area: The garden and lobby to the garden are public areas during normal hours of operation and are not available until 6 p.m. for set up. No decorations may be hung from the pergola. Only real flower petals and bird seed may be scattered outside. Garden torches or other open flames are not allowed. Use of sparklers must be approved. Smoking is prohibited anywhere on the Main Library Campus, including the garden.

Occupancy Limits: It is unlawful to for more than 280 to occupy the Darragh Center. For comfort and practicality, CALS suggests no more than 200 for "stand-up" receptions and 100 for "seated" events. A combination of styles is most commonly used. In considering room set up, each user will have to determine how much room is desired for seating, band/DJ, dancing, socializing, food and bars.

Security On-Site/Library Parking Lot: Users can expect library security and/or other staff to be available, to greet guests as they enter the pay lot, direct them to the garden entrance, answer any questions, and lock up at the end of the evening. After library hours, the lot becomes a public lot for the River Market District, so parking may be limited, and spaces are not guaranteed.

Statement of Liability: Users assume full responsibility for any illness or injury resulting from the event, including food poisoning and alcohol consumption, and for loss or damage of property of any guest or other person at the event. The user also assumes full responsibility for damage to or theft of CALS’ equipment and/or other property of CALS caused by anyone entering the premises as a result of said event. The user will compensate CALS for such damage or theft.
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