https://s3.amazonaws.com/omeka-net/25617/archive/files/6a847acbf45f448a2324f0ce000a3005.pdf?AWSAccessKeyId=AKIAI3ATG3OSQLO5HGKA&Expires=1604534400&Signature=kiTXnfpu9cldxWaU5Og3kbdmZ2Y%3D d540ac614b998acb62ccab22c95cfe18 PDF Text Text April IO, 1991 Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held Wednesday, April 10, 1991. CALL TO ORDER The meeting was called to order at 6:05 p.m., after dinner, by Diana Hunter, President. Members present: Diana Hunter, President; Dr. John M. Wozniak, Vice President; Walter B. Flintrup, Secretary; John J. Graham; Zelda Rich; Eva Weiner; Norma Zatz; and Carolyn A. Anthony, Director. Observers present: Barbara A. Kozlowski, Associate Director for Public Services; Camille Cleland, Assistant Director for Technical Services and Automation Coordinator; Susan Hagen Land, Head, Adult Services; Brenda Murphy, Head, Youth Services; Tobi Oberman, Supervisor of Circulation Services; and Andrij Karpenko, Interlibrary Loan Assistant. Robin Johnson and Michelle Riefle of Hammond Beeby and Babka Incorporated arrived at 8:43 p.m. APPROVAL OF THE MINUTES OF TIIE MEETING OF MARCH 13. 1991 Mr. Flintrup moved that the Board of Trustees approve the minutes of the regular meeting of March 13, 1991 as written, subject to additions and/or corrections. Dr. Wozniak seconded the motion. Mrs. Zatz asked that her statement about the Board Room on the middle of Page 8 be corrected The sentence should read: "Mrs. Zatz stated that she liked the set up of the present Board Room but. she is not averse to changes." There being no further corrections the motion to accept the minutes as corrected passed unanimously. The minutes were placed on file. CONSENT AGENPA ITEMS FINANCIAL STATElVIENTS LISTS OF BILLS C2) Mrs. Zatz made a motion, seconded by Mr. Flintrup: �2 MOTION: THAT THE FINANCIAL STATE:rvlENTS FOR THE GENERAL OPERATING FUND, RESERVE FUND FOR THE PURCHASE OF SITES AND BUILDINGS, REPORT ON THE FINE ARTS ACQUISIDON FUND, AND THE YEAR-TO-DATE BUDGETARY STATUS BE ACCEPTED, AND THAT THE LISTS OF BILLS FROM THE GENERAL OPERATING FUND AND THE RESERVE FUND FOR THE PURCHASE OF SITES AND BUILDINGS BE APPROVED FOR PAYMENT, SUBJECT TO AUDIT. After discussion the roll call vote for approval of the financial statements and lists of bills was unanimous. CONSENT AGENDA ITEMS CIRCULATION REPORTS LIBRARY USE STATISTICS REPORT(S) FROM DEPARTivlENT HEAD(S) CORRESPONPENCE Mrs. Zatz made a motion, seconded by Dr. Womiak: MOTION: 1HAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES PLACE ON FILE THE FOLLOWING CONSENT AGENDA ITEMS: 1. CIRCULATION REPORTS 2. LIBRARY USE STATISTICS 3. REPORT(S) FROM DEPARTMENT HEAD(S) 4. CORRESPONDENCE - Letter from Angie Smith After discussion of library use statistics the motion to approve the Consent Agenda items passed unanimously. Mrs. Hunter requested a report on the number of 50th Anniversary pins sold and what specific promotion was done. GIFT OF $100. TO THE LITERACY PROGRAM FROM THE WOMAN'S CLUB OF SKOKIE The trustees noted the gift of $100. from the Woman's Club of Skokie to the Literacy Program. ORDER OF DISCUSSION In order to facilitate the lengthy agenda, Mrs. Hunter suggested the order of discussion be changed as follows: �3 Line Item Transfers Budget for FY 1991-1992 Health Insurance Costs Salaries Heating/Ventilating/Air Conditioning Maintenance Proposals Draft Goals and Objectives FY '92 Director's Report Report from Mr. Flintrup/NSLS Building Program The Board concurred. LINE ITEM TRANSFERS The trustees reviewed the Director's memorandum noting that most lines in the budget are either a little under or a little over budgeted expenditures for the year. Line 9 (Maintenance of Auto Equipment) is overexpended by 65 % due to the unanticipated purchase of a new generator for the Bookmobile. Line 11 (Insurance) would probably be over by 13% without a transfer, Line 13 (Conference and Membership) by 15%, Line 26 (Small Equipment) by 10% and Line 31 (Advertisement of Vacant Positions) by 66% by the end of the fiscal year 1990-1991. After discussion Dr. Wozniak made a motion, seconded by Mrs. Zatz: MOTION: THAT TIIE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES AUTHORIZE THE 1990-91 FISCAL YEAR BUDGET LINE ITEM TRANSFERS AS RECOMMENDED BY THE DIRECTOR IN HER MEMORANDUM OF APRIL 10, 1991, AS FOLLOWS: FROM LINE 10 (INSURANCE - HEAL1H, DENTAL & LIFE) $11,000. TO LINE 3 (SALARIES) 5,300. TO LINE 11 (INSURANCE) 3,700. TO LINE 9 (MAINTENANCE OF AUTO EQUIPMENT) FROM LINE 7 (MAINTENANCE OF EQUIPMENT) $ 1,000. TO LINE 9 (MAINTENANCE OF AUTO EQUIPMENT) FROM LINE 20 (JCPL OPERATING) $ 300. TO LINE 9 (MAINTENANCE OF AUTO EQUIPMENT) 5,000. TO LINE 12 (UTILITIES) 600. TO LINE 26 (SMALL EQUIPMENT) 100. TO LINE 31 (ADVERTISEMENT OF VACANT POSIDONS) FROM LINE 30 (FURNITURE AND EQUIPMENT) $ 900. TO LINE 31 (ADVERTISEivffiNT OF VACANT POSIDONS) 5,000. TO LINE 13 (CONFERENCE EXPENSE) The roll call vote for approval was unanimous. �4 After discussion of the Director's recommendations regarding unanticipated revenues and transferring revenues from the Capital line to the Reserve Fund, Mr. Graham made a motion, seconded by Dr. Wozniak: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES ACCEPT THE RECOMMENDATION OF THE DIRECTOR THAT THE BALANCE IN LINE 35 (CAPITAL) BE TRANSFERRED TO THE RESERVE FUND; THAT ADDmONAL REVENUES OF UP TO $50,000. BEYOND 1HOSE BUDGETED BE APPROPRIATED FOR USE BY THE LIBRARY; AND THAT ANY UNANTICIPATED REVENUES AND OTHER UNEXPENDED BALANCES BE RETAINED IN THE WORKING CASH FUND. The roll call vote for approval was unanimous. SKOKIE PUBLIC LIBRARY PROPOSED BUDGET FOR 1991-92 Mr. Graham made a motion, seconded by Mrs. Zatz: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE BUDGET FOR FISCAL YEAR 1991-92 AS PRESENTED BY THE DIRECTOR IN THE AMOUNT OF $3,878,100. Mrs. Anthony said she reconfigured the budget with a 5% cost-of-living adjustment and that projected expenditures are approximately $17 ,000. in excess of anticipated revenues. After discussion of recent predictions of funding cuts by lliinois Governor Jim Edgar, the decline in the economy, and the impact on corporate replacement tax revenues, the roll was called. The roll call vote for approval of the 1991-92 budget was unanimous. PROJECTED BUDGET FOR RESERVE FUND FY 1991-92 The Projected Budget for Reserve Fund FY 1991-92 will be discussed when renovation funds have been received. HEAL1H INSURANCE COSTS Notification has been received from the Village of increases in health insurance costs, effective May 1, 1991. Open enrollment is through April 19, with changes going into effect May 1. There has been a substantial increase in the North Suburban Employee Benefit Cooperative, the ten municipality consortium in which the Village of Skokie participates and also increases in HMO of Illinois and Michael Reese plans. �r SKOKIE PUBLIC LIBRARY OPERATING FUND PROPOSED BUDGET FOR FY 1991-92 B A Budget Account Name 1 FY 1990-91 Fiscal Year 1990-91 2 $1.930.000 J _ Salaries $12.000 4 Professional Services $1.500 5 Audit $4.000 6 Binding $13,000 7 Maintenance of Eaulpment $75,000 8 Maintenance of Buildings & Gro $6,500 9 Maintenance of Auto Eaulpmenl ., 10 Insurance (Health, Dental & Lif $135,000 $40,000 1 1 Insurance $70,000 12 Utilities $32,000 13 Conference. MbrshPs. Wkshps $10,000 14 Postaae $22,000 15 Printing and Publicity $10.000 16 Data Processlna $5,000 17 Reception & Entertainment $20,000 18 Proa ramming $25,000 19 Photocopier Leasing $250,000 JCPL Operating & Capital 20 $11.000 21 Cable $359,000 22 Books $75.500 23 Periodicals $48,000 24 Nonprlnt Materials $29,000 25 Mlcroforms $6,000 26 Small Equipment $48.000 27 Library Suoolies : $19.000 28 Janitorial Suoolies ,__ $1,500 29 Office Expense and Transoorta $25,000 30 Furniture and Eaulpment $1,500 31 Advertisement of Vacant Posit $28,300 32 Contingency $36,000 33 Ca~ital : . .-·$210,000 34 Employers' FICA and IMRF - 35 TOTAL r;:> Skokie Public Library c D Account Name FY 1991-92 Budoet FY 1991-92 $2.115.000 $25.000 $1,600 $2.000 $13,000 $80,000 $7,000 $135,000 $45.000 $70.000 $36,000 $12,000 $22.000 $11,000 $5,000 $20.000 $25,000 $250,000 $14,000 $380,000 $76,000 $48,000 $35,000 $7,000 $47,000 $18,000 $2,500 $10.000 $2,000 $11.000 $0 $353,000 $3,878,100 Salaries Professional Services Audit Binding Maintenance of Equipment Maintenance of Buildings & Grdf Maintenance of Auto Equipment Insurance (Health, Dental & LifE Insurance Utilities Conference. Mbrshps. Wkshps Postage Prlntlno and Publicity Data Processing Reception & Entertainment Programming Photocopier Leasino JCPL Operating & Capital Cable Books Periodicals Nonprlnt Materials Mlcroforms Small Equipment Library Suoolles Janitorial Suoolles Office Expense and Transportat1 Furniture and Equipment Advertisement of Vacant Positr Contingency Capital Employers' FICA and IMRF $3,558,800 TOTAL \ E Note 9.5% Increase (5% COLA.remove computer consul Computer Consultant fee 25% + 1 7% increase 50% decrease o.ooo. No Change 7% increase 8% Increase No Change 12% increase No Change 12% increase(Annual&Mldwinter out of town) 20% increase (increase on postage) No Change 1Oo/o increase No Change No Change Reflects current revenue No Change 27% increase 6% increase 0.7% Increase No Change 21% Increase 17% Increase 2% decrease 5% decrease 67% increase 60% decrease 33% Increase 61% decrease 100% decrease No suoolemental suooort from Village 9%1NCREASE Revised 04/10/91 �5 During discussion the trustees noted that health costs are extremely high. Mrs. Hunter asked Mrs. Anthony to obtain comparison health care costs from the Skokie Park District and North Suburban Library System. SALARIES The trustees reviewed and discussed the salary information prepared by Mrs. Anthony including comparisons with Village of Skokie, local school districts and area public libraries. The Village is considering a COLA in the range of 4.75-5%. Mr. Flintrup asked that the Board consider postponing a cost-of-living adjustment decision until the May meeting when the exact amount of COLA awarded by the Village would be known. Mrs. Hunter concurred. After further discussion Dr. Wozniak made a motion seconded by Mrs. Weiner: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE A 5% COST-OF-LIVINGADJUSTMENT (COLA) EFFECTIVE MAY 1, 1991. The roll was called. Dr. Wozniak--yes; Mrs. Zatz--yes; Mrs. Rich--yes; Mr. Graham--yes; Mrs. Weiner--yes; Mr. Flintrup--no; Mrs. Hunter--no. The motion passed. HVAC MAINTENANCE CONlRACT The proposal from Johnson Controls for the Planned Service Agreement for Fiscal Year 1991-92 has increased from $36,498. to $37,776. Although the proposal from Chiller-Tech, Division of Bogot Service, Inc., was lower at $35,460., Mrs. Anthony recommended accepting Johnson Controls because, in view of upcoming building renovations, the continuity in vendors would be worth more than the difference in cost. After discussion Mr. Flintrup made a motion, seconded by Dr. Wozniak: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUS1EES ACCEPT THE JOHNSON CONTROLS, INC. PLANNED SERVICE AGREEI\IBNT RENEWAL, EFFECTIVE MAY 1, 1991, IN THE AMOUNT OF $37,776. The roll call vote for approval was unanimous. �6 DRAFf GOALS AND OBJECTIVES FISCAL YEAR 1991-92 Mrs. Anthony reviewed with the trustees the objectives as presented in the Draft Goals and Objectives for FY 1991-92. The Goals are the same as developed for the Long Range Plan, however some new objectives have been drafted for the coming year. During discussion of objectives the suggestion was made to rephrase Objective Number 3, Goal V, removing reference to the NSLS grant and "ethnic groups" since the grant was not realized, and substitute the words "working with Russian groups". Mrs. Hunter called for a short recess at 8:05 p.m. DIRECTOR'S REPORT The meeting resumed at 8: 15 p.m. with the Director's Report. Libraty Usa&e--Circulation was up about 2% in March over March, 1990. Children's books, videocassettes, compact disks, BPH and Bookmobile showed the strongest gains. Adult reference service was up considerably over the same month last year. The number of reserves was down sharply for the second month in a row, perhaps reflecting greater reliance on the popular Most Wanted Collection. Mentorinti Grant--We have received notice from the North Suburban Library System that we have been selected as the site for two of the twenty students to be placed this summer under the "Recruitment Through Mentoring" project. One college student will work with Ginny Boggs in Technical Services and the other with Brenda Murphy in Youth Services. Bulle Rate Approval--With the assistance of Allen Schwartz, our application for a bulk rate mail permit was accepted Librazy Cable Network--TCI is willing to try relaying Skokie Public Library's cable programming via a microwave link from Mount Prospect to Skokie. This would enable Skokie to more than double weekly program hours to fifty per week without staff at Skokie having to do the playback. We will experiment with this technology in May. Another new effort for LCN is a publicized Origami program to be cablecast April 15 at 7 p.m. and April 18 at 4 p.m. Colored �7 paper for the origami project is being distributed with announcement flyers and children are encouraged to display completed animals in the Library. Interlibraxy Loan Program--The Board of the Morton Grove Public Library has agreed to allow us to use a software program developed by a Morton Grove staff member for tracking interlibrary loan requests on the Macintosh. The staff member will also assist us in customizing the program to our needs. Public Library Association (pLAl Conference--Mrs. Anthony attended sessions on Multicultural Collections, Public Library Governance, Considerations in Building Projects, Visitor Impact Surveys and Excellence in Customer Service. Many of the staff and trustees from Skokie Public Library attended the author luncheon featuring Clifton Taulbert, author of Once Upon a Time When We Were Colored Mrs. Anthony also attended "The Impact of Electronic Publishing in Libraries,,, sponsored by a vendor. An issue raised was the impact of CD Rom technology on periodical revenues. System Subcommittee--Mrs. Anthony chaired a meeting of the Illinois State Library Advisory Committee, Subcommittee on Systems April 4, in Springfield. The big issue is funding with concern about the State Library budget, changes in allocation due to the 1990 census and the difficulty for smaller systems to meet the new standards. Anniversaty Painting--The commissioned painting "Jungle Library," created by artist Norris Hall in honor of our 50th anniversary was hung outside the Petty Auditorium April 1 and will eventually be on permanent display in the Youth Services Department. The painting and entire exhibit have been well received. SLS Unemployment Compensation Group Account CUCGAl--Administrators of libraries participating in the Suburban Library System UCGA have been notified by Bill Farrell, Business Service Director, of the rates upon which 1991 payments should be made. The Skokie Public Library contributes at the lowest rate of .20. Mr. Farrell said SLS is in the process of restructuring all three insurance pools to facilitate administration. A separate Board will be appointed and a new Intergovernmental Agreement �8 developed. A refund to members of the group account will be forthcoming as the account is now over $1,500,000. Roof Repair--Another leak has developed in the ceiling of the Senior Administrative Secretary's office. The ten year warranty on our Trocal roof expires in November, 1991. AUTOMATION BUDGET The trustees reviewed and discussed the JCPL Growth Fund and Operating Budget for 1991-92. Skokie Public Library's share of the JCPL Budget was approved within the context of the Library's Budget for FY '92. LIBRARY CABLE NETWORK The trustees noted the April, 1991 Library Cable Network Program Guide for Cable Channel 22. NORTH SUBURBAN LIBRARY SYSTEM Mr. Flintrup reported that prior to the meeting of the Board of Directors there was a reception for the delegates to the White House Conference. Delegates and alternates have been appointed One lay representative is a Skokie resident, Allen Sorkin. The proposed Basic Tenets for a Revised Reciprocal Borrowing Program, as presented to all NSLS Public Libraries for consideration was discussed by Skokie Public Library trustees. It was the consensus of the Board: If it is the goal of the NSLS public libraries to provide full reciprocal borrowing privileges at all member public libraries, as a multitype system, it is discriminatory and selective to develop a reciprocal borrowing policy exclusive to public libraries. Some points relate to specific issues and appear to be vindictive, simple solutions to complex problems. Mrs. Hunter suggested that although the proposed tenets state that all materials available to local residents must be made available to RBP borrowers, the tenets do not preclude differences in loan periods or charges for items borrowed through RBP. Perhaps we should consider charging non-residents a $2.00 per video fee, and specify that the video must be returned to the lending library to safeguard the collection. The Skokie Public Library Board's concerns will be relayed to the NSLS Board �9 BUJLDING PROGRAM Robin Johnson, Hammond Beeby and Babka, Inc., presented revised floor plans based on concerns discussed at the March meeting. During discussion Mr. Graham and Mrs. Weiner indicated a preference for Scheme C-2.2a (noted as Page 3a in the packet of schematics prepared by Ms. Johnson). This plan aligns the Board Room with the suite of Administrative Offices. Mrs. Hunter, Mrs. Zatz and Dr. Wozniak agreed Scheme C-2.2c (noted as Page 3c in the packet) was their preference. This plan places the Board Room at the north end of the Youth Services area and provides access to a meeting room and kitchenette. Mrs. Hunter suggested that the ground floor plan placing Listening and Viewing Stations into the space being vacated by the Administrative Offices should be reconsidered. This prime area is adjacent to an atrium garden area and could be better used as a seating area for reading. It was agreed that the new Administrative Offices on the second floor should have the Office Equipment area nearest the entrance and the Coordinator's office closer to the secretary. This can be accomplished by exchanging the area of these two offices with that proposed for the Business Office. Dr. Wozniak made a motion, seconded by Mrs. Zatz: MOTION: TIIAT TIIE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES ACCEPT SCHEME C-2.2 GROUND FLOOR PLANS (NOTED AS PAGE 1) AND SCHEME C-2.2C SECOND FLOOR NEW BUILDING PLANS (NOTED AS PAGE 3C) WITH THE REVISIONS DISCUSSED INCORPORATED. The roll call vote for approval was unanimous. Mrs. Hunter thanked Ms. Johnson and Ms. Riefle who left the meeting. COMMENTS FROM TRUSTEES The Board discussed the letter received from Village Manager, Albert J. Rigoni, in response to Mrs. Hunter's letter of March 7 to Mayor Jacqueline Gorell asking that renovation funding be expedited as soon as possible. It was noted that the Library was urged to secure funds prior to December 31, 1990 by then Finance Director, Daniel Ryan. To date, we still do not have funds and we have lost approximately $30,000.-$40,000. in interest. Mr. Graham stated that we should exert pressure on the Village �10 since we will lose $70,000. in interest if this extends to six months. Thus far we have received only promises with project expenditures to date of $38,927 .93. It is important that we have the funds in hand before June 1. Mrs. Hunter will bring these concerns before the Mayor. ADJOURmtlENT The meeting was adjourned at 10:05 p.m. � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Original Format The type of object, such as painting, sculpture, paper, photo, and additional data Serial publication, paper document Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes, Wednesday, April 10, 1991 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Flintrup, Walter (Secretary) Description An account of the resource Attachment: Operating Fund Proposed Budget for FY 1991-92 Date A point or period of time associated with an event in the lifecycle of the resource 1991-04-10 Format The file format, physical medium, or dimensions of the resource PDF Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM19910410.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng Temporal Coverage Temporal characteristics of the resource. 1990s (1990-1999) Extent The size or duration of the resource. 11 p. 1990s budget
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