how long do you have to keep dot logs?
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Guidance: Section 395.8(k)(1) requires motor carriers to retain all supporting documents at their principal places of business for a period of 6 months from date of receipt.
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If it's for company tax reporting or Fringe Benefits Tax you need to keep the records for at least 5 years. In terms of timesheets and data relating to staff movements, the records should be kept for 7 years.
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Under the Fair Labor Standards Act, you must retain payroll records for at least three years. Such records include hours worked, rates of pay, overtime pay, total earnings and deductions from pay.
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How long to keep employee records. Data such as employees' personal records, performance appraisals, employment contracts, etc. should be held on to for 6 years after they have left.
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EEOC Regulations require that employers keep all personnel or employment records for one year. If an employee is involuntarily terminated, his/her personnel records must be retained for one year from the date of termination.
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Follow the procedure recommended in the Data Protection Act and keep a record of it in their notes. We would recommend that you keep your client records for at least 7 years from the date of the last treatment. If you have concerns about any clients, or in the case of a minor, it's best to keep them indefinitely.
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Most documents are kept 7 years mostly because IRS audits can go back a maximum of 7 years. There is no accepted standard for record-keeping, it's totally up to the organization.
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Basic requirement. You must save the OSHA 300 Log, the privacy case list (if one exists), the annual summary, and the OSHA 301 Incident Report forms for five (5) years following the end of the calendar year that these records cover.
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How long must I preserve the client's file? Six years after completion or termination of representation in the matter. This time frame is now written into the rules.
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If you don't find them, it's often a good idea to request them from the person's medical providers. As a rule of thumb, you should hold on to these records for about ten years. HIPAA laws in the United States protect individuals' medical records, including those belonging to the deceased.
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You must keep VAT records for at least 6 years (or 10 years if you use the VAT MOSS service). You can keep VAT records on paper, electronically or as part of a software program (such as book-keeping software). Records must be accurate, complete and readable.
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With that said, it's obviously a good idea to hold onto all tax-related documents for a minimum of five years — by law, this is how long you are required to keep business records from the date a tax return was lodged.
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The IRS recommends that you “keep records for three years from the date you filed your original return or two years from the date you paid the tax, whichever is later.” If you file a claim for a loss from worthless securities or bad debt deduction, keep your tax records for seven years.
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Depending on the item for which the record pertains, the IRS recommends keeping the records for 2 - 7 years. You can find a more complete table here. The IRS also requires corporations to keep tax documents for anything claimed as depreciation.
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How long a document should be kept depends on many things, but generally California's minimum statute of limitations is four years. It is imperative that you keep your records properly. This may be needed as long as is necessary to prove the income or deduction on your tax return.
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Document retention: Employers must retain employee exposure records for the duration of employment plus 30 years. Training records must be retained for three years from the date on which the training occurred, although it is advisable to retain training records for the duration of employment.
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Section 195 of the New York State Labor Law requires employers to maintain and preserve payroll records for a period of at least 3 years. These records must contain each employee's hours worked, gross wages, deductions and net wages.