Accessibility Statement and Conference Policy

Accessibility Statement

Pre-recorded media

All of the pre-recorded speaker videos will have transcripts and closed captioning. The posters are in different media formats but are compliant with SSiC’s poster accessibility guidelines (e.g., closed captioning, readable fonts, alt text, etc.).

Live event

English-language CART will be provided for the following live sessions: the three speaker panels; Room A of Poster Session 1; and Room A of Poster Session 2. Zoom auto-captioning will be available for the other poster rooms. You can view which sessions/rooms have CART on the Programme Overview.

During the live sessions, all audio questions will be transcribed into the text chat; all text questions will be read aloud. Attendees will also be able to submit questions in advance using contact forms on each session page. Moderators will be active throughout the day to assist with needs and to control screen-sharing and other security issues.

We require all attendees, invited speakers, and poster presenters to comply with our code of conduct. If you would like more information about accessibility, including how to use Zoom’s accessibility features, or safety please reach out to us.

Disclosure

Unfortunately, we are unable to provide CART in all of the poster sessions due to their parallel nature, which compounds costs for our restricted budget this year. However, we are committed to offering full CART measures as well as live translation in future.

Code of Conduct

We aim to foster a productive, collaborative experience at SSiC in the spirit of liberation. We do not tolerate the following:

  • Screen-shotting or screen-recording at any point of the conference without the expressed permission from video or poster speakers
  • Spam in chat windows or contact forms, including reposting the same word/content repeatedly in order to disrupt the conversation
  • Harassment, bullying, and intimidation

We have a zero-tolerance policy for harassment and bullying, which we define as:

  • Negative comments about race/ethnicity, gender (including gender identity), sexual orientation, disability, age, religion, physical appearance, citizenship, or other protected categories and/or combinations thereof
  • Disrespecting, belittling, or undermining contributions from any participant or speaker/presenter
  • Intimidation or threats, including of the moderators
  • Misusing screen-sharing capabilities
  • Misgendering or misuse of the pronouns feature
  • Sharing images especially to threaten or sexually harass
  • Unwelcome sexual attention
  • Threatening or other endangerment of minors
  • Any activity meant to convey or cultivate hostility
  • Ad hominem insults or other attacks
  • Encouraging the above behaviour

Please also avoid the following:

  • Interrupting speakers and fellow attendees
  • Use of any GIFs but especially flashing GIFs in the chat

We ask that in order to continue to keep this conference accessible, you:

  • Describe any images you share
  • Mute your microphone when you are not speaking
  • Respect the speakers and your fellow attendees and their needs

If you have any concerns, please contact us.

Enforcement

If you violate the code of conduct we retain the right to make you leave the session and you will not be permitted to rejoin.

We welcome reports of violations of this Code through our contact form, which will connect you directly to both Divya and Ellie. All reports will be kept confidential and may be done anonymously. 

This code of conduct is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike (BY-NC-SA) license, meaning others can remix, adapt, and build upon it non-commercially as long as they credit us and license their creations under identical terms. This license does not permit the direct copy and distribution of this code. We recommend that you produce a code tailored to the needs of your event. If you draw from our intellectual work to create your own, please cite our work: Divya M. Persaud and Eleanor S. Armstrong, Space Science in Context, 2023.


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