Documentation, Tutorials & Training

Many questions regarding DivData use are addressed in detail in our online help resources below. We also offer Workshops & Labs, and have a helpdesk that is staffed 8am - 5pm on nonholiday weekdays.

Online Help Resources

For All Users

User Accounts

DivData Code Translations (including Actions, Action Modifiers, Call Actions, o/A, Title Types)

Resources by Role


Administration (People) 

Person Detail Records - Department Managers only

Biobibnet

Biobibnet Help Pages

Biobibliography Guidelines

Evaluation Archive

Review

Review Manager Help Topics

 


Administration (People)

Person Detail Records

 


Administration (People)

Person Detail Records

 

Workshops & Labs

We offer a variety of workshops, focusing on specific user groups and topics. Customized workshops also available for groups upon request; contact divdata-training-group@ucsc.edu if interested.

Intro to DivData (Person, Admin, Review, Biobibnet)

Designed primarily for department staff with academic personnel responsibilities who are new to the system, but anyone wanting to refresh or improve their overall understanding of the system and the business processes involved is welcome.

This one-hour session provides a brief introduction to DivData's components (Administration, Review, and Biobibnet) and the key academic personnel concepts behind their design. Topics include an introduction to DivData and its uses, typical departmental tasks associated with each component, and a high-level overview of key academic personnel concepts as they relate to the system. The goal is to ensure department staff have a solid foundation in understanding and working with the system

Offered two or three times throughout the year. Please use this form to express interest.

DivData Review for Managers

Designed primarily for department staff who are new to the review manager role, but anyone wanting to improve their overall understanding of the system and the business processes involved is welcome.

This two-hour workshop provides an introduction to DivData Review and the role of review managers. We'll cover general principles and guidelines, workflow steps, and tips to help you prepare for, create, and manage review files.

Please use this form to sign up or express interest.

Scheduled Dates and Times

Day

Date

Time

Location

Thursday

May 7, 2020

1:30pm - 3:30pm

Zoom

DivData Review: Annual Kickoff/Refresher

Note: This system-focused training follows the 10:00am - 12:00pm policy-focused session that covers the policies and procedures governing the review process for ladder-rank advancement.

Join us for this annual refresher as we cover new and key things to remember as you begin this year’s on-call review cycle. This will be followed by a discussion session where you can ask questions and get one-on-one assistance with specific issues. This session highlights best practices in DivData Review setup, initiation, file building, auditing, letter solicitation and department review/recommendation.

Please use this form to sign up or express interest.

Scheduled Dates and Times

Day

Date

Time

Location

Friday

May 8, 2020

12:30pm - 2:30pm

Zoom

Managing Reviews

Designed for department personnel — review managers, chairs and personnel directors/committees — who are responsible for evaluating and managing the content of review files, such as confirming that a candidate’s materials are ready for departmental review and soliciting external letters.

Part 1: Auditing & Accepting Candidate Materials

The initial audit of a candidate’s dossier is one of the keys to a smooth, efficient review process. This one-hour session will highlight best practices, tips, and options for next steps depending on the results of the initial audit.

Part 2: Letter Solicitation

This half-hour session highlights best practices in DivData Review letter solicitation, including timing, workflow, material selection and redaction of digital files.

Typically offered in late Summer and early Fall. Please use this form to express interest in either, or both, sessions.

Managing Reviews: Setup & Initiation

Designed for review managers; chairs and personnel directors/committees also welcome.

Need help, or just a dedicated time and space to get started with review files? Join us for a hands-on working session to get this year's Review files set up and initiated. Use one of the lab computers or bring your laptop, as you prefer. The session will begin with a 20-minute overview of the process, including tips, tricks and best practices. This will be followed by a working session where you can ask questions and get one-on-one assistance with specific issues.

Typically offered in late spring. Please use this form to express interest. 


Faculty Workshops on Biobibs, Annotations & File Building

Designed for faculty and other academics up for advancement reviews; others involved in the process also welcome.

This workshop is offered upon departmental or divisional request. (May we suggest it as an optional add-on to a spring department faculty meeting?) Sessions are informal, tailored to unit needs and can include a process overview, tips, best practices, Q&A, and/or working session.

Available in spring and summer upon request. Contact divdata-training-group@ucsc.edu to schedule.
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