Author Information

ESWEEK uses a dual publication model comprising two categories, namely the full-length papers and the Work-in-Progress (WiP) papers. Full-length papers describe mature work, and they will be published in ACM Transactions on Embedded Computing Systems (TECS). The WiP papers, which are short papers representing not-yet-mature but promising research work, will be published in the ESWEEK proceedings and will be listed as regular publications within the ACM and/or IEEE digital libraries. Authors of WiP papers have the opportunity to publish the extended final form of their work when it has matured in any conference or journal they prefer. Full-length journal papers and WiP papers are mutually exclusive, i.e., a work can only be in submission in one of the two categories.

For publication of all accepted papers, in both the full-length and WiP categories, the following is required:

  • One full, regular ESWEEK registration per paper
  • A paper presentation at one of the conferences
  • A poster presentation

Full-length Papers


ESWEEK-related full-length papers are submitted for publication in ACM TECS. Therefore full-length paper submissions follow a journal-style, two-stage review process where papers passing the first stage of reviews will be asked to revise their work based on reviewer comments within a short time frame of around three weeks. For details about the schedule, see the important dates. Accepted full-length articles will be presented at the respective ESWEEK conferences.

Revised papers will enter the second stage of reviews. Those revised papers that cannot be accepted for ESWEEK will continue to be reviewed as part of a regular ACM TECS journal submission process until a final decision. Authors of full-length papers that have been rejected in the first review round have the option to transform their paper into a WiP paper and submit it to the WiP category.

Full-length papers must be in PDF format and should not exceed 12 pages in the IEEE Transactions two-column format for the initial submission (including references). Style templates can be found at http://www.ieeeauthorcenter.ieee.org. More details on the formatting requires can be found here: https://ieee-ceda.org/publication/tcad-paper-submissions

To guarantee the same identity of the main author in the review system and in the final journal’s submission system, the corresponding author must provide his/her ScholarOne account name for the ACM TECS journal as well as his/her ORCID ID (see https://orcid.org) during the submission process. If you do not have such accounts yet, please set them up first.

Work-in-Progress (WiP) Papers


The WiP paper submission category provides researchers and developers with an opportunity to discuss evolving and early-stage ideas, and to solicit feedback from the community at large. WiP papers must i) be original and not yet published elsewhere, ii) not be under submission elsewhere, iii) have a high future potential, and iv) be of interest to ESWEEK’s audience. WiP papers will be reviewed using a regular, single review round.

The WiP papers will be published in the ESWEEK proceedings and will be listed as regular publications within the ACM and/or IEEE digital libraries. Authors of WiP papers have the opportunity to publish the extended final form of their work when it has matured in any conference or journal they prefer. Accepted WiP papers get a short presentation slot within a regular technical session. WiP papers have a poster presentation jointly with the journal papers of their technical session.

WiP papers must be in PDF format and should not exceed 2 pages in the ACM two-column format (9pt on 8.5″x11″ letter size paper). Please make sure that the paper title starts with a “Work-in-Progress:” prefix. For formatting instructions and templates, please use the primary article template with the ‘sigconf’ option available from the ACM web site. A double-blind review process will be enforced. Authors must not reveal their identity directly or indirectly.

Submission Policy


Full-length and WiP papers must represent mature and original work, and not be published or submitted for publication in other forums including no simultaneous submission to multiple ESWEEK conferences, symposia, or workshops. The only exceptions to the submission rules are for the authors’ own papers in (1) workshops without archived proceedings such as in the ACM digital library or IEEE Xplore (or where the authors chose not to have their paper appear in the archived proceedings), (2) preprint servers permittable as per IEEE/ACM submission policy, such as arXiv.org, where such publication does not preclude longer conference submissions. In all such cases, the submitted manuscript may ignore the above work to preserve author anonymity. This information must, however, be provided on the submission form to the program chair. In case of specific questions, authors can contact the program chairs. A double-blind review process will be enforced. Authors must not reveal their identity directly or indirectly.

Artifacts


Authors who may want to submit their artifact along with the paper should do so after full anonymization of the artifact (ensure no information about authors and their affiliations is revealed directly or indirectly) to ensure a double-blind review process. Authors should put all the anonymized material for artifacts in a repository, and provide the anonymized link to the repository (using https://anonymous.4open.science/) in their paper. Please note that the authors are still required to put all important details, including for experiments and implementations, in the paper. Also, while reviewers may, but they are not required to look into the artifacts. After acceptance of the paper, we highly encourage the authors to post the artifacts, e.g., on GitHub or through IEEE portals such as DataPort or CodeOcean, and link to the public repository in their camera-ready version of the paper.

Conflict of Interest


During the submission process, authors are asked to identify all potential committee members and reviewers who should not review this submission, due to having a conflict of interest with you or any of your co-authors. It is crucial that you fill in this section as carefully as possible, and that you do so in consultation with all of your co-authors.

The following are considered to be specific exemplars of relationships that produce COIs.

  • The lifelong relationship between Ph.D. student and Ph.D. supervisor
  • Personal or family relationships that would reasonably cause others to doubt impartiality.
  • Potential for financial gain or significant recognition, personally or for a close associate or family member
  • Notable personal or professional rivalry/animosity (publicly known or not)
  • Within the last two years or reasonably expected within the next year:
    • Working closely together (e.g., at the same institution, company, or organization; or within the same organizational team)
    • Supervisor/Supervisee relationship exists
    • Funder or program manager/awardee relationship exists
    • Recipients of joint funding or significant professional collaboration
    • Joint authorship of an archival publication (e.g., an item having a DOI)

Publication Dates


The official publication date is the date the proceedings and journal papers are made available in the ACM/IEEE Digital Library. This date may be up to a few weeks prior to the first day of your conference. The official publication date affects the deadline for any patent filings related to published work. (For those rare conferences whose proceedings are published in the ACM/IEEE Digital Library after the conference is over, the official publication date remains the first day of the conference.)

Submission of Full-length and Work-in-Progress Papers


All submissions are due by 23:59, Anywhere-on-Earth (AoE) time on the dates listed in the calls for papers.

Frequently Asked Questions


No. Authors may include an appendix within the paper’s page limit. The appendix and the main text for the paper should be submitted as a single PDF.

ESWEEK enforces a double-blind review process. So, authors must not reveal their identity directly or indirectly. Therefore, authors who may want to share supplemental material such as artifacts, implementation, media, additional text like proofs, along with the paper that would be reviewed, should ensure full anonymization of the supplemental material (ensure no information about authors and their affiliations are revealed directly or indirectly). Authors should put all the anonymized supplemental material in a repository, share the anonymized link to the repository (using  https://anonymous.4open.science/) in the paper. Please note that authors are still required to put all important details, including for experiments and implementations, in the paper. While reviewers may, but they are not required to look into such supplemental material.

Authors can post a preprint or author’s version of the paper on a public server like arXiv or OpenReview anonymous preprint in accordance with the corresponding publisher’s policy (e.g., IEEE or ACM), and refer to it as prior work in the third person. List this paper in references and do not anonymize. Failure to disclose such papers will be considered as an omission of closely related work.

You will get a) a publication listed in IEEE and/or ACM digital libraries, b) a short presentation at ESWEEK, c) a poster at ESWEEK.

No. You should submit one work to only one of the categories.

No. Work-in-Progress papes must be explicitly submitted by the authors. For example, you can send a work, that was submitted as a full-length paper and rejected in the first review round, to the WiP category. All submissions to the WiP category must follow WiP formatting and submission guidelines.

No. WiP work must be original and not yet published elsewhere and it must not be under submission elsewhere.

Yes, it is a real publication as it is published in the IEEE and/or ACM digital libraries. But it is limited in size (two pages without any option to buy additional pages).

Yes, this is possible since the ESWEEK-published WiP work is short. You can consider any conference or journal for submission of your more mature work in future (needs to be checked against the future conference’s/journal’s policy though).

No, regular full research papers in the ESWEEK proceedings do not exist any longer. We recommend considering sending an abstract of your work to the WiP track such that you get exposure at ESWEEK and then later on send your full-length work to any journal you prefer.

This option does not exist. Unlike other events where journal authors can opt for a presentation, at ESWEEK a presentation (full talk) plus a poster are obligatory. No-shows will lead to a withdrawal of the paper from the digital libraries.

No, you will not be offered a journal publication. But you will be offered a publication in the ESWEEK proceedings.

No. One work can be submitted to only one of the conferences or symposia. Each submitted paper must represent mature and original work, and not be published or submitted for publication in other forums including no simultaneous submission to multiple ESWEEK conferences, symposia, or workshops.

Full-length papers must represent mature and original work, and not be published or submitted for publication in other forums including no simultaneous submission to multiple ESWEEK conferences, symposia, or workshops. The only exception is that authors’ own papers in workshops without archived proceedings such as in the ACM digital library or IEEE Xplore (or where the authors chose not to have their paper appear in the archived proceedings).

Full-length papers must represent mature and original work, and not be published or submitted for publication in other forums. Authors can submit a paper to the ESWEEK, if a pre-print of the paper is posted publicly in accordance with IEEE/ACM submission policy, such as paper posted on arXiv server, where such publication does not preclude longer conference submissions. While papers published already on arXiv for early dissemination can be submitted to ESWEEK, note that the authors are expected to follow all reasonable efforts to ensure that the ESWEEK submission remains compliant with the double-blind review process. If you have not already posted your preprint on arXiv and plan to do so, we encourage you to rather post on an anonymous preprint server such as from OpenReview (https://openreview.net/group?id=OpenReview.net/Anonymous_Preprint), which helps ensure a double-blind process.

We strongly encourage authors of all accepted papers to post artifacts and any other supplemental material (such as media, additional text like proofs) for their papers and link to the corresponding public repository in their camera-ready version of the paper. Authors can share their supplemental material including artifacts through GitHub and/or IEEE portals such as DataPort or CodeOcean. For posting on IEEE portals, please refer to https://conferences.ieeeauthorcenter.ieee.org/get-published/share-your-data-and-code/.
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