Is there a scanner in the Library?

Answer

Yes! Scanning can be done at any of the Library printers (RDP Students, Staff, and Faculty only) or at select computer stations.


Scanning Using a Library Printer

Scanning can be done at any of the Library printers by RDP students, faculty, and staff.

The Library printers can scan items up to 12" x 17". Scanned files will be sent to your Red Deer Polytechnic email account.
 

  1. Log in to the printer using your RDP username and password.
     
  2. Select Scan.
     
  3. Place your original image or document.
     
    If your original is letter-sized (8½" x 11"), you can place it face-up in the feeder on the top of the printer, with the long edge touching the rollers If your original is not letter-sized (or is unable to be placed in the feeder due to damage, staples, etc.), you can lift up the top of the printer and place the item face-down on the glass, touching the top-left corner (as shown in red).
    Paper in photocopier's feeder, ready to be scanned Paper placed on scanner, showing correct alignment

    Note: Do not use the feeder if your original is folded, damaged, stapled, or bound, as this may cause the printer to jam.
     
  4. You can edit Subject to change the subject of the email that contains your completed scan and Filename to change the file name of the scan.
     
  5. Under Settings, you can change the following options:
     
    • Duplex Mode - Allows you to indicate if the original file is 1-sided or 2-sided.
    • Orientation (glass only) - Allows you to indicate if the original file is in Portrait (vertical orientation) or Landscape (horizontal orientation).
    • Paper Size (glass only) - Allows you to indicate if the size of the original file is Letter (8.5" x 11"),  Legal (8.5" x 14"), or Tabloid (11" x 17").
    • File Type - Allows you to save your completed scan as a PDFTIFF, or JPEG file.
    • DPI - Allows you to choose the resolution of a file.
      For most scans, the default option (300 DPI) is the best, as it is a good quality for most purposes without making the file size too large.
    • Color Mode - Allows you to choose whether the completed scan is ColorGrayscale, or B&W (black and white).
       
  6. When you are happy with the settings, press the Start button on the printer to begin the scan.
     
  7. When the scan is complete, you can scan additional pages or press the Finish button on the touch screen to complete the scan.
     
  8. After pressing the Finish button, press the Start button again to begin transmission.
     
  9. Press New Scan Document to scan another document or press Send to send the scanned document to your RDP email.

Scanning at a Computer Station

Scanning can also be done at one of two computer stations. One scanner is located at one of the multimedia stations (reserved for RDP students, staff, and faculty between September and June) and the other is located at one of the main computer work stations (available to all users). Library staff can direct you to these scanners. The desktop scanners can scan items up to 8.5" x 11.75".

  1. Press the power button on the scanner to turn it on.
    Scanner with the power button indicated using a red outline
     
  2. In the Windows search bar in the bottom-left corner of the screen, type 'HP' and select HP Scan from the list of results.
    HP Scan App in Windows search result
     
  3. In HP Scan, select Save as PDF if you would like to safe your scan as a PDF document, or select Save as JPEG to save your file as an image.
    Save as PDF and Save as JPEG options in HP Scan
     
  4. Under Scan Shortcut Settings, you can change the following options:

    Scan settings in the 'HP Scan' software


    Page Sides - Allows you to indicate if the original is 1-sided or 2-sided.

    Page Size - Allows you to indicate the original paper size of the file.

    Color Mode - Allows you to indicate if your original is in Color or Gray (grayscale).
    You can also select Auto Detect Color to have it automatically determine which to use.

  1. Place your original document or photo on the scanner.
     
    If your original is letter-sized (8½" x 11"), you can place it face-up in the feeder on the top of the printer, with the top touching the rollers. If your original is not letter-sized (or is unable to be placed in the feeder due to damage, staples, etc.), you can lift up the top of the scanner and place the item face-down on the glass, touching the top-left corner (as shown in red).
    a document correctly lined up in the feeder of an hp scanner a document correctly lined up on the glass of an hp scanner

    Note: Do not use the feeder if your original is folded, damaged, stapled, or bound, as this may cause the printer to jam.
     
  2. Press the Scan button. Your document will begin scanning.
     
  3. Once it is done scanning, a window will display showing the scanned pages. Here, you can rotate pages and adjust the exposure of each page.
    The page manager window of the HP Scan software
     
  4. To add additional pages to your scan, select the Add More Pages icon in the bottom-left corner, place the additional page(s) on the scanner, then press the Scan button.
    The 'Add More Pages' icon in the HP scan software
     
  5. To remove scanned pages, select the page, then press the Mark Page for Deletion button in the bottom-right. The page will be marked with an 'X' and will not be included in the final document.
    The 'Mark Page for Deletion' icon from the HP Scan software A scanned page marked for deletion in the HP Scan software

    If you have accidentally marked a page for deletion, you can undo this by right-clicking on the page and selecting Undelete.
    The 'Undelete' option in the HP Scan software
     
  6. When all pages are scanned, click Save. You will then be prompted to chose a save location and file name.
     
  • Last Updated Mar 10, 2024
  • Views 5
  • Answered By RDP Library

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