Author Information and Submission Instructions

Program-Specific Information

There are several elements to the ICME 2018 Technical Program. Submission instructions vary according to the program element. Please refer to the program-specific information applicable to you. General information pertaining to all program elements may be found after the program-specific information.

Regular and Special Sessions

Regular and Special Session papers form the core of the ICME technical program.

Workshops

If you would like to propose a Workshop, please see Call for Workshops for more information.

If you are submitting a paper to an approved Workshop, please see the appropriate Workshop site for more information. All Workshop papers will have the following commonalities:

Industry Track

If you would like to propose an Industry Forum, please see the Call for Industry Forums and Industry Track Papers for further information.

If you are submitting an Industry Track paper, follow the instructions here. Industry Track papers include papers associated with an approved Industry Forum or technical papers from industry members addressing the practice and applications of multimedia.

Demo Track

A Demo submission is a short (1-page) paper describing the demo. If the demo is accepted, this paper will be included in the USB Proceedings. Please see the Call for Demonstrations for further information.

Grand Challenges

If you would like to propose a Grand Challenge, please see Call for Grand Challenges for more information.

If you are submitting a contribution to an approved Grand Challenge, please see the appropriate Grand Challenge site for specific information. Most Grand Challenges will have the following commonalities:

Student Track

Your submission to the Student Track registers you for the Student Luncheon and optionally for the Three-Minute Thesis (3MT) competition. Submissions will be included in the USB Proceedings. Please see the Call for Student Participation for further information.

General Information

Formatting Requirements

Example Paper, Formatting Guidelines, and Templates

The following links point to an example paper containing detailed formatting guidelines. They also constitute templates for Microsoft Word and LaTeX submissions.

We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines detailed in the example paper. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5 inch X 11 inch). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.

In particular, with LaTeX, there are cases where the top-margin of the resulting Postscript or PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.

Electronic Paper Submission

When you have your document file ready, gather the following information before entering the submission system:

Important: ALL authors must be entered in the online form, and must appear in the online form in the same order in which the authors appear on the PDF.

Step by Step Instructions to Submit Your Paper

  1. Go to the paper submission web site: for regular and special session papers and for all other submissions.
  2. You'll see a dialog box. If you are new to the system, please choose "Sign up here" at the bottom of the dialog box.
  3. Follow the wizard to finish the registration. Upon finishing, you’ll have an account in the system.
  4. Log into the system using your registered account info (email address and password).
  5. The first time when you log on, you’ll be asked to enter your conflict of domains. Please add the conflict domains for you and all of your co-authors such as (mit.edu; microsoft.com).
  6. You will see the submission page. Please read the “Welcome Message from Chair” carefully.
  7. Fill out the submission form: “Title and Abstract,” “Authors,” “Subject Areas,” etc. The Abstract should be approximately 100-150 words, and be identical the abstract in the pdf paper. Authors must be listed completely, in the same order as they are listed in the pdf paper. For the Subject Areas, you must enter ONE primary subject area. You may also enter any number of secondary subject areas. Each special session is considered as a subject area. All special sessions are open to all authors. If you wish to submit your paper to a special session, you are asked to indicate the name of the special session you are submitting to as the PRIMARY subject area. If the special session organizers decide that a paper is not a good fit to the special session, the paper will be moved to the regular paper pool.
  8. Upload your paper in pdf format.
  9. For regular and special session papers, answer the additional questions regarding whether your paper is a student or industry paper and is double-blind. The purpose of the student and industry questions is to establish eligibility for best student and best industry paper awards. The purpose of the double-blind question is to remind you to follow the double-blind rule. Regular and special session papers that do not follow the double blind rules will be automatically rejected.
  10. Click on the “Submit” button.
  11. Optionally, check the “Send confirmation to me” or the “Send confirmation to all authors” button, and click the “Send” button, to receive an email confirmation. Alternatively, re-log into the system and verify your submission files. Please note that by default the CMT system does not send confirmation emails after paper submission.
  12. Optionally, upload supplementary materials (pdf or zip only, up to 30 MB), by returning to the Author Console or to Manage Submissions, and uploading the file.

Good luck!
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