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Transcripts are written or typed records of any proceedings. Transcripts are used to record court proceedings, business meetings, and even as records of radio, film and television programs. To write your own transcript of any of the above, you must be extremely attentive and be able to write and type quickly, as transcripts are an exact record of the spoken word. Follow the follows steps to correct form an accurate, usable transcript.

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Steps

  1. 1
    Prepare yourself to take down notes quickly. Practice this by transcribing a favorite television show or radio program.
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  2. 2
    Develop your own shorthand. This will allow you to shorten words or even summarize phrases without losing their exact wording or meaning.
  3. 3
    Set up a tape recorder. This is a crucial component of any transcription. While you may be listening attentively, it is still possible for you to miss or even misunderstand words or sentences. This way, you can always listen back to the tape recording and correct any errors you may have made.
  4. 4
    Write the transcript in whatever form you are more comfortable with. If you are used to writing on a laptop computer, then bring a laptop to the proceedings. This is only to insure that you are as efficient as possible. The transcript can later be written in whatever format is needed.
  5. 5
    Bring a spare recording device to the proceedings. This could be something as simple as a pen and paper, or another tape recorder, or even a back-up laptop computer. Though these might not be used, it is always better to be prepared for an unexpected occurrence.
  6. 6
    Focus solely on the proceedings while making a transcript. With fewer distractions, you are less likely to make a mistake while transcribing.
  7. 7
    During the proceedings, write down an exact record of any spoken word. Be sure to clearly identify who is speaking.
  8. 8
    Listen to your recording of the proceedings. Now you can review your transcript and make sure that everything you wrote down was as accurate as possible.
  9. 9
    Use a dictionary or spell check on a computer to make sure everything has been spelled correctly. However, be sure not to edit the transcript for other errors, such as improper word usage or grammar. The transcript should reflect the exact language used in the proceeding.
  10. 10
    Re-write your transcript if necessary, to adhere to any form or format deemed necessary.
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Tips

  • Refrain from eating, drinking, or using the restroom during transcription, as you may miss something crucial.
  • Develop your own shorthand.

Things You'll Need

  • Primary transcription device (typewriter, laptop)
  • Tape recorder
  • Pen, pencil and paper

Article Info

Categories: Administrative Careers

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