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Home > Minerva > Governance> Executive Board > Executive Board Meeting Minutes 06-10-09

Minerva Executive Board Meeting Minutes, Wednesday, July 8, 2009

Present: Alisia Revitt, Cindy White, James Jackson Sanborn, Shelly Davis, Martha Ott, Steve Norman, Pamela Turner, Kevin Davis, Jay Scherma, Cyndi Burne, Karen LaForgia, Judy Frost

Meeting called to order at 10:00.

Corrections to June minutes:

Cyndi’s last name should be spelled Burne.

The “not” was eliminated from the Finance report: “…there were thirteen libraries that had paid…”

Minutes accepted with corrections.

Reports

Maine InfoNet CEO: James Jackson Sanborn

Alisia Revitt is the new Systems Training person.

Jonathan Williams last day will be Friday, July 10, 2009.

The Collection Summit will be distributing notes soon.  There are several action items that surfaced.  Group is looking for avenues for action grants to help fund training.

Exploration of becoming a 501C3 has begun with the preliminary gathering of information.

There were 22 more audiobooks purchased last week.

With new software, WMA files are now compatible with IPods.

Work continues on backlog of support requests, along with load balancing, loan rules, and policies and procedures for Solar libraries.

Minerva Technical: Alisia Revitt

The 2007 Millennium upgrade has solved some issues and created others.  It is suggested to reload modules to install clean upgraded programs to avoid the “hanging” of modules.  At the end of the year, we should be ready to upgrade to the 2009 version.

Death Flip records have been installed to solve the death date issue with records.

An attempt to shift the top and bottom three libraries with regard to load balancing will take place shortly.  The effect of this rippling through the system will be noted.

It was suggested that perhaps we should look at other large systems to see how they handle load balancing.

It was also suggested that the hanging of modules could be due to inadequate hardware running the system.  Each upgrade requires certain hardware specifications.  This should probably be pointed out.

Maine InfoNet Representative: Judy Frost

Jon will be missed.

Summit went very well.

There will be a new website and separate domain name for InfoNet.

There is potential for federated searching.

Finance: Jay Scherma

We are in the black! Yeah!

1/3 of members have paid their dues.

When libraries have one day of delivery and they do not get that delivery, the credit should go to Minerva, not the library because Minerva is the one funding that first day of delivery.  Dean has been working on this.

Circulation Standards Committee: Cindy Burne

Cataloging has forwarded their standards to this committee and the two committees are working together.

Cataloging Standards Committee

See attached report

Statistics: Kevin Davis

Committee is discussing statistics training/forums.

Membership: Pamela Turner

See attached report.

Steve Norman made a motion that:

The Executive Board pursue establishing as a nonprofit or becoming a subunit of Maine InfoNet’s nonprofit status (if that is established).

Cindy White seconded the motion.  All in favor, none opposed.

Jay Scherma made a motion that:

The Executive Board establish a joint committee with Maine InfoNet to revise the Agreement to Participate.

Martha Ott seconded the motion.  All in favor, none opposed.

Old Business

Martha received a quote for the cost of new delivery bags.  Quote was as expected, new bags will be ordered.

New Business

Election of new officers:

President – Steve Norman

Vice President – Kevin Davis

Treasurer – Jay Scherma

Secretary – Martha Ott

Meeting adjourned at 11:40.

Respectfully Submitted

Karen LaForgia
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