Raincheck Status Report

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Raincheck Status Report

Jennifer McMullen, The College of Wooster


The Raincheck Status Report is another regular column in the Administrative Notes Technical Supplement. Rainchecks are usually sent for items that we select but do not receive because of a shortage of documents, and the rainchecks themselves indicate that the GPO will try to get sufficient copies for distribution. The Government Printing Office staff periodically notifies us which rainchecks will not be filled and thus which documents we will not receive from them. To update our raincheck file, follow these instructions:

1. Using the Active Item Number List, mark whether each item number listed is active (using a bracket around the item number) or inactive (using a small circle). This will indicate whether the library should receive the items or not.

2. Check the stacks for those items that we should receive. If the document is found on the shelf, place a check mark next to the item on the Report and add the note "rec'd."

3. For all items selected, look through the Rain Check Pending File for rainchecks with those items and titles listed. - If you find a raincheck for an item you have also found on the shelf, pull the raincheck and recycle the paper. - If you find a raincheck for an item in the Report that you did not find on the shelf, pull the raincheck, write on it "Unable to Fill (month/year)," and give it to the Documents Librarians. Make a note of this on the pages of the Report as well. - If you do not find a raincheck and you did not find the item on the shelf, indicate this on the pages of the Report and notify the Documents Librarians.

4. Record the number of rainchecks filled and not filled on the back of the month's page in the Monthly Document Count notebook.

5. When finished, please check off all the items you checked, adding your initials and the date completed.


Jennifer McMullen, The College of Wooster, 7/28/97


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