Digital copies service

The Library is currently operating a digital copies service.

With severely restricted access to physical copies of books and journals in the University’s libraries, you may consider providing digital copies of key chapters and articles to your students on the VLE.

Please be aware that UK copyright law applies to all University staff across the world. This means that there are important restrictions to follow when it comes to copying materials. Find out more on our copyright webpage. All scans of chapters and articles must be made available through the Digital Content Store. Scans of books and chapters should not be directly uploaded to the VLE.

What can be provided?

  • Scanned extracts of print material held in the Library collection published in the UK, US and some other territories
  • Material outwith the Library collection (a copyright fee is paid on these items).

We can provide the following under the terms of our CLA licence:

  • 10% or one chapters from a book
  • 10% or one articles from a journal
  • 10% or one papers from a set of conference proceedings.

The Library uses the British Library  Enhanced Higher Education Supply Service (eHESS) to provide scanned extracts. Information on material excluded from the licence is available from the CLA website.

Can I digitise material myself?

You can create a scan but you must not upload it to Vision directly yourself. To comply with the University’s Copyright licence, the scan must be sent to a member of the Library team to upload the document into the Digital Content Store. You will then be provided with a link chapter or article which you can add to your Vision course for students to access.

How do I request a scan?

You can request scans of chapters or articles for digitsation by completing an online form providing the following information:

  • Course title
  • Course code
  • Number of students
  • Book chapter or journal article details.

Your request will be picked up and processed by your Liaison Librarian who will contact you with the details of how to access your scan.

How long will it take?

Due to campus closures and issues with the British Library, we may not be able to supply everything in a timely manner. We will endeavour to fulfil requests within three weeks of receipt.

Key information

Library Help
https://www.hw.ac.uk/uk/services/is/learning-teaching/technology/digital-copies-service.htm
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