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1962-12-20 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: Place: Beverly Public Library Board members present: Louisa V. Conrad, Russell P. Brown, Anne P. Bryant, Saul J. Cagan, Frank P. Hyde, Bruce Lancaster, Frederick H. Pierce, Carolyn F. StandIcy, and Thomas J. Toomey Board members absent: Others present: Recorder: Marion A. Brown 20 December, 1962 4 p.m. Present at the regular meeting of the Trustees held at the Library on the above date were Mrs. Conrad, presiding Mrs. Bryant, Miss StandIcy, Mr. Brown, Mr. Lancaster, Mr. Hyde and Mr. Pierce. The records of the previous meeting were approved as read. The Finance sheets were studied and accepted. Mrs. Conrad explained as m the Budget Meeting held with the Mayor. He was partially agreeable to the presented budget and did agree to a new assistant and to the proposed page money; also some of the other outlays. Also explained was the meeting with the Mayor and some of the Aldermen held Thursday evening, Dec. 13, to discuss the needs of the library and some preliminary plans. The article in the Beverly Times is herein enclosed. After long discussion of general renovation, more stack space, future additional plans it was agreed that professional assistance was needed and much study involved. Mrs. Conrad suggested that preliminary planning for the future, either new building connecting with the present building, auditorium, space to house the bookmobile, facilities for children. Mr. Brown suggested sending letter to Mayor and Aldermen requesting the sum of $32,000. for such purpose as discussed. Letter enclosed. Circulation reports were read and approved, as were the report of the Librarian. VOTED to close all day Monday before Christmas and 6 o'elock New Years Eve. By at least the March meeting, after all trustees have given much thought and study to the problems of renovation and preliminary planning, a constructive program should be presented. Adjourned 5 o'clock Marion A. Brown Clerk December 28, 1962 To His Honor the Mayor Thomas J. Wickers, Jr. and the Board of Aldermen City Hall Beverly, Massachusetts Dear Mayor Wickers and Gentlemen: The Board of Trustees respect~dly submit a request for Thirty-two Thousand Dollars ($32,000.00) for various improvements and repairs to the main h~rary on Essex Street. These improvements and repairs are in accordance with the recommendations in the Master Plan for Beverly as prepared by the firm of Adams, Howard and Greeley. The City has grown by leaps and bounds and our service to the public has increased in the same way. We are asking for this sum so that we may make better use of the building and thus improve our service to the public, especially in the field of reference so vital in the education of our young people. The present reference room seats only eight (8) people; was inadequate even when building was built ~f~ years ago; and now needs relocation and enlarging. Preliminary planning calls for location in the stack area on the main floor, for easy accessibility to all departments. Two new tiers of stacks to house our growing collection of books and magazines. New book elevator. With a new reference room it will be necessary to move various departments around in the building, thus we will need more furniture and shelving; especially if we more fully use the auditorium and the other rooms on the third floor. It was recommended by the State Division of Library Extension two years ago that we provide seats for 108 readers on the basis, of our population. We e have only eighty-four. Most of the chairs are in extremely poor condition and need replacement. It was a pleasure to meet with some of the Aldermen recently at the Library. We hope that this request will meet with UC favorable action. Sincerely yours Louisa A. Conrad Chairman Board of Trustees Move To Renovate Beverly's Library As the issue was referred to a vote arid By CLAYTON CRESSY Aldermen making the inspection trip last Passed to a second reading, Grimes said that ' - I' Li , night were: Denis I. Dragonas, John S. he wished to be recorded "no". Beverlys 49 year-old Pub ~c brary . one of the most attractive: and well kept Redly, Joseph P. McKay and Thomas city - ovmed structures in the community, Bussone. 'Grimes also questioned Mayor Wickers on and one which has experienced no majorMrs. Louisa Conmd, chairmanoftheboard whether or not he intended to appoim a interior changes in over a score of years, oflrulees, conducted the tour along with commission to handle the proposed has growing pains and 'Mayor Thomas J. Mis.s Carolyn A. Stalldie/, Russell P hnpmvements and alterations at the Wickers, Jr., announced last night that beBrovm, Mrs, Anne Bryant and Librarian Beverly Public Library and was informed definitely imend~ doing something aboutMarion A. Brown. that a commission. consisting oflrnstces of the library, would be appointed to serve in it. Plans for the new reference room and that capacity. Meeting in special session at lie library installation ofnew "stacks" are included in last night for a firsthand look at the the city's Master Plan and were outlined The librmy improvement funds are building, the Mayor, library trustees and and reviewed by Mrs. Conrad. included in a $560,000 bond order which four members of ffie Board of Alderraen The new "stacks", necessary construction covers the conversion of the present High made a thorough inspection of ~e work and the creation of a new reference school to a Junior High school and major premises. room, will cost an estimated $32,000, rapairs for other school buildings, plus It was quite obvious that the city's chief according to figures submitted in the certain specific repairs to City Hall, executive and ward representatives were Master PLan approximately a year ago. principal-, ly exterior work on windows, library trustees) will be made in the very The present plan calls for the conversion of The board passed this order to a second near future; that long range plans will he the main floor stack area into a reference reading, too, without opposition or forther comment. considered for major changes in the interior room raisin the ceilin g g and ~at the full Board of Alclennen will be in ~j~t room and converting the present called in for a special session with Mayor small reference room into a file room or Wickers to discuss the necessary financial research room. arrangements for inclusion of the work in The sted stacks, which now extend upward the 1963 budget. f~om the basemenl through the main floor opening to the second floor, would he Presently, the library trustees Informedexteaded up another two tiers which would She in.spoc~n._g team of city officials, newgreatly increase the storage capacity, yet "stacks" are needed to accommodate ~eallow for the expanded reference mom. increased numba of books and raaSuines and there is a definite need for a larger The stacks, now used, were constructed so reference room. ~ years ago that similar types are not Need forthe reference room was clearlyn°w available, but the h'tnry officials evident lnst night when it was ncled that l S point. ed out that by re-inforcing the high school studems were cro,.~Jed into the uPrights in the basanent and the' use of small reference room designed tonew, light-weight steel slacks, the project accommodateamaximumofeightpatsons. could be accomplished in a most Beverly'spopulationexpiosionlspaffialbMembers of the Board of Aldermen and to blame, plus the increased emphasis onMa or Wickers, after viewing the educati and the demand for more u~rium, immediately ' :ibHi of more reference work in conjunction witti subjects being taught in the schools today. Library -(continued fi~m Page 1 )
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