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Article Both Published and Still Listed as In Editing

Are you an Editor, Author, or Journal Manager in need of help? Want to talk to us about workflow issues? This is your forum.

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This forum is meant for general questions about the usability of OJS from an everyday user's perspective: journal managers, authors, and editors are welcome to post questions here, as are librarians and other support staff. We welcome general questions about the role of OJS and how the workflow works, as well as specific function- or user-related questions.

What to do if you have general, workflow or usability questions about OJS:

1. Read the documentation. We've written documentation to cover from OJS basics to system administration and code development, and we encourage you to read it.

2. take a look at the tutorials. We will continue to add tutorials covering OJS basics as time goes on.

3. Post a question. Questions are always welcome here, but if it's a technical question you should probably post to the OJS Technical Support subforum; if you have a development question, try the OJS Development subforum.

Article Both Published and Still Listed as In Editing

Postby joannek » Tue May 29, 2012 7:31 pm

Hello,

I am new as the manager of a journal using OJS. I was asked to publish the final version of an article that did not use the editing, review, workflow - however the original article was submitted that way. I managed to publish the final article but now it is still listed as "In Editing" (despite being published).

Can you please help me fix my mistake?

Thank you.

Joanne K.
joannek
 
Posts: 3
Joined: Tue May 29, 2012 7:25 pm

Re: Article Both Published and Still Listed as In Editing

Postby ramon » Thu May 31, 2012 6:42 am

Hello Joanne,

It is not actually a mistake, it's just OJS being orderly and controlling all editing stages.
If I remember correctly, you'll have to close the editing steps for the article to move out of that list, but I'm not sure if you have to close them all or just the last one.
There should be a link near the end of each process to finish it.
Try closing the proofreading alone. Then, the copyediting stage and any other steps that require a third party's participation and are listed in your process.
Hope that helps.

________________________________
Ramón Martins Sodoma da Fonseca
Analista em C&T
Coordenação de Tecnologias de Informação
Instituto Brasileiro de Informação em Ciência e Tecnologia - IBICT
Ministério da Ciência e Tecnologia - MCT
ramon
 
Posts: 945
Joined: Wed Oct 15, 2003 6:15 am
Location: Brasí­lia/DF - Brasil

Re: Article Both Published and Still Listed as In Editing

Postby joannek » Sun Jun 03, 2012 4:23 pm

Hi,

Thanks for your response.

Still no luck. I don't see any options to close anything in the Editing page.

The following rows do not have "Complete" beside them. But there seems to be no way to mark them as complete. All I can do is resend the Request - which I don't want to do because the article is already published.
Copyediting: Author Copyedit
Proofreading: Author and Layout Editor

Am I missing something?

Thank you.
Joanne
joannek
 
Posts: 3
Joined: Tue May 29, 2012 7:25 pm

Re: Article Both Published and Still Listed as In Editing

Postby ramon » Tue Jun 12, 2012 5:44 pm

Hello Joanne,

This first screens shows the article just after being sent to copyediting. You should have something similar to this.
You don't actually need to "complete" the copyediting, especially the author's step. Only yours, if you want.
Notice how the proofreading is set.
ojs.editing-stage.start.png
OJS Editing stage, just after sending to copyediting.
ojs.editing-stage.start.png (57.47 KiB) Viewed 949 times


This next screen shows how it looks after completing the copyediting.
Again, notice how the proofreading is set, still open
ojs.editing-stage.copyedit.complete.png
OJS Editing stage, just after completing copyediting.
ojs.editing-stage.copyedit.complete.png (58.27 KiB) Viewed 949 times


To make sure the article leaves the "In editing" queue, you must close the proofreading.
ojs.editing-stage.proofread.complete.png
OJS Editing stage, just after completing proofreading.
ojs.editing-stage.proofread.complete.png (57.8 KiB) Viewed 949 times


The availability of email icons (proofreading and copyediting) may depend on configuring the roles for other people or editors. I'm not quite sure, as this install is not fully configured. Check your settings for an accurate confirmation.

However, you should have the links as displayed on the screenshots.
_______________________________
Ramón Martins Sodoma da Fonseca
Analista em C&T
Coordenação de Tecnologias de Informação
Instituto Brasileiro de Informação em Ciência e Tecnologia - IBICT
Ministério da Ciência e Tecnologia - MCT
ramon
 
Posts: 945
Joined: Wed Oct 15, 2003 6:15 am
Location: Brasí­lia/DF - Brasil

Re: Article Both Published and Still Listed as In Editing

Postby joannek » Sun Jun 17, 2012 7:25 pm

Thank you! I am good now. Everything is back to the way it should be. I really appreciate all your help.
joannek
 
Posts: 3
Joined: Tue May 29, 2012 7:25 pm


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