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Donating Materials to UTC Library

Types of Gifts

The UTC Library welcomes gifts of books, personal archives, films, images, and other informational materials that expand and improve the scope and quality of our collections. Of special significance to us are landmark editions, items of local interest, and titles authored by University faculty or published by University departments.

Acceptance of any gift is dependent upon our evaluation of the gift's usefulness and our ability to absorb the expenses associated with moving, securing, housing, and maintaining the gift. The following materials are generally not useful and are normally not accepted:

  • Outdated textbooks
  • Workbooks
  • Old reference books
  • Popular magazines
  • Individual issues of journals

For additional information about gift, please contact the library's Collections Department at (423) 425-4502 or Special Collections and University Archives at (423) 425-4503.

Transfer of Ownership

When you donate materials to the library, please provide us with documentation (usually a letter) that officially transfers ownership of the gift to the University. We will respond with a written acknowledgement of the gift. Please keep both of these pieces of documentation for your tax records.

Once ownership is transferred, the Library has the sole right to determine the disposition of the gift as it sees fit. This includes determining whether the item will be added to our collections or donated or disposed of through other means. If the item is added to our collections, the Library determines the location for the item as well as sets all policies which govern its use. The Library does not maintain separate gift collections.

Tax Deductions and Appraisals

If you intend to claim the gift as a charitable deduction for income tax purposes, please consult IRS Publication #56: Determining the Value of Donated Property for guidelines. If the value of the items exceeds $500, you should have the gift appraised and inventoried as supporting documentation for tax purposes. The Library is not able to offer appraisal or estimate the value of any gift according to IRS regulations.

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