[bksvol-discuss] Re: to evanRe: Re: a question about page breaks (i am sorry it has been long time)

  • From: "Evan Reese" <mentat1@xxxxxxxxxxxxxx>
  • To: <bksvol-discuss@xxxxxxxxxxxxx>
  • Date: Fri, 18 Aug 2006 16:48:38 -0700

That is a valid point, and that's why I generally use tab replace, rather than global for these kinds of things. It takes longer, but then I don't have to worry about the kind of thing you mention, although I wish Word's version were more like WordPerfect's Confirm feature - fewer keystrokes.

Unfortunately, in the last book I scanned the headers were garbled on nearly every page. The text came out pretty well, but headers were in a font I guess that just didn't scan. It sent rank spelling through the roof. So even if I had wanted to do a global search and replace, or tabbed search and replace, on the headers in this one, it would have been hopeless. It was removal by hand all the way through.

----- Original Message ----- From: "E." <thoth93@xxxxxxxxxxxxx>
To: <bksvol-discuss@xxxxxxxxxxxxx>
Sent: Friday, August 18, 2006 4:13 PM
Subject: [bksvol-discuss] Re: to evanRe: Re: a question about page breaks (i am sorry it has been long time)



Remember that the author's name sometimes shows up at the end with a bio so you will want to protect that from removal.


At 06:50 PM 8/18/2006, you wrote:

Hi, Linda,

Sure, if you want to, you can use the search and replace to get rid of the headers - if you use it carefully. The author header isn't so much of a worry, you just have to be careful not to remove it at the beginning of the book, but in the body, depending on the kind of book you have, it may not be likely to show up. You can put some character or a number of characters in front of those few instances at the beginning, on the title page, the copyright page, if her name shows up there, and so on. Then you can simply search for her name in the rest of the book, and replace it with nothing. If the scanner got all - unlikely, but possible if the person scanning fixed them up - or even most of them correctly and consistently, then you have saved yourself the time and effort of removing them by hand. That can add up. If you haven't gotten rid of those tabs yet, you might try searching for the authors name with a tab in front of it and replacing that with nothing. I would still go back to the beginning of the book, though, and make sure that the instances of her name there are safe from deletion.

The header containing the title can be more problematic, because the text of the title may be more likely to show up somewhere in the text of the book, perhaps more than once. I've seen it happen with books I've scanned and validated. Removing the header containing the title with a search and replace can depend on how the header is written. If you are at all uncertain as to how to proceed, and if you are planning to read through the book anyhow, you might prefer removing them by hand as you go along. If the title in the header has spaces between the letters, which I just encountered in the last book I scanned, then you could do a search and replace on that without fear of zapping the same text which happens to be in the body of the book itself; because in the body of the text it is not likely to be printed that way. If not, it could be in all capital letters, and you could do a case-sensitive search and replace and you should probably be safe.

As you can see, there a lot of possibilities as to how to proceed, depending on how things are laid out. Try to be cautious rather than clever, as you could delete things you don't want to if you are not careful. Word has an undo feature, but it is better to be safe and not to have to use it. Check things out after doing a global search and replace before saving the file, then undo it if it went wrong. If you are familiar with tab replace, it will let you check each instance of the text you entered in the Search box, and say whether you want to replace it. That still can take time for a whole book with hundreds of instances of a header, but it is still faster than looking for and deleting them by hand, and you can be assured of not inadvertently getting rid of something that shouldn't be removed.

I don't know what your experience level is, so if I am telling you things you already know, I apologize.

----- Original Message -----
From: <mailto:Admiral-lck@xxxxxx>Linda C. Knight
To: <mailto:bksvol-discuss@xxxxxxxxxxxxx>bksvol-discuss@xxxxxxxxxxxxx
Sent: Friday, August 18, 2006 3:07 PM
Subject: [bksvol-discuss] to evanRe: Re: a question about page breaks (i am sorry it has been long time)


Evan,

Thank you so much for explaining things.

I truly appreciate this-and i am wondering if the search and replace feature in msword would help in some of these instances?

Other than that, I think i have it-and i will ccontinuly refer to Jake's helpful hints.

smiley!

linda k.




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